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05/18/1987CITY OF GRAND TERRACE COUNCIL MINUTES i ADJOURNED JOINT REGULAR MEETING - MAY 18, 1987 An Adjourned Regular Joint meeting of the City Council and the Community Redevelopment Agency of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 18, 1987, at 5:30 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas J. Schwab, City Manager/Finance Director/ Randy Anstine, Assistant City Manager/Community Service Director Loretta Thompson, City Clerk Barbara Michowski /Account ant/Fi nance Office Manager Lt. Ernie Reynosa ABSENT: NONE The meeting was called to order at 5:30 p.m. with the Pledge of Allegiance led by Mayor Pro Tem Pfennighausen. FY 1987/88 Mayor Matteson convened the City Council meeting to discuss and Budget approve the FY 1987/88 budget. Mayor Matteson asked Council how they wished to proceed. Councilman Grant indicated he would prefer, as one member of Council, to go through the budget line item by line item. Councilwoman Crawford concurred. The City Manager stated that, in the past, Council has discussed revenues in general and reviewed expenditures line by line. Council agreed to proceed in this manner. Revenue The City Manager stated the estimated revenues for the General Fund are substantially the same. However, there are a few areas that need to be brought to Councils' attention. One is that our property taxes tend to be going down slightly each year. Since this is an unusual trend, staff will be requesting an explanation of the Assessor's Office. It's not a substantial amount of money, but we do want to know the reason for this trend and will be reporting back to Council. We are estimating about six hundred and fifty thousand ($650,000.00) dollars in secure taxes next year. Another area which has been somewhat underestimated is the franchise fees. The estimated franchise fee for FY 1986-87 was about one hundred and twenty thousand ($120,000.00) dollars. We decreased this estimate to sixty thousand ($60,000.00) dollars for FY 1987-88. We propose adding thirty thousand ($30,000.00) dollars to make it ninety thousands ($90,000.00) dollars. The reason for the reduction is that the Southern California Gas Company's largest customers are burning oil to generate electricity. We are paid a franchise fees based on gross sale of natural gas. As their volume has gone down considerably, we lost about twenty thousand ($20,000.00) dollars in franchise fees this year. It is anticipated we may lose thirty thousand ($30,000.00) dollars next year. CC-87-74 Motion by Mayor Matteson, second by Mayor Pro Tem Pfennighausen, that the General Fund estimated revenue in the amount of $1,937,809.00 be approved. Mayor Pro Tem Pfennighausen questioned if Council is being asked to approve the revenue for the City. The City Manager suggested Council could approve the estimated revenues in a separate motion or in the budget resolution. Councilwoman Crawford questioned the inclusion of a Crime Prevention Officer Grant as revenue as Council has been advised there was not going to be another grant. The City Manager advised the City will get this years grant reimbursement in the next fiscal year. Councilman Evans questioned Item 10-600-02, CRA Interest Income suggesting Council consider not requiring payment of the interest for this fiscal year. In this way, it would not be necessary to loan the CRA money for the air conditioning at the Terrace Hill Jr. High School. Councilman Evans stated he felt this money could be better used for other projects such as increased police protection. It was pointed out that this was simply a book entry that was a legal requirement. Since Council had loaned the money to the CRA, they must pay the interest. If the interest is not paid, it will be added to the loan amount. Accordingly, deferring the receipt of interest this year does not reduce the amount the CRA owes the Council, but increases this debt. Also, this provides the proper audit trail on this account. The City Manager suggested, if Council wants to defer the two hundred thousand ($200,000.00) dollars in interest; add it to their principal and not give the CRA a loan, it accomplishes exactly the same thing. However, it would just be a different general entry than the one we are going to do. Councilman Evans reiterated that, in his opinion, the City would benefit more by putting this money into law enforcement rather than in the CRA. Council Minutes - 5/ 18/87 Page 2 Motion CC-87-74 carried with Councilman Grant voting NOE. When Councilman Evans questioned why he was objected to this motion, Concilman Grant indicated it is the concept of approving the budget in this manner he objects too. He feels Council should review expenditures before approving the revenues. Mayor Pro Tem Pfennighausen concurred with Councilman Grant. She indicated that in the past Council did not adopt the revenues separately but when the entire budget was adopted. Mayor Matteson indicated it made no difference as we are going over the entire budget. He indicated it makes more sense to determine how much money you have so you can know how much you are going to spend. However, if Council wants to do the expenses first, we can move on to that. Councilman Grant indicated he supports looking at expenses first. That's kind of like what is called program budgeting determing what you want to do, how much money is available and adjusting your budget accordingly. General Fund The City Manager advised there is a typographical