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05/26/1987CITY OF GRAND TERRACE COUNCIL MINUTES ADJOURNED JOINT REGULAR MEETING - MAY 26, 1987 An Adjourned Regular Joint meeting of the City Council and the Community Redevelopment Agency of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 26, 1987, at 7:30 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager/Community Service Director Loretta Thompson, City Clerk Barbara Michowski , Accountant/Finance Office Manager ABSENT: NONE The meeting was called to order at 7:30 p.m. Employee Salary Mayor Matteson indicated Councilmembers had received a copy of 0 Review 1987-88 the employees requested wage package for the FY 1987/88 and asked what action they wished to take on this matter. Councilman Grant questioned if this proposal reflected the reanalysis of job descriptions or was it an across the board flat 6% increase based on three per cent for last year and three per cent for this year. The City Manager indicated this is an across the board increase and did not include a job description reanalysis. The reanalysis will be done and brought back to Council. It was the consensus of Council that this matter be postponed until the May 28, 1987 Council meeting for discussion. Loans to Other The City Manager reviewed and clarified the recommendations. Agencies 10-200 CC-87-88 . Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, that Council approve the budget for Loans To Other Agencies in the amount of two hundred thousand ($200,000.00) dollars). Contingency The City Manager reviewed and clarified the recommendations. Reserves 10-300 CC-87-89 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the budget for Contingiency Reserves in the total amount of two hundred thousand ($200,000.00) dollars. Planning The City Manager reviewed and clarified the recommendations. 10-370 CC-87-90 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, to approve the Maintenance and Operations budget for the Planning Department in the amount of thirteen thousand four hundred ($13,400.00) dollars. Public Health The City Manager advised this account represents the contract 10-390 with the County for Animal Control Services. The City pays the County their actual cost minus what they collect from dog licenses for any sales they have within the City. The net balance is charged back to the City. CC-87-91 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Public Health Maintenance and Operations budget in the amount of seventeen thousand ($17,000.00) dollars. Parks and The Community Service Director reviewed and clarified the Recreation recommendations. 10-430 CC-87-92 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, to approve the Maintenance and Operations budget for Parks and Recreation in the amount of eighty seven thousand five hundred ($87,500.00) dollars. Councilwoman Crawford asked why only twleve thousand ($12,000.00) dollars was being budgeted for maintenance of building and grounds. The Community Services Director advised that the maintenance contract for the Terrace Hill Community Park was terminated and is being done in-house. Councilman Evans asked if this was going to be reflected in your request for an additional body. The Community Services Director indicated that, at this point in time, he feels what is needed is a clerical position more than a general laborer. Councilman Evans indicated his concern is to ensure the maintenance needs throughout the City are done in a timely manner. He questioned whether the present maintenance staff, Council Minutes - 5/26/87 Page 2 which consists of two employees, will be able to provide maintenance in a timely manner. The Director of Community Services advised they have been doing so for the last ninety (90) days. He has discussed this with the maintenance staff. Both feel they can do this maintenance in a specified time period. Councilman Grant indicated that, if there is any need for an additional maintenance person, he would certainly support it in addition to a clerical position. The Community Services Director stated he would like to study it for at least six months. Motion CC-87-92 carried ALL AYES. Weed Abatement The Community Services Director reviewed and clarified the 10-590 recommendations. Mayor Pro Tem Pfennighausen indicated she did not realize the Weed Abatement Program consisted of sterilizing the ground so nothing could grow. She would like to see the City look into some form of weed abatement that would not kill everything, but would do something to enhance the appearance of the City. Mayor Matteson stated that maybe we should develop some kind of beautification program. The City Manager indicated we will certainly look at a beautification program, preparing cost estimates and developing a method of payment for the program. This would likely be presented for the next fiscal year. CC-87-93 Motion by Councilman Grant, second by Councilwoman Crawford, to approve the Maintenance and Operations budget for Weed Abatement in the amount of four thousand eight hundred ($4,800.00) dollars. Councilman Evans asked what the difference was between weed abatement and weed control. The Community Services Director advised weed abatement is physically inspecting property and taking the necessary action against property owners in violation. The weed control is the actual chemical application. Motion CC-87-93 carried ALL AYES Storm Drain The Community Services Director reviewed and clarified the Maintenance recommendations. 