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02/27/1986CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - FEBRUARY 27, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 27, 1986, at 5:39 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT: None The meeting was opened with invocation by Pastor Ray Williams, Grand View Baptist Church, followed by the Pledge of Allegiance, led by Mayor Pro Tem Matteson. SPECIAL PRESENTATIONS Certificate of Service - Susan Crawford Mayor Grant read and presented a Certificate of Service to Susan Crawford in recognition of her valuable contributions to the community while serving as Chairperson of the Crime Prevention Committee; expressed gratitude for her hard work and dedication. WILDERNESS PARK AD HOC COMMITTEE Susan Crawford, Chairperson, related meeting this date with Frank Ferre, Councilman Petta, and Dennis Kidd relative to acquisition of property for Wilderness Park. Advised of Mr. Kidd's requirement to maintain vehicle access to the road leading to the property, if donated to the City. Other topics discussed were: (1) Evaluation of property to be donated; (2) Possibility of the City trading approximately 1 acres of virtually undevel opabl e land directly below the water tank in exchange for donated acreage, depending on appraisal value of properties involved. Councilman Petta stated the City should retain access for emergency vehicles in case of fire; also felt the City should have the property appraised for Mr. Kidd, the donee, for tax purposes. Staff was Page 1 - (2/27/86) directed to prepare map and recommendations for consideration at the next meeting. Certificate of Service - Guy R. Lagarde Mayor Grant read the Certificate of Service for Guy R. Lagarde in recognition and appreciation of his service during an emergency situation on February 15, 1986, whereby he volunteered assistance and equipment in removing silt and debris to prevent an immediate traffic hazard; extended appreciation for his good citizenship and advised Certificate will be delivered to him by the Community Services Director. Councilman Petta, with Mayor Grant concurring, requested an award be prepared for Barbara Mathews, in recognition of her contributions while serving as Chairperson of the Historical and Cultural Activities Committee. CONSENT CALENDAR The following items were removed from the Consent Calendar for discussion: 3A - Check Register No. 022786, 3D - Minutes of 2/13/86, 3E - Final Parcel Map 9448 (Pearson), 3F - Resolution Declaring Intention to Vacate Portion of Grand Ave. (Grand Terrace Rd.), 3G - Final Tract Map 13050 (T.J. Austyn). CC-86-43 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the following Consent Calendar items: B. Ratify 2/27/86 CRA Action; C. Waive Full Reading of Ordinances on Agenda. APPROVAL OF CHECK REGISTER NO. 022786 CC-86-44 Following clarification of Warrant Nos. 15617 and 15621, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve Check Register No. 022786, as submitted. APPROVAL OF 2/13/86 MINUTES Councilwoman Pfennighausen questioned intent of Motion No. CC-86-41; expressed concern relative to allocating 1986-87 funds prior to budgeting cycle. City Manager Armstead, with City Clerk Dughman in concurrence, felt that the WE TIP membership request was for this year; Mayor Pro Tem Matteson indicated his intent, as Maker of the Motion, was to expend funds from the current FY1985-86 budget if it coincided with the membership request. Page 2 - (2/27/86) CC-86-45 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to approve the Minutes of February 13, 1986, with the following changes: Page 6, under Public Hearing, correct spelling of last name to "Swertzfeger;" Page 10, Item (4), under Councilman Matteson's report, change to read, "citing line up of traffic on Michigan at Barton Road;" and Page 10, Motion No. CC-86-41, to reflect "FY 85-86." Mayor Pro Tem Matteson, with Mayor Grant concurring, advised the determining factor regarding expending funds for the WE TIP program to be the due date for the requested money. Councilman Evans voiced concern relative to using current general funds for an item not previously budgeted due to recommendations made by the Crime Prevention Committee; felt, if it is determined a worthy cause, consideration should be given for upcoming budget. Motion No. CC-86-45 carried, ALL AYES. In light of conflicting views