Loading...
06/26/1986CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JUNE 26, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 26, 1986, at 5:38 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT: None The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh Day Adventist Church, followed by the Pledge of Allegiance, led by Mayor Pro Tem Matteson. ITEMS TO BE ADDED TO AGENDA - 2B - First Annual Tricycle Race Awards ITEMS DELETED FROM AGENDA - 7A - School Impaction Waiver - 88-Unit Senior Citizen ote an 7B - Grand Terrace Road Street Vacation - SCE. SPECIAL PRESENTATIONS Certificate of Service - Elizabeth R. Duarte Mayor Grant read and presented a Certificate of Service to Elizabeth Duarte commending her for outstanding service and contributions to the Historical and Cultural Activities Committee. First Annual Tricycle Race Awards Sharon Korgan, Community Service Officer, thanked Mayor Grant and Councilmembers Pfennighausen and Evans for their part in initiating the Bicycle Safety program and presented them with awards. CONSENT CALENDAR CC-86-154 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve the following Consent Calendar Items: Page 1 - (6/26/86) A. Approve Check Register No. 062686; B. Ratify 6/26/86 CRA Action; C. Waive Full Reading of Ordinances on Agenda; D. Approve 6/12/86 Minutes; E. Authorize Extending Contracts for Street Sweeping, Streets and Storm Drain Maintenance, and Landscaping, due to expire 6/30/86, to 7/15/86, to Allow Time to Process Bids and Contract Awards Scheduled for 7/10/86 Agenda. PUBLIC PARTICIPATION Ed O'Neal, 22608 Minona Drive, urged Council's support of American Cancer Society's "Great American Smoke -Out," November 20, 1986. Riverside Highland Water Company Rate Increase - The following residents approached ounce in protest of a recent Riverside Highland Water Company rate increase, which they felt excessive and unjustifiable, with no advanced warning: Andrew Schroeder, 22194 Van Buren; Arthur A. Belter, 11988 Minona Court; Dr. Lloyd Watson, 23248 Barton Road; Rolland Spafford, 22263 Van Buren; Fran Thompson, 22441 Pico; Doris Clark; 22252 McClaren; Max Hopkins, 23235 Palm Avenue; Ezekiel Hernandez, 22436 Franklin; John Helt, 22592 Miriam Way; Mary Robinson, 22631 Drive. Mr. Schroeder, speaking in behalf of Senior Citizens, said many on fixed income could not afford the high rates. Dr. Watson felt the increase inexcusable since present usage is the same as prior years; referencing an article stating the Company is proposing $5.5 Million improvements over a seven-year period, estimated that would cost each residential user $10.00 a day; accused the Company with deferred maintenance and incompetent administration; felt the present Board of Directors should be replaced; requested Council guidance and support by allowing citizens use of Civic Center for meetings. John Mathews, 11733 Eton Drive, felt the increase not unreasonable. City Manager Armstead advised he and Council received copies of a protest letter dated June 23, 1986, from Andrew Schroeder, President of the Grand Terrace Seniors Citizens, to Mr. Eugene P. McMeans, Riverside Highland Water Company Manager, with attachments of Senior Citizen signatures (on file in the City Clerk's Department). Mayor Grant read portions of protest letters received from Mr. & Mrs. Clarence Newman, 12172 Country Club Lane, dated June 17, 1986; Phil & Terry Ellison, 22985 Orangewood Court, dated June 18, 1986; and Jerry & Debby Gandara, 23005 Palm Avenue, dated June 18, 1986 (on file in the City Clerk's Department). Page 2 - (6/Z6%86) Gene McMeans, Riverside Highland Water Company Manager, responded as follows to comments and questions: (1) A thorough presentation of the proposed rate increase and purpose was made at the April 28, 1986, Shareholders' meeting; all Shareholders were invited - 40 individuals plus five Directors were present; felt efforts were made to discuss and review the matter; (2) Noted past billing is first of the summer, which normally refl ects an increase; (3) Outlined the Company's Rate Adjustments, dated April 1, 1986, a Conversion from Allocation to Consumption Comparative Analysis, Old Billing vs. New Billing (on file in the City Clerk's Department). State Directive 1897 requires some means of conservation for users exceeding 3,000 gallons per day - bills that tripled are for users exceeding 4,000 gallons per day; most water companies have utilized this approach; (4) Relative to nonfunctioning meters, advised there are 29 - those users have not been billed based upon consumption; (5) The Company is in the process of reducing amount of unaccountable water, which was 42% last year; they propose to replace the Barton Road waterline; working with SCE on rebate programs to offset some of the costs; (6) The Company has been able to operate without increasing rates by utilizing funds received from sale of property and proposes to utilize those funds for the capital improvement projects; (7) Relative to individuals seen driving around in Company trucks on weekends, advised the Company operates