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08/27/1987CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 27, 1987 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 27, 1987, at 5:30 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager/Community Services Director Ivan Hopkins, City Attorney David Sawyer, Planning Director Juanita Brown, Deputy City Clerk Joe Kicak, City Engineer ABSENT: Hugh J. Grant, Councilman The meeting was opened with invocation by Mayor Pro Tem Pfennighausen, followed by the Pledge of Allegiance led by Councilman Evans. ITEMS DELETED FROM THE AGENDA Mayor Matteson asked if there were any items to be deleted from the agenda. The City Manager indicated there were none. SPECIAL PRESENTATION SCJPA - Trophy Mayor Matteson accepted an award from Southern California Joint Plaque Powers Authority for the best record for FY 86/87 from Mr. Gregg Breed. Mr. Breed stated Grand Terrace is one of the fifty-two member cities of the Southern California Joint Powers Insurance Authority and then presented a trophy and plaque to Council. CONSENT CALENDAR Mayor Matteson asked if anyone wished to have any items deleted from the Consent Calendar. None were stated. N CC-87-161 Motion by Mayor Pro Tem Pfennighausen, second by Councilmember Evans, ALL AYES, that the following Consent Calendar items be approved: Item A - Check Register (1) 081387 and (2) 082787 Item B - Ratify February 27, 1987 CRA Action Item C - Waive Full Reading of Ordinances and Resolutions on Agenda Item D - Approve July 30, 1987 Minutes Item E - Approve Council/Staff attendance at the League of California Cities Annual Conference, October 4-7, 1987 in San Francisco Item F - Appoint City Manager as City Clerk Item G - Reject Claim from Gary Lawson in the amount of $3,000 in development fees paid to the City Item H - Accept Grant Deeds from Forest City Dillion PUBLIC PARTICIPATION Mayor Matteson opened the meeting for public participation. No one signified a wish to speak to Council at this time. ORAL REPORTS Emergency Mayor Matteson stated the Emergency Operations Committee is Operations requesting to change their meeting date to the third Monday of Committee the month. CC-87-162 Motion by Councilmember Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve Emergency Operations Committee meeting to the third Monday of the month. Crime Prevention Mayor Matteson stated the Crime Prevention Committee is requesting to change their meeting to the second Monday of the month. CC-87-163 Motion by Councilmember Crawford, second by Councilmember Evans, ALL AYES, to approve the Crime Prevention Committee meeting to the second Monday of the month. Council Minutes - 8/27/87 Page 2 Parks and Recreation Committee Jason Otter Mayor Matteson stated the Parks and Recreation Committee is Resignation requesting to accept the resignation from Jason Otter. CC-87-164 Motion by Councilmember Crawford, second by Mayor Matteson, to accept Jason Otter's resignation. Letter of Mayor Pro Tem Pfennighausen stated she assumed Mr. Otter would Appreciation be sent a letter of appreciation for his services and that he would be included on the list of invitations for the volunteer banquet when it becomes a reality. Motion CC-87-164 carried ALL AYES. Griffin Park Ms. Conley stated she, as well as two Commissioners, went out Upgrading to the Griffin Park Site as requested by Council to do a Barbara Conley survey and surveyed 11 of the 14 homes. She stated it was very 22285 Dove St. interesting because there was not complete opposition to upgrading the park. She stated most of the residents in the Griffin Park Site had no problems in doing something to the park site as long as it stayed within the constraints of not bringing people from out of the community into the park area. She indicated she addressed some of the residents concerns and felt they could work within what the residents and DWR's needs were. Ms. Conley addressed the Household Survey. Mayor Pro Tem Pfennighausen commended the Parks and Recreation Committee for getting out and finding out what the residents really wanted. CC-87-165 Motion by Councilmember Crawford, second by Mayor Pro Tem Pfennighausen, to approve the Griffin Park Upgrading. Councilmember Evans stated that he also commended the Parks and Recreation Committee. He noted he had attended some of their meetings and felt the Committee was doing an admirable job. However, before proceeding any further, he wanted to see some plans as to what will be put in there and the cost. The City Manager stated staff would have to come back to Council and request an appropriation, and