08/14/1986COUNCIL MINUTES
REGULAR MEETING - AUGUST 14, 1986
A regular meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on August 14, 1986, at 5:36 p.m.
PRESENT: Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Thomas J. Schwab, Acting City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Ilene Dughman, City Clerk
ABSENT: Seth Armstead, City Manager
The meeting was opened with invocation by Pastor Dave Jacobs, Oasis Christian
Fellowship Church, followed by the Pledge of Allegiance, led by Councilman Evans.
ITEMS TO BE ADDED TO AGENDA - 4A(1) - Title 18 Ad Hoc Committee
Appointments; and - Award of Annual Street and Storm Drain
Maintenance Contract (GTC 86-12).
ITEM DELETED FROM AGENDA - 4F(1) - City Entrance Signs.
CONSENT CALENDAR
The following Consent Calendar items were removed from the Agenda for
discussion: 3G - Additional Appropriation for Barton Road Illuminated
Street Name Sign Installation; 3I - One -Year Time Extension for Mt.
Vernon Villas Phase I, Specific Plan/CUP 85-8 (Forest City Dillon);
3J - One -Year Time Extension for USA Condominium Specific Plan/CUP
85-11 (USA Properties).
CC-86-210 Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, ALL
AYES, to approve the following Consent Calendar items:
A. Approve Check Register No. 081486;
B. Ratify 8/14/86 CRA Action;
C. Waive Full Reading of Ordinances on Agenda;
i D. Approve 7/31/86 Minutes;
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E. Accept and Authorize City Clerk to Record the Following Grant
Deeds for Barton Road Rights -of -Way: Donna Sue Haskell
(AP #277-121-20); LaVerna E. Fortney (AP #275-242-04); and Eugene
T./Rosemary Anderegg (AP #277-121-33).
F. RESOLUTION NO. 86-37 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE IDENTIFICATION OF THE
TRANSFEREE IN RESOLUTION NO. 86-12 CONSENTING TO THE SALE AND TRANSFER
OF CONTROL OF GROUP W CABLE AND TO THE TRANSFER AND ASSIGNMENT OF ITS
CABLE TELEVISION SYSTEM AND FRANCHISE.
H. Authorize Closure of Ladera Street from Darwin to Browning on
8/23/86 from 2:00 p.m. to 10:00 p.m. for a 4th Annual Block Party.
ADDITIONAL APPROPRIATION - ILLUMINATED STREET NAME SIGNS INSTALLATION
(MT. VERNONAND BARTO-N-R-OA-Dl—
CC-86-211 Following clarification, Motion by Councilman Evans, Second by Mayor
Pro Tem Matteson, ALL AYES, to approve an additional $1,200
appropriation from TDA Fund 18 to Line Item No. 18-911-707 for Barton
Road Illuminated Street Name Sign Installation, leaving an
Unappropriated Fund Balance of $132,283.00.
Relative to Consent Calendar Items 3I and 3J, one-year time extensions
for Mt. Vernon Villas (Phase I) and USA Condominiums, Councilman
Evans, with Council concurring, requested items be acted upon in
conjunction with the Public Hearings.
PUBLIC PARTICIPATION
Renee Mendes, 12135 Michigan, questioned and it was clarified that the
Lions Club pays for utilities at the Senior/Community Center. Voiced
complaint about vehicles parked on Michigan in the area of Commerce
Way as well as on lots throughout the City. Captain Bradford, San
Bernardino County Sheriff's Department, was requested to investigate
problem. It was noted the City cannot regulate parking on public
streets other than for parking violations, nor can the City regulate
vehicles on private property if parked with owners' consent. Citizens
should contact City or Sheriff's Department regarding potential
violations.
Mary Robinson, 22621 Minona Drive, questioned status of water rate
issue; was advised a report would be presented later in the meeting,
at which time matter would be discussed.
PLANNING COMMISSION REPORT - The next Planning Commission meeting will
be held August 18, IT916—.Planning Director Kicak anticipated
submitting report next meeting relative to current Site and
Architectural processes within the City. Relative to future planning
of proposed commercial projects, Council scheduled a joint meeting
with the Planning Commission and Chamber of Commerce for September
13th, 8:30 a.m., in the Council Chambers.