error on page 28. The Available Balance at the end of the year in the second column second to the last figure should read five hundred sixty eight thousand and twenty five ($568,025.00) dollars rather than three hundred sixty eight thousand and twenty five ($368,025.00) dollars. The Available Balance, beginning of year, third column first figure should also read five hundred sixty eight thousand and twenty five ($568,025.00) dollars. The balance of the statement is correct. Expenditures The City Manager reviewed an clarified the recommendations. Council 10-110 CC-87-75 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, to approve Council budget 10-110 in the amount of nineteen thousand and three hundred ($19,300.00) dollars. Salaries in The City Manager advised the amount for salaries for the entire General budget does not include any negotiated increases. Management is currently meeting with staff and will be presenting a benefit package at the May 28, 1987 meeting. What is included in the proposed budget is our current salary levels with our open end salary range step increases. Mayor Pro Tem Pfennighausen suggested it would simplify the process to defer all salaries to the next budget meeting when we have all the information on which to base a decision. Councilman Evans concurred. Council Minutes - 5/ 18/87 Page 3 Councilman Grant stated that, basically, we are talking about a cost of living increase across the board and budgeting for incremental increases. He mentioned he had suggested that at least one position should be looked at in terms of updating the responsibilities of that position. He questioned if that review would be delayed along with salaries. The City Manager stated one of the requests by the employees is for an update of the Hay Study. It has been two years since the study was completed. The study itself recommended that the job descriptions be updated annually. Presently, there are several positions that have added duties and responsibilities due to some of the work and responsibilities being delegated. Staff thinks it is a good idea to update the Hay Study. He indicated he feels this review can be done by staff. Councilman Evans asked if this could be done before July 1st so any adjustment could be included in the FY 1987-88 budget. The City Manager indicated it may be possible to get the information updated by July 1. However, the current proposal by the employees is to have the study completed by September 31, 1987. The City Manager indicated that on May 26 Council will have the proposal from the employees. Council can then make their decision with regards to salaries. Any adjustments made necessary because of the proposed update of the Hay Study can be made later in the year. City Manager The City Manager reviewed and clarified the recommendations. CC-87-76 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, to approve the City Manager budget for a total of one hundred twenty six thousand eight hundred and twenty ($126,820) dollars. Councilman Evans questioned whether the salary portion of the budget was to be approved at this time or deferred until a later date. It was the consensus of Council that the question of salaries would be dealt with later. Mayor Pro Tem Pfennighausen indicated she would amend her motion to read approve the Maintenance and Operations portion of the City Managers' budget in the amount of forty one thousand and seventy ($41,070.00) dollars. Second concurred. Motion CC-87-76 carried ALL AYES. City Clerk The City Manager reviewed and clarified the recommendations. 10-125 Council Minutes - 5/18/87 Page 4 CC-87-77 Motion by Councilman Grant, second by Mayor Pro Tem Pfennighausen, to approve the City Clerk Maintenance and Operations budget in the amount of thirteen thousand eight hundred and twenty five ($13,825) dollars. Councilman Evans questioned the recommended budget of eight hundred ($800.00) dollars for advertising as the expenditure for the FY 1986/87 to date is approximately one hundred ($100.00) dollars. The City Manager indicated any matters that require public hearings and public notices are advertised through the City Clerks' budget. He indicated the expenditure of one hundred ($100.00) dollars is an error. There is approximately six hundred ($600.00) dollars spent or encumbered in this account for the FY 1986/87. Motion CC-87-77 carried ALL AYES. Finance The City Manager reviewed and clarified the recommendations. 10-140 CC-87-78 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, to approve Finance Maintenance and Operations and Debt Service budget in the amount of twenty six thousand seven hundred fifty five ($26,755) dollars. City Attorney The City Manager reviewed and clarified the recommendations. 