regarding expending 1985-86 funds for the WE TIP program and prior recommendations made by the Crime CC-86-46 Prevention Committee, Motion by Councilman Petta, Second by Mayor Grant, to rescind Motion No. CC-86-41, Minutes of 2/27/86, and payment to WE TIP be considered for the 1986-87 budget year. Motion No. CC-86-46 carried, 4-1, with Mayor Pro Tem Matteson voting NOE. FINAL PARCEL MAP 9448 (PEARSON) CC-86-47 Following clarification, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve and authorize recordation of Final Parcel Map 9448 (Pearson), authorize Mayor to execute agreement, and accept Street Improvement Bond #13 71 90 - $5,000. RESOLUTION NO. 86-12 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF G A RRACE, CA, DECLARING ITS INTENTION TO VACATE THAT CERTAIN PORTION OF GRAND AVE. (GRAND TERRACE RD.), FIXING A TIME AND PLACE OF HEARING FOR ALL PERSONS INTERESTED OR OBJECTING TO THE PROPOSED VACATION, AND PROVIDING FOR PUBLICATION AND POSTING PURSUANT TO THE STREET VACATION ACT OF 1941 AS CONTAINED IN SECTION 8300 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA. CC-86-48 Following clarification of specific area in question, Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to adopt Resolution No. 86-12. From the standpoint of potential future use, Mayor Pro Tem Matteson questioned fencing off area without vacating property. City Engineer Kicak indicated, theoretically, the fence should not be installed until the property is legally vacated, at which time, it will revert back to the original property owners; however, it is undevelopable. Community Services Director Anstine narrated videotape taken this Page 3 - (2/27/86) date, showing specific location of property and proposed fence and gate to prevent both vehicle and pedestrian traffic; advised SCE and the City would maintain the only keys. 0 Councilman Evans voiced concern relative to who would be responsible for maintenance of the proposed fence. City Engineer Kicak clarified vacation of the Cul de Sac was a project initiated by the City to eliminate nuisance created and potential hazard. Councilwoman Pfennighausen observed importance of vacating the property; however, expressed concern regarding cost of fence and continued maintenance. Mayor Pro Tem Matteson, with Councilman Petta concurring, requested SCE be contacted relative to installation of fence or participation with the cost. Councilman Evans stated, For the Record, his position is not in opposition to setting a Public Hearing but reserves a►1Y other decisions on matter until a later date. Motion No. CC-86-48 carried, ALL AYES. FINAL TRACT MAP 13050 (T.J. AUSTYN) Councilman Evans requested this matter be continued because the documents had not been furnished. City Engineer Kicak advised he placed item on the Agenda prior to receiving necessary documents to expedite project with the understanding developer would provide them prior to the meeting; however, the developer could not comply and requested Council approve the Final Tract Map that evening subject to receipt of those items. City Manager Armstead recommended no action at this time; thus not setting a precedent. No action was taken. PUBLIC PARTICIPATION Terry Kurr, representing the Grand Terrace Chamber of Commerce, reported the following: (1) City maps will be completed next week; (2) Dave Terbest, President, will meet with the City Manager regarding the publishing of a City brochure. Councilwoman Pfennighausen requested the preliminary presentation of the City brochure be made to the Economic Development Committee, who will make recommendations to Council, and, in turn, give direction to the City Manager. Mayor Grant concurred; however, expressed desire for the City Manager's involvement and presence at the meeting. Mayor Pro Tem Matteson expressed appreciation for the Chamber's new position of having a representative in attendance at Council meetings. Ed O'Neal, 22608 Minona Drive, reiterated his concern expressed at the last meeting for long range planning including the extension of Center Street, access on I-215, ultimate buildout of geographical area - Pigeon Pass, Highgrove, Grand Terrace, and Grand Terrace's Water System; felt group of individuals not committed to the City, who can move of their own volition, should, at the minimum, explore the Page 4 - (2/27/86) aforementioned areas; and, at the appropriate