Loading...
05/22/1986CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - MAY 22, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 22, 1986, at 5:39 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT: None The meeting was opened with invocation by Pastor Suk Woo Chung, Loma Linda Korean Church of Seventh Day Adventist, fol l owed by the Pledge of Allegiance, led by Councilwoman Pfennighausen. ITEMS ADDED TO AGENDA The following items were added to the Agenda: 5J(1) - Notice of Completion for Construction of Water Lines and Fire Protection System (Maple, Vivienda and Burns Avenues), and 7B - Law Enforcement Grant Application. ITEMS DELETED FROM AGENDA The following items were deleted from the Agenda: 313 - Ratification of 5/22/86 CRA Action, 3C - Waiver of Full Reading of Ordinances, 3D - Approval of 5/8/86 Minutes, 6A - Public Hearing for R-1 Hillside Overlay for Undeveloped Properties Located Northerly of Main Street, Easterl y of Oriol e, and an R-1 PUD Overl ay on the East Sl ope of Bl ue Mountain. SPECIAL PRESENTATIONS Don Banghart, Fire Chief and Glenn Newman, San Bernardino County Fire Warden, were introduced by Phil DeClerck, Captain, California Department of Forestry. Following introductions, a slide presentation on the Mexico Earthquake of September 19, 1985, was given by Chief Banghart, a member of an assessment team sent to Mexico City at the request of Sheriff Tidwell, San Bernardino County Sheriff's Department, in conjunction with their Disaster Preparedness and Emergency Planning Services programs and the County's Office of Public Page 1 - (5/22/86) Safety. Responding to Councilman Evans relative to anticipated problems Grand Terrace could encounter in a disaster situation, Chief Banghart cited lack of communications, transportation, and electrical outages as well as injuries resulting from falling objects inclusive of live power lines, trees, and buildings collapsing. Regarding disaster preparedness and emergency awareness, noted School Education Programs, Neighborhood Watch Earthquake Block Organizations, and CPR Training Courses have been initiated by the Sheriff's Department; emphasized importance of home safety including storing various items such as water in protective containers. Responding to Councilman Petta, was not aware of status regarding reservation of additional radio frequencies for emergency situations; however, assured a report would be forthcoming. City Manager Armstead related both the Sheriff and Fire Departments are currently working on securing allocation of necessary frequencies. Relative to handling a disaster, Councilwoman Pfennighausen summarized the key, due to the probable non -availability of communications throughout the area, to be self-help. CONSENT CALENDAR The following items were removed from the Consent Calendar for discussion: 3A - Approval of Check Register No. 052286 and 3F - Resolution No. 86-24, Supporting Proposition 44, Water Conservation and Water Quality Bond Law of 1986. CC-86-113 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to approve the following Consent Calendar items: E. Authorize Release of Sewer and Roadway Improvement Bond #SB-4249 - Tract #10392; G. Approve and Authorize the Mayor to Execute Agreement for Construction Testing Services for the Vivienda Avenue Bridge Project (GTC 86-03) with C.H.J. Incorporated in the Amount of $3,300.00; H. (1) Reclassify Part-time Account Clerk Positions to (2) Part-time Receptionist Positions and Adjust Salaries; (2) RESOLUTION NO. 86-25 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 85-27 AND ESTABLISHING CLASSIFICATIONS AND SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE. APPROVAL OF CHECK REGISTER NO. 052286 Mayor Pro Tem Matteson removed Warrant No. 15839 from the Check Register. CC-86-114 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to approve Check Register No. 052286, with the deletion of Warrant No. 15839, Allstate Business Forms, carried, 4-0-1, with Mayor Pro Tem Matteson abstaining. Page 2 - (5/22/86) Fe RESOLUTION NO. 86-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CAL FORNIA, IN SUPPORT OF PROPOSITION 44, THE WATER CONSERVATION AND WATER QUALITY BOND LAW OF 1986. Councilmembers Evans and Pfennighausen questioned rationale behind adopting a Resolution on an upcoming ballot item. Mayor Grant stated the purpose is to let people know Council's position. Although emphasizing importance of issue to the State of