present Council with a cost. Motion CC-87-165 carried ALL AYES. Councilmember Evans asked if there was an anticipated time frame that this would be done. Council Minutes - 8/27/87 Page 3 The City Manager indicated that this should be taken back to the Parks and Recreation Committee at their next meeting and for them to formulate what they want and then staff would go out and estimate the cost for the improvements and come back to Council. Ms. Conley stated the Parks and Recreation Committee's next meeting is September 14, 1987. The City Manager stated he will probably have the information at the second Council meeting in September or the first Council meeting in October, 1987. Councilmember Evans stated he would like to make sure it is processed in a timely fashion. The Assistant City Manager stated what staff would probably do prior to bringing it back to Council is run it by State DWR to make sure that everything staff is proposing complies with their regulations. Household Survey Ms. Conley stated the Committee felt this was a necessity since the last survey in Grand Terrace was done approximately in 1981. She indicated they should be finding out what residents would actually like to see as far as Parks and Recreation classes. Ms. Conley stated the only change she needed to note on the report was that after the report was put in Council's package, there was an additional $100 fee for stuffing the Chamber of Commerce Newsletter. She indicated instead of $615.00, the approximate cost is $715.00. She felt this could be put in the September Chamber of Commerce Newsletter and by the very latest have the results in December which would be tabulated by the Parks and Recreation Committee. CC-87-166 Motion by Councilmember Evans, second by Mayor Pro Tem Pfennighausen, to appropriate $715.00 for the Parks and Recreation Committee's Survey. Mayor Pro Tem Pfennighausen stated the thing she liked about the survey and hoped the expectations are met, was that a survey of this kind can show Council a lot of other things that they can use in other directions. She indicated she would like to see something like this done on a broader basis, but felt this has been well thought through and commended the Parks and Recreation Committee for the good job they are doing for the community. Councilmember Crawford concurred and indicated she liked the questions that were on the survey and suggested that the Parks and Recreation Committee should ask the community if there are any resources out there. Ms. Conley stated that was one of the things that was left off, but they would add it. Fil Il Council Minutes - 8/27/87 Page 4 Mailing Fee Mayor Matteson questioned why there was a mailing fee of $176.00 if the Committee is mailing the survey out in the Chamber Newsletter. Councilmember Crawford and Ms. Conley replied the fee was for return postage. Mayor Matteson stated there is a return postage fee of $184.00 and a normal mailing fee of $176.00. Ms. Conley replied that the post office charges a regular .22 cents per return survey, and on top of that to have return postage guaranteed the post office charges an additional .23 cents, so they are actually paying .45 cents for every return letter. Mayor Matteson asked if the City had a postage business license, could the Committee use it and not have to pay the extra $50.00? The City Manager asked if that was for the return, the response was yes. The City Manager stated the City does not have a standard mailing permit, but a bulk mailing permit which doesn't cover that type of return postage. Mayor Matteson asked if there were any other discussions Motion CC-87-166 carried ALL AYES. General Plan Ms. Conley stated this is the actual report the Parks and Update Recreation Committee was sending to the Planning Director and for Council's information indicating the basic guidelines the Committee would like the Planning Director to keep in mind when doing the General Plan Update. Councilmember Evans asked Ms. Conley if she had had the opportunity to meet with the consultant pertaining to parks and recreation facilities within the city. Ms. Conley indicated she didn't, but believed that at last month's meeting, the Parks and Recreation Committee was told they would work through the Planning Director who in turn would work through the consultant. Councilmember Evans asked the City Manager and Planning Director if they had shared with the consultant what was happening, and asked where does the City stand. He stated he felt it would be better to have the consultant come to the Parks and Recreation Committee meeting and hear it first hand