seven days a week, and those individuals are on duty; (8) Admitted the Company has had some real problems; (9) Anticipates the rate increase will reduce water consumption, particularly with major users. Mayor Grant voiced his own concern and dissatisfaction with the Water Company; stated the Civic Center will be available for the citizens to hold meetings. Mayor Pro Tem Matteson advised he attended the April 28 meeting - felt Shareholders had no choice or voice; responding to an objection raised that the Board of Directors recently increased its salaries 100%, questioned that action under these circumstances; questioned why the Company had not pursued acquiring funds for improvements through a bond issue; objected to being assessed rather receiving dividends for shares owned; had consulted with the City Attorney and was advised of two options - (1) City purchase the Company, which it cannot afford, (2) formation of a committee to acquire enough proxies to change Board members. Councilman Evans advised he has same concerns - was aware of the proposed increase but did not realize the impact; concurred with Dr. Watson that the Company had the responsibility to anticipate and correct problems long ago since they were aware of leaks. Recommended citizens become involved as a group. ___ _ Council -woman Pfennighausen advised she became concerned three years ago and started attending meetings - voted against increasing the Board of Directors' salaries from $40.00 to $80.00 per meeting; felt residents should inquire who the members are; sympathized with Mr. McMeans for stepping into his situation with such a poorly organized Company. At a Board meeting she attended two years ago, questioned Page 3 - (6/26/86) and was advised they had no formulated capital improvement and maintenance program; based upon that and her feeling the Board members were non -responsive, made two motions which carried: (1) That a capital improvement and maintenance program be formulated and put into print. (2) That the nine Board members serve three-year terms, staggered, to allow some residential users to serve. She attended the next year's meeting with proxies, including those of the City - was advised the Company hadn't had time to formulate the plan; noted, however, a plan was formulated and put into effect this last year. Her motion regarding Board terms also was never put into effect and, at this year's meeting, the Board members decided they preferred the existing policy and saw no need to open membership to residents of the community. She advised that 3000 proxy cards were prepared and ready for distribution, but no individuals could be found willing to serve on the Board. Since the Company is being taken to task for poor management and responsibility, felt residents must be willing to devote time. Stated individuals calling the Water Company are treated rudely and are either misinformed or not informed. Relative to excessive use of water, cited situation where the Company allowed water to run five days, damaging the street; also advised of water meters not read. Objected to being assessed for meters and shares. Encouraged replacing the present Board with responsive and responsible members. Mayor Grant deferred the Public Hearing, scheduled for 7:00 p.m., to later in the meeting to allow the Public Participation on this matter to continue. Councilman Petta advised he shares the same concerns; due to an apparent misunderstanding, clarified the purpose of the funds derived from the rate increase is for the operation of the Company, not for the capital improvements, which will be funded from interest on funds derived from sale of assets. Felt the Company's public relations have been poor; attended the April 28 meeting, at which a lot of information was given, including how to conserve water; noted that was after the fact; felt public input should have been encouraged prior to the action, as is done by the City. Felt it apparent more City representation is needed and votes will be required at the next annual or special meeting. CC-86-155 Based upon need for sufficient information, Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to direct Staff to review Riverside Highland Water Company's financial statements and rate study and furnish Council with recommendations, at the next meeting, to al 1 ev i ate the rate increase; that Council then appoint one of its members to meet with the Water Company Board for the purpose of relaying recommendations on behalf of all the residents. Recess was called at 7:11 p.m. and reconvened at 7:31 p.m., with all members present. Councilman Petta stated the Company is in good financial condition due to the sale of assets, and interest on those funds will be utilized for capital improvements. Citing a past situation, felt the Board would respond to a Councilmember. Mayor Pro Tem Matteson voiced Page 4 - (6/26/86) agreement with receiving a report; felt Council could then form a citizen committee. Councilman Evans encouraged citizens to begin mobilizing now and not wait for the report. Mayor Grant felt