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06/12/1986CITY OF GRAND TERRACE COUNCIL MINUTES ` REGULAR MEETING - JUNE 12, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 12, 1986, at 6:05 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT: None The meeting was opened with invocation by Dr. Richard Mobley, California Baptist College, Riverside, followed by the Pledge of Allegiance, led by Captain Bradford. ITEMS TO BE ADDED TO AGENDA - 7B - CAL -ID Fingerprint Program; and, L - Rescheduling July 24, 1986 CRA/Council meeting. SPECIAL PRESENTATIONS Certificate of Commendation - Phillip D. Elliott, Chief of Pol ice/Acting City Manager, City of Colton Mayor Grant read Certificate commending Mr. Elliott for his long, dedicated service to the City of Colton as both Police Chief and Acting City Manager, to be presented at his retirement party, 6/21/86. Certificate of Service - John McDowell, Planning Commissioner Mayor Grant read and presented Certificate of Service to John McDowell, Charter Planning Commissioner, in honor of his many years of outstanding service and contributions to the City, including economic development. Councilman Petta also expressed sincere gratitude. Dave TerBest, President of the Chamber of Commerce, presented John McDowell with an official Chamber of Commerce baseball cap, on behalf of the Chamber. Page 1 - (6/12/86) CC-86-127 CONSENT CALENDAR The following items were removed from the Consent Calendar for discussion: 3D - Approval of Minutes - 5/8/86, 5/14/86, 5/15/86, 5/29/86. Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, ALL AYES, to approve the following Consent Calendar Items: A. Approve Check Register No. 061286 B. Ratify 6/12/86 CRA Action; C. Waive Full Reading of Ordinances on Agenda; D. Approval of Minutes - 5/22/86; E. Approve and Authorize Mayor to Execute Renewal of Contract for Recreational Services with People Helpers, Inc. (GTC-86-09) for $46,470, to expire 6/30/87; F. Authorize Request for Bids - Annual Street Sweeping Maintenance (GTB-86-10); G. Authorize Request for Bids - Annual Landscape Maintenance (GTB-86-11); H. Authorize Request for Bids - Annual Street and Storm Drain Maintenance (GTB-86-12); I. Approve and Authorize Recordation of Final Parcel Map 9666 (Harber) and Accept Cash Deposit of $1,366 for Monumentation; J. Appropriate $7,200 for Line Item 10-120-260, Insurance Surety Bonds, for Total of $35,200. APPROVAL OF MINUTES (5/8/86) CC-86-128 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, to approve the Minutes of May 8, 1986, as presented, carried, 4-0-1, with Councilman Evans abstaining. APPROVAL OF MINUTES (5/14/86) (5/15/86) (5/29/86) CC-86-129 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve the Minutes of May 14, May 15, and May 29, 1986, with the following changes or comments: Minutes of May 14, 1986 - (Page 3, Para. 4, figure of $250,000 be changed to refl ect ,000.) Page 2 - (6/12/86) 11 11 Minutes of May 15, 1986 - (Page 2, Para. 6, amended to read: "Sharon Korgan outlined past and anticipated programs for Crime Prevention; concurred with Councilwoman Pfennighausen that, although the Neighborhood Watch Program has not been successful because of its original concept, it is currently being expanded." Minutes of May 29, 1986 - approved as presented. Councilwoman Pfennighausen stated apparent misunderstanding of Motion No. CC-86-125, May 29, 1986 meeting, relative to the Clean Community Systems Grant, and, therefore, requested a reconsideration of vote to reflect her intended position. City Attorney Hopkins clarified procedure would require a new, duplicate Motion, to enable Councilwoman Pfennighausen to re -vote accordingly. CC-86-130 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to keep budget item alive and, if appropriation is applied for and approved, disbursement of funds be made directly through the Finance Department for proper accountability, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. (See Motion CC-86-125) PUBLIC PARTICIPATION Dave TerBest, President, Grand Terrace Area Chamber of Commerce, reported Chamber's recent formation of an Economic Development Committee to enhance growth and development within the community and Committee's intention to formulate strong policy recommendations for submission to Council relating thereto. Noted promotional material and brochures have been sent to various developers - requested Council and staff cooperation with expeditious processing of anticipated projects generated thereby; would like to see the climate change in the eyes of potential developers to al l ev i ate any previous misgivings regarding