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Title 18 Ad Hoc Committee Appointments
CC-86-212 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to appoint the following members to the Title 18 Ad Hoc
Committee: William Dodge; Malcolm Seheult; and Mark Hendrix (to
replace Daniel McHugh, Stanley Hargrave, and Eugene Tidwell).
The next regularly scheduled meeting was postponed to allow sufficient
time for new appointees to review pertinent documents.
PARKS AND RECREATION COMMITTEE REPORT - Dick Rollins, Committee
member, related coordination pro ems in construction of Terrace Hills
Jr. High School Snack Bar.
CRIME PREVENTION COMMITTEE REPORT - Minutes of the July 22, 1986
meeting were provided.
CHAMBER OF COMMERCE REPORT - Dick Yost, Vice President, reported on
the following: City Entrance Signs - hold-up due to inability to
secure proper permits from the Planning Department. Planning Director
Kicak noted plans had not as yet been received. Acting City Manager
Schwab assured contact would be made with Chamber to pinpoint
problem. (2) Officer installation dinner to be held October 25, 1986
- encouraged everyone's participation. (3) Regarding Chamber's
Economic Development Committee's progress to attract business into the
community, noted importance of cooperation and flexibility with all
parties involved; felt guidelines should be developed to assist
developers with proposed projects. Planning Director Kicak related
general procedures and costs have been outlined; however, relative to
a particular proposal, developers can only be advised by staff, who in
turn submit recommendations to the Planning Commission for final
determination. Councilman Evans suggested the following, due to past
problems with Planning Commission decisions and subsequent appeals to
the Council: A workshop to establish basic criteria - ordinances
could be changed or the Planning Commission instructed not to impose
certain conditions; suggested amending current ordinances and
establishing general guidelines for the Planning Commission to
follow. Councilwoman Pfennighausen noted some cities have established
a fast -tracking system to assist major developers in cutting red tape;
felt this an important consideration and a point in favor of in-house
planning.
POLICE CHIEF REPORT - Captain Bradford, San Bernardino County
Sheriff's Department, read FY 1985-86 Crime Statistic Report (copy on
file with City Clerk), noting a substantial decrease in burglaries,
larcenies, and traffic collisions.
FIRE CHIEF REPORT - June Monthly Activity Report from the San
Bernardino County Forestry and Fire Warden Department was provided.
CITY ENGINEER REPORT
Water Rate Increase Report - City Engineer Kicak summarized the Water
Rate Increase Report dated August, 1986, which was based upon CM
Engineering data and Riverside Highland Water Company records. Based
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upon that information, the rates appear to be fair and compatible with
similar water companies. Mr. Kicak made the following
recommendations: (1) Request the Water Company acquire and maintain
better records to justify current rates, due to incomplete information
necessitating using averages in calculating report; if rates appear
out of line after more accurate data is compiled, subsequent review
should be made; (2) Recommend the Company maintain adequate measuring
devices at all points of use; (3) Review the system in a few years,
after major improvements are made, for potential rate reductions.
Discussion followed regarding validity of report recommendations based
upon data available. Additional discussion was deferred until after
Public Hearings scheduled for 7:00 p.m.
Recessed at 6:59 p.m.; reconvened at 7:10 p.m.
TIME EXTENSION REQUESTS FOR MT. VERNON VILLAS PHASE 1 (SP/CUP 85-11)
AND USA PROPERTIES FUND, INC. (SP/CUP 85-8)
City Attorney Hopkins clarified this action involves projects already
approved and are not associated with the appeals scheduled for Public
Hearing.
Planning Director Kicak related Planning Commission's recommendations
to approve one-year time extensions for above projects and gave an
overview on the map of properties involved with all Public Hearing
Items. 0
CC-86-213 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to
approve one (1) year time extensions for Mt. Vernon Villas Phase 1
(SP/CUP 85-11) and USA Properties Fund, Inc. (SP/CUP85-8).