the citizens committee and the proposed report should go hand -in -hand. City Manager Armstead, with Mayor Grant concurring, recommended Dr. Watson head the committee - Mayor Grant advised he had approached Dr. Watson during recess. Councilwoman Pfennighausen advised the committee will have to be formed with individuals willing to volunteer time and money to cover costs incurred acquiring the proxies - Council man Petta recommended utilizing the Chamber Newsletter. Motion No. CC-86-155 carried, ALL AYES. Ed O'Neal, 22608 Minona Drive, noted a Concerned Citizens Committee already exists - advised he is available and volunteered $100.00. Barney Karger, 11668 Bernardo Way, felt there are not enough residential shareholders to acquire enough proxies, since 60% of the stock is owned by growers. Noted there are four new Board Members and a new Manager; therefore, recommended waiting to see what they can do prior to spending a large sum of money. Recommended the City Attorney investigate legal method to require disbursement of funds to pay for improvements that will reduce the monthly water costs. Councilman Evans felt Mr. Karger had some valid points worth considering. Noting Councilman Petta's statement is in conflict with a Press Enterprise article which quoted Mr. McMeans as saying the rate structure was increased to pay the $5.5 Million Dollar capital improvement program to upgrade the water system, felt the proposed report should give clarification. Mayor Pro Tem Matteson felt a list of stockholders should be included in the report. Dave TerBest, Grand Terrace Area Chamber of Commerce President, felt grower -owned stock is closer to 55%; noted it is too late to utilize the Newsletter until the August issue; willing to include any articles or material. Noted, in addition to the higher rates, the residents and businesses have suffered from higher fire insurance rates due to the poor water system. Traffic Safety Street Markings Janis Ringwald, 22596 Main Street, reported the lack of sufficient street markings for a stop sign at the end of Main Street, which is actually in Colton; was involved in an accident the previous night, which she felt was due to that traffic hazard. Stated she is often passed on the right side on DeBerry, adjacent to the Junior High School; felt that due to the street being wide enough for four lanes; recommended it be so marked. Mayor Grant cited a number of problems exist adjacent to the City within the City of Colton's jurisdiction; advised City staff would approach the City of Colton in another attemp to resolve those problems. Page 5 - (6 /26 /86 ) REVENUE SHARING - FY 1986-87 PROPOSED USE Finance Director Schwab advised the City conservatively anticipates $14,884 in Revenue Sharing Funds based on current entitlement period; however, the program could be renewed. Noted staff recommends Council: (1) Advise the public of City's proposal to use FY 1986-87 Revenue Sharing Funds for Law Enforcement; (2) Conduct a Public Hearing, inviting citizen input relative to utilization of funds; (3) Make a final determination to expend Revenue Sharing Funds in the amount of $60,000 for Law Enforcement. Mayor Grant opened and closed Public Hearing, with no testimony given. CC-86-156 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to expend Revenue Sharing Funds in the amount of $60,000 for Law Enforcement. ORDINANCE NO. 105 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RAND ERRA E, ALIFORNIA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, ADDING CHAPTER 5.06, PERTAINING TO HOME OCCUPATION PERMITS. (Second Reading) City Attorney Hopkins read the title of the proposed Ordinance and clarified its purpose is to protect residential areas from commercial endeavors that could adversely affect the physical appearance and environmental climate of existing neighborhoods. Mayor Grant opened and closed Public Hearing with no testimony given. CC-86-157 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt second reading of Ordinance No. 105. TENTATIVE TRACT MAP 13205/SPECIFIC PLAN 85-12 (TERRACE VIEW TRACT) RESOLUTION NO. 86-30 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACF, ORNIA, APPROVING TENTATIVE TRACT MAP NO. 13205/SPECIFIC PLAN NO. 85-12 AND MAKING OTHER DETERMINATIONS. (TERRACE VIEW TRACT) Planning Director Kicak related Planning Commission's adoption of Resolution No. PC 86-02 recommending approval of Tentative Tract Map No. 13205/Specific Plan 85-12, located at the northeasterly corner of Oriole and Main Streets, subject to mitigation measures and conditions set forth; related that the above Resolution finds the Specific Plan, as conditioned, will not have a significant effect on the environmment, approves the Specific Plan subject to mitigation measures and conditions as set forth, adopts the Negative Declaration and instructs the City Clerk to file a Notice of Determination. Mayor Grant opened Public Hearing. Page 6 - (6/26/86) �1 Susan Crawford, 22721 Minona Drive, voiced opposition to the project, feeling square footage and quality of proposed homes not in conformance