10-160 CC-87-79 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, to approve the City Attorney's Mainteance and Operations Budget in the amount of forty thousand ($40,000.00) dollars. Contracts Councilman Grant indicated he had a question about contracts in Generally general. He asked the City Manager how City contracts were renewed. The City Manager indicated the professional services contracts such as the contracts with the City Engineer and the City Attorney, with the exception of the Sheriff's contract, are not negotiated each year. These contracts establish a fee schedule for work to be done. These fee schedules are periodically renegotiated. Councilman Grant suggested that, unless Council is really alert, we can go from year to year assuming things are organized as Council want them. He suggested each contract should be reviewed yearly to ensure the terms of the contract are what Council wants. Council Minutes - 5/ 18/87 Page 5 Councilman Evans concurred suggesting the only way to find out if Council is getting best value for the money is to go out to bid. Councilman Grant asked that his comments not be interpreted as dissatisfaction with service being provided by contractors. In his opinion, Council has the responsibility to ensure the citizens money is being spent wisely. The City Manager indicated if Council wishes staff to get comparative costs we certainly will do so. However, he indicated it will likely cost forty thousand ($40,000.00) dollars for legal services regardless of who is selected as City Attorney. Councilman Grant agreed but suggested Council needs to start looking at all contracts on an annual basis. Motion CC-87-79 carried ALL AYES. City Engineer The City Manager reviewed and clarified the recommendations. 10-170 CC-87-80 Motion by Councilman Grant, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the City Engineers Maintenance and Operations budget in the amount of one hundred twenty three ($123,000.00) dollars. Community The Community Services Director reviewed and clarified the Services 10-180 recommendations. With regards to maintenance - building and grounds, item 245, Mayor Pro Tem Pfennighausen asked if that is being done by City staff or contracted. The Community Services Director advised the landscaping is contracted to Los Amigos. Any other improvements we make, generally, to the grounds are handled in-house. Mayor Pro Tem Pfenniqhausen asked if the Community Services Director still maintains he does not need more staff in order to handle the workload adequately. The Community Services Director indicated, at this point in time, everything appears to be progressing quite well. He has had detail discussions with his staff who feel the current manpower level is adequate. CC-87-81 Motion by Councilwoman Crawford, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the Community Services Maintenance and Operations, Equipment, Special Projects and Debt Services budgets in the amount of forty nine thousand seven hundred and forty ($49,740.00) dollars. Council Minutes - 5/18/87 Page 6 Non- The City Manager reviewed and clarified the recommendations. Departmental He noted that the Chamber of Commerces' grant in the past has 10-190 been thirty thousand ($30,000.00) dollars. They are requesting a grant of forty thousand ($40,000.00) dollars for FY 1987/88. Mayor Pro Tem Pfennighausen questioned whether a recognition program for volunteers would fall under line item 220. The City Manager indicated such a program could be in Line Item 220. We anticipate that a staff report and a request for an appropriation for such a recognition program will be before Council before the end of this fiscal year. As we do not know the extent of such a program, funds will have to be allocated when a program is established. Chamber of Mayor Matteson invited Barbara Bayus, President of the Chamber Commerce of Commerce, to make a presentation on behalf of the Chamber. Ms. Bayus indicated the Chamber of Commerce Board of Directors was here this evening requesting thirty thousand ($30,000.00) dollars. She indicated Council has received their proposed budget for forty thousand ($40,000.00) dollars. However, through a lot of diligence on the part of the Chamber Executive Director, the Chamber has found ten thousand (10,000.00) dollars. Accordingly, their budget request is now for thirty thousand ($30,000.00) dollars. Ms. Bayus reviewed and clarified the Chambers budget request. With regards to economic development, Councilman Grant asked Ms. Bayus what the Chambers' plans were. Ms. Bayus indicated the Chamber is continuing to contact developers to look at areas in the City for development; to look for ideas that can help our growth; continuing to represent the City and interest people in coming to Grand Terrace with their businesses. Councilman Grant suggested the Chamber is really looking at the City as a whole in terms of economic development. Ms. Bayus responded in the affirmative. Councilman Evans questioned whether the Chamber newsletter is basically self sufficient with the exception of about four thousand ($4,000.00) dollars difference. Ms. Bayus indicated that the newsletter is very close to a break even situation which is their goal. He asked Ms. Bayus to explain how the major cost of the newsletter has gone for economic development. Ms. Bayus stated the Chamber distributes the newsletters at all of the functions the Chamber attends; the newsletters are distributed to developers so they can see what Grand Terrace is doing; developers check the advertising and the articles in our calender; everytime someone request information from the Chamber Office, a newsletter is included in the package. Council Minutes - 5/ 18/87 Page 7 In the opinion of the Chamber, the newsletter is a very viable tool in economic development. Councilman Evans asked what new additions are being planned for the newsletter. Ms. Bayus indicated the Chamber is endeavoring to keep the community abreast of what's happening through the Planning Commission meetings and through the City Council. They are also proposing an interview of the man on the street. Councilwoman Crawford questioned how many copies of the newsletter are printed each month. The response was five thousand (5,000). She