04/10/1986CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - APRIL 10, 1986
A regular meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on April 10, 1986, at 5:40 p.m.
PRESENT: Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Ilene Dughman, City Clerk
ABSENT: None
The meeting was opened with invocation by Pastor Dave Jacobs, Grand Terrace
Christian Fellowship Church, followed by the Pledge of Allegiance, led by
Mayor Pro Tem Matteson.
ITEMS ADDED TO AGENDA
The following items were added to the Agenda: 2B - Proclamation -
Fair Housing Month; 5D(1) - Authorization for Attendance of Crime
Suppression Program; and 9 - Closed Session.
SPECIAL PRESENTATIONS
Proclamation - Keep America Beautiful Week, April 20-26, 1986
Mayor Grant read Proclamation, encouraged community involvement, and
made presentation to Eileen Hodder, representing Clean Community
Systems.
Proclamation - Fair Housing Month, April, 1986
Mayor Grant read Proclamation, related importance of upholding fair
housing standards, and noted Proclamation would be presented to the
San Bernardino County Community Housing Resource Board, Inc.
CONSENT CALENDAR
The following item was removed from the Consent Calendar for
discussion: 3D - 3/27/86 Minutes.
Page 1 -
(4/10/86)
CC-86-80 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve the following Consent Calendar items:
A. Approve Check Register No. 041086;
B. Ratify 4/10/86 CRA Action;
C. Waive Full Reading of Ordinances on Agenda;
E. Authorize Finance Director to Attend 1986 Legislative Seminar on
Local Government Finance - 5/1/86;
F. Approve Final Tract Map 12966-1, Authorize Mayor to Execute
Agreements and Accept the Following Bonds and Cash Deposit:
#1095403-A/Street Improvement $17,500
#1095403-B/Labor and Material
8,750
#1095404-A/Sewer
8,000
#1095404-B/Labor and Material
4,000
#1095405-A/Water
2,000
#1095405-B/Labor and Material
1,000
Cash Deposit/Final Monuments
2,000
APPROVAL OF 3/27/86 MINUTES
CC-86-81 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, ALL
AYES, to approve the Minutes of March 27, 1986, with the addition on
Page 6 of amount of estimated increase in cost to recarpet the
Senior/Community Center ($4,996) and the vote on Motion No. CC-86-79
be reflected as 3-0-2.
PLANNING COMMISSION REPORT - Planning Director Kicak noted Planning
Commission's discussion at April 7th meeting, indicating support for
the proposed off street parking requirements for single family
dwelling units. Minutes of the March 17, 1986 meeting were provided.
PARKS AND RECREATION COMMITTEE REPORT - Community Services Director
nstine reported the foil owing: Advised Committee's FY86-87
budget proposal will be forthcoming in May; (2) Reviewed proposed
layout for concession stand at Terrace Hills Jr. High School. Mayor
Grant noted receipt of Parks and Recreation Activities report for
February/March.
CRIME PREVENTION COMMITTEE REPORT
Schools, Crime Suppression Programs - Motion by Councilwoman
CC-86-82 Pfennighausen, Second by Councilman Petta, ALL AYES, to approve travel
expenses of approximately $550 for Ed O'Neal to attend a three-day
school in Sacramento, sponsored by the Office of Criminal Justice, for
advanced Crime Prevention Techniques, April 28, 29, and 30, 1986.
Page 2 -
(4/10/86)
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT - Community
ervices Director Anstine reported e ommit ee s FY86-87 budget has
been submitted to staff.
EMERGENCY OPERATIONS COMMITTEE REPORT - Community Services Director
nstine related Emergency perations Center Communication Room is
nearing completion.
ECONOMIC DEVELOPMENT AD HOC COMMITTEE REPORT - Councilwoman
ennig ausen noted promotional brochure---wiM be printed by April
15th; Minutes of March 4, 1986 meeting were provided. Mayor Grant
questioned Page 2 of the minutes relative to Price Club being a
prohibited business in Grand Terrace due to zoning laws. City
Engineer Kicak indicated it would be a permitted business in a
commercially zoned area; fel t it a retail store selling goods at
discount prices, opposed to a wholesale business. City Attorney
Hopkins related the Price Club, if considered a wholesale business,
would only be prohibited in a CPD district according to Chapter
18.27.0500 of the Municipal Code.