with the area and, therefore, would lower market values of adjacent properties. `- Barney Karger, 11668 Bernardo Way, voicing concern over the 1350-1725 square footage; felt there should be stipulations designating the number of certain sizes. Bill Storm, T.J. Austyn Developer, assured no more than 20% of the proposed Tract will be 1350 square feet; however, could not commit to how many homes will be 1725 square feet, noting that would depend on the real estate market at time of construction. Sanford Collins, 22697 Brentwood, although not wanting to get involved in minimum square footage syndrome because square footage a castle does not make, advised his son, due to his inlaws, owns a 1,265 square foot house immediately west of the proposed tract. Mayor Grant closed Public Hearing. CC-86-157 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, to adopt Resolution No. 86-30. Responding to Councilman Petta's concerns relative to the range of square footage proposed, Planning Director Kicak foresaw no problem with mix of homes, noting the Architectural Design Review Board would review proposal prior to final approval. City Attorney Hopkins advised a condition could be placed on Specific Plan approval whereby the size of homes would be required to meet Planning Commission approval . Councilwoman Pfennighausen felt it ridiculous to place conditions whereby a developer would be required to construct unmarketable houses. Motion No. CC-86-157 carried, 4-1, with Mayor Grant voting NOE. FY 1986-87 BUDGET (Continuation from June 12 Meeting) Mayor Grant opened and closed Public Hearing with no testimony given. Clean Community Systems - 10-810 - Finance Director Schwab related a 700 grant was previously approved May 29, 1986 (Motion No. CC-86-125), with the stipulation that funds be withheld until justification is provided by organization. Mayor Grant felt Committees should be a stimulus and encouraged to increase community i nv of v ement. Police - 10 & 15-410 - Finance Director Schwab outlined the following previously approved items for a total appropriation of $563,162: (1) One 168-hour General Law Unit; (2) One 40-hour Traffic Unit; (3) One 40-hour Detective; (4) One Community Services Officer; and (5) CAL -ID RAN System. (Reference Motion No. CC-86-109, 5/15/86) Page 7 - (6/26/86) Motion by Councilman Evans to approve the FY 1986-87 Addendum to the San Bernardino County Sheriff's Law Enforcement Contract (GTC 85-11-11), for a total appropriation of $562,142.00, died for lack of Second. Mr. Schwab related action taken at the May 15, 1986 meeting (Motion No. CC-86-109) did not stipulate any contingencies regarding securing Office of Criminal Justice Training (OCJT) Grant. CC-86-158 Crime Prevention Officer 10-410-257 - Motion by Councilman Petta, Second by -Mayor Grant, to approve appropriation for the City's share of $15,636 for the Community Service Officer only if Office of Criminal Justice Training (OCJT) Grant is approved. Councilwoman Pfennighausen voiced opposition since Motion could result in discontinuing the crime prevention program; felt, if anything, crime prevention should be strenghtened; supported increasing current manpower by one 40-hour Patrol Unit; questioned and Captain Bradford confirmed that, if the General Patrol Officer is required to leave the City and the Traffic Officer is called to assist in Loma Linda, there would be no law officer in the City. Mayor Pro Tem Matteson, referencing the report reflecting City's current optimum level of proactive patrol, saw no necessity to increase force; felt funds could be better utilized elsewhere. Mayor Grant advised he supports previous Council action (Motion No. CC-86-109) with assurance by Captain Bradford of City's current high level of service; however, would support, with Mayor Pro Tem Matteson concurring, increasing level of service if statistics change. Finance Director Schwab clarified total appropriation required for the Law Enforcement Contract and CAL -ID Program is $569,098. Councilman Evans voiced opposition to grant approval stipulation, feeling a positive need exists for a Crime Prevention Program. Noting $569,098 doesn't include all anticipated revenue sharing funds, suggested possibly including a 40-hour General Law Unit with the 40-hour Traffic Unit; however, would support Police Budget as currently proposed with elimination of the stipulation. Motion No. CC-86-158 carried 3-2, with Councilmembers Evans and Pfennighausen voting NOE. CAL -ID CONTRACT (RAN) CC-86-159 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve the CAL -ID Contract (RAN), in the amount of $6,956. CC-86-160 Police - 10-410, 15-410 (Cont'd) - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, AEFAYES, to approve Budget Items 10-410 and 15-410, Police, for a Grand Total of $569,098. Page 8 - (6 /26/86) Councilman Evans requested meeting with staff to discuss his concern about current coverage relative to utilizing the Traffic and General Law Units. Mayor Grant indicated shared concern. Motion No. CC-86-160 carried, ALL AYES. Planning - 10-370 - Finance