the stringency and restrictiveness of City's approval process. Mayor Pro Tem Matteson felt above concerns should be addressed at June 21st Work Study Session relating to City's overall future economic development. Mr. Dick Rollins, 22700 DeBerry, reaffirmed Mr. Terbest's concern regarding developers' apparent negative attitude with regard to developing in Grand Terrace due to feeling an overabundance of red tape exists. Mr. TerBest advised the Chamber/City baseball game will be held Thursday, June 19, 1986, 6:30 p.m. and encouraged community support. Invited residents to participate in Bicycle Safety Program at Terrace Hills Junior High, Saturday, June 14, 1:00 p.m. PLANNING COMMISSION REPORT - Planning Director Kicak noted Planning Commission meeting held Monday, June 9, 1986. Reminded of Workshop Study Session to be held Saturday, June 21, 8:30 a.m. to 12:00 p.m. ;— regarding Master Plan of Barton Road and Michigan areas. PLANNING COMMISSION APPOINTMENTS Councilwoman Pfennighausen requested item be continued due to insufficient amount of applications received thusfar; requested Page 3 - (6/12/86) continuance of advertising and publicizing for applicants desiring to fill existing vacancies and potential upcoming vacancies. Mayor Grant concurred with attempting to obtain additional applications - supported utilizing the same process to fill vacancies as was used to form the Title 18 Ad Hoc Committee. Action deferred until June 26, or until such time as sufficient number of applications are received. PARKS AND RECREATION COMMITTEE REPORT - Dick Rollins, Chairman, reported the following:Ground breaking of Terrace Hills Junior High snack bar, Saturday June 14, 1986, 10:00 a.m. - thanked Barney Karger and the Lions Club for their invaluable contributions; (2) Problem with emission of dust from Terrace Hills baseball field and accumulation; requested a remedy to relieve approximately 15 residences adversely affected thereby. Councilwoman Pfennighausen recommended instructions to water down the field be given prior to granting permission for use. Captain Bradford, San Bernardino County Sheriff's Department, introduced, and Council welcomed Lieutenant Ernie Reynosa, recently reassigned to replace Lieutenant Baker, also reassigned to another area. Recessed at 6:45 p.m.; reconvened at 7:11 p.m., with all members present. FY 1986-87 BUDGET City Manager Armstead related following correction on Staff Report for Budget Item 10-810, Clean Community Systems: $1,050 be changed to reflect $1,150. Mayor Grant noted the following formal actions previously taken during Budget Session: (1) Chamber of Commerce Grant, 10-190-222, approved appropriation - $30,000; (2) Police Department, 10-410, approved appropriation - $563,162; and (3) Clean Community System, 10-810, approved appropriation - $1,150 (funds to be withheld until justification provided by organization); however, emphasized nothing precludes Council from reversing, modifying, or changing decisions made on prior budget actions. CC-86-131 COUNCIL 10-110 - Motion by Councilwoman Pfennighausen, Second by Mayor Grant, AZE—AVES, to approve Budget Item 10-110, Council, with the omission of Line Item 271, Local Mileage, for a Grand Total of $20,400. CC-86-132 CITY MANAGER 10-120 - Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL A S, to approve Budget Item 10-120, City Manager, with the omission of Line Item 143, Disability Insurance, for a Grand Total of $134,363. CC-86-133 CITY CLERK 10-125 ounce man Petta, with the omission Total of $121,763. - Motion by Mayor Pro Tem Matteson, Second by ALL AYES, to approve Budget Item 10-125, City Clerk, of Line Item 143, Disability Insurance, for a Grand Le Page 4 - (6/12/86) CC-86-134 FINANCE 10-140 - Motion by Councilwoman Pfennighausen, Second by Counci man etta, ALL AYES, to approve Budget Item 10-140, Finance, with the omission of Line Item 143, Disability Insurance, for a Grand Total of $176,824. CC-86-135 CITY ATTORNEY 10-160 - Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AY S, to approve Budget Item 10-160, City Attorney, for a Grand Total of $36,000. CITY ENGINEER ALL DEPARTMENTS - 10-120, 10-170, 10-330, 10-610 CC-86-136 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Budget Item 10-120, 10-170, 10-330, 10-610, City Engineer - All Departments, for a Grand Total of $123,450. CC-86-137 COMMUNITY SERVICES 10-180 - Motion by Councilwoman Pfennighausen, Second y Mayor ro em atteson, ALL AYES, to approve Budget Item 10-180, Community Services, with omission of Line Item 143, Disability Insurance, for a Grand Total of $148,956. CC-86-138 NON -DEPARTMENTAL 10-190 - Motion by Councilwoman Pfennighausen, Second y Mayor Pro Tem Matteson, ALL AYES, to approve Budget Item 10-190, Non -Departmental, for a Grand Total of $99,300. CC-86-139 CONTINGENCY RESERVE 10-300 - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, to approve Budget Item 10-300, Contingency Reserve, in the amount of $200,000. F Although realizing the prudency of holding funds in reserve, Councilwoman Pfennighausen, with Councilman Evans in concurrence, opposed transferring $200,000 to the Contingency Reserve General Fund, thereby necessity bonding for the School Air Conditioning project. Mayor Pro Tem Matteson, with Councilman Petta concurring, voiced support of setting aside reserve funds for unanticipated needs. Councilman Petta noted anticipated interest earned on the $200,000 should exceed interest paid out on borrowed funds to accomplish the school air conditioning project, thereby creating a positive cash flow and maintaining a sufficient amount of reserve with which to operate. Motion No. CC-86-139 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. PLANNING 10-370 - Councilman Evans requested continuing item to next meeting to allow sufficient time for review of recently submitted pertinent material. CC-86-140 PUBLIC HEALTH 10-390 - Motion by Mayor Pro Tem Matteson, Second by Counc1 man Petta, ALL AYES, to approve Budget Item 10-390, Public Health, for a Grand Total of $13,000. Page 5 - (6/12/86) POLICE DEPARTMENT 10-410 - Councilman Evans requested continuing item until later in the meeting. CC-86-141 PARKS AND RECREATION 10-430 - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, ALL AYES, to approve Budget Item 10-430, Parks and Recreation, for a Grand Total of $88,270. CC-86-142 WEED ABATEMENT 10-590 - Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to approve Budget Item 10-590, Weed Abatement, for a Grand Total of $4,500. CC-86-143 STORM DRAIN MAINTENANCE 10-631 - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, A L AYES, to approve Budget Item 10-631, Storm Drain Maintenance, for a Grand Total of $8,500. CC-86-144 PLANNING COMMISSION 10-801 - Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, A L AYES, to approve Budget Item 10-801, Planning Commission, for a Grand Total of $6,250. CC-86-145 CRIME PREVENTION COMMITTEE 10-802 - Motion by Councilman Petta, Second y Mayor Pro Tem Matteson, A A ES, to approve Budget Item 10-802, Crime Prevention Committee, for a Grand Total of $3,100. CC-86-146 HISTORICAL AND CULTURAL COMMITTEE 10-804 - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta,-A-D Petta,-A-AYES, to approve Budget Item 10-804, Historical and Cultural Committee, for a Grand Total of $2,000. CC-86-147 SENIOR CITIZENS PROGRAM 10-805 - Motion by Councilwoman Pfennighausen, Second- y Councilman Petta, AD AYES, to approve Budget Item 10-805, Senior Citizens Program, for a Grand Total of $1,000. CC-86-148 PARK AND RECREATION COMMITTEE 10-807 - Motion by Councilwoman ennig ausen, Second by Counci man Petta, ALL AYES, to approve Budget Item 10-807, Park and Recreation Committee, for a Grand Total of $2,255. CC-86-149A EMERGENCY OPERATIONS CENTER 10-808 - Motion by Councilwoman P ennig ausen, Second CounciT-ma-n-7etta, to approve Budget Item 10-808, Emergency Operations Center, for a Grand Total of $12,355. Mayor Pro Tem Matteson questioned nonadjustment of appropriation to cover cost of generators, as previously discussed during Budget Sessions. (See CC/CRA 5/14/86, pages 4 and 5) Finance Director Schwab noted amount had been adjusted; however, did not appear to be reflected. Felt a reduction of appropriation by $2,000 would provide adequate funding to purchase necessary generators. CC-86-149B Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend Motion No. CC-86-149A, to approve Budget Item 10-808, Emergency Operations Center, thereby reducing appropriation by $2,000 for a Grand Total of $10,355. Page 6 - (6/12/86) Motion No. CC-86-149B, to amend Motion No. CC-86-149A, carried, 4-1, with Councilwoman Pfennighausen voting NOE. Motion No. CC-86-149A, as amended by Motion No. CC-86-149B, carried, 4-1, with Councilman Evans voting NOE. HOME OCCUPATION PERMITS AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, ADDING CHAPTER 5.06, PERTAINING TO HOME OCCUPATION PERMITS. first ea i ng City Attorney Hopkins read title of Ordinance. Community Services Director Anstine related staff's investigation of San Bernardino County's current procedure for obtaining a Home Occupation Permit, per Council's previous direction. Subsequent to findings, staff recommended establishing a permit requirement for all home occupations