further questioned how many newsletters are mailed out to members of the Chamber and residents of the community. She was advised four thousand six hundred eighty (4,680) copies are mailed out to Chamber members and residents. Councilwoman Crawford indicated this leaves three hundred twenty (320) copies to use for economic development. She was advised some of the newsletters mailed go to businesses and are included in economic development. Councilwoman Crawford indicated she believes the Chambers budget of sixteen thousand ($16,000.00) dollars included under economic development for the newsletter is being hedged a lot. It was mentioned that employees time is charged to this account. Councilwoman Crawford indicated the only other comment she has is that the Chamber has budgeted a very large amount for seminars and conferences. Mayor Pro Tem Pfennighausen indicated she concurred with Councilwoman Crawford in that sixteen thousand five hundred and forty (16,540.00) dollars is a little bit excessive. However, she did not know how you would determine what is spent where. Mayor Pro Tem Pfennighausen suggested that, when the Chamber budget is prepared, the Chamber of Commerce must recognize that seven thousand two hundred ($7,200.00) dollars a year must be added to this budget as the City is providing a building for their use rent free. CC-87-82 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, that Council approve Line Item 222, Chamber of Commerce Grant, in the amount of thirty thousand ($30,000) dollars plus one years free rent. Non -Departmental The City Manager reviewed and clarified the recommendations for 10-190 the balance of the Non -Departmental Department. Councilman Evans asked the City discussions with the librarian if there is any needs over and the past. The City Manager had however, he could discuss this Manager if he has had any as to the purchase of books and above what was budgeted for in not talked to the librarian, with him if Council so directed. [I] Council Minutes - 5/18/87 Page 8 Councilman Evans indicated he wondered whether there may be a need that is not being provided. The City Manager indicated we do not monitored what is purchased. However, the emphasis has been placed on building a childrens book collection. This emphasis was placed by the Friends of the Library. The City Manager indicated he wi l l discuss this with the librarian. With regards to the tire burning litigation share, Mayor Matteson stated five thousand ($5,000.00) dollars was allocated last year. He indicated he heard something about more charges and asked for an update. The City Manager advised he had talked to the City Attorney and it appears there is going to be a second request for funding. He indicated he is waiting for more details before making a recommendation to Council. Councilman Evans requested an update on this issue from the City Attorney. The City Manager stated he will have the City Attorney provide a written update. Under special projects and equipment, the City Manager advised we have received a request from the Fire Department. Apparently the built up portion of the firehall roof leaks when there is a good rain. Some quotes to fix the roof have been received and it looks like about a thousand dollars is required to do the repairs. Councilman Evans asked the age of the fire station. The City Manager indicated it is probably three years old. He suggested the flat part of the roof which is not covered with tile does not seem to hold up. The City Manager indicated the Fire Department had also submitted a request for funds to replace furniture in the firehall. CC-87-83 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Maintenance and Operations budget for Non -Departmental in the amount sixty nine thousand and two hundred ($69,200.00) dollars. Police The City Manager indicated the contract for the law enforcement 10-410 service has been tendered by the Sheriff of San Bernardino County, Mr. Floyd Tid well. They are requesting what they tenn as a roll-over contract which is exactly what we had last year with the exception of the cost of an additonal patrol unit for a Sheriff's Sergeant. The total cost of the contract is five hundred seventy nine thousand five hundred and seventy-four ($579,574.00) dollars. Council Minutes - 5/18/87 Page 9 Councilman Grant stated he thinks the people of this community expect to see deterrence. There's nothing to be said against prevention, but deterrence mean that you see that vehicle patrolling the community. He suggested Council could provide the service the citizens expect by deleting the Community Services Officer from the budget and adding about one thousand ($1,000.00) dollars to the budget for one more General Law Officer. Councilman Grant stated the bottom line is, while the Community Services Officer has contributed to this community, the people expect patrol. I think that deterrence is there when you have that green and white vehicle traveling this community another twenty hours. I think the money is better spent in that direction. Mayor Matteson asked for a summary of the proposed contract. The City Manager indicated they were basically requesting three units seven days a week, eight hours per day. Councilman Grant stated he was recommending one unit five days a week at eight hours per day and one unit, five days a week at four hours per day which would be basically only nine hundred sixty-eight ($968.00) dollars more than our present contract. Mayor Matteson questioned