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03/24/1988CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - MARCH 24, 1988 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 24, 1988, at 5:35 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Hugh J. Grant, Councilmember Dennis L. Evans, Councilmember Susan Shirley, Councilmember Thomas J. Schwab, City Manager/Finance Director Juanita Brown, Deputy City Clerk David Sawyer, Planning Director Ivan Hopkins, City Attorney Joe Kicak, City Engineer ABSENT: Randy Anstine, Assistant City Manager The meeting was opened with invocation by Mayor Pro Tem Pfennighausen, followed by the Pledge of Allegiance led by Councilmember Grant. ITEMS TO DELETE None. SPECIAL PRESENTATIONS None. CONSENT CALENDAR CC-88-39 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 5-0, to approve the Consent Calendar with the removal of Item A. B. RATIFY 03/10/88 CRA ACTION C. WAIVE FULL READING OF ORDINANCES AND RESOLUTIONS ON AGENDA D. APPROVE MINUTES OF 3/10/88 E. ACCEPT GRANT DEED (Silva) s F. RELEASE OF BONDS - TRACT NO. 12966-1 & ACCEPT MAINTENANCE BOND (Yaglinski). G. COUNCIL ATTENDANCE AT THE LEASING MALL SEMINAR. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION A. Approve Check Register No. 032488 Mayor Matteson questioned and received clarification on Items P5555, 18079 and 18080. CC-88-40 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM PFENNIGHAUSEN, CARRIED 5-0, to approve Check Register No. 032488. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry Street, made reference to the upcoming City election and appealed to the incumbents, as well as the residents who may run for election, that the campaign be based solely on the issues that are important to the City. Barbara Conley, 22285 Dove Street, expressed views regarding the City s ad in the Foothill Journal; its usefulness vs cost. Council concurred and directed the City Manager to look into i t. Dick Yost, President, Chamber of Commerce, interjected that the Chamber of Commerce Newsletter publishes the same City information that the Foothill Journal does and is delivered to all the residents in the City. He continued with reporting on the activities of the Chamber of Commerce. Steve Perkio, 22401 Ladera, asked and received clarification regarding graffitti remover the City purchased; indicated there is still graffitti on the back side of Main Street and expressed his views regarding the Foothill Journal. Tony Petta, 11875 Eton Drive, presented information to Council, particularly Councilmember Evans regarding the FPPC's Conflitft of Interest Code and referenced Sections 87100 and 87103. He indicated that if you have interest in your home worth more than $1,000.00, you must refrain from participating in any discussions and decisions which could have a material affect on the fair market value of your home. He asked for clarification from the City Attorney regarding those facts and asked if Councilmember Evans has been improperly participating and voting on decisions pertaining to the southwest corner of the City and was he aware that the proposed General Plan includes changing that area to C-2. Council Minutes - 03/24/88 Page 2 ORAL REPORTS City Attorney Hopkins replied that those are facts regarding the FPPC Conflict of Interest Code; he was not aware of any material affect on Councilman Evans' property and was not aware of the proposed General Plan change in that area to C-2. He stated that if Mr. Petta was aware that it is materially or financially affected, that would be the key. Planning Director Sawyer stated that the southwest corner of the City, which the General Plan is designating to be changed, is still at Planning Commission level and no decisions have been made. Mayor Matteson directed City Attorney Hopkins to research what constitutes material affect and report back to Council. Mayor Pro Tem Pfennighausen expressed her feelings that every member of Council is somehow affected by what goes on in 3.7 square miles. Sandy Collins, 22697 Brentwood, expressed concern about the stop sign at Preston Street and Brentwood which comes to a deadend; the waterline that is being installed on Brentwood and the sinking problem that is already taking place in the filled areas. Councilmember Grant voiced concern about the sinking problem; questioned about the type of materials used and whether the sinking will continue no matter how many times they are filled. City Engineer Kicak explained the normal steps for completing the water system and the reason for taking those steps, noting that if the compaction test fails, the contractor would be required to go back and recompact it and if it fails within two years after we have accepted it, the responsibility for the repairs is with Riverside/Highland Water Company. Mayor Matteson asked the City Engineer to address the issue of the stop sign at Preston and Brentwood. City Engineer Kicak replied he would check it out and report back to Council. 