10-631 Council Minutes - 5/26/87 Page 3 CC-87-94 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, to approve the budget for the Maintenance and Operations for Storm Drains in the amount of eight thousand five hundred (8,500.00) dollars. Planning The City Manager reviewed and clarified the recommendations. Commission 10-801 CC-87-95 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant to approve the Maintenance and Operations budget for the Planning Commission in the amount of six thousand three hundred ($6,300.00) dollars. Councilman Evans indicated that last year $2,000 was budgeted for travel, conferences and meetings and only $500 of this amount was spent. He asked if there was any reason for this low expenditure. The City Manager advised the Planning Commission members are encouraged to attend all the sessions that are held for the Planning Commission members. However, very few elect to take advantage of this training. Councilman Evans suggested the Planning Director make arrangements to have periodic, perhaps quarterly, seminars in the City for Planning Commission members. The City Manager indicated he will take this suggestion back to the City Planner and suggest he encourage members to attend other existing seminars as well. Motion CC-87-95 carried ALL AYES. Crime Prevention The City Manager reviewed and clarified the recommendations. Committee 10-802 CC-87-96 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, to approve the Maintenance and Operations budget for the Crime Prevention Committee in the amount of two thousand six hundred ($2,600.00) dollars. Councilman Grant questioned if this proposed budget is as presented by the Committee. He was advised it is. Motion CC-87-96 carried ALL AYES. Historical and The City Manager reviewed and clarified the recommendations. Cultural Committee 10-804 CC-87-97 Motion by Councilman Grant, second by Councilwoman Crawford, ALL AYES, to approve the Maintenance and Operations budget for the Historical and Cultural Committee in the amount of two thousand ($2,000.00) dollars. Council Minutes - 5/26/87 Page 4 I Senior Citizens The City Manager reviewed and clarified the recommendations. Program 10- 80 5 CC-87-98 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, to approve the Maintenance and Operations budget for the Senior Citizens Program in the amount of one thousand ($1,000.00) dollars. Parks and The City Manager reviewed and clarified the recommendations. Recreation He advised the Committee has increased their budget for travel Committee and conferences to ensure there were funds available for all 10-807 Committee members to attend the California Parks and Recreation Annual Conference if they choose too. This year, the conference will be held in Long Beach. Mayor Pro Tem Pfennighausen questioned whether the Tour de Terrace is paying for itself plus the scholarship recently approved. The City Manager advised that this event is self supporting. Revenue is being projected in excess of the expenses and the scholarship for the FY 1987/88. CC-87-99 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, to approve the Maintenance and Operations budget for the Parks and Recreation Committee in the amount of five thousand eight hundred ($5,800.00) dollars. Councilman Evans asked if the Parks and Recreation Committee are looking toward sponsoring other events such as 5 and 10-K runs. The Community Services Director advised this was discussed at their last meeting and will be on their agenda again for the June 1st meeting. Councilman Evans asked if the Committee is seriously trying to put something together. The Community Services Director stated the impression he is getting from the Committee is that they are looking towards the Chamber to sponsor the run. Councilman Evans indicated he would strongly recommend that the Parks and Recreation Committee take a look at getting involved in sponsoring such runs. He feels they brings something to a city. He also suggested the Committee may choose to look at sponsoring other events such as bike-a-thons and triathalons. Motion CC-87-99 carried ALL AYES. Emergency The City Manager reviewed and clarified the recommendations. Operations Committee 10- 808 Council Minutes - 5/26/87 Page 5 CC-87-100 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Maintenance and Operations Budget for the Emergency Operations Committee in the amount of fifteen thousand six hundred seventy ($15,670.00) dollars. Mayor Pro Tem Pfennighausen commended the volunteers serving on this Committee. She indicated Emergency Operations Center can run hundreds of thousand of dollars to operate. She would venture to guess Grand Terrace's Committee has run well under a hundred thousand dollars because it has all been done with volunteers. Parks Projects The Community Services Director reviewed and clarified the 13-445 recommendations. CC-87-101 Motion by Councilman Grant, second by Councilwoman Crawford, to approve the Park Projects budget in the amount of fifty four thousand two hundred ($54,200.00) dollars. Councilman Grant questioned the status of the Pico Park Site. The Community Services Director indicated he has not heard from Sue Noreen of Edison for well over a month. The last time he talked to her she advised the proposal had been forwarded to the Real Estate Division. The Real Estate Division is considering the City's request for a long term lease. Councilman Evans questioned whether the intent was to develop Pico for "sandlot" type