Director Schwab noted Planning is being proposed with current Contractor (Kicak & Associates) at $75,500. Referencing Mr. Kicak's memorandum dated June 11, 1986, relative to the City's securing a consultant firm or considering in-house planning, Councilman Evans questioned Mr. Kicak's position. Mayor Grant left the Council Chambers at 9:02 p.m. Planning Director Kicak related willingness to relinquish position if determined a consultant or in-house planner could do a better job; however, would continue with Contract provided adequate funding is appropriated. Councilman Evans questioned and Finance Director Schwab responded he felt cost for contractual or in-house planning is reaching a near equal - the issue now is the type of planning service preferred. Based upon that, Councilman Evans voiced support for in-house service, feeling it would provide better control and an individual with specific expertise. Mayor Grant returned at 9:06 p.m. Sanford Collins noted that the Planning Commission has had leadership from at least seven different people during his eight years on the Commission; felt it could do a more efficient job with a more permanent member of the Planning Department from the City; didn't care whether Council retained Mr. Kicak, subcontracted, or hired an employee; however, implored Council to consider a more permanent Planning Director when making appropriations. Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to adopt the Planning Budget in the amount of $80,865 and have an in-house Planning Department. Mayor Pro Tem Matteson voiced concurrence with proposed monetary appropriation; however, felt additional information necessary prior to making a determination for in-house versus contractual planning services. Councilman Evans' Motion failed, 2-3, with Mayor Grant, Mayor Pro Tem Matteson, and Councilman Petta voting NOE. CC-86-161 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve Budget Item 10-370, Planning, for a Grand Total of $75,500, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. CC-86-162 Roberti-Z'Berg Program - 13-444 - Motion by Mayor Pro Tem Matteson, Second y Mayor Grant, ALL A to approve Budget Item 13-444, Roberti-Z-Berg Program, for a Grand Total of $12,500. Recessed at 9:15 p.m.; reconvened at 9:31 p.m., with all members present. Page 9 - (6/26/86) Park Projects - 13-445 - Finance Director Schwab noted Line Item , Refurbish s Courts (Azure Hills), has been deleted - balance of proposed $8,000 appropriation reflects $5,000 for Architectural Services and construction of concession stand at Terrace Hills Junior High School and $3,000 for park equipment. CC-86-163 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to approve Budget Item 13-445, Park Projects, for a Grand Total of $8,000. FY 1986-87 ADDENDUM TO LAW ENFORCEMENT CONTRACT (GTC 85-11-1) CC-86-164 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve the FY 1986-87 Addendum to Law Enforcement Contract (GTC 85-11-1), with stipulation that approval be contingent upon receiving Office of Criminal Justice Training OUT Grant. Councilman Evans voiced opposition to Motion due to the stipulation; emphasized importance of Crime Prevention. Motion No. CC-86-164 carried, 3-2 with Councilmembers Pfennighausen and Evans voting NOE. CC-86-165 Street and Signal Lighting - 16-510 - Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to approve Budget Item 16-510, Street and Signal Lighting, for a Grand Total of $36,000. Road Maintenance - 16-900 - Finance Director Schwab noted Line Item 16-255, ontractua ervices, should be corrected to reflect $60,000 to include SB-300 funds not previously utilized, thereby changing proposed appropriation amount to $69,800. CC-86-166 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve Budget Item 16-900, Road Maintenance, for a Grand Total of $69,800. CC-86-167 Weed Control - 16-901 - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, AYES, to approve Budget Item 16-901, Weed Control, for a Grand Total of $17,000. CC-86-168 Traffic Signal Maintenance - 16-902 - Motion by Mayor Pro Tem Matteson, Second by ounce man et a, ALL AYES, to approve Budget Item 16-902, Traffic Signal Maintenance, for a Grand Total of $6,600. CC-86-169 School Crossing Guard - 17-910 - Motion by Councilwoman Pfennighausen, Second y Councilman Evans, ALL AYES, to approve Budget Item 17-910, School Crossing Guard, for a Grand Total of $2,536. CC-86-170 Street Sweeping - 18-908 - Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL A=, to approve Budget Item 18-908, Street Sweeping, for a Grand Total of $32,000. Page 10 - (6/26/86) CC-86-171 Wastewater Disposal, Colton - 21-570 - Motion by Councilwoman P ennig ausen, Second by ayor ro em Matteson, ALL AYES, to approve Budget Item 21-570, Wastewater Disposal - Colton, for a Grand Total of $231,600. CC-86-172 Wastewater Disposal, Grand Terrace - 21-572 - Motion by Councilwoman P ennig ausen, Second y Mayor Grant, AL AYES, to approve Budget Item 21-572, Wastewater Disposal - Grand Terrace, with deletion of Line Item 143, Disability Insurance, for a Grand Total