Mayor Grant encouraged feedback to Chamber of Commerce; felt
interaction between the two bodies important.
CHAMBER OF COMMERCE REPORT - Dennis Williams, Chamber Board Member,
thanked Council for support; invited everyone to Chamber's
fund-raising Auction to be held at the San Bernardino Hilton,
Saturday, April 12, 1986.
POLICE CHIEF REPORT - Captain James Bradford, San Bernardino County
Sheriff's Department, reported on the Hands Across America Event,
scheduled for Sunday, May 25, 1986.
FIRE CHIEF REPORT - Monthly Activity Report for March, 1986 was
provided.
CITY ENGINEER REPORT - City Engineer Kicak related previous lien
agreements covenants runnni ng with the land) with the City relative
to curb, gutter, and sidewalk improvements ran for a period of 5 years
- if improvements were not required within designated time period, the
agreement would terminate; related most cities require such lien
agreements run perpetually until improvements are made.
CC-86-83 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to require lien agreement provision for improvements to run
perpetually as covenants with the land until improvements are
installed.
City Engineer Kicak related meeting with Council relative to the
preliminary Master Plan; requested additional direction from Council.
Mayor Grant felt overlays of Master Plan illuminating and well done.
Councilwoman Pfennighausen concurred; however, felt a workshop or
retreat necessary to refine what has been accomplished into a finished
Page 3 -
(4/10/86)
product and establish developmental goals; mentioned importance of
time element relative to completing Master Plan in conjunction with
the promotional brochure in the May 1st issue of Inland Empire
Magazine.
Councilman Evans, with Mayor Pro Tem Matteson in concurrence, felt
Council members exclusively should meet together at a retreat. Mayor
Pro Tem Matteson, with Mayor Grant concurring, felt a workshop should
be held prior to Council member retreat to include the Planning
Commission, Chamber of Commerce, and other organizations. Following
discussion, Joint Public Workshop date set for May 3, 1986, from
8:30 a.m. to 12:30 p.m., to be advertised in both newspapers to invite
public and organizational participation. Retreat date will be set
subsequent to workshop.
CITY MANAGER REPORT - City Manager Armstead reported the following:
Refinancing of -civic Center completed; (2) His forthcoming meeting
with the San Bernardino County Grand Jury scheduled for April 15th at
9:00 a.m. - will report outcome to Council.
Daniel Hynes, Teacher at Terrace View Elementary School, advised he
and Chey Gonzales, also a Teacher, brought gifted students from their
school to observe Council meeting in conjunction with local government
study program.
CITY COUNCIL REPORTS
Councilman Petta reported the following: (1) Noted Senior Citizens'
meeting to be held in the Community Room of Civic Center, April llth,
from 10:00 a.m. to 12:00 p.m.; (2) Attended conference in Ontario
entitled, "Common Problems and Uncommon Solutions," including topics
relating to environment, liability, and risk management; emphasized
importance of including rider in Contractor's insurance policy whereby
the insurance company would automatically alert City relative to
cancellation thereof; (3) On behalf of Mayor Grant, attended Southern
California Water Committee, Inc. meeting, April 9, 1986, involving
nine cities.
Mayor Pro Tem Matteson reported the following: (1) Questioned budget
plans for future street maintenance and road improvements; City
Manager Armstead related capital improvements program is forthcoming
for Council 's perusal; (2) Relative to the average 40% absenteeism of
Planning Commissioners at meetings, felt missing more than one meeting
a month should not be permissable and a standard set relating thereto.
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to
require that Planning Commissioners not miss more than one meeting per
month.