sports. The Community Services Director stated the plans are for turf with an irrigation system. Councilman Evans questioned the amount budgeted for this project. The Community Services Director stated, if we can get the water rights approved, the park could be developed for the budgeted amount. If Edison does not approve the water rights, the budgeted amount will not even buy a water meter. He further suggested if we don't get the water right it may not be viable to water Pico Park. In that case, Pico Park may be developed as less of an improved park site. Mayor Pro Tem Pfennighausen suggested Edison be contacted frequently until we find out what their decision is on the City's proposal. Councilman Grant agreed that we have to show a positive agressiveness here. He indicated he felt Edison would not refuse the City's request for water rights. However, if they did, he indicated he would like to see the park developed anyway. Even if it is "sandlot", it is still recreation. h 0 Council Minutes - 5/26/87 Page 6 Motion CC-87-101 carried ALL AYES. Street and The City Manager reviewed and clarified the recommendations. Signal Lighting 16-510 Mayor Pro Tem Pfennighausen questioned if the audit on the street lights that Council asked for two weeks ago has been done. The City Manager indicated we are going to put a flyer in the sewer billing requesting that any person who has a street light out in front of their house or anywhere on their street call the City. We will compile a list and notify Edison who will come out and repair the street lights. CC-87-102 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Maintenance and Operation budget for Street and Signal Lighting in the amount of thirty six thousand ($36,000.00) dollars. Road Maintenance The Community Services Director reviewed and clarified the 16-900 & 910 recommendations. The Community Services Director advised the increase in the budget amount is due to additional roadways in the community that are in a distressed state and require repair in the upcoming fiscal year. Councilwoman Crawford questioned what was included in item 258 - Contractual Services - others. The Community Services Director stated that anything that is non -patching or sealing in nature is included in this item. CC-87-103 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, to approve the Maintenance and Operations budget for Road Maintenance in the amount of one hundred fifty three thousand eight hundred ($153,800.00) dollars. Weed Control The Community Services Director reviewed and clarified the 16-901 recommendations. Mayor Matteson questioned the difference between weed control and chemical weed control. The Community Services Director indicated chemical weed control is the actual chemical application and weed control is the physical cleaning up of property by County crews if the property owner does not do so. Mayor Pro Tem Pfennighausen questioned where the areas of concentration are. The Community Services Director stated the biggest areas are Main Street, Mt. Vernon Avenue, Barton Road and any storm drain corridors. Mayor Matteson questioned what the biggest cost is. The Community Services Director advised the chemical is quite expensive. Council Minutes - 5/26/87 Page 7 Councilwoman Crawford indicated she would like to find some alternative method to handle weed control other than poison. CC-87-104 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, to approve Maintenance and Operations budget for Weed Control in the amount of fifteen thousand nine hundred ten ($15,910.00) dollars and the City look into alternatives to the use of poison for weed control. Traffic Signal The Community Services Director reviewed and clarified the Maintenance recommendations. 16-909 CC-87-105 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Maintenance and Operations budget for Traffic Signal Maintenance in the amount of seven thousand ($7,000.00) dollars. School Crossing The Community Services Director reviewed and clarified the Guard recommendations. 17-910 CC-87-106 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans to approve the Maintenance and Operations budget for the School Crossing Guard in the amount of two thousand six hundred seventy five ($2,675.00) dollars. Councilwoman Crawford questioned whether the available balance in the Traffic Safety Fund can be used for something else or must it be accrued. The City Manager indicated he feels we can use it in conjunction with anything that will improve traffic safety. He advised he would investigate this matter and report back to Council. Councilman Grant indicated that about four years ago there were two crossing guards. A majority of Council voted to reduce the number of crossing guards to one. At that time he was convinced the City would regret that decision. He was wrong and he is delighted. Motion CC-87-106 carried ALL AYES. Street Sweeping The Community Services Director reviewed and clarified the 18-908 recommendations. CC-87-107 Motion by Councilman Evans, second by Councilman Grant, ALL AYES, to approve the Maintenance and Operations budget for Street Sweeping in the amount of thirty two thousand ($32,000.00) dollars. Wastewater The City Manager reviewed and clarified the recommendations. Disposal -Colton 21-570 Council Minutes - 5/26/87 Page 8 CC-87-108 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the Wastewater Disposal - Colton budget in the amount of two hundred forty thousand ($240,000.00) dollars. Wastewater