APPEAL OF PLANNING COMMISSION DENIAL OF VARIANCE REQUEST FOR OFF
STREET PARKING (ORDINANCE NO. AND MINIMUM SQUARE FOOTAGE
- MT. VERNON VILLAS PHASEI LON)
Planning Director Kicak related the Planning Commission's decision on
August 4, 1986, to deny applicant's request to waive the requirements
pursuant to provisions of Ordinance 100, Off -Street Parking, and
Ordinance 104, Minimum Square Footage for unit size.
Mayor Grant opened Public Hearing.
Carol Tanner, representing Forest City Dillon, requested Council's
approval of appeals; commented on the development and referenced prior
conditional approval and subsequent bond financing, feeling previous
actions indicative of Council's initial support of project.
Mayor Grant closed Public Hearing.
CC-86-214 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to deny
variances to waive requirements of Ordinance Nos. 100 and 104 relating
to off-street parking and minimum square footage (Mt. Vernon Villas
Phase II).
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City Attorney Hopkins clarified appeal pertains only to Phase II of
s Mt. Vernon Villas project. Councilman Petta observed above Ordinances
were enacted in a timely manner to include this phase of the project;
therefore, felt developer should respect requirements.
Motion No. CC-86-214 carried, 3-2, with Councilmembers Evans and
Pfennighausen voting NOE.
APPEAL OF PLANNING COMMISSION DENIAL OF CONDITIONAL USE PERMIT 86-3
AND SITE AND ARCHITECTURAL REVIEW 6- , MT. VERNONVILLAS PHASE II,,
(FOREST
Mayor Grant opened and closed Public Hearing, with no further
testimony presented.
CC-86-215 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to deny
Conditional Use Permit 86-3 and Site and Architectural Review 86-6.
Councilman Evans voiced support of project; opposed developer having
to comply with Ordinances 100 and 104 and pay a pro-rata share of
traffic signal costs on Mt. Vernon Avenue and Canal Street.
Motion No. CC-86-215 carried, 3-2, with Councilmembers Evans and
Pfennighausen voting NOE.
SPECIFIC PLAN NO. 86-1, MT. VERNON VILLAS PHASE II (FOREST CITY
0
City Attorney Hopkins related Planning Commission's disapproval of
Specific Plan No. 86-1, noting necessity for Council to take formal
action.
Mayor Grant opened and closed Public Hearing, with no testimony given.
CC-86-216 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to deny
Specific Plan No. 86-1, carried, 3-2, with Councilmembers Evans and
Pfennighausen voting NOE.
PUBLIC PARTICIPATION (Cont'd)
Dick Rollins, 22700 DeBerry, in conjunction with the President's
campaign against drug abuse, noted many corporations and organizations
are initiating a drug testing program for its personnel. Suggested
the City Council, Planning Commission, staff, and possibly Committee
members voluntarily respond to a drug test through a qualified
laboratory. Mayor Grant noted seriousness of problem and felt Council
members would not object to such tests.
Water Rate Increase Report (Cont'd)
Feeling the basis for the share assessment no longer exists and has
CC-86-217 subsequently become a penalty, Motion by Councilwoman Pfenninghausen,
Second by Mayor Pro Tem Matteson, ALL AYES, to recommend that the
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Riverside Highland Water Company's Board of Directors remove the Share
Assessment and Meter Fees from the water billings.
Gene McMeans, Manager, Riverside Highland Water Company, responding to
questions, felt more reliable data will be available by the next
Shareholder's meeting resulting from present improvements in operation
such as time card record -keeping of employee activities, meter
reevaluations, efficiency checks, etc.
Responding to Councilman Petta relative to the City assisting in
securing available funds for capital improvements, Acting City Manager
Schwab advised a joint powers authority has been investigated as a
cooperative effort to acquire long-term financing; however,
information acquired so far indicates rate -setting authority would
have to be transferred to the City - this would require approval by
the Water Company Board.
CC-86-218 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to
authorize the Finance Director to continue pursuing the joint powers
authority approach and secure data in writing.