whether this included the Community Services Officer. Councilman Grant indicated it did not. Mayor Matteson questioned the cost of the total increase. Councilman Grant stated the way he figure it the increase is nine hundred sixty-eight ($968.00) dollars, keeping in mind the possibility of having an increase. He stated that we are talking about an excellent department that, traditionally, provides the City with crime prevention programs as a part of its overall functions in this community. He really feels Council is limited on the amount of money available and is convinced the City needs more patrol personnel. Councilwoman Crawford stated there were two things in this report that concerned her. One is the forty seven percent projected increase in multiple officer assignments. The other thing that really alarms her is the average eight minute response time for emergency calls. She felt eight minutes is an awfully long time in an emergency situation. Indications are that the citizens would like more patrol cars in Grand Terrace and she supported that need. In her opinion, the Community Services Officer has done a very good job instituting a lot of programs and generating a lot of interest. Further, under the chairmanship of Mr. Buchwalter, the City now has an excellent Crime Prevention Committee who, working with the Community Services Officer and the Sheriff's Department, can provide us with the crime prevention programs needed in Grand Terrace which were initiated by the Community Services Officer. She feels the Committee could carry on with the volunteers they have at this time and, with the good leadership of the Chairman, keep these programs going without having to pay for Council Minutes - 5/ 18/87 Page 10 the services of the Community Services Officer. She indicated she would like to see more patrol in this City and reduced response time. Mayor Matteson questioned why the response time is eight minutes. Lt. Reynosa stated there are several factors that could effect response time. One could be that the officer has someone in custody and is booking him at central jail, another could be he is already on a priority one call and he can't break from that call. In that case, we would bring someone in from the County which is a greater distance to be traveled. Shift change may also effect response time. Mayor Matteson questioned if eight minutes is the maximum time. Councilwoman Crawford stated that is an average response time. Lt. Reynosa stated eight minutes, right now, is the average response time for a priority one call. He also indicated an exceptable level for response is three to five minutes for a priority one call. Mayor Matteson asked, if another officer was on duty, would it reduce the response time. Lt. Reynosa stated that, during the time the officer was on duty, it would reduce the response time. However, response time can be affected by the same factors mentioned previously. Right now, you have about sixty-one to sixty-two percent of proactive patrol time available for your officer. Councilman Evans asked if he understood Councilman Grant is proposing that we maintain the same level of service and add one General Law Deputy and eliminate crime prevention. Councilman Grant stated he is proposing to maintain the current level of service but convert traffic patrol to five days a week at eight hours per day or forty hours per week as well as convert the Community Services Officer's postion, the dollars in that position, to approximately five (5) days a week at four hours per day are a total of twenty (20) hours which would be $43,160.00 which exceeds the amount that was proposed for the Community Services Officer which was $41,542.00. Again, if you substract from that figure the $650.00 which was also set aside for the Community Services Officer plus the $968.00 I think you come very close to the original proposed figure of $578,639.00. I would say plus or minus because there are some of these subsidiary costs as the Sheriff's Administrative Officer would know that I cannot calculate correct because I do not have access to whatever formulas they use. Council Minutes - 5/18/87 Page 11 Councilman Evans questioned whether all the 567 citations issued were issued by the traffic enforcement officer or is it a combination of your general law as well as traffic. Lt. Reynosa indicated he could not say for sure, but he would say both. Councilman Evans questioned how much revenue is generated for this City by the citations issued in the City. The City Manager indicated so far this year DC fines total three thousand seven hundred thirty nine ($3,739) dollars. Councilman Evans suggested we are not getting a great deal of money from citations issued. He indicated he wants to see more officer on the street but he also recognizes the value of crime prevention because if you can reach potential criminals by positive programs you are going to be decreasing crimes. He indicated his other concern is the staff reflected in multiple officer assignments. He would much rather take a gamble of not funding a traffic unit but convert that one forty hour traffic unit to a general law officer. The cost will be the same. The general law officers could be assign during peak hours. You will not be jeopardizing that officer by having a second unit having to roll from Loma Linda or central , you will have two officers here on an on -going basis. Councilman Grant stated the only difference between what Councilman Evans is saying and he is