Councilman Evans felt attendance should be on a regular basis, barring
unforeseen emergencies; recommended absences not exceed one per
quarter. Mayor Pro Tem Matteson did not see necessity to be that
strict; however, felt standard as stated in Motion should be
Page 4 -
(4/10/86)
I
established and, if found to be insufficient, changed at a later
date. Councilwoman Pfennighausen observed Motion, as worded, would
only require a 50% attendance record; related Planning Commissioners
are paid for attendance and, therefore, should be expected to perform
their functions; noted lack of quorums places an imposition on
developers and staff and, as City moves into further development
phase, felt it imperative that Planning Commissioners value their
position, have consistent attendance and a sensitivity to the issues
facing this City.
Mayor Pro Tem Matteson moved to change his original Motion to require
that Planning Commissioners not miss more than 10% (three) of the
meetings over a 12-month period. The Motion died for lack of the
Second's concurrence.
Following Councilman Evans' recommendation that absences be reviewed
quarterly, Mayor Pro Tem Matteson withdrew original Motion, with
second in concurrence.
CC-86-84 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, that
Planning Commissioners' absences be limited to one meeting per
quarter.
City Attorney Hopkins noted the Motion as stated would not provide for
excused absences. Following Councilman Evans' comments that criteria
for excused absences would have to be established, City Attorney
Hopkins suggested Staff inform Council of each Planning Commissioner
who has missed more than one meeting in a given quarter; then Council
can act accordingly. Council indicated concurrence. Responding to
Mayor Grant's concern, it was clarified this action would not be
retroactive.
Motion No. CC-86-84 carried, ALL AYES.
Mayor Grant reported attendance at the SANBAG and Omnitrans meetings
on April , 1986.
Recessed at 6:50 p.m.; reconvened at 7:08 p.m.
APPEAL OF PLANNING COMMISSION DECISION-CUP/SA 86-1, SISTERS OF ST.
BENEDICT PROPOSED CONVENT - 22791 PICO AVENUE
Planning Director Kicak related appeal of Planning Commission
conditions of CUP/SA 86-1 (Sisters of St. Benedict) and the following
items addressed therein: (1) Eliminate the requirement for curb and
gutter; (2) Forestry and Fire Warden requirement to install one
on -site fire hydrant; (3) Forestry and Fire Warden requirement for
20-foot wide, unobstructed width roadway with turning radius and
capable of supporting and accommodating large fire apparatus;
(4) Waiver of $117.00 Appeal Fee. Noted the following staff
recommendations: (1) Require the installation of curb, gutter, and
match up paving along the frontage of subject parcel; ( 2 ) Accept the
fire protection standards as set forth by the Fire Warden, to which
Page 5 -
(4/10/86)
the applicant has agreed, and that the clarification and/or amendment
be part of the requirements prior to issuance of building permit;
(3) That the request for waiver of appeal fee be denied; (4) That the
applicant sign an agreement regarding the installation of sidewalks to
run as a covenant with the land perpetually or until such time as
improvements are installed.
Blaine Rawdon, Brown & Rawdon Architect, 3903 Brockton, Riverside,
representing the Sisters of St. Benedict, addressed staff
recommendations 1, 3, and 4 as outlined above. Felt the requirement
for curb, gutter, and sidewalks should be eliminated due to lack of
deterioration of existing curb, gutter, and sidewalks to the west and
current A-1 property usage to the south; requested waiver of appeal
fee due to the Sisters of St. Benedict being a nonprofit organization.
Council discussion entailed questions and clarification relative to
existing improvements of adjacent properties and future planned
developments.
CC-86-85A Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, to
accept staff recommendations 1 through 4 as outlined above.
Mayor Grant, with Councilman Petta in concurrence, expressed
opposition to denying request for appeal fee waiver due to the non-
profit nature of the organization.
CC-86-85B Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to
Amend Motion No. CC-86-85A to only approve staff recommendations 1, 2,
and 4, thereby waiving the appeal fee.
Mayor Pro Tem Matteson opposed waiving the appeal fee due to the City
also being a nonprofit organization.
Motion No. CC-86-85B, to amend Motion No. CC-86-85A, carried, 3-2,
with Mayor Pro Tem Matteson and Councilman Evans voting NOE.