5A. Commission/Committee 1. Crime Prevention Council accepted Minutes of February 8, 1988. Dick Rollins, reported on the dedication of the Citizens Patrol Vehicle and on the activities of the Crime Prevention Committee. Council Minutes - 03/24/88 Page 3 2. Parks and Recreation Committee Barbara Conley, 22285 Dove Street, Chairman, reported on the activities of the committee. (a) Minutes of February 1, 1988 Council accepted Minutes of February 1, 1988. (b) Little League Light Token Subsidy CC-88-41 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY COUNCILMEMBER EVANS, CARRIED 5-0, to subsidize 1/3 or $500.00 to the Little League Light Token Subsidy. (c) Parkland Acquisition Chairman Conley, voiced her concern about the delay in parkland acquisition and requested that action be taken to authorize staff to direct the committee of Real Estate Brokers to put an option on the property located at Michigan and Pico. Mayor Pro Tem Pfennighausen reported that she had met with the Pastor of the Church located on the subject property and stated that the property is indeed for sale but not the building, and suggested that a letter be sent out to Praise Fellowship to find out what is for sale. Councilmember Grant concurred with Chairman Conley that the City should let the owners know that the City is interested in that piece of land. Mayor Pro Tem Pfennighausen requested that the discussion regarding the subject property be deferred to the portion of the Agenda regarding the Ad Hoc Committee. Mayor Matteson deferred it to Item 8c. (d) Committee Member Appointments Chairman Conley, asked and received clarification regarding a ternate members on a committee. After discussion by Council, staff was directed to put on the Agenda for April 14, 1988, discussion relating to alternate members on a committee. Chairman Conley requested that the applications for Richard Weeks and Sylvia Robles for membership on the Parks and Recreation Committee be accepted by Council. Council Minutes - 03/24/88 Page 4 CC-88-42 MOTION BY COUNCILMEMBER GRANT, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 5-0, to accept these applications for membership on the Parks and Recreation Committee. (e) 1988 Tour de Terrace Date Change CC-88-43 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY COUNCILMEMBER EVANS, CARRIED 5-0, that Council accept the date change to October 2, 1988 for the 1988 Tour de Terrace. 3. Historical and Cultural Activities Committee (a) Minutes of March 7, 1988 Council accepted March 7, 1988 Minutes. 5B. COUNCIL REPORTS Councilmember Grant, reported that he attended the Local Agency Formation Committee (LAFC) meeting on _March 16, 1988, as a City member. Mayor Pro Tem Pfenni hausen, reported that she received a telephone call from a resident regarding toxic waste being stored at the Southern California Edison (SCE) Site. She contacted Sue Noreen of SCE, who was unaware of anything being stored there and she in turn contacted the person at SCE who is in charge of the storage. A list of the items t stored there was supplied to Mayor Pro Tem Pfennighausen and has also been reported to the County. She stated that she is confident that the report is accurate. She requested that if anyone has information different than this, to contact the City Manager and Southern California Edison will check it out. Mayor Matteson, reported that he attended the Lion's Breakfast and it was fantastic. 5B-1 City Manager Report City Manager Schwab advised that the budget call for 1988/89 year has gone out. Staff has scheduled the week of June 13, 1988 for Council's review. He asked Council to decide on two days during that week for the review. Council decided on June 13-14, 1988 at 6:30 p.m. Council Minutes - 03/24/88 Page 5 8. NEW BUSINESS A. Policy for Council's Attendance at Planning Commission & Committee Meetings. City Manager Schwab reported that staff was directed to come up with a policy for Councilmember attendance at Planning Commission and Committee meetings. Staff suggested either of the two alternatives Council could decide on. Council concurred on Alternate No. 1. CC-88-44 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER GRANT, CARRIED 5-0, to accept Alternate No. 1. B. Authorization for Placement of Stop Sign at Oriole and Van Buren. City Manager Schwab reported that staff was directed to look at the situation and make a recommendation. He advised that staff's recommendation was for Council to allow City Staff to increase the enforcement level on Van Buren before attempting to put a four-way stop there. Vicki Marshall, 12533 Oriole, voiced her concern about the kids having their bus stop there and putting a stop there would slow the traffic down. She stated that she took a petition and got 34 signatures in favor of the stop