saying is that he was also including the Crime Prevention Officer position as another twenty hour position which could be used for those high peak times. We are talking about proactive time which is the time an officer is not specifically responding to an offense, a time in which he is seen and which he is patrolling and which he is deterring crime from occurring. Councilman Evans and I agree with respect to converting the traffic because I see no purpose in having him simply as a traffic officer. However, I do not agree with maintaining the Crime Prevention Officer. Mayor Matteson asked if there is a difference in the training for a traffic unit and the general law officer. Lt. Reynosa indicated that generally no, they both attend the same academy. However, the traffic unit will attend intensified traffic investigation and traffic accident reconstruction classes. Mayor Matteson question if any other cities have traffic units. Lt. Reynosa indicated Grand Terrace shares the traffic unit with Loma Linda. Mayor Matteson indicated you need a man who investigates accidents and has expertise in reconstructing. Lt. Reynosa indicated you can train the officers and develop their expertise in investigating these traffic accidents. However, under the proposed contract, rather than eight hours a day, five days a week, you have that Council Minutes - 5/18/87 Page 12 accident investigation coverage sixteen hours a day, five days a week and if there is a major accident your primary unit assigned to Grand Terrace will not be tied up investigating the accident for one or two hours. That is my main concern regarding that shifting over. Mayor Matteson questioned if he was saying it's not a good ideal to shift it over. Lt. Reynosa stated, in his opinion, we could run into some problems if we do have a major traffic accident. It would be the responsibility of the traffic officer to investigate an accident rather than drawing on your one Grand Terrace Officer who may or may not be on duty alone at that time. Mayor Pro Tem Pfennighausen stated that, ideally, we would have an additional officer on the street in Grand Terrace at that time and, consequently, it would not necessitate both of them being tied up. She still contends that the resistance from the SO comes from losing the combined officer with Loma Linda. She indicated Grand Terrace needs a full time officer. It's been pointed out we can always call officers in from other areas of the county. It may be difficult to find an unoccupied officer when he is required. she personally projected a substantial balance in the budget at the end of this year, over and above what is put in reserve and loaned to the CRA. To put our City and our citizens in jeopardy is unreasonable. To take out programs that are working is unreasonable. It should not be a matter of crime prevention verse law enforcement. We need them both. We have a very effective program in crime prevention in Grand Terrace with our kids. The Chairman of the Crime Prevention Committee, Mr. Buchwalter, was at the last Council meeting and begged this Council to support the Community Services Officers program. She felt it would be shortsighted of Council to allow this program to go begging. She indicated she feels funds are available for both crime prevention and deterrence. Mayor Pro Tem Pfennighausen indicated she would like to see two officers on the streets in Grand Terrace, seven days a week, day shift and swing shift, and she would like to see one officer on the streets seven days a week, graveyard shift. She would also like to see the crime prevention program continue. We need a detective unit, that's paid off. In reference to Councilman Grants remarks about the heinous crimes that have occurred, we could have had sixty thousand sworn officers in Grand Terrace on any of those given days. They would not have prevented those crimes. There are some crime you cannot prevent simply by having officers around. She is is concerned about the parks and the school grounds, the vandalism, that type of crime that may be cut down by patrolling during the time these crimes may occur. You are most effective when you stop crime from becoming an issue and you do that through education. She recommends retaining the Crime Prevention Officer and that we have two full time officer on the streets, day and swing shift, one full time seven days a week graveyard shift. Council Minutes - 5/18/87 Page 13 Councilman Grant indicated that, through his work in the corrections area as opposed to law enforcement, he has reached the conclusion that most people do what they do because they want to do it as a rule. Prevention is a crucial thing. While having patrol cars on the streets won't stop all crimes, they will reduce or eliminate a lot of it. Councilman Grant was not critizing what the Crime Prevention Officer has done but is suggesting we use the funds available in the wisest way. He feels the people want more patrolmen While he agreed, partly, with Councilman Evans and Mayor Pro Tem Pfennighausen proposals, he did not agree with retaining the services of the Community Services Officer. He feel we should put that person into a uniform. Councilman Evans stated several years ago there was a study referred to as the Kansas City Study which showed you can have a cop on every corner and it does not decrease crime. He indicated he agreed that prevention is a crucial thing and if you can prevent crime by instilling within the young the basic pri nici pal of what law