of $62,974. CC-86-173 Architectural Barrier Removal - 11-902 - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Budget Item 11-902, Architectural Barrier Removal, for a Grand Total of $10,000. Traffic Control Upgrade 18-911 - Finance Director Schwab noted deletion of Line Item 911- 02, Widen Roadway/Left Turn Pocket Mt. Vernon and Grand Terrace Road/Canal, changing total proposed appropriation to $142,600. CC-86-174 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Budget Item 18-911, Traffic Control Upgrade, for a Grand Total of $142,600. CC-86-175 Modifications Barton Road and Mt. Vernon - 10-911 - Motion by Mayor Pro em Matteson, Second by Councilman Petta, Al AYES, to approve Budget Item 10-911, for a Grand Total of $20,000. CC-86-176 Slurry Seal - 18-912 - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta,--AEI- AYES, to approve Budget Item 18-912, Slurry Seal, for a Grand Total of $20,000. CC-86-177 Barton Road Overlay - 18-913 - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, ALL AYES, to approve Budget Item 18-913, Barton Road Overlay, for a Grand Total of $32,500. CC-86-178 Canal/Mt. Vernon Widening - 16-914 - Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve Budget Item 16-914, for a Grand Total of $16,500. CC-86-179 Rehabilitation - Communit Center - 10-915 - Motion by Councilwoman ennig ausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Budget Item 10-915, Rehabilitation - Community Center, for a Grand Total of $8,000. CC-86-180 Widen Barton Road/Canal/Michigan - 16-920 - Motion by Mayor Pro Tem Matteson, Second y Mayor rant, to approve Budget Item 16-920, for a Grand Total of $285,000. Relative to implementation of above project, Planning Director Kicak related the following determinations must be made: (1) Whether the Page 11 - (6/26/86) Telephone Company, which has a major facility on the south side of Barton Road, could be required to install their facilities underground under Rule 20A; (2) Estimated cost of both projects. Advised recent contact with Sue Noreen, SCE Area Representative, assured provision of necessary information within a month. Subsequently, Council must make a determination regarding feasibility of undergrounding utilities. Noted letters regarding right-of-way acquisitions have been completed in accordance with Council's direction and legal descriptions (right -of way documents) are currently being prepared. Related SCE's assurance of making all efforts toward providing City 5-year advance funding under Rule 20A, totalling approximately $230,000-$240,000, for accomplishment of project. Motion No. CC-86-180 carried, ALL AYES. RESOLUTION NO. 86-29 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RAND TERRACE, CALI ORNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FISCAL YEAR 1986-87. CC-86-181 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to adopt Resolution No. 86-29. CHAMBER OF COMMERCE REPORT - Judy McBride, Board Member, reported on plans for Terrace Days in October to include a baseball game between the Chamber and the City. PLANNING COMMISSION REPORT - Planning Director Kicak related next Planning CommissioF meeting will be held July 7, 1986. City Clerk Dughman related receipt of only three applications for Planning Commission appointments to date; recommended deferring appointments until July 31st. Council concurred. PARKS AND RECREATION COMMITTEE REPORT - Appointments - Mayor Grant noted staff recommendations to consi er reappointments/appointments to fill the four scheduled vacancies for four-year terms to expire June 30, 1990. Noting the City's policy limiting appointments to two full consecutive terms and Dick Rollins' request to be reappointed to a third term, Councilwoman Pfennighausen felt it inconceivable not to reappoint him, observing his years of dedication to the Committee; favoring also appointing a new volunteer interested in serving, supported expanding membership to accommodate all parties. CC-86-182 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to waive City's Committee Policy and reappoint Dick Rollins, Louis Galvez, Lenore Frost, and Ken Rinderhagen for terms to expire June 30, 1990; to expand Committee by one member and appoint David Widar, term to expire June 30, 1988. CC-86-183 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT - Appointments - otion by Mayor Grant, Second by Mayor Pro Tem Matteson, ALL AYES, to reappoint Viola Gratson, Irene Mason, and Hanna Laister for terms to expire June 30, 1990. Page 12 - (6/26/86) CRIME PREVENTION COMMITTEE REPORT - Appointments - Mayor Grant related Mr. Ed 0 Nea s ver a request to the City Cle-rT that he not be considered for reappointment to the Committee. Councilwoman Pfennighausen requested appointments be deferred to have that request submitted in writing. Council indicated concurrence. CC-86-184 EMERGENCY OPERATIONS COMMITTEE REPORT - Appointments - Motion by Councilwoman Pfennighausen, Second y Mayor Grant, ALL AYES, to reappointment Ed Luers for a term to expire June 30, 1990, and appoint Eileen Hodder, term to expire June 30, 1990. POLICE