time, investigate a joint powers arrangement with our neighboring municipalities similar to the infrastructure that formed Agua Mansa. Mayor Grant concurred with observations relative to accomplishing a comprehensive review of a regional problem; however, felt necessity for concrete ideas regarding structure of group. Mayor Pro Tem Matteson observed that the Economic Development Ad Hoc Committee seemed the logical body to utilize in this area rather than forming another Committee. Councilwoman Pfennighausen felt that economic development encompasses all areas of development that either add to or detract from the economy of an area which includes commercial, industrial, and residential; concurred with using other talent as an enhancement; however, recommendations to Council should still come directly from the Committee appointed by the governing body. Mr. O'Neal recommended renewing the Crime Resistance Program Grant; discussed accomplishments made thusfar and future goals. Captain Bradford related a Crime Resistance Program Grant report will be presented by Captain Schuyler at next meeting. Gene McMeans, Manager of Riverside/Highland Water Company, related the company desires to be involved in future economic development of Grand Terrace and the surrounding areas; advised a shareholders' meeting will be held on March 13th to review 7-year improvement plan including plans for upgrading existing facilities. Barney Karger, 11668 Bernardo Way, with Dick Rollins, 22700 DeBerry, in agreement, voiced concern with allowing a proposed development of 7200 square foot lots directly adjacent to acre and a half lots. Relative to proposed Fee Ordinance, Mr. Karger expressed nonsupport of increased costs for trash collection. Recessed at 7:04 p.m.; reconvened at 7:32 p.m., with all members present. ORDINANCE NO. 99 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND A, DEALING WITH NOISE AND DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE (2nd Reading) City Attorney read title of Ordinance; advised it reflects a compromise agreement reached between Tom Thomson, Owner of Inland Lumber Company, and Chester Easter, representing the residents of the immediate area. The only difference between this Ordinance and the one previously proposed is the language "loud and accessive" has been used in lieu of "plainly audible" in relation to what constitutes a violation. Mayor Grant opened Public Hearing. Dick Rollins, 22700 DeBerry, spoke in support of Noise Ordinance and urged Council to adopt. i Page 5 - (2/27/86) Mr. Kyle Easter, 21963 Tanager, in behalf of his father, Chester Easter, thanked Tom Tompson, Inland Lumber Company, Don Stobaugh, Inland Timber Company, Bud Baggett, Modern Materials, and the City Council for their cooperation. Mayor Grant closed Public Hearing. CC-86-50 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt second reading of Ordinance No. 99 by title only. Councilwoman Pfennighausen and Councilman Evans both expressed support for a Noise Ordinance; however, due to possible difficulties in enforcement as related by Captain Bradford at last meeting, opposed Ordinance as currently worded. Motion No. CC-86-50 carried, 3-2, with Councilmembers Pfennighausen and Evans voting NOE. PLANNING COMMISSION REPORT - City Engineer Kicak advised an updated report regarding P7anning Commission recommendations for proposed amendments to Title 18 dealing with multi -family units is forthcoming; Planning Commission meeting of March 3rd is cancelled. PARKS AND RECREATION COMMITTEE REPORT - Dick Rollins, Chairman, advised pans for a snack bar are being prepared. CRIME PREVENTION COMMITTEE REPORT - Ron Wright, Acting Chairman, reported the following: rime Prevention Officer will conduct the next two town meetings: March 18th, "Youth Sub -Cultures" - April 15th, "Kids Against Crime;" (2) Domestic Violence Workshop to be held March 27th at City Hall; (3) Related success of Operation Kid Print; (4) Noted resignations of Susan Crawford and Dr. Murray Taylor; invited applications for membership; (5) Requested copy of the Crime Resistance Program Grant and direction from Council regarding Committee's role in renewal process. Mayor Grant felt Committee should provide input relative to merits of the grant and goals to be achieved as well as interfacing with the implementation. ECONOMIC DEVELOPMENT AD HOC COMMITTEE REPORT - Councilwoman