is all about then you are not going to have a problem when they get older. He indicated he agreed the community has to become involved. However, we know that nothing is going to be effective without strong leadership. The City relies upon volunteers and the volunteers have their own lives to lead. He felt we need the full time coordinator to bring that nucleus of volunteers together. In the cost proposal submitted by Lt. Reynosa, one additonal general law officer would cost eighty five thousand eight hundred sixty-nine ($85,869.00) dollars and the traffic unit would cost eight six thousand three hundred twenty ($86,320.00) dollars. He suggested if the traffic unit was replaced by a general law officer it would cost less and the City would be retaining the Crime Prevention Officer. Councilman Evans further suggested the City would get more visibility from a general law officer than from a traffic unit during peak crime periods. Councilman Evans indicated he would much rather eliminated the traffic, go with the general law, keep the crime prevention and get more for the money. Mayor Matteson stated that, while there is a surplus this year, it does not mean there will be a surplus next year and once you go into something like this, it is forever. Mayor Pro Tem Pfennighausen stated that this was the argument for setting up the reserve fund. This money belongs to the people. Give it back to them in an effective law enforcement and a good Crime Prevention Program. Indications from the community are strongly in favor of retaining this program. Council Minutes - 5/18/87 Page 14 Councilman Evans indicated he did not agree that a program, once intitiated, would be forever. He recommended eliminating the traffic unit, keeping crime prevention and going with an additional General Law Officer and see what the statistics are at the end of the year. Based on that years experience, the program can be modified. Councilwoman Crawford stated she would like to see one more general law patrol unit for full coverage so we have two patrol cars here in Grand Terrace all the time. When asked about prevention, Councilman Crawford stated she had been instrumental in having the Community Services Officer put in place and commended her for the excellent programs she initiated and the programs she has carried on that were already in existence. These programs, however, are available through the Sheriff's Department. Councilwoman Crawford stated she would like to see that second officer here twenty four hours a day. If we are going to increase the coverage in the City, there will have to be cuts some place. She indicated she felt that the Crime Prevention Committee now can carry on the programs they have in place. She would rather see that money put towards another twenty four hour, seven day a week, general law patrol unit. CC-87-84 Motion by Councilman Evans, second Mayor Pro Tem Pfennighausen, that Council adopt Schedule A, Option 1, dated May 14, 1987 minus the forty hour traffic unit. Mayor Pro Tem Pfennighausen requested clarification on the number of hours of service the City would receive questioning whether a general law officer would be provided seven days a week, eight hours a day. Councilman Evans stated that if you want to go with a seven day eight hour shift, the cost will z increase approximately one hundred thirteen thousand ($113,000.00) dollars. He suggested that, statistically, there are certain days out of a week that your calls for services and your needs may not be as great as other areas. He suggested trying his proposal for a year to see if it worked. Councilwoman Crawford stated that the proposal does not increase the units in the City. Therefore, she could not support the motion. Councilman Grant stated that nothing has changed whatsoever. Motion CC-87-84 carried with Councilman Grant and Councilwoman Crawford voting NOE. Mayor Pro Tem Pfennighausen stated Bill Furlow had assured her not many cities carried on the kind of crime prevention program that Grand Terrace does. She congratulated the city on retaining that program. Council Minutes - 5/ 18/87 Page 15 Mayor Matteson stated he didn't support the Crime Prevention Officer last year because he didn't think she had done an adequate job. This year he felt she has done a fantastic job and he has supported her. The City Manager stated that, as we took this sort of out of the context of the budget, we didn't give the Community Services Officer her office supplies or her special departmental supplies. CC-87-85 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, motion carried with Councilman Grant voting NOE, to approve the Maintenance and Operations budget for the Crime Prevention Officer Line Item 210 and 220 budget in the amount of six hundred fifty ($650.00) dollars. CC-87-86 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, that Thomas Schwab be appointed as Grand Terrace's City Manager/Finance Director, effective May 1, 1987. CC-87-87 Motion by Councilwoman Crawford, second by Mayor Pro Tem Pfennighausen, ALL AYES, that Council accept the proposed salary level for the City Manager in the amount of fifty two thousand four hundred forty ($52,440.00) dollars, and adopt a resolution establishing the salary at fifty two thousand for hundred forty ($52,440.00) dollars. The Council meeting adjourned at 7:50 p.m. to the adjourned Council meeting of May 26, 1987 at 7:30 p.m. Respectfully submitted: APPROVED: h -, � � ) 4 2AI!f- -E-- Mayo 11 Council Minutes - 5/18/87 Page 16