CHIEF REPORT - Captain Bradford, San Bernardino County WeRrTfrs DepartmeFt, reported, for the period of June 7-21, one commercial burglary on Main Street, five residential burglaries on Kentfield, Grand Terrace Road, Raven Way, Robbin, and Holly, and one attempted residential burglary on Mt. Vernon. Looking for a male, Mexican adult, 27-30 years old, 5'8", 160-180 1 bs., driving a late 1970's black Chevy Luv pick-up truck; requested any information regarding this person be provided to the Sheriff's Department. FIRE CHIEF REPORT - City Manager Armstead related Fire Captain eC er s warning against use of fireworks, prohibited in Grand Terrace and San Bernardino County; requested community cooperation. CITY ENGINEER REPORT - City Engineer Kicak reported the following: Ill Meeting with City of Riverside last Tuesday, regarding acquisition of Gage Canal right-of-way, attended by himself and City Attorney Hopkins - feels progress is being made; (2) Noted receipt from Carol Tanner, representing Forest City Dillon, of Phase 1 and Phase 2 (Mt. Vernon Villas project); anticipates submitting plans to the Planning Commission for consideration the 2nd meeting of July. CITY COUNCIL REPORTS Mayor Pro Tem Matteson, relative to a proposed tire burning plant in Rialto, emphasized the adverse environmental impact it would have on Grand Terrace; felt City should strongly oppose its constuction. Mayor Grant reported the following: (1) Concurred with Mayor Pro Tem Matteson relative to proposed tire burning plant; noted receipt of correspondence from Robert Kolbenschlag, 6426 San Diego Avenue, Riverside, inclusive of Press Enterprise article, protesting construction; (2) Questioned status of Chamber's City entrance signs. City Engineer Kicak noted staff made the following sign location selections: Southwest wall of school property facing I-215 off -ramp; Mt.Vernon and Canal; and Barton Road east entrance at bottom of hill . Noted nothing further has been accomplished; however, information regarding type and location of signs in relation to the school must first be furnished to the Colton Joint Unified School District; (3) Requested action on three large real estate signs on the westerly portion of DeBerry currently in violation of City's Sign Ordinance - City Manager Armstead related staff is currently investigating the matter. Page 13 - (6/26/86) NOVEMBER 4, 1986 ELECTION City Clerk Dughman related action required on five Resolutions pertaining to the November 4, 1986, Election and authorization for her to charge candidate statement costs based on San Bernardino County's estimate; recommended $175.00 for English only or $350.00 for both English and Spanish; related difference between estimate and actual cost will be refunded or billed subsequently. RESOLUTION NO. 86-31 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GNTND TERM, A ORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1986, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND FOR THE SUBMISSION TO THE VOTERS AN ADVISORY MEASURE RELATING TO STREET LIGHTING. Responding to Councilman Evans, City Attorney Hopkins advised the intent of the Advisory Measure would encompass not only an assessment to pay for energy costs, but also would include payment for construction of street lighting, which would not be in violation of Proposition 13 or Article 13 of the U.S. Constitution. Cited case of County of Fresno vs. James B. Malmstrom dealing with special assessments in relation to Proposition 13, wherein it was determined such use of special assessments based on benefit against a property, were not in violation. Councilwoman Pfennighausen left the Council Chambers at 10:29 p.m.; returned at 10:30 p.m. Responding to Councilman Evans' concerns regarding evaluating citizens sentiments for the Advisory Measure in various areas of the City, City Attorney Hopkins clarified that the votes by precincts would provide that information. Councilwoman Pfennighausen recommended the word "marbelite" replace "decorative" in the proposed Advisory Measure to alleviate possible misinterpretation. Mayor Grant concurred; objected to using the word "levy", feeling it creates some degree of subjectivity. Councilman Evans felt the primary purpose of establishing an Assessment District is to pay for energy costs; therefore, should be emphasized at the beginning. Mayor Pro Tem Matteson disagreed, feeling Measure as worded places proper emphasis. CC-86-185 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve the Advisory Measure as proposed, with "decorative" being replaced by "marbel i te" and deleting the word "levy". The Motion carried, 4-1, with Councilman Evans voting NOE. CC-86-186 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 86-31, with Advisory Measure amended. Page 14 - (6 /26 /86 ) RESOLUTION NO. 86-32 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 1986, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 23302 OF THE ELECTIONS CODE. CC-86-187 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 86-32, with Advisory Measure amended. RESOLUTION NO. 86-33 