Pfennighausen reported the following:_ equested date for completion of Master Plan to facilitate commercial development of the City. City Engineer Kicak related the plan will be submitted for informal review as soon as possible; (2) In discussing facilitation of commercial development, Committee concluded: (1) Marketing of Grand Terrace essential; (2) Change of image necessary in the development community. In light of above mandates and Motion passed unanimously by the Committee, Councilwoman Pfennighausen recommended that Kicak and Associates be directed to prepare a draft standard operating procedure to be ready for review in 60 days by the Committee, the Planning Commission, and Council, that can be used by developers to reduce time lags and financial losses due to those time lags. Page 6 - (2/27/86) Responding to Councilman Petta relative to streamlining project processing, City Engineer Kicak advised current system is as efficient and short cut, if not more so, than other communities; however, saw standard operating procedure guidelines as beneficial; related he would prepare a matrix identifying every type of project including steps neccesary to go through process and outline of present Ordinance requirements. CC-86-51 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, that Kicak and Associates put together a draft standard operating procedure for review by the Economic Development Ad Hoc Committee, the Planning Commission, and the City Council that can be used by developers to reduce time lags and financial losses due to those time lags. The draft is to be ready for review 60 days from today. Following clarification, Motion No. CC-86-51 carried, ALL AYES. CITY ENGINEER REPORT - City Engineer Kicak reported bids were received or the Vivienda erhead Bridge Project; advised lowest bid was approximately $10,000 over engineer's estimate. Following meeting with CALTRANS and receipt of required information from contractor, project and recommendations for award of contract will be submitted to Council. CITY ATTORNEY REPORT - City Attorney Hopkins reported the following: Per request by7ayor Pro Tem Matteson, prepared a detailed analysis of SB 1454; (2) Will provide a confidential copy of Memo of Understanding regarding proposed litigation to acquire Gage Canal crossings; (3) Will provide analysis and pertinent portions of the Ralph M. Brown Act dealing with open meetings and other areas that should be addressed to various Committees of the City; (4) Related recent court decisions relative to zoning powers allowing regulation of x-rated theater locations; suggested preparation of material for evaluation by the Title 18 Review Ad Hoc Committee in this regard; (3) Will provide weekly information relative to legal requirements regarding environment, land use and development, vested rights, and other pertinent areas; (6) Related appeal of Planning Commission's denials of Tentative Tract #13205 and Specific Plan 85-12; requested Council set a Public Hearing on March 27, 1986, to hear appeal. CC-86-52 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL AYES, to set a Public Hearing for March 27, 1986, to hear developer's appeal of Planning Commission's denial of Tentative Tract #13205 and Specific Plan 85-12. CITY MANAGER REPORT - City Manager Armstead advised of the following: e birth of Finance Director's Schwab's daughter, Ariel Marie Schwab; (2) Both Councilmembers Pfennighausen and Petta will attend SCAG General Assembly, April 3rd and 4th; (3) Attended Southern California Labor Relations Council meeting. Relative to SB 1570, effective date of law moved to April 15th; grace period for public 2727/ (86) employers extended to August 1st for payment of overtime earned after April 14th; will provide update of highlights. COUNCIL REPORTS Councilman Petta left meeting at 8:18 p.m.; returned at 8:19 p.m. Councilman Evans reported the following: (1) Referencing the depl ora a con ition of the carpet at the Senior/Community Center, felt general funds should be expended immediately to rectify situation as well as installing the new sign; suggested individuals who previously voted in the affirmative relative to expending CDBG funds for the above project reconsider vote to rescind prior motion. In addition, recommended requesting staff attempt to obtain all CDBG funding through 1988 for application toward the signal ization of