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03/10/1988CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - MARCH 10, 1988 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 10, 1988, at 5:35 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Hugh J. Grant, Councilmember Dennis L. Evans, Councilmember Susan Shirley, Councilmember Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager Juanita Brown, Deputy City Clerk David Sawyer, Planning Director Ivan Hopkins, City Attorney Joe Kicak, City Engineer ABSENT: NONE The meeting was opened with invocation by Mayor Pro Tem Pfennighausen, followed by the Pledge of Allegiance led by Councilmember Shirley. ITEMS TO DELETE None. SPECIAL PRESENTATIONS A. Proclamation read by Mayor Pro Tem Pfennighausen regarding "Girl Scout Week," March 6-12, 1988. CONSENT CALENDAR CC-88-30 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY MAYOR MATTESON, CARRIED 5-0 to approve the Consent Calendar with the removal of Items D and E. A. CHECK REGISTER NO. 031088 B. RATIFY 03/10/88 CRA ACTION C. WAIVE FULL READING OF ORDINANCES AND RESOLUTIONS ON AGENDA D. CITY COUNCIL MINUTES OF 2/11/88 F. REJECT GRAND TERRACE LIABILITY CLAIM NO. 88-1 (BENITEZ) ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION D. City Council Minutes of February 25, 1988 Councilmember Evans stated since he was not present at that meeting, he would abstain from the vote. CC-88-31 MOTION BY COUNCILMEMBER GRANT, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 3-2 (MAYOR PRO TEM PFENNIGHAUSEN AND COUNCILMEMBER EVANS ABSTAINED), to approve City Council Minutes of February 25, 1988. E. A Resolution of the City Council of the City of Grand Terrace escinding Resolution No. 84-34 Councilmember Evans voiced concern that if this Resolution is passed there would be no availability of cassette and/or video tapes which would be removed from the retention of records. He stated that if there was any questions relating to the written Minutes, there would be no access to the tapes, therefore, he does not support this Resolution being rescinded. Mayor Pro Tem Pfennighausen stated she could support Action Minutes if tapes are retained for two years as a reference. Councilmember Grant agreed with Mayor Pro Tem Pfennighausen that the tapes should be retained for a two-year period. Councilmember Shirley stated that her reason for including the destruction of the tapes was to protect the City from liability. City Attorney Hopkins explained that the legal value of the tapes to the City would be very little. He stated they would be of value to someone seeking action against the City, as they can use a copy of the tapes as their record. He stated that the video tapes should not be retained, as they are a duplicate of the audio tapes. Councilmember Evans referenced Government Code Section 34090.7, stating that video tapes, which are considered as duplicate records, shall not be destroyed or erased for a period of 90 days after the proceeding. City Manager Schwab stated retention of tapes only applie tapes, since they have never Government Code would rule as tapes for 90 days. s for clarification, that the to audio tapes and not video been retained and that the it relates to retaining video i� Council Minutes - 03/10/88 Page 2 CC-88-32 MOTION BY MAYOR MATTESON, SECOND BY 4-1 (COUNCILMEMBER SHIRLEY VOTING authorizing destruction of certain Section 34090 of the Government Code PUBLIC PARTICIPATION COUNCILMEMBER GRANT, CARRIED NOE), to adopt a Resolution City records as provided by of the State of California. Dick Rollins, 22700 DeBerry Street, indicated his disappointment that Sgt. English of the San Bernardino County Sheriff's Department was not present at the Council meeting; indicated that the Citizens Patrol program is now on the Computer Aided Dispatch (CAD) System. Ed O'Neal, 22608 Minona Drive, suggested as the City goes into their budget review, that the Council consider integrating the Community Services Officer into the staff of the City. Dick Yost, President, Grand Terrace Chamber of Commerce, passed out a Resolution prepared by the Grand Terrace Chamber of Commerce regarding economic development. He gave an overview of the Chamber's activities. Tony Petta, 11875 Eton Drive, asked the Council to direct staff to delete the three parcels, mentioned at the last meeting that he owns or has interest in, from the parkland acquisition list. He also noted that the property that the City Hall sits on is large enough to add on more structures if the City desires, and restated his offer to the City as it relates to the parkland acquisition broker. Mayor Pro Tem Pfennighausen voiced concern as it relates to the parkland acquisition broker, placing Mr. Petta in a position where he would have to represent both the City and himself. She stated for the record, that at no time from the Council table or any place else, has she ever unfairly without justification and