sign. Lt. Klootwyk, reported that over the past three weeks they have monitored the traffic flow by putting a marked unit in the area. They observed moderate traffic, perhaps not warranting a stop sign. Nancy Norris, Van Buren, felt that even though there is only moderate traffic there now, putting a stop sign there people would get use to stopping before there is more traffic. Councilmember Grant and Mayor Pro Tem Pfennighausen voiced their concurrence that a stop is needed there. CC-88-45 MOTION BY COUNCILMEMBER GRANT, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 5-0, to install a four-way stop sign at Oriole and Van Buren. It was noted by the maker of the motion, with the second concurring, that it would include crosswalks. F1 Council Minutes - 03/24/88 Page 6 6. PUBLIC HEARING A. A Resolution of the City of Grand Terrace Establishing a Disadvantaged Business Enterprise DBE Program and Appointing a DBE Liaison Officer and Establishing DBE Goals. Deputy City Clerk Brown presented the DBE Program and stated that staff recommends that Council adopt a Resolution establishing a DBE Program. City Engineer Kicak explained the program. CC-88-46 MOTION BY COUNCILMEMBER GRANT, SECOND BY MAYOR PRO TEM PFENNIGHAUSEN, CARRIED 5-0, to adopt a Resolution establishing a DBE Program. 8. NEW BUSINESS C. Ad Hoc Committee for Acquisition of Parkland City Manager Schwab reported that Council directed staff to contact all brokers in the City for the purpose of developing an Ad Hoc Committee to look at the availability and potential price for parkland in the City. Staff sent out letters and received positive responses back. He reported that they had a Planning meeting and found out that there is land that they didn't even know existed. He stated that staff requests that Council appoint an Ad Hoc Committee to contact the owners of the land for availability and report back to Council. Councilmember Evans requested clarification regarding the criteria the committee would use to identify the parcel(s) and asked who the committee members are. He voiced concern that the committee did not have any specific direction on what was wanted on the land. City Manager Schwab advised that the criteria was vacant or undeveloped property and as directed by Council they are not limiting the size of the parcel. He stated the committee consists of Mike Breckenridge, Barbara Bayus, Gene Carlstrom, Tony Petta and Phyllis Forbes. Mayor Matteson felt that the committee consists of experts and should not be harnessed in any way and that the recreation facilities do not have to be at the same location. Councilmember Shirley stated there are different types of recreation and different sites within the City where they could be. She felt Council should consider in the upcoming General Plan, jogging and bicycle paths throughout the City. Council Minutes - 03/24/88 Page 7 Mayor Pro Tem Pfennighausen felt that Council should not handicap the committee by telling them the size of the parcel, but should tell them what they want on the land. Councilmember Grant expressed his confidence in the Ad Hoc Committee and agreed that the facilities do not have to be at the same location. Barbara Conley, requested that a time frame be set for the report, and prior to the report going to Council that the Parks and Recreation Committee have an opportunity to peruse it. City Manager Schwab was directed to advise the Ad Hoc Committee on those items and report back to Council by way of his progress reports. CC-88-47 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER GRANT, CARRIED 4-1 (COUNCILMEMBER EVANS VOTED NOE), to appoint an Ad Hoc Committee for acquisition of parkland. 5B. COUNCIL REPORTS (Continued) Pico/Michigan 5-acre Parcel Councilmember Grant, suggested that the 5-acre parcel be considered in the parkland acquisition. Mayor Matteson concurred and didn't want any delay on this action. 0 Mayor Pro Tem Pfenni hausen, voiced concern regarding the upcoming General Pan hearings and conflict of interest, since there are changes that could affect all of the Councilmembers and asked for clarification regarding a Councilmember meeting with a constituent in their home. City Attorney Hopkins advised that he will be looking at the affect of the General Plan on each Councilmember and will be supplying Council with alternatives of handling the General Plan. He advised that a meeting with a constituent would not fall within the meeting category of the Ralph M. Brown Act and does not preclude that sort of activity. Council Minutes - 03/24/88 Page 8 ORDER OF ADJOURNMENT Mayor Matteson adjourned the p.m. until the next regular will be held Thursday, April /Ivlo� k;o;;Z) MAYO of the tity of rand Terrace City Council meeting at 7:10 City Council meeting which 14, 1988 at 5:30 p.m. -duhcJ DFP,ATY CITY CLERK of the City o GOAnd Terrace Council Minutes - 03/24/88 Page 9