California, Councilman Evans felt it inappropriate for the Council, as a body, to take a stand on either side. Mayor Grant felt Councilman Evans concerns could be resolved by how his vote is cast. CC-86-115 Motion by Mayor Grant, Second by Councilman Petta, to adopt Resolution No. 86-24. Page 3 - (5/22/86) Councilwoman Pfennighausen recognized the value of a Resolution as a way of expressing support or opposition to a legislative issue; however, pertaining to a ballot issue, felt it an exercise in frustration and a mute point. Motion No. CC-86-115 carried, 4-1, with Councilman Evans voting NOE. PUBLIC PARTICIPATION Mr. Ed O'Neal, 22608 Minona Drive, related input forthcoming from other municipalities relative to organizing an infrastructure for long-range development; will report findings at Council meeting of June 26, 1986. Terry Kurr, 22823 La Paix, questioned status on City's policy regarding issuance of Home Occupation Permits. City Manager Armstead advised item is currently being coordinated through the County and recommendations will be submitted at meeting of June 12, 1986. PLANNING COMMISSION REPORT Planning Commission Membership and Recruitment Planning Director Kicak related the majority of Planning Commissioners favored a seven -member Commission due to: (1) More people involved with decision -making; (2) Better diversification of membership; (3) More liklihood of meeting quorum requirements. Noted Commissioners expressing support for a five -member Commission felt it would function effectively as such. Mayor Pro Tem Matteson Commission in order t quorums; felt the body members and supported o favored retaining a gain valuable input has functioned well seven -member Planning and eliminate lack of in the past with seven continuance in the same manner. Accept Resignation of John McDowell Planning Director Kicak related Planning Commission's recommendation to accept resignation, prepare Letter of Appreciation and Certificate of Service, and advertise for vacancy. CC-86-116 Motion by Councilwoman Pfennighausen, Second Mayor Grant, to accept John McDowell's resignation, with regret, authorize preparation of a suitable Letter of Appreciation to be forwarded and a Certificate of Service prepared for presentation at a subsequent meeting. Mayor Grant commended John McDowell, with Councilman Petta in concurrence, as one of the original members of the Planning Commission, who worked extremely hard under adverse conditions to enhance commercial development within the City - praised his resiliency and took pride in their acquaintance; therefore, supported Motion, with pleasure. Motion No. CC-86-116 carried, ALL AYES. Planning Commission Membership and Recruitment (Cont'd) CC-86-117 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to retain a seven -member Planning Commission and authorize advertisement of unscheduled vacancy (CC-86-116) to expire June 14, 1988. Councilman Petta reiterated his remarks at the last meeting relative to possibly retaining the current five -member Commission and, if necessary, adjust accordingly in the future; however, did not object to a seven -member Planning Commission. Referencing the excellent candidates responding to recruitment for the Title 18 Ad Hoc Committee, Mayor Pro Tem Matteson felt by utilizing the same method of advertising, City could benefit from varied talents within the community. Motion by Councilman Evans, Second by Councilwoman Pfennighausen to amend Motion No. CC-86-117, and retain a seven -member Planning Commission; five members to be selected by individual Councilmembers and the other two members selected from the public at large. Councilman Petta felt the Planning Commission should be nonpartisan and individuals selected at random from the community. Observed if a Councilmember appoints a member the appointee will understandably be sensitive to the wishes of that particular Councilmember; therefore, could not support that situation. Councilwoman Pfennighausen noted many surrounding cities with seven -member Planning Commissions whom are both Council appointed and selected from the public at large; referenced the County of San Bernardino Planning Commission which consists of one person appointed per one seated County Supervisor. Supported Motion, feeling Grand Terrace should initiate a system that functions well for various Page 4 - (5/22/86) 1 evel s of government, whereby sufficient diversity and invaluable input could be