instead of second hand. Council Minutes - 8/27/87 Page 5 The Planning Director stated that is the way it is being worked now and felt citizens and committees could work through him and the Planning Department and information would be forwarded to the Planning Consultant. He indicated this particular material would be forwarded along with some other general material that the Planning Department is gathering for the consultant. Councilmember Evans questioned if the consultant had given any feed back to the Planning Director that he could in turn feed back to the Parks and Recreation Committee for them to consider. The Planning Director stated he has not reached the point where he has consulted this with the Planning Consultant in this area. Councilmember Evans asked Ms. Conley when the next Parks and Recreation Committee meeting was. Ms. Conley stated September 14, 1987. Councilmember Evans indicated that was in two to three weeks and asked the Planning Director if he could talk to the Planning Consultant and get some feedback to the Parks and Recreation Committee so they would have an opportunity to review it and maybe share some of the committees own ideas, at that time. The Planning Director stated he would be talking with the consultant within that time, but did not know where he would be with his reports and concepts. Councilmember Evans felt the consultant has had more than enough time, and that if it was the general consensus of Council, he felt it would be nice if the consultant had a report prepared for the committee so they would have an opportunity to review what is being proposed. Councilmember Evans stated it was his understanding that the last part of September or the first part of October, we were suppose to be going to public hearing and review the General Plan Update and indicated it left him to think the consultant had already formulated his ideas so, therefore, he must have something to provide for the committee. Public Hearing The Planning Director stated the Planning Commission meeting General Plan first public hearing is scheduled for October 19, 1987 for the Update General Plan Update. Mayor Matteson stated Sue Noreen from the Edison Company will be at the next Council meeting to discuss the park, so if members from the Parks and Recreation Committee want to be here at the next Council meeting that would be helpful. Council Minutes - 8/27/87 Page 6 Mayor Pro Tem Pfennighausen stated that issues need to be addressed early so they can be discussed and negotiated. She indicated she has requested a workshop similar to the workshop that was held for the area across the freeway and that it be publicized in order for the community to have the chance to do their input in what is considered a legal way. Mayor Matteson suggested to the Planning Director that he should contact the consultant before the next Council meeting and get a report to Council, and while discussing Edison proposed parks Council could discuss any proposed parks the consultant is thinking about. The Planning Director stated he would do so. Pico Park Site Mayor Matteson stated the Pico Park Site discussion will be tabled until the next Council meeting when Council will be discussing the Edison park site and the Planning Director has had a chance to do some research. Tour de Terrace Ms. Conley requested Council to allow the Parks and Recreation Committee to close certain streets in Grand Terrace for Tour de Terrace. Ms. Conley stated the streets will be approximately DeBerry and Mt. Vernon, not blocking the intersections; DeBerry all the way to Michigan, Michigan across to Van Buren, Van Buren to Mt. Vernon and one lane on Mt. Vernon to the apartment houses. Reserve officers, as well as volunteer traffic controllers, will ensure that the safety factor is there at all times. CC-87-167 Motion by Mayor Pro Tem Pfennighausen, second by Councilmember Evans, ALL AYES, to approve closing off the streets needed for the Tour de Terrace. Councilmember Evans asked Ms. Conley when the Tour de Terrace will be. Ms. Conley replied November 8, 1987, starting at 8:00 a.m., but volunteers will be there at 6:00 a.m. There are two distances, 25 and 40 miles. Ms. Conley stated that in October, the Committee will go to two elementary schools in Grand Terrace and distribute flyers to all children so everyone will know what is going on this year. Mayor Pro Tem Pfennighausen stated there is a problem when trying to draw all Grand Terrace children into activities, they are overlooking the fact that many of the children do not attend schools in Grand Terrace, and are automatically eliminated from