within the City, to be administered by the City, rather than County. Mayor Grant opened Public Participation. Dick Rollins, 22700 DeBerry, questioned and City Attorney Hopkins clarified purpose of permit. Ed O'Neal, 22608 Minona, questioned permit requirement relative to personal use of his residence for mailings. Mayor Grant closed Public Hearing. CC-86-150 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to adopt first reading of Home Occupation Permit Ordinance. Responding to Councilman Evans relative to costs, City Attorney Hopkins advised a $20.00 application fee would be imposed, which would, if applicable, be automatically deducted from the business license fee. Motion No. CC-86-150 carried, ALL AYES. REQUEST FOR WAIVER OF SCHOOL IMPACTION FEES FOR 88 UNIT SENIOR CITIZEN HO EL Planning Director Kicak related receipt of Mr. Charles Tsang's letter, dated April 24, 1986, requesting waiver of school impaction fees together with a response from Russell Dickinson, Assistant Superintendent, Colton Joint Unified School District, recommending waiver not be granted. Referenced discussion with the City Attorney relative to the possibility that, by waiving these particular fees, it would set a precedent for future developers. Related staff recommendations to deny waiver request. Page 7 - (6/12/86) Eddie Ip, associate of appellant, felt fee unjustified since proposed project is geared toward the 62 and above age group and thereby would not impact the schools. Moreover, noted an annual increase in revenues to both City and School District will be generated when project reaches completion, due to increased property taxes derived from reassessment of property value. Did not feel a remote, potential chance of usage changing in the future from a retirement home to an apartment complex justifies imposing school impaction fees on the current developer. Observed the nature of project's design would make any conversion attempt cumbersome and highly infeasible due to lack of individual kitchen facilities - noted dining service will be provided through a cafeteria -like kitchen and dining area; questioned frequency of converting a hospital into an apartment or a school into a restaurant. Referenced Conditional Use Permit wherein usage is specified exclusively for a Senior Retirement Home, noting any unauthorized change of conditioned usage could trigger the City's revocation thereof. Noted amount in question, approximately $150,000, is quite substantial and research in surrounding communities such as San Bernardino, Riverside, Rialto, Long Beach, Los Angeles, Alahambra, revealed that none charge school fees for this type of project - noted merits are based on actual impact to the School District. Requested Council consider merits relative to any foreseeable impacts and, if none exist, the fairness and justness of imposing such fees. Responding to Mr. Tsang's approximation of $4,200 total per unit, $1,600 of which represents school impaction fees, Councilwoman Pfennighausen felt it ludicrous for a facility, never meant to house children and thereby foreseeably causing no impaction on the schools, to pay such an exorbitant amount; therefore, fully supports applicant's appeal. Based upon City's Ordinance which allows for waiver of school impaction fees, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, that the application for waiver of school impaction fees on this development be approved. Responding to Mayor Pro Tem Matteson, Mr. Tsang related units average approximately 350 square feet; are either one single room or two rooms with adjoining bathroom - none have kitchens; reiterated facility is designated primarily as a senior care -type home. Opposed to creating an adverse impact, Mr. Tsang felt proposed retirement home would have a positive effect on the schools by generating increased revenues and possible volunteers for involvement in various school activites. Indicated the State License, requiring residents of facility to be of retirement age, along with Conditional Use Permit, restricting land use, would make it impossible to change usage. Felt, if CUP is not sufficient to hold usage as designated, a restrictive land use clause should be inserted in the deed. Mayor Pro Tem Matteson noted purpose of school impaction fees is to generate sufficient funds to build new schools; felt responsibility is that of all and should not be exclusive to residents with children. Concerned, if waiver is granted, where waiving of fees would stop; therefore, opposed the Motion. Page 8 - (6/12/86) City Attorney Hopkins related, if anticipated land usage is subsequently changed, neither