generated. Felt Council appointees' terms should run concurrently with Councilmember's term and the terms of the two members selected at large be designated by Council. Responding to Councilman Petta relative to Council appointees being sensitive to an individual Councilmember, Councilman Evans felt the system, as proposed by his Motion, could alleviate numerous unnecessary appeals to Council generated from the Planning Commission, thereby forcing Commission to be more definitive in decisions. Mayor Pro Tem Matteson disagreed with above comments by Councilman Evans, voicing opposition to a rubber stamp Planning Commission; saw merit in original Motion, if Council approved all proposed selections; however, foresaw a problem with procedure for appointee selections in relation to varied terms of Councilmembers and how it would be initiated. Councilwoman Pfennighausen felt no changes should be made until after the November election at which time logistics could be discussed. Councilman Evans recommended extending the two Planning Commissioners' terms due to expire in June, at least through the election, thereby giving Council time for consideration. Mayor Pro Tem Matteson, concurring, suggested possibly extending terms to January to give new Councilmembers adequate time to explore issue. Councilman Petta expressed opposition to amendment; did not want the Planning Commission to evolve into a rubber stamp of Council - felt Commission should stand on its own, take positions as appropriate, and when problems arise, present to Council for action. In response to Mayor Grant's clarification of amendment, Councilman Evans, although concurring in concept with previous comments by Councilwoman Pfennighausen relative Commissioners' terms running concurrently with Councilmembers, felt that could be discussed at a later date and did not intend to include logistics with Motion. Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to amend Councilman Evans' Motion to include all members nominated by Councilmembers be approved by the Council as a whole. Councilman Evans could not support amendment to have entire Council approve individual appointments. Councilman Petta observed a Councilmember may encourage any community member to apply for vacancies on the Planning Commission and would, therefore, be ultimately making selections as an entire body. Mayor Pro Tem Matteson's Motion, to amend Councilman Evans' Motion, carried, 3-2, with Councilmembers Pfennighausen and Evans voting NOE. City Attorney Hopkins clarified effect of amendment to Councilman Evans' original Motion would be that all five members nominated by individual Councilmembers must be approved by the Council as a whole. Page 5 - (5/22/86) If a Councilmember nominates a candidate that does not receive Council approval, another would have to be nominated, until such time as candidate receives a majority vote by Council. Due to confusion this would create and feeling it would essentially serve the same purpose as the Council filling vacancies through the community at large, Councilman Petta expressed nonsupport of Motion. Mayor Pro Tem Matteson, with Councilwoman Pfennighausen concurring, did not observe amendment to be the same as Council filling a vacancy from public at large. Mayor Pro Tem Matteson felt proposed system could create a diversity of individuals with different points of view. Councilwoman Pfennighausen noted the City initially established all Committees and Commissions by individual Councilmember appointments and expressed support of trying system again. Mayor Grant, with Councilman Petta in concurrence, voiced support of the point system as used by Council to appoint the Title 18 Ad Hoc Committee, feeling it the most equitable process; expressed concern relative to system turning into a rivalry wherein Council members feel obligated to vote for a particular candidate to protect their own interests. Responding to Councilman Evans relative to removal of Commissioners, City Attorney Hopkins indicated if Council has appointive authority, removal authority would appear to be all inclusive. Due to strong opposition to Councilmember appointments being contingent upon Council approval, Councilman Evans voiced nonsupport of his Motion, as amended; felt, if that be the case, the seven -member Planning Commission should remain as is. Councilman Evans' Motion, as amended by Mayor Pro Tem Matteson's Motion, failed, 1-4, with Mayor