Barton Road and Mt. Vernon, indicating 1/2 of the area falls within the qualifying boundary lines. City Engineer Kicak clarified, based on the boundary map, approximately 1/4 of project would be within the eligible area - the northwest corner of Mt. Vernon and Barton Road. Councilman Evans, recognizing only a portion of area fal 1 s within CDBG target area, felt all financial resources should be pooled to accomplish this as a primary project; in addition, requested avenues be explored regarding possibility of making necessary improvements without acquiring the right-of-way including coordinating with property owners. City Engineer Kicak foresaw potential problems with HUD funding an improvement project without actual acquisition of right-of-way; however, advised he would investigate possibility of funding 1/4 of a project, requesting an easement to install the standard without acquiring right-of-way, and the eligibility of entire project or portion thereof and report findings at next meeting. Councilman Petta reported the following: (1) Improvement of traffic on Arliss rive; (2) Related Colton Courier's article featuring Mayor Grant's daughter, Francine, relative to her work at Crafton Hills Coll eg e . Councilwoman Pfenni hausen reported the following: (1) Praised Francine Grant, citing her value to the community; (2 ) Relative to the 7:30 p.m. Public Hearing time established by Motion on February 11, 1982, requested future Public Hearings to begin at 7:00 p.m. to al l ev i ate possible time lag. Council concurred. Mayor Pro Tem Matteson reported the following: (1) Questioned results of his request to ave timing investigated for pedestrian crossing at Barton Road/Mt. Vernon traffic signal. Community Services Director Anstine responded Signal Maintenance advised him that signal was synchronized to Caltrans specifications; the Michigan/Barton Road signal is also synchronized to Cal trans specifications to prevent backup of traffic onto the freeway; (2) Commended Sheriff's Department relative to abatement of a drug trafficking problem. Page 8 - (2/27/86) Mayor Grant reported the following: (1) Attended LAFC meeting on February 19, 1986; (2) Spoke at the Grand Terrace Chamber of Commerce luncheon on February 21, 1986. Councilman Petta reported the following: (1) At a San Bernardino Floodontro meeting attended in behalf of Mayor Grant, questioned reason why Grand Terrace's Flood Control Projects were not addressed at the County level; was advised a letter must be sent expressing interest for consideration. In response, City Engineer Kicak advised a letter would be sent; however, this has been done in the past with no results, due to our low priority with respect to other projects submitted. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING ALL DOCUMENTS IN CONFLICT WITH THIS ORDINANCE AND ESTABLISHING A COMPREHENSIVE SCHEDULE FOR FEES, TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILITIES, AND ACTIVITIES PROVIDED BY THE CITY OF GRAND TERRACE (First Reading) City Attorney Hopkins read title of Ordinance and advised the purposes are to give the City proper legal authority to charge the various fees and to compile all charges into one location; spelled out additional changes recommended for inclusion in Ordinance. Relative to request for amounts of any increases, assured that information would be provided at the second reading. Mayor Grant opened the meeting for public participation. Dick Rollins, 22700 DeBerry, in relation to collection of license fees, suggested compiling a list of general contractors working within the City to insure collection of all appropriate sub -contractor fees. Barney Karger, 11668 Bernardo Way, spoke in opposition to paying a City's general contractor's business license fee. CC-86-53 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt first reading of Fee Ordinance by title only amended as follows: (1) Page 1, Item 2 - PARKING CITATIONS, add to 2nd violation the amounts of $14.00, 26.00, 48.00; (2) Page 6, CONTRACTORS, to read: "CONTRACTOR (State Licensed General) $110.00 annually, (All other State Licensed) $55.00 annually;" (3) Page 43, add "Item 29 - OTHER FEES - Returned Check - a fee of $10.00 will be charged." Adjourned at 9:15 p.m. The next regular meeting will be held Thursday, March 13, 1986, at 5:30 p.m. APPROVED: Respectfully submitted, ayorCity Clerk Page 9 - (2/27/86)