05/15/1986CITY OF GRAND TERRACE
COUNCIL MINUTES
ADJOURNED REGULAR MEETING - MAY 15, 1986
An Adjourned Regular Meeting of the City Council of the City of Grand Terrace was
called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton
Road, Grand Terrace, California, on May 15, 1986, at 5:31 p.m.
PRESENT: Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore (Arrived at 5:34 p.m.)
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Thomas Schwab, Finance Director
Joe Kicak, Planning Director/City Engineer
Alicia Chavez, Deputy City Clerk
ABSENT: Ilene Dughman, City Clerk
CITY GENERAL FUND 10 (Continued)
Mayor Grant advised this meeting continues the Budget Session - the
previous session, May 14, 1986, concluded with Line Item 222 of
General Fund Non Departmental (10-190).
Non Departmental 10-190 (Continued)
Finance Director Schwab continued to review and clarify Line Item
recommendations.
Grand Terrace Library Grant - 10-190-223 - Finance Director Schwab
reviewed and clarified this appropriation.
Mayor Pro Tem Matteson arrived at 5:34 p.m.
Contingency Reserve - 10-300
Finance Director Schwab reviewed the explanatory commentary.
Police - 10 & 15 410
Captain Bradford, San Bernardino Sheriff's Department, outlined the
City of Grand Terrace Enforcement Study, April 1986. Advised that
three items to consider for evaluation of service level are: (1)
Proactive patrol time available for the officer; (2) Reponse time;
(3) Officer safety factors.
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Mayor Pro Tem Matteson questioned and, based upon Captain Bradford's
response that there is concern the current level of service would not
be sufficient to cover increase in calls anticipated the latter part
of this year or the next, felt level of service should not be
increased until needed; noted the City appears to be operating at the
proactive functional 1 evel .
Councilwoman Pfennighausen, with Councilman Evans concurring,
supported continuing the crime prevention program; felt one year not
sufficient to evaluate the program. Councilman Evans felt there is
need for proactive time in the afternoon - recommended adding the
40-hour general law patrol unit and eliminating the 40-hour traffic
unit.
Mr. Schwab advised he attended a meeting with the City Manager and
Captain Bradford at which the Study and problems were discussed; Mr.
Armstead made his recommendations subsequent to that meeting;
Mr. Schwab felt replacing the traffic safety unit with the general law
patrol unit would not resolve the problems addressed.
Police - 10/15-410-256 - Based upon his interpretation that the Study
indicates there is presently sufficient service, Motion by Mayor Pro
Tem Matteson to approve Staff's recommendations with exception of the
additional 40-hour general law patrol unit, reducing that Line Item by
$84,664. The Motion died for lack of a Second.
Councilman Petta stated he would not support reducing present level;
interpreted Captain Bradford's statements to indicate the present
level of service is not satisfactory; noted times when there is no
enforcement officer within the City. Recommended two full-time units
in City 24 hours a day. Councilman Evans stated his recommendation
would, in his opinion, increase the level of service - providing
additional coverage during peak hours, a full-time detective, and the
Crime Prevention Officer would be retained.
Sharon Korgan outlined past and anticipated programs for Crime
Prevention; concurred with Councilwoman Pfennighausen that, although
the Neighborhood Watch Program has not been successful because of its
original concept, it is currently being expanded.
Mayor Grant noted his continual support for adequate law enforcement;
felt it is a worthwhile expenditure for citizen protection.
CC-86-109A Motion by Mayor Grant, Second by Councilman Evans, to approve Budget
Unit 410, Specifically Line Item 256, as recommended by Staff and to
also include the Crime Prevention Officer. Mayor Grant later
clarified the intent of his Motion was to include appropriation for
RAN (California Identification System), increasing the Total
Appropriation to $655,000.
Mr. Schwab advised the appropriation included in the Motion also
includes the $25,000 expected to be refunded when the CPO Grant is
approved; should the Grant not be approved, the City would be required
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to assume that cost. Mayor Grant stated he based his Motion on
assuming the Grant would be approved; noted the appropriation could be
revised based upon the outcome of the application.