the State License nor the CUP would protect or ensure a remedy to the City, due to the City having no control over enforcing State licensing restrictions and the fact that the developer could opt to change usage without violating the CUP by resubmitting new plan for CUP approval. Noted restrictions could not `- be incorporated into the deed because the City is not a party to it. Although noting facility would never generate children as long as use remains as intended, noted scope of School District's Impaction Report spreads the average cost per impaction fee throughout the community, thereby taking into consideration future anticipated residential construction; however, noted many communities now approach imposition of school impaction fees from a different standpoint, based proportionately on type of units and anticipated impaction. Councilman Petta felt it apparent that proposed facility would not create school impaction; however, voiced concern with the Mt. Vernon Villa project, conditionally approved with the contingency that three units per acre be specifically designated for senior citizens - noted, if this waiver approved, developer ( Forest City Dillon) could approach Council for school impaction fee exemption - opposed to setting any precedent. Based upon the developer foreseeing no problem with delaying action for a couple of weeks, Councilman Petta requested action be postponed for two weeks to allow staff sufficient time to review fees and submit recommendations for this type facility, which would be fair to the School District, the developer, and all parties concerned. Councilman Evans, referencing Councilman Petta's comments, questioned possibility of modifying impaction fees rated for this type of facil ity. City Attorney Hopkins personally felt school impaction fees for a facil ty of this nature should be greatly reduced; also cited bachelor apartments as units that would not create significant school impaction compared to single-family units. However, stated the School District would have to be approached for their recommendations. Councilman Evans concurred with Colton Joint Unified School District relative to granting exceptions possibly setting a future precedent; however, noted the unlikelihood of this facility ever being utilized other than for seniors. Concurred with continuing matter; however, in the interim, to al l ev i ate holding up the developer from continuing with project, felt building permits could be issued, provided all criteria has been met, with the condition that school impaction fees will be required if so determined at a subsequent meeting. Planning Director Kicak foresaw no problem with foregoing school impaction fees until determination is made, but questioned problem of enforceability of payment thereof. Noted the School Impaction Fee Ordinance could be amended; however, hoped issue could be resolved prior to the issuance of the occupancy permit or final approval. Councilman Matteson, concurred with Councilman Evans, feeling granting waiver could create future problems. Noted other organizations who have paid the school impaction fees, referencing Sister's of St. Page 9 - (6/12/86) Benedict, a group who would not foreseeably have an impact on the School District. Councilwoman Pfennighausen concurred with cost prohibitiveness of future conversion of facility into apartments. Regarding Mt. Vernon Villas, felt if units designated for seniors are legally bound to remain as such, no school impaction fees should be imposed. Not certain whether bachelor apartments would generate children. Councilman Petta did not feel there was sufficient information or knowledge to comment on cost prohibitiveness of conversion process. Felt this type of facility had not been previously addressed when school impaction fees were developed; therefore, recommended staff study to what extent or degree a facility of this nature could potentially impact the School District in the future, regardless of how remote the generation of students might appear at present. CC-86-151 Based on above, Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to delay making a decision for two weeks until staff has provided sufficient information rel ev ant to the foreseeable impaction with this type of facility upon the schools. It was clarified the Motion includes allowing the applicant to proceed, provided there is a legal way in which the City can enforce the school impaction fee, should Council in fact impose one. Mayor Grant indicated little concern with actions that set precedents; was convinced, notwithstanding Councilman Petta's remarks, that