back-up documentation, attacked Ex-Councilmember Petta and that is a matter of record. She has tried to lay that to rest, she was not being rude, crude, as she was accused of being and she asked that that be made a matter of record. PUBLIC HEARING A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING A LOITERING ORDINANCE SECOND READING City Attorney Hopkins read the proposed Ordinance. There being no one desiring to speak to this issue, the public hearing was returned to Council. Councilmember Evans directed staff to contact the property owners and that a copy of the Ordinance be on file and also furnished to the Sheriff's Department and officers that will be working in that area. Council Minutes - 03/10/88 Page 3 i CC-88-33 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 5-0, to adopt an ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING A LOITERING ORDINANCE (SECOND READING). City Council recessed at 6:52 p.m. Council reconvened at 7:04 p.m. with all members present. PUBLIC PARTICIPATION RE -OPENED ORAL REPORTS Vickie Marshall, Oriole Avenue and Nancy Norris, Van Buren, voiced their concern about the traffic coming down rom Van Buren at a high speed and would like a four-way stop sign on Van Buren. City Manager Schwab, stated that the City Engineer was instructed to look at a four-way stop there. City Engineer Kicak, stated from a traffic engineering standpoint, he would not put a four-way stop sign at Oriole and Van Buren. He stated law enforcement would be the way to go. Staff was instructed to place on the Agenda for the March 24, 1988 City Council meeting, authorization for stop signs at Oriole and Van Buren. Steve Perkio, 22401 Ladera, voiced his concern about the intersection at Michigan and Main and would like to see a four-way stop sign there. Two stop signs are presently existing north and south, but stop signs are needed for east and west. The problem is the southwest corner is in Riverside County, out of the jurisdiction of Grand Terrace. A. Commission/Committee 1. Sharon Korgan, Community Services Officer reported on the activities that she has been involved with. 2. Crime Prevention Committee Ralph Buchwalter, Chairman, reported on the activities of the Crime Prevention Committee and stated that at a special meeting the Crime Prevention Committee approved the applications of Deborah Mueller, Urs Aberli and Dick Rollins and recommended these three people to Council for approval. CC-88-34 MOTION BY COUNCILMEMBER GRANT, SECOND BY COUNCILMEMBER EVANS, CARRIED 5-0, to accept the applications of Deborah Mueller, Urs Aberli and Dick Rollins for membership on the Crime Prevention Committee. 11 Council Minutes - 03/10/88 Page 4 3. Parks and Recreation Committee Council accepted the January 4, 1988 Minutes, as submitted. UNFINISHED BUSINESS A. SA-87-14 -- A request to construct a recreational vehicle park and commercial center (Keeney). Planning Director Sawyer advised that the City Engineer has indicated he still has concerns regarding the proposed driveway improvements and that additional information regarding those improvements are necessary. Considering this and the fact that the City Engineer's concerns deal with the important issue of public safety, the Planning Department cannot recommend for approval of this project until those concerns are met. Bob Keeney, 12139 Mt. Vernon, felt that they have met all of the criteria that Council has requested. City Engineer Kicak voiced his concerns regarding the traffic that is turning right on LaCrosse, westerly on Barton and a potential conflict with the traffic that is traveling westerly on Barton across the bridge. He indicated that after his discussion with Mr. Keeney's traffic engineer, Dave Brackian, that a solution to that problem would be to tie-in a one -head signal light northwesterly of LaCrosse and Barton that would control the traffic. Whereby, the traffic on LaCrosse, will have the right-of-way when the traffic on Barton would stop traveling westerly. Mr. Keeney concurred. Councilmember Evans voiced concern regarding the initial letter that was received from Caltrans expressing their concerns and asked how can we excuse the fact that they initially had concerns and now they don't. CC-88-35 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 4-1 (COUNCILMEMBER EVANS VOTING NOE), to approve SA-87-14, a request to construct a recreational vehicle park and commerce center, conditional upon deleting Item No. 38 and installing a stop light at that intersection. B. SA-87-11 -- Appeal of Planning Commission Approval MS Partnership). Planning Director Sawyer recommended that the City Council uphold the Site and Architectural Review Board's approval of this property, subject to their conditions. Council Minutes - 03/10/88 Page 5 Stanley Hargrave, 12048 Canary Court, expressed his feelings against the project which included traffic in the business district and sales tax revenue