For clarification of proposed revenue for appropriations, taking into
consideration the proposed Motion, Mr. Schwab estimated it would leave
$50,000 in unappropriated funds compared to $195,000 for the previous
year; stated approximately $160,000 of last year's unappropriated
funds was subsequently appropriated.
Councilman Petta and Mayor Pro Tem Matteson voiced concern for
reducing unappropriated funds, feeling additional funding will again
be needed. Mayor Grant noted that Councilman Petta previously
recommended additional coverage although not addressing the CPO.
Councilwoman Pfennighausen concurred with Councilman Petta relative to
increasing law enforcement; however, would not support terminating the
Crime Prevention Program; was not worried about reducing the reserve
in view of citizens placing good law enforcement among their highest
priorities and expressing dissatisfaction with present service.
Councilman Petta felt Mayor Grant's Motion should specifically state
that approval of CPO is pursuant to approval of the Crime Prevention
Grant. In response, Mayor Grant stated he did not want that
stipulation included.
Councilwoman Pfennighausen called for the question.
CC-86-110 Motion by Councilman Petta, Second by Mayor Grant, to overrule the
call for the question, carried 3-2, with Councilmembers Evans and
Pfennighausen voting NOE.
Although in support of doubling the service, Councilman Petta felt
Council must display fiscal responsibility and it would be
irresponsible to draw from reserve funds, thereby placing the City in
jeopardy. Councilwoman Pfennighausen clarified she did not advocate
spending $200,000 of the City's reserve - but opposed cutting a
service considered to be essential; stated she is disturbed with
recommendation to terminate Crime Prevention Program, indicating her
awareness of where the idea originated. Mayor Grant felt no political
overtones were involved in that decision; stated the objectives and
achievements of the program will be observed. Mayor Pro Tem Matteson
concurred it's Council 's duty to display fiscal responsibility;
opposed reducing proposed reserve.
Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
amend the Motion to eliminate one 40-hour Traffic Unit. (It was later
clarified that intent of Motion was to eliminate one 40-hour General
Law Patrol Unit)
Mayor Grant and Councilman Petta voiced opposition. It was clarified
the amendment would not reduce present service but would increase it
with an additional 20 hours of detective time. Councilman Petta
favored the addition be a visible patrol unit.
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Recessed at 8:01 p.m. and reconvened at 8:10 p.m., with all members
present.
Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to amend
Councilwoman Pfennighausen's Motion to approve Department 410, Police,
as recommend by Staff plus RAN. Councilman Petta clarified he would
support the CPO once the Grant is approved.
Mayor Pro Tem Matteson called for the question.
CC-86-111 Motion by Mayor Grant, Second by Councilman Petta, to overrule the
call for the question, carried 4-1, with Mayor Pro Tem Matteson voting
NOE.
Councilman Petta's Motion failed, 2-3, with Councilmembers
Pfennighausen, Evans, and Mayor Grant voting NOE.
Motion by Mayor Grant, Second by Matteson, to amend his original
Motion to include termination of the CPO in event Crime Prevention
Grant is denied.
Councilwoman Pfennighausen's Motion failed 2-3, with Mayor Grant,
Mayor Pro Tem Matteson, and Councilman Petta voting NOE.
It was clarified that Mayor Grant's original Motion (See CC-86-109A)
is to approve all Staff recommendations and to also include RAN and
CPO with no stipulation with regard to the Crime Prevention Grant; his
above amendment was to terminate the CPO if Grant is not approved (the
Motion to amend failed - see vote below).
Motion by Mayor Pro Tem Matteson, to amend Mayor Grant's Motion, to
eliminate 40 hour General Law Unit, died for lack of Second.
Mayor Grant's Motion to amend Motion No. CC-86-109A failed, 2-3, with
Councilmembers Evans, Pfennighausen, and Mayor Pro Tem Matteson voting
NOE.