the facility will not impact the schools at this point; therefore, basically supported Councilwoman's Pfennighausen's Motion, unless additional information, subsequently provided, effected a change of position. Noted Councilman Petta's Motion will simply have the effect of postponing issue and would not in any way nullify or invalidate intent of Councilwoman Pfennighausen's Motion. Motion No. CC-86-151 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. City Attorney Hopkins clarified vote on Councilwoman Pfennighausen's Motion will come before Council at the June 26 meeting. PROPOSED REFUSE -TO -ENERGY FACILITY TO BE CONSTRUCTED IN RIALTO Relative to proposal by Rialto Power Corporation to construct a refuse -to -energy (tire burning) facility in Rialto, Mayor Pro Tem Matteson introduced Mr. Mike Williams, 940 South Willow, Rialto, who showed a video presentation relative thereto. Mayor Grant noted the South Coast Air Quality Management District will conduct a Public Hearing at the Bloomington High School Auditorium, June 18, 1986, 7:00 p.m., and invited interested persons to present written or oral comments. Mr. Williams requested Council's involvement to provide input at Public Hearing. Noted proposed tire burning plant is an experimental project and would be the only one if its type in the world. Page 10 - (6/12/86) Mayor Pro Tem Matteson voiced concern relative to proposed Rialto location of tire buring plant, west of City limits, which, due to wind direction, would invariably pollute Grand Terrace with toxic fumes. RESOLUTION NO. 86-28 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AND TERRACE, CALIFORNIA, STRONGLY OPPOSING CONSTRUCTION OF A REFUSE -TO -ENERGY FACILITY IN THE CITY OF RIALTO, CALIFORNIA. CC-86-152 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to adopt Resolution No. 86-28. Mr. Williams advised the Rialto Power Corporation has complied with all requirements to secure permits for construction with exception of the SCAQMD permit. Related the Negative Declaration was issued based upon an out-of-state prepared EIR; 13 cancer -causing pollutants could be generated from such a facility. Councilman Evans questioned whether the Power Company could be required to obtain a local EIR. City Attorney Hopkins advised a letter of protest could be prepared stating therein the negative impact the project would impose on the City of Grand Terrace, which was not felt to be adequately addressed in the Negative Declaration. Councilman Evans requested a copy of the Company's study and staff to explore potential legal methods to stop the project. Motion No. CC-86-152, carried, ALL AYES. Bea Gigandet, 22743 Miriam Way, felt all efforts should be expended toward halting construction of proposed plant. HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE - Minutes of the April 29 and May 5, 1986 meetings were provided. CC-86-153 Resignation of Elizabeth Duarte - Motion by Mayor Pro Tem Matteson, Second y Councilwoman PfennigFausen, to accept Elizabeth Duarte's resignation, with regret, and authorize advertising vacancy for an unexpired term to expire 6/30/88. It was concurred the Motion would include appropriate recognition for length of service, in addition to a letter. Motion No. CC-86-153, carried, ALL AYES. CRIME PREVENTION COMMITTEE - Ed O'Neal, Committee member, reported the fol I owing: (1) Mee_t_1Tn_g__`6T June 2, 1986 whereat new Committee members got acquainted. Committee plans to prepare procedural guidelines; (2) Bicycle Safety Program to be held Saturday, June 14, 1986, at 1:00 p.m. EMERGENCY OPERATIONS COMMITTEE REPORT - Minutes of the April 17, 1986 meeting were provided. Page 11 - (6/12/86) POLICE CHIEF REPORT - Councilwoman Pfennighausen voiced concern rel ative to I ack of being informed about criminal activities within the community; felt daily crime log did not provide adequate detailed information; requested Council be supplied a clear, concise report, at least on a monthly basis, regarding incidents of crime in the City. Councilman Petta felt Council at fault for not making it clear as to what type of report or accounting of crime desired. Captain Bradford, San Bernardino Sheriff's Department, foresaw no problem with providing a monthly recap of crime occuring within the community. CITY ENGINEER REPORT - (1) Referencing draft of letter to be sent to homeowners regar ing securing rights -of -way needed for the widening of Barton Road/Michigan, in exchange for City's installation of various property improvements, Councilman Evans expressed concern with paragraph 4, wherein it states: "As consideration for dedication, the