Grant, Councilmembers Petta, Evans, and Pfennighausen voting NOE. Original Motion No. CC-86-117 carried, ALL AYES. PLANNING COMMISSION REPORT (Cont'd) Planning Director Kicak related the Public Hearing for R-1 Hillside Overlay for undeveloped properties located Northerly of Main Street, Easterl y of Oriol e, and an R-1 PUD overl ay on the East Sl ope of Bl ue Mountain will be held at a subsequent meeting. HANDS ACROSS AMERICA - (USA FOR AFRICA) Recessed at 7:21 p.m.; reconvened at 7:40 p.m., with all members present. Lieutenant Baker related schedule of anticipated event - six million people holding hands across America to raise money for the hungry and homeless; advised of security provisions provided for by organization as well as City's coverage by Mounted Police and the Sheriff's Department. City Manager Armstead related a 10 million dollar Page 6 - (5/22/86) liability insurance policy was secured by organization; therefore, both security and insurance contingencies, mandatory stipulations to Council 's approval of route going through the City, had been met. HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT Mayor Grant and Councilwoman Pfennighausen commended the beautiful Art Show held by the Committee on May 18, 1986, noting Community Services Director Ansti ne' s valuable assistance. CRIME PREVENTION COMMITTEE REPORT - Minutes of the May 5, 1986 meeting were provided along with a letter, dated May 22, 1986, from Ronald Wright, Acting Committee Chairman, clarifying above meeting, subsequent events, and making recommendations relative thereto; additionally, four Committee membership applications (Ralph Buchwalter, Laurie Payce, Thomas Semph, and Lieutenant Robert Bailes) were submitted for Council consideration. Mr. Ed O'Neal, Committee member, reported the following: (1) Expressed appreciation for support of retaining Crime Prevention Officer - position projected to be defined the second week of June for FY 1986-87. Relative to Crime Prevention calendar of planned projects, major items include Crime Busters, Bicycle Safety Program (June 14, 1986), and School Safety posters; (2) Noted future Committee members will be assigned a designated area of responsibility such as the Seniors, Home Security, and Schools; an Operations Manual is forthcoming emphasizing importance of Neighborhood Watch for burglary prevention; (3) Related 1 etters of a sympathy nature will be sent to all burgl ary victims, including invitation to be involved with future crime prevention, if desired; (4) Recommended Council authorize membership on the Committee be increased to seven members to enhance effectiveness as well as approve the appointments of Thomas Semph, Ralph Buchwalter, Lieutenant Robert Bailes, and Laurie Payce. Mayor Grant felt, in terms of applications submitted, all individuals appeared to be highly qualified. Councilwoman Pfennighausen supported Laurie Payce's appointment, noting her displayed desire to be involved with the upcoming Crime Busters school programs. CC-86-118 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, to appoint Thomas Semph, Laurie Payce, and Robert Bailes to the Crime Prevention Committee. Motion by Councilwoman Pfennighausen, Second by Councilman Petta, to amend the Motion, to add the fourth applicant, Ralph Buchwalter, as an appointee to the Crime Prevention Committee. Mayor Pro Tem Matteson observed question of how many members will serve on the Committee must be determined prior to approving appointments because four applicants are applying to fill three existing vacancies. Due to point of order, Councilwoman Pfennighausen, with Second (Councilman Petta) in concurrence, withdrew her Motion to amend. Page 7 - -(5/22/86) Motion No. CC-86-118 carried, 4-1, with Councilwoman Pfennighausen voting NOE. CC-86-119 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, that the Crime Prevention Committee membership be increased from five to seven members, carried, 3-2, with Mayor Grant and Mayor Pro Tem Matteson voting NOE. CC-86-120 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to appoint Ralph Buchwalter to the Crime Prevention Committee, with term of service being determined by the calendar, carried 3-2, with Mayor Grant and Mayor Pro Tem Matteson voting NOE. Councilwoman Pfennighausen noted one Committee vacancy still exists. CHAMBER OF COMMERCE REPORT - Terry Kurr was present to relay any Council input back to the Chamber. Mayor Pro Tem Matteson