The City Manager reviewed and clarified the recommendations. Disposal Grand Terrace 21-572 CC-87-109 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the Maintenance and Operations budget for Wastewater Disposal - Grand Terrace in the amount of thirty seven thousand nine hundred fifteen ($37,915.00) dollars. Architectural The City Manager reviewed and clarified the recommendations. Barrier Removal 11-902 CC-87-110 Motion by Councilman Evans, second by Mayor Matteson, ALL AYES, to approve the Maintenance and Operations budget for the Architectual Barrier Removal in the amount of fifteen thousand ($15,00.00) dollars. Traffic Control The City Manager reviewed and clarified the recommendations. Upgrade 18-911 CC-87-111 Motion by Councilman Evans, second by Mayor Matteson to approve the Traffic Control Upgrade budget in the amount of one hundred thirty five thousand six hundred five ($135,605.00) dollars. Councilman Evans requested an update on the modification at Barton Road and Mt. Vernon. He was advised we are still trying to acquire a right-of-way. The property is still in escrow and if it does sell and the site develop, the developer would be required to grant the City the necessary easement. Another option would be to enter into a condemnation. Right now it is in a holding pattern. The project is not going according to the time line due to the fact that we are waiting to acquire the property free rather than go into a condemnation. The City Manager indicated staff is reluctant to bring condemnation proceedings because of the cost involved. He indicated that, close to the time when it is necessary to complete the Barton Road Upgrade, we would recommend condemnation proceedings begin, if necessary. If Council would like us to proceed with condemnation now, you can direct us to do so and we would certainly proceed. He advised we will be making every attempt to complete this project next year. Council Minutes - 5/26/87 Page 9 CC-87-112 Modifications Barton Road and Mt. Vernon Ave. 10-911 Mayor Pro Tem Pfennighausen indicated she would like to see some kind of deadline set on securing this easement either by donation or condemnation. Councilwoman Crawford indicated something she would like to see done is to have the freeway signs read Barton Road, Grand Terrace. Motion CC-87-111 carried ALL AYES. Council recessed at 8:50 p.m. Council recovened at 9:00 p.m. Motion by Councilman Evans, second by Mayor Pro Tem Pfennoghausen, to approve the balance of the budget. Councilman Grant stated Council had agreed to review the budget line by line and that is what he wised to do. Coun ci1woman Crawford concurred. Councilman Evans withdrew his motion with the seoncd concurring. The City Manager review and clarified the recommendatons. CC-87-113 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the Modifications to Barton Road and Mt. Vernon Avenue budget in the amount of twenty thousand ($20,000.00) dollars. Barton Road The City Manager reviewed and clarified the recommendations. Overlay 18-913 CC-87-114 Motion by Councilman Evans, second by Councilman Grant, ALL AYES, to approve the Barton Road Overlay I-215 to Southern Pacific Railroad in the amount of thirty two thousand five hundred ($32,500.00) dollars. Widening Barton The City Manager reviewed and clarified the recommendations. Road to Canal and Michigan 18-920 CC-87-115 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, to approve the widening of Barton Road -Canal to Michigan in the amount of three hundred fifteen thousand ($315,000.00) dollars. j �0 Council Minutes - 5/26/87 Page 10 Councilman Evans suggested some consideration be give to beautification along Barton Road. The City Manager advised he ,- would look into it and prepare a report for Council's consideration. Westar Councilman Grant questioned whether Council could do something to assist Westar put their proposed development together. The City Manager stated if the developer can get past the first phase, which is enticing one of the anchors from the Colton development, Council will have the opportunity to show a very strong commitment to the project. This will be in terms of a willingness to at least talk about using the ci ty's powers of eminent domains to guarantee assembly of the property. The developer will want to enter into some type of contractural relationship. It's going to require a four fifths vote to send a message to the people that own the property that Council is serious. He suggested that, at this point, we touch base with the developer to see if there is anything we might do to assist them. Councilman Evans suggested the City Manager contact Westar and request an update. The City Manager agreed to do so. Law Enforcement Mayor Pro Tem Pfennighau sen indicated she fully intends to request Council to rescind the action taken on the Law Enforcement Contract. She indicated the issue got so confused by the time it was over she feels we did not get what we wanted. She has prepared a motion which she distributed so Council will have time to review it. Councilwoman Crawford expressed her appreciation that this issue was going to be discussed again. She felt by adopting what we did, we did the City a great disservice since we did not improve on coverage in the City. The Council meeting adjourned to the regularly scheduled Council meeting to be held May 28, 1987 at 5:30 p.m. Respectfully submitted: el—'� 262���- City Clerk APPROVED: May r i�l Council Minutes - 5/26/87 Page 11