City Council may wish to consider participating in the cost for these individual connections on your property," feeling it infers the City will pay for the undergrounding of utilities. Councilman Petta, with Mayor Pro Tem Matteson concurring, felt aforementioned paragraph should be deleted, feeling to participate with the cost of undergrounding of utilities, in addition to installing curb, gutter, and sidewalk improvements, goes beyond the reasonable cost for securing the necessary rights -of -way. Council concurred; (2) Undergrounding of Utilities Project - Planning Director Kicak related contact with Sue Noreen, SCE representative, who, in turn, has requested their planner to coordinate with Pacific Bell Telephone and attempt to advance City's funding for undergrounding of utilities under Rule 20A up to five years; noted potential total available funding for project in excess of $200,000. CITY MANAGER REPORT - Community Services Departmental Manpower - City Manager Armstead di-stributedmemorandum from Randy Anstine, Community Services Director, relative to lack of necessity at this time to increase Community Services Departmental Manpower. To alleviate previously budgeted projects from carrying over to the next fiscal year, Councilwoman Pfennighausen requested a timeline be established, including start and projected completion date of all major appropriated FY1986-87 projects and a report with such information provided within the next 30 days. City Manager Armstead advised an Engineering Project Status Report containing above information is forthcoming. COUNCIL REPORTS Reschedule July 24, 1986 CRA/Council Meeting - Councilwoman ?Te—n—ni—gTiausen noted necessity to resc e u e above meeting due to conflict with the Mayors and Councilmembers Executive Forum in Monterey, scheduled for July 23-25, 1986. Mayor Pro Tem Matteson, with Councilwoman Pfennighausen in concurrence, requested meeting be rescheduled to July 31, 1986. Council concurred. Mayor Pro Tem Matteson noted Council's rudeness at meetings relative to inattentiveness to speakers. Page 12 - (6/12/86) Mayor Grant reported the following: (1) Attendance at the Broken Arrow District Scout-O-Rama in Colton, June 7, 1986; (2) Congratulated Mr. Anstine and Renee McCarthy on the Recreation Summaries provided relative to the numerous activities offered within the community, commended them for initiation of outstanding recreation programs; (3) Attended LAFC meeting in Chino, June 9, 1986. Mayor Grant suggested delaying continuation of budget units until next meeting, with Council in concurrence. CAL ID FINGERPRINT PROGRAM Item continued to next meeting. NOVEMBER 4, 1986, GENERAL MUNICIPAL ELECTION City Clerk Dughman briefly outlined various Resolutions required for the upcoming General Municipal Election. Mayor Grant advised an alternate Advisory Measure relative to Street Lighting had been submitted by Councilman Evans. Councilman Evans felt proposed Advisory Measure verbage pertaining to the possible establishment of an assessment district for installation of street lights confusing and contained inference that a one-time assessment is being considered, noting that not to be the intent. Felt public should be fully aware of City's intention to consider establishing an ongoing assessment district, initially having a particular cost, but potentially increasing in future years. Therefore, submitted his proposal in which measure was spelled out more definitively. Mayor Grant agreed to language of revised measure, as proposed by Councilman Evans, with the inclusion of street lighting for traffic safety, crime prevention, and aesthetic purposes. Mayor Pro Tem Matteson requested the fact that an annual assessment would be levied be included therein. City Attorney Hopkins advised the Advisory Measure would be reworded; therefore, the Election items were delayed to the June 26 meeting. Recessed at 10:14 p.m. and reconvened at 10:19 p.m., with all members in attendance except Councilwoman Pfennighausen, who left the meeting at 10:14 p.m. Council recessed to Closed Session at 10:19 p.m. to discuss a personnel matter, with City Attorney Hopkins in attendance. City Manager Armstead and Planning Director/City Engineer Kicak attended the second Closed Session matter regarding litigation. Reconvened at 11:19 p.m., with Councilwoman Pfennighausen absent. Page 13 - (6/12/86) Mayor Grant noted issues of Personnel and Litigation were discussed, with no action taken. Adjourned at 11:19 p.m. The next regular meeting will be held Thursday— June 26, 2986, at 5:50 p.m. Respectfully submitted, i yCer APPROVED: Page 14 - (6/12/86)