and suggested that the City should motivate the owners of the 3 parcels to pool their land together into one large development. Thereby, obtaining a better tenant, increasing future sales tax base and retail services to the residents. Bal Kathkar, President, BSK Engineering, agreed with the conditions set forth at the Planning Commission's hearing, stated that they have done everything that a developer can possibly do to justify to the City that they have met all of the conditions and the Planning Department and Planning Commission have agreed with them and is therefore, asking for approval. Councilmember Evans concurred with Mr. Hargrave and felt that the intersection at Barton Road and Mt. Vernon should make a statement for the City since it is the central business district of Grand Terrace. Quintin Smith, 22607 Tanager, owner of the property adjacent to this project, expressed his concern that this project would be a detriment to his property and asked Council to deny this project. Tony Fuller, MS Partnership, stated they have done everything the City has asked and felt they were in a Catch-22. Stan Curatolo, stated they have a lease until June of 1990 and would like to keep it until that time, since if they have to move, their rent would triple and they do not have that type of overhead to enable them to pay that. CC-88-36 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY COUNCILMEMBER EVANS, CARRIED 5-0, to deny the project based on the fact that the plans are not consistent with the General Plan's designated goal for commercial development as detailed on Pages 9 and 10 of Section 6 of the General Plan and direct staff to work with the adjacent property owners on a possible larger development for that area. COUNCIL REPORTS Councilmember Grant, questioned and received clarification relating to 1 Proposal with Caltrans in the area of Washington Street, eliminating the on ramp to 215 going north. 2) Widening Canal Street at McClarren and Barton Road and the utility poles being removed or moved to another location; reported that he attended the SANBAG meeting of March 2, 1988; referenced an article in the Foothill Journal that he felt was not accurate and should have been in the Editorial Section. Council Minutes - 03/10/88 Page 6 Councilmember Evans, stated he was not present at the Council meeting of February 25, 1988, because he attended a seminar in San Diego regarding employer/employee relationships and gained a lot of information; asked and received clarification regarding the Britton Project; expressed concern regarding three Councilmembers being present at a meeting at one time, stating that it should be common courtesy that if two members are present, the third member should leave; felt a policy should be established. NEW BUSINESS Councilmember Grant did not agree that the third person should have to leave. Following Council's discussion, City Attorney Hopkins suggested that staff prepare a draft policy and present it to each Councilmember for their review. Council concurred. Mayor Pro Tem Pfenni hausen, gave an overview of the League of California Cities Conference regarding labor relations that she and Councilmember Evans attended in San Diego; shared some of the wishes off a petition from some girl scouts that they would like to see take place in the City; she stated one of their biggest concerns was regarding a safe walkway along Michigan and asked staff to look into it, as she felt it was a major concern; distributed a notice to Council regarding a special meeting that will be held March 17, 1988 at Praise Fellowship Church regarding the General Plan and asked the other Councilmembers for their courtesy in not establishing a quorum at that meeting. B. TPM 87-9 -- A request for exemption from residential moratorium Fox F. Planning Director Sawyer reported that the Planning Department has interpreted that this project is not in the intent of the moratorium and recommended that the request be denied. Steven Fox, stated that they have accepted all of the conditions that the City set forth and felt they are consistent with what will be coming up and asked Council for their approval. CC-88-37 MOTION BY COUNCILMEMBER GRANT, SECOND BY COUNCILMEMBER EVANS, CARRIED 3-2, (MAYOR MATTESON VOTING NOE, COUNCILMEMBER SHIRLEY ABSTAINED), to grant the extension. A. Mid -Year Budget Review City Manager Schwab gave an overview of the mid -year budget; explained each category and asked Council for their approval regarding staff's recommendations. CC-88-38 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 5-0, to approve the Mid -Year Budget Review. Council Minutes - 03/10/88 Page 7 ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 9:40 p.m. until the next regular City Council meeting which will be held Thursday, March 24, 1988 at 5:30 p.m. �C DEP C o the City o Grand Terrace MAY of the City of Grand Terrace I,, Council Minutes - 03/10/88 Page 8