notifications of those activities. She suggested the Committee might get a list of the private schools and circulate them information so that all Grand Terrace children are included. Council Minutes - 8/27/87 Page 7 Ms. Conley stated the Sun Newspaper was one of their sponsors and would probably put the registration form in the newspaper about six weeks prior to the event and probably every week leading up to the ride. She gave Councilmembers flyers to give them needed information and hopefully get some volunteers from Council. COUNCIL REPORT Median Program Councilmember Crawford stated she just returned from a trip to New Mexico and Colorado and came back with an idea for the Chamber of Commerce that she wanted to share. She stated that in Santa Fe, New Mexico, the Chamber of Commerce has adopted a median program whereas the businesses in town would adopt a median, landscape it and maintain it. Grand Terrace Mayor Matteson stated the Sheriff's Department has made several Arrests and arrests in the last few weeks in the City and the people that Neighborhood were arrested were not residents of Grand Terrace. It was Watch because some of our citizens called the Sheriff's Department and reported these people that they were arrested. Mayor Matteson stated it behooves all citizens to keep up the neighborhood watch and if the citizens see suspicious characters, call the Sheriff's Department to check them out. Interview for Councilmember Evans stated there was something that he thought new Planning was going to be included on the agenda and that was dealing Commissioner with the appointment of the Planning Commissioner. He stated he thought that it was scheduled for the meeting of September 10, 1987. He questioned if Council would be given an opportunity to interview people prior to that and make the appointment on September 10, 1987 or would Council make the decision to have a meeting and the appointment on the 24th of September. The City Manager stated he did not know what Councilmember Grants' schedule would be, but felt if Council set a date to interview and make the selection on the September loth, he felt Councilmember Grant would make every effort to attend those interviews. Councilmember Evans felt the interview process has worked very well; it give Council the opportunity to have one on one with the prospective Commissioner. Councilmember Evans stated if there was no objection, he proposed Wednesday, September 9, 1987 as a tentative interview date so Council would have the interview finished for the appointment on September 10, 1987. It was agreed by all Councilmembers that the interview date be set up for September 8, 1987 at 7:30 p.m. in the upstairs conference room. Council Minutes - 8/27/87 Page 8 UNFINISHED BUSINESS Underground The City Attorney read: A RESOLUTION OF THE CITY COUNCIL OF Utilities THE CITY OF GRAND TERRACE, CA, DECLARING ITS INTENTION TO ORDER District THE CONSTRUCTION OF CERTAIN IMPROVEMENTS TOGETHER WITH Resolution APPURTENANCES IN A PROPOSED UNDERGROUND UTILITIES DISTRICT PURSUANT TO THE PROVISIONS OF ORDINANCE NO. 107. CC-87-168 Motion by Councilmember Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to adopt staff's recommendation. NEW BUSINESS Orco Tool The Planning Director stated staff had received a letter from Reduction in Mr. Rod Welker, from Quiel Brothers Sign Company requesting a Sign Ordinance waiver of fees required for a change in the sign ordinance. Amendment The Planning Director stated the current fee for such a change is $697.00. He stated Quiel Brothers represents Orco Tool, Incorporated who have recently completed their building on Commerce Way and now wish to place a freestanding pole sign on the property in order to obtain maximum freeway exposure. The Planning Director noted the City Sign Ordinance does not permit such a sign unless the project is either a shopping center or a gas station, and as a result, Quiel Brothers has indicated their desire to apply for an amendment to the zoning ordinance to allow such a sign. He stated in reviewing the sign ordinance regarding this project, staff felt that some revision to the ordinance maybe appropriate and since it is staff's intent to conduct a comprehensive review of the sign ordinance in the next six months as an overall Title 18 revision, charging the applicant the full fee at this time, may not be appropriate. However, staff does feel that some fee should be required in order to cover the cost associated with the public hearings for both the Planning Commission and the City Council. The Planning Director stated this amount should not be less than $200.00, therefore, the Planning Department recommends Council reduce the application fee for the zoning ordinance amendment from $697.00 to $200.00 for Quiel Brothers Sign Company regarding an application for a freestanding pole sign on behalf of Orco Tool only. Mayor Pro Tem Pfennighausen stated she is opposed to the reduction of the fee and would be opposed to the amendment. Mayor Pro Tem Pfennighausen stated Council has recently adopted a fee ordinance and felt there are circumstances under which the Council should act on reduction of fees where the impact might be excessive. She stated under no circumstances would she like to see the Sign Ordinance amended to allow this because she believed it would open the door for some of Council Minutes - 8/27/87 Page 9 the things that Council closed when Council spent easily a year dealing with the sign ordinance. CC-87-169 Motion by Mayor Pro Tem Pfennighausen, second by Councilmember Evans, ALL AYES, to deny the reduction of fee. Reduction Fee The Planning Director stated staff had received a letter from Conditional Use Dr. Wagoner for reduction in the fees required for a Permit Conditional Use Permit. He stated Dr. Wagoner wishes to construct a HAM radio antenna at his residence and it would extend above the allowable 20 feet height restriction. The Planning Director stated Section 18.57 of the City Zoning Ordinance allows a radio antenna to exceed this height restriction if a Conditional Use Permit is approved. He noted currently the city's fee schedule has one standard fee for a Conditional Use Permit and this amount is $1,141.00. The Planning Director stated staff concurs with the applicant that this amount is excessive for the type of project Dr. Wagoner is proposing. He stated staff felt the fee in the amount of $50.00 is more appropriate and would be enough to cover the cost associated with the required Planning Commission Public Hearing. The Planning Department therefore, recommends the City Council reduce the application fee for a Conditional Use Permit from $1,141.00 to $50.00 for Dr. Wagoners' request regarding the placement of a HAM radio antenna. CC-87-170 Motion by Councilmember Crawford, second by Councilmember Evans, to reduce the Conditional Use Permit fee. Mayo Pro Tem Pfennighausen stated that Council should jump at what had been recommended because she felt HAM radio operation in the future of this City or this valley could be a life line. Mayor Pro Tem Pfennighausen stated there is no HAM operator that goes to that expense and does not put up their equipment properly. Mayor Matteson questioned what kind of interference neighbors could expect in their television reception. The Planning Director stated that might be a question that the applicant may wish to answer, but again this is simply to reduce the Conditional Use fee. Councilmember Evans indicated he wanted to make an observation to those who may be watching, it may seem that this and the previous motion that Council had just taken for a fee reduction is one in the same. He stated he had an opportunity to speak to the Planning Director earlier and shared with him in his professional opinion that the City did not have the best possible set of information when Council established those fees and felt they were unrealistic. Based on the Planning Director's input as to fees, Councilmember Evans felt the one originally proposed for the Quiel Brothers was well within Council Minutes - 8/27/87 Page 10 reason. However, Dr. Wagoner's was excessive, and based on that input, Councilmember Evans is going with the Planning Director's recommendation. Motion CC-87-170 carried ALL AYES. San Bernardino Mayor Matteson stated the Board of San Bernardino Valley Valley Municipal Municipal Water District in an interest to create a form to Water District gain input from local Government Water Purveyors has adopted an Advisory ordinance creating a Commission on water policy. He stated the Committee Commission will consist of 19 members from this Municipality Representative & and Water Purveyors with the appointment to the Commission Alternate being for a one year term, running from July 1st to June 30th and Commissioner meetings will be held accordingly. CC-87-171 Motion by Mayor Matteson, second by Councilmember Crawford, ALL AYES, to appoint Mayor Pro Tem Barbara Pfennighausen as representative to the San Bernardino Valley Municipal Water District Advisory Committee. CC-87-172 Motion by Councilmember Crawford, second Mayor Matteson, to appoint Councilmember Grant as alternate for the San Bernardino Valley Municipal Water District Advisory Committee. Motion