Mr. Rawdon questioned staff recommendation #4 relative to the covenant
running with the land perpetually opposed to 5-years as conditioned by
the Planning Commission. City Attorney Hopkins noted prior Council
action that evening (Motion No. CC-86-83) whereby policy was
established to require this type of lien agreement to run perpetually
or until such time as improvements are installed. Planning Director
Kicak advised the Developer would be furnished written clarification
of conditions set forth prior to issuance of a building permit.
Responding to Councilman Petta, Planning Director Kicak felt the
the requirement for sidewalk improvements would be imposed when more
than 50% of that block had been improved, as defined in Chapter 27 of
the Streets and Highways Code dealing with Construction of Sidewalks
and Curbs. Specifically, that block includes the frontage of Pico
Street from its easterly terminus to the frontage of Oriole to Main
Street to its easterly terminus.
Page 6 -
(4/10/86)
Councilman Evans felt the adjacent T.J. Austin Development would
initiate this requirement; Councilwoman Pfennighausen felt it would
behoove the Developer to install the sidewalks at the time of
construction.
Motion No. CC-86-85A, as amended by Motion No. CC-86-85B, carried, ALL
AYES.
ORDINANCE NO. 102 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AMENDING AND REPEALING CERTAIN PORTIONS OF
THE GRAND TERRACE MUNICIPAL CODE, TITLE 2 DEALING WITH ADMINISTRATION
AND PERSONNEL, TITLE 5 DEALING WITH BUSINESS TAXES, LICENSES AND
REGULATIONS, TITLE 9 DEALING WITH PUBLIC PEACE, MORALS, AND WELFARE,
AND TITLE 15 DEALING WITH BUILDING PERMITS (Second Reading)
City Attorney Hopkins read title of Ordinance; advised purpose is to
amend or repeal certain areas of the Municipal Code to bring into
conformance with City administration and Government Code.
Mayor Grant opened and closed Public Hearing with no testimony given.
CC-86-86 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to adopt second reading of Ordinance No. 102.
ORDINANCE NO. 101 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA IFORNIA, RESCINDING ALL DOCUMENTS IN CONFLICT WITH
THIS ORDINANCE AND ESTABLISHING A COMPREHENSIVE SCHEDULE FOR FEES,
TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILITIES, AND
ACTIVITIES PROVIDED BY THE CITY OF GRAND TERRACE (2nd Reading)
City Attorney Hopkins read title of Ordinance and briefly outlined
necessity and general increases.
Mayor Grant opened and closed Public Hearing with no testimony given.
CC-86-87 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt
second reading of Ordinance No. 101, carried, 3-2, with Councilmembers
Evans and Pfennighausen voting NOE.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE,
SECTION 18.60.030, PERTAINING TO SINGLE FAMILY RESIDENTIAL DWELLING
OFF STREET PARKING (1st Reading)
City Attorney Hopkins read title of Ordinance and related proposed off
street parking requirements for single family residential dwellings.
Mayor Grant opened and closed Public Hearing with no testimony given.
CC-86-88 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to adopt first reading of Ordinance.
Page 7 -
(4/10/86)
LIEN AGREEMENT (GTC 86-07) STREET IMPROVEMENTS, 11871 PRESTON STREET
Planning Director Kicak related condition for building permit
approval, pursuant to the Municipal Code, would require the
installation of any improvements to the standards. Related staff
recommendations to approve the attached lien agreement, as revised by
previous Council action, Motion No. CC-86-83.
CC-86-89 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Lien Agreement (GTC 86-07) with stipulation it be
amended as a covenant to run with the land perpetually until such time
improvements are installed, authorize the Mayor to sign, and direct
the City Clerk to record.
Closed Session - Council recessed at 7:55 p.m. to Closed Session, with
City Manag�rmstead, Community Services Director Ansti ne, City
Attorney Hopkins, and City Engineer Kicak in attendance. Reconvened
at 8:59 p.m., with all members present.
Mayor Grant related matters of pending and potential litigation were
discussed; advised no action was taken.
Adjourned at 9:00 p.m. The next regular meeting will be held
Thursday,- April 24, 1986, at 5:30 p.m.
Respectfully submitted,
�[�Z)
r y•
i y CI er
APPROVED:
Page 8 -
(4/10/86)