suggested, due to the recent abolishment of the Economic Development Ad Hoc Committee, the Chamber of Commerce be responsible for generation of future economic development, as is currently the practice in other cities. TITLE 18 AD HOC COMMITTEE REPORT - Planning Director Kicak noted next meeting scheduled for June , 986. FIRE CHIEF REPORT - San Bernardino County Forestry and Fire Warden Departmen—t—s-r-7—p-Fil Monthly Activity Report was provided. CITY ENGINEER REPORT Construction of Water Lines and Fire Protection System for Maple, Vivienda, and Burns Avenue Project - Notice of Completion CC-86-121 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to authorize Mayor to execute and City Clerk to record the Notice of Completion for Construction of Water Lines and Fire Protection System for Maple, Vivienda, and Burns Avenue (GTC-86-04). CITY MANAGER REPORT - City Manager Armstead related Finance Director Schwab's and his attendance this date at the Small Cities Committee meeting in Orange County - related primary objective is to set up a two-year work program for development of annual conference ideas and other activities. Relative to organizing a regional workshop with the northern California group, noted three major topics of discussion relative to: (1) Potential geographical location of workshop; (2) Questionnaire for distribution to participating Councils and managers on planning, growth, fees, schools, disaster, and personnel; (3) Necessity for League of California Cities to market activities; projected mock trial, possibly regarding abolishment of small cities, to be held at the League's upcoming conference. As the City's representative, will continue to keep Council informed of Committee's activities. Page 8 - (5/22/86) COUNCIL REPORTS Disbandment of the Economic Development Ad Hoc Committee - Councilman etta, in reference to the recently disbanaed Eco—n—om—i—c-'Nevelopment oc ommittee, related, as previously suggested by Mayor Pro Tem Matteson, the need to solicit individuals from the community with expertise in the field for the formation of a new Committee. Based on above suggestion, referenced his Motion No. CRA-86-22, approved on May 14, 1986, whereby the Committee be disbanded and a new Committee formed from among the members of the community for the purpose of encouraging individuals with expertise to become involved with City' s economic development - clarified intent was not to exclude Chamber of Commerce involvement. Mayor Pro Tem Matteson, reiterating earlier remarks, felt economic development should be handled by the Chamber of Commerce whose members have expertise in the field. Councilman Petta, noting most businesses in Grand Terrace to be small, felt members of the Chamber have limited experience with regard to actually generating economic development for an entire City. Bel i eved it would be advantageous to City's future economic development to utilize community members having the necessary contacts and specific expertise in addition to the Chamber of Commerce. �- Relative to the upcoming softball game against the Chamber of CC-86-121 Commerce, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to appoint Councilman Evans as Captain, carried, 4-1, with Councilman Evans voting NOE. Mayor Pro Tem Matteson reported the following: (1) Questioned current status on SCE par site - City Manager Armstead noted proposal is being reviewed by SCE staff and representative Sue Noreen assured response forthcoming; Councilwoman Pfennighausen noted SCE's intention of submitting development plans to the City and hoped determination on parksite would not be deferred; (2) Relative to the recent water rate increases instituted by Riverside Highland Water Company, hoped citizens, from now until the next election, would attempt to influence the Board in the direction of protecting the interests of individual homeowners within the community. Mayor Grant reported attendance at Local Agency Formation Commission meeting o May 21, 1986. RESOLUTION NO. 86-26 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALORNIA, REQUESTING THE ESTABLISHMENT OF A SERVICE AUTHORITY FOR FREEWAY EMERGENCIES (SAFE) IN SAN BERNARDINO AND RIVERSIDE COUNTIES THROUGH THE IMPLEMENTATION OF SB 1199, PURSUANT TO SECTION 2550 OF THE STREET AND HIGHWAYS. City Manager Armstead read title of Resolution and related staff recommendation to adopt for the purpose of requesting establishment of Page 9 - (5/22/86) a service authority for freeway emergencies in San Bernardino and Riverside Counties. In response to Councilman Evans relative to an anticipated $1.00 increase in vehicle registration fees, City Manager Armstead clarified, if Counties receive the support of the majority of cities in their jurisdiction, aforementioned fee would be imposed to augment the program. CC-86-122 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to adopt Resolution No. 86-26. RESOLUTION NO. 86-27 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TERRACE,GRAND A ORNIA, APPROVING THE GRANT APPLICATION FOR LAW ENFORCEMENT PURPOSES FOR SUBMITTAL TO OFFICE OF CRIMINAL JUSTICE PLANNING. City Manager Armstead related above Resolution is required to be submitted to the Office of Criminal Justice Planning with application for the 1986-87 Crime Resistance Grant Program - it also expresses Council's intent to undertake the project and provide matching funds, if approved; however, does not bind Council. Advised of staff recommendation to adopt and authorize the Community Crime Resistance Grant Application - total cost of program is $413,636.00, grant amount requested is $25,000, and the City's cash match would be forty percent ($16,636.00). Regarding City's portion of funding, Councilman Evans noted a discrepancy of approximately $200.00 between amount on staff report and Grant Application. City Manager Armstead assured figure would be verified prior to signing. CC-86-123 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to adopt Resolution No. 86-27. Following clarification that action involves merely approving submittal of Grant Application and would not preclude the City, prior to ultimate approval of 1986-87 budget, from amending grant to include other objectives and methodologies, Mayor Grant voiced support of Motion, feeling project itself has merit. Councilman Petta expressed support of the Community Services Officer provided grant is approved - not in support if grant denied. Mayor Pro Tem Matteson voiced opposition to entire project, feeling it to be a waste of time and money; believed City could better utilize funds in another area. Councilwoman Pfennighausen called for the question. Page 10 - (5/22/86) CC-86-124 Motion by Councilman Petta, Second by Mayor Grant, to overrule the call for the question, carried, 3-2, with Councilmembers Pfennighausen 0 and Evans voting NOE. Responding to Councilman Petta's concerns relative to Council being bound to prior approval (Motion No. CC-86-109A, Budget Work Session meeting of May 15, 1986) of Crime Prevention Grant Program regardless of approval or denial of grant application, Councilwoman Pfennighausen clarified that Motion on the floor will have the effect of mere approval to submit application - without authorization by Resolution to proceed, any possibility of supplemental grant funding will be circumvented. Councilman Evans related that final approval of FY 1986-87 budget has not been accomplished and thereby latitude is available relative to further discussion thereof. Although in favor of project, Mayor Grant expressed nonsupport of program as part of FY 1986-87 budget if the Office of Criminal Justice Planning disapproves Grant Application; however, supported Motion for submission thereof. Motion No. CC-86-123 carried, 4-1, with Mayor Pro Tem Matteson voting NOE. Disbandment of Economic Development Ad Hoc Committee (Cont'd) Councilman Petta requested continuation of discussion relative to above topic in relation to Motion No. CRA-86-22, which he felt, in effect, authorized staff to pursue matter of seeking candidates for formation of a new Committee and thereby obligates pursuance of advertising for applicants within the community. Councilman Evans did not recall a Motion to that effect passing - requested copy of Minutes reflecting above. Responding to Mayor Grant relative to clarification, City Clerk Dughman felt intent of Motion appeared to be as stated by Councilman Petta. Mayor Grant, in concurrence with Councilman Evans, felt Minutes should be examined. Councilman Petta noted a Committee consisting of community members with expertise in economic development could be extremely beneficial and of no cost to the City. Adjourned at 8:50 p.m. to an Adjourned Joint Regular City Council/CRA meeting, ay 29, 1986, at 5:30 p.m. to conduct a FY 1986-87 Budget Study Session. APPROVED: Respectfully submitted, mayor City Clerk Page 11 - (5/22/86)