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND AC , CAL RNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1986. CC-86-188 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 86-33. RESOLUTION NO. 86-34 - A RESOLUTION OF THE CITY COUNTIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING CERTAIN OF ITS MEMBERS TO FILE A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. City Attorney advised the purpose of the Resolution is for Council to authorize certain of its members to file written arguments for or against the Advisory Measure and him to prepare an impartial analysis for the sample ballot. Mayor Pro Tem Matteson requested authorization to file an opposing argument - no member requested to file an argument in favor. CC-86-189 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 86-34, with Advisory Measure amended, and authorize Mayor Pro Tem Matteson to file a written argument against the Advisory Measure. RESOLUTION NO. 86-35 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND R A , CAL RNIA, RESCINDING RESOLUTION NO. 79-14 AND PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL ELECTIONS. CC-86-190 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, ALL AYES, to adopt Resolution No. 86-35. CC-86-191 Candidate Statement Costs - Motion by Mayor Pro Tem Matteson, Second y Mayor Grant, AL AYES, to authorize the City Clerk to charge Candidates an estimated cost for statements to be printed in the sample ballot - $175 for English only or $350 for English and Spanish translation. FY 1985-86 YEAR-END BUDGET ADJUSTMENTS Engineering & Planning Services - Finance Director Schwab advised that, as a result of increase activity and the request for master - planning studies, the actual May and projected expenses through June Page 15 - (6 /26 /86 ) will exceed the current appropriations. Noted the Contractor's request for an additional $15,000 appropriation for that project was denied; that the Contractor advised he would attempt to do the studies within the scope of the appropriated funds; however, those funds were not sufficient. Staff is requesting adjustments for both Planning and Engineering, which will require transfers from other Departments as well as additional appropriation, entailing an increase of $21,662. 10-190-238 - Non Departmental Utilities - Mr. Scwab advised $33,600 was estimated to cover cost of uti sties; however, it is now estimated the cost will be $40,000 through the end of the fiscal year, requiring an additional appropriation of $6,400. 10-410-256 - Police Contractual Services - County - Mr. Schwab noted the Staff Report indicates a request for an additional appropriation of $1,000 due to overtime costs; however, a review of the Contract reveals the FY 1985-86 appropriation was about $2,000 less than the contract required. An additional $1,000 appropriation is requested. 10-631 - Storm Drain Maintenance - Mr. Schwab advised that greater expenses were incurre in c earing storm drains as a result of the spring rains, requiring an additional $100 appropriation. Responding to Councilwoman Pfennighausen, Mr. Schwab stated Griffin Development had been billed but had not paid their share, which is less than $500. Mayor Grant felt Griffin Development should be required to pay their share. 0 The total amount requested for new appropriations for the General Fund is $29,162 - reducing the estimated balance for the end of FY 1985-86 to $158,000. Clarified this reduced surplus would have no effect on the appropriations for FY 1986-87 since the estimated revenue will be sufficient to cover expenditures within the General Fund. Councilman Evans voiced concern that surplus funds at the end of year result from projects not being accomplished; questioned whether Planning Director Kicak had an itemized breakdown of expenditures for projects, such as the Master Plan. Mr. Kicak advised all his staff keep time sheets for time spent on all projects; his invoices to the City for Engineering and Planning services reflect work orders that will identify costs by project. CC-86-192 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to authorize transfers and new appropriations for the FY 1985-86 Year -End Budget Adjustments totalling $29,162 as follows: ILI Page 16 - (6/26/86) 10-170-250 - Engineering General $ 1,065 10-170-255 - Coord W/Public 280 10-170-601 - Engineering Staff 2,791 10-170-602 - Codification 450 10-170-603 - Public Works Engineering 4,961 10-170-604 - Building & Safety 5,102 10-370-255 - Planning 10,043 10-190-238 - Non Departmental Utilities 6,400 10-410-256 - Police Contractual Service 1,000 10-631 - Storm Drain Maintenance 100 TOTAL $29,162 Councilman Evans advised he could not support additional $10,043 appropriations for Account No. 10-370-255, Planning, unless he could identify and deduct the amount attributed to the Master Plan project. Motion No. CC-86-192 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. Adjourned at 11:12 p.m. The next regular meeting will be July 10, 1986, at 5:30 p.m. Respectfully submitted, Orgy, - . ./. AM APPROVED: Page 17 - (6/26/86)