CC-86-109B Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
amend Motion No. CC-86-109A, to adopt Police Budget, with a 168-hour
General Law Patrol Unit, 40-hour Traffic Unit, 40-hour Detective Unit,
the Crime Prevention Officer, and RAN, with the exclusion of the
40-hour General Law Patrol Unit, in the amount of $570,800.
Motion No. CC-86-109B to amend Motion No. CC-86-109A, carried, 3-2,
with Mayor Grant and Councilman Petta voting NOE.
Motion No. CC-86-109A, as amended by CC-86-109B, carried 3-2, with
Mayor Grant and Councilman Petta voting NOE.
Community Services - 10-180
Community Services Director Anstine reviewed and clarified the
recommendations.
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Ill
I
I
Planning - 10-370 - deferred to next session.
Public Health - 390
Community Services Director Anstine reviewed and clarified
recommendations.
Parks & Recreation - 10-430
Community Services Director Anstine reviewed and clarified
recommendations.
Contractual Services - 10-430-255 - Responding to Councilman Evans,
Jayne Ainsworth, representing eop a Helpers, felt her firm is capable
of implementing recreation programs at a lower cost than those cities
with in-house recreation due to People Helper's not paying as high
salaries and benefits and individuals are only hired as needed.
Weed Abatement - 10-590
Community Services Director Anstine reviewed and clarified
recommendations.
Storm Drain Maintenance - 10-631
Community Services Director Anstine reviewed and clarified
recommendations.
Planning Commission - 10-801
Commission Stipends - 10-801-120 - Finance Director advised this Line
Item appropriation s ou a re uced to $4,200 - it was based upon
nine members, rather than seven.
Travel, Conferences & Meetings - 10-801-270 - Councilman Evans
recommended re ucing this Line Item since Commissioners are not
utilizing existing funds. Mayor Grant and Mayor Pro Tem Matteson
recommended retaining that amount and encouraging its use.
Councilwoman Pfennighausen concurred, anticipates new Commissioners
may take advantage of the funds for training.
Local Mileage - 10-801-271 - This Line Item was eliminated due to the
Commission now receiving stipends.
Crime Prevention Committee - 10-802
Community Services Director Anstine reviewed and clarified
recommendations.
Theatre Advancement - 10-803
Mayor Grant voiced support for promoting this type of activity; felt
this matter will be brought up again in the future.
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CC-86-112
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Historical & Cul tural Activities - 10-804
Mayor Grant felt a larger display case is need; questioned whether the
present one could be returned and credit applied toward a larger, more
suitable one.
Senior Citizens Program - 10-805
Councilman Evans voiced support for allocating more funds in the
future if needed for trips, etc. Councilwoman Pfennighausen felt,
with Mayor Pro Tem Matteson concurring, unless they ask for help, they
should be left alone.
Finance Director Schwab noted Seniors were not aware they could not
expend City funds for Mayor Pro Tem Matteson's services due to
conflict of interest - noted that an item would be on the next Check
Register. Mayor Pro Tem Matteson clarified they were only paying for
materials - he had donated the rest.
Park & Recreation Committee - 10-807
Community Services Director Anstine reviewed and clarified
recommendations; advised Staff is responsible for recommendations in
Li ne Item 270 - Travel . Mayor Grant fel t funds shoul d be avail abl e
for all committees to improve skill s.
Clean Community System - 10-810
Mayor Grant advised Council has 1 i ttl e input for use of these funds
since it is appropriated as a grant. Councilman Petta felt City
should be aware of whether the Committee has sufficient funds to
operate for the next year without City funding. Councilwoman
Pfennighausen noted the City actually contracts with CCS to administer
a litter free community. No action taken.
Roberti-Z'Berg Program - 10-444
Community Services Director Anstine stated Line Item 700 should be
designated as Park Project, rather than Park Equipment.
Council set May 29, 1986 for the next budget session.
Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to adjourn the meeting at 9:31 p.m. The next
Regular meeting will be held May 22, 1986, at 5:30 p.m.
APPROVED:
Respectfully submitted,
i y Clerk