CC-87-172 failed on a tie vote. CC-87-173 Motion by Mayor Pro Tem Pfennighausen, second by Councilmember Crawford, ALL AYES, to appoint Councilmember Dennis Evans as alternate for the San Bernardino Valley Municipal Water District Advisory Committee. In-house The Community Services Director indicated effective Recreation September 1, 1987, the City's existing contract for Program recreational services with People Helper's Incorporated will terminate. He stated hopefully with the effort of the City Manager and the Community Services Director and Renee McCarthy, they have compiled enough information in the Staff Report to answer any questions that Council might have. He stated the only thing he might add is he felt the City of Grand Terrace currently has one of the finest and most professional recreational staffs in the entire valley and perhaps in the profession. He stated he hoped Council would see the way clear to vote in favor of staff's recommendation. Mayor Matteson stated in his discussion with the City Manager, the net cost will be about the same for the City. CC-87-174 Motion by Mayor Matteson, second by Mayor Pro Tem Pfennighausen to approve bringing the recreation program in-house. Council Minutes - 8/27/87 Page 11 Mayor Pro Tem Pfennighausen stated she hoped that Grand Terrace would convey to People Helper's our appreciation for the program that they set up. She indicated People Helper's came in and brought Grand Terrace into recognition throughout the State for the programming that we offer the citizens from within and out our community. Mayor Pro Tem Pfennighausen stated the People Helper's Staff is second to none and she concurred with the Community Services Director's evaluation and hoped Grand Terrace would be able to maintain the qualified staff to continue our recreation program. Mayor Matteson asked the City Manager to see that a letter is sent to People Helper's. The City Manager stated he would do SO. Councilmember Evans concurred. He questioned the monies that the City will appropriate to the end of the year, does it come from the unappropriated fund balance. The City Manager replied the monies are going to come from the unappropriated fund balance, but to keep in mind that the additional $90,000 revenue is going to increase the unappropriated general fund balance, putting us slightly ahead. Councilmember Evans questioned what the unappropriated general fund balance was at the present time. The City Manager replied the unappropriated fund balance is about $400,000.00 without including this additional revenue. The City Manager indicated we are going to come about $10,000.00 ahead because our revenues will increase by $90,000.00. Motion CC-87-174 carried ALL AYES, to approve in-house recreational program. Closed Session Council went into closed session at 6:30 p.m. Reconvened at 6:55 p.m. Mayor Matteson advised that Council had discussed matters of potential litigation in closed session. Quiel Brothers Mayor Matteson stated to Mr. Welker that Council had discussed Rod Welker his request and denied it. Mr. Welker stated in reqard to the 2727 South "I" City Ordinance, it does allow freestanding signs of this type Street, San for a gas station or small center, it does not allow a provision at this time for any freeway exposure. 1� �Ii Council Minutes - 8/27/87 Page 12 Mayor Matteson indicated the discussion Council had tonight was merely on the fee that the City was charging, not whether Quiel Brothers will be able to put it in or not. Mayor Matteson noted this is not a denial of a request to put in a freestanding sign, it is a denial of Quiel Brothers request to have the fee reduced. Mr. Welker stated it was his understanding from the Planning Director that at a later date, this part of the ordinance is going to be written due to the demand and the growth of the City, that this section would be revised. He indicated what Quiel Brothers is asking for, is for Council to waive the fee due to the fact that within a period of a year, this will take place. Mr. Welker stated he is only asking Council to take in consideration the fact that this will happen in the future. The City Attorney stated Mr. Welker's request was also to change the ordinance and certainly he could submit a request to change the ordinance. He stated Council has denied the waiver of a portion of the fees if that is what they desire to do. The City Council meeting adjourned at 7:00 p.m. until the next regular City Council meeting which will be held Thursday, September 10, 1987 at 5:30 p.m. Respectfully submitted: APPROVED: fi" , Ma or Council Minutes - 8/27/87 Page 13