Councilman Evans noted time expended thusfar on the two previous
reports; opposed the Motion feeling it a waste of Staff time.
Motion No. CC-86-218 carried, 3-2, with Councilmembers Evans and
Pfennighausen voting NOE.
COUNCIL REPORTS
Mayor Grant reported attendance at OMNITRANS and SANBAG meetings on
August 6, T986. In response to Mayor Grant, relative to August 7th
correspondence from Mr. William Kaminsky concerning noise problems
with motorcycle and off road vehicles in area of Vivienda Bridge
Construction project, Acting City Manager Schwab advised item is
currently being addressed.
,Voting Delegate and Voting Alternate - League of California Cities
Annual Conference in Los Angeles, October 19-22, 1986
CC-86-219 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to designate Mayor Grant the Voting Delegate and Mayor Pro Tem
Matteson the Voting Alternate for the League of California Cities
Annual Conference in Los Angeles, October 19-22, 1986.
LITTER PROBLEM - VIKING PROPERTIES AND ANTHONY'S MARKET
Community Services Director Anstine related various complaints
regarding litter problems on above properties; noted Anthony's Market,
at present, is complying with the code; however, Viking Properties
is not complying with one or more sections; requested clear direction
from Council for proceeding with enforcement. Council indicated
concurrence that the Ordinance should be enforced.
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PLANNING SERVICES
Acting City Manager Schwab related in-house planning cost projection
($80,865) as well as cost for current contractual planning services
contract ($75,500). Noted decision at this point is not one of
economics, but relates to the most efficient means to deliver the
service. Related advantages to in-house planning include better
control, increased access to planning staff, and a stable fixed cost;
disadvantages include risk of inability to retain competent staff at
proposed salary scale and potential existence of insufficient workload
to justify full-time personnel.
Mayor Grant left Council Chambers at 8:30 p.m.
Councilwoman Pfennighausen felt current Contractor could not perform
Contract within the limits of budgeted appropriation; noted the
difference between projected in-house planning and last year's
planning costs as only $1,192. Emphasized, with Councilman Evans
concurring, critical nature of the next 3-5 years for the City and the
need for an in-house service and staff with expertise in planning.
Mayor Grant returned at 8:33 p.m.
Motion by Councilwoman Pfennighausen, Second by Councilman Evans, for
in-house planning services, expediting appropriate advertisement for
recruitment, with Council involved in the interviewing process.
Councilman Petta observed excellent job done by Planning Director
Kicak; noted unsuccessful previous in-house planning; felt contracting
with private industry more efficient and economical; opposed changing
approach that has worked well thusfar.
Mayor Pro Tem Matteson related openness to in-house planning if shown
benefits; however, saw none at this time. Concurred with economical
advantages of contracting; noted a planner with more expertise could
be contracted if need is so determined.
Councilwoman Pfennighausen opposed disapproving in-house planning
concept because of failure in the past; felt previous in-house
Planning Department faulty by design.
Councilman Evans noted advantages of in-house planning include better
control, fixed cost, and accessibility, noting frequent unavailability
of current Planner, due to necessity of being elsewhere on other
business. Relative to contractual planning services, recalled
proposals in excess of $100,000 received the previous year from
various contractors considered experts in the field. Felt hiring a
young and innovative planner would be to the City's advantage.
The Motion failed 2-3, with Mayor Grant, Mayor Pro Tem Matteson, and
Councilman Petta voting NOE.
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ANNUAL STREET AND STORM DRAIN MAINTENANCE CONTRACT (GTC 86-12)
Community Services Director Anstine related City's Annual Street and
Storm Drain Maintenance Contract expired June 30, 1986; recommended
Council award new contract to All Pro Construction, who is offering
the lowest, most responsible price.
CC-86-220 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to award the Annual Street and Storm Drain Maintenance Contract
(GTC 86-12) to All Pro Construction.
Adjourned at 8:45 p.m. The next regular meeting will be held
T ur�i sday, August 28, 1986, at 5:30 p.m.
Respectfully submitted,
City Clerk
APPROVED:
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