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12/18/1986CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - DECEMBER 18, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 18, 1986, at 5:37 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Dennis L. Evans, Councilman Susan Crawford, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Alicia Chavez, Acting City Clerk ABSENT: Joe kicak, Planning Director/City Engineer The meeting was opened with invocation by Pastor Ray Williams, Grand View Baptist Church, followed by the Pledge of Allegiance, led by Captain Bradford, Chief of Police. ITEMS DELETED FROM AGENDA - 3D Minutes of December 4, 1986. SPECIAL PRESENTATIONS Mayor Grant read and presented the Certificate of Appreciation to Barbara M. Conley for outstanding services and her contribution to the Tour de Terrace Bike Tour which was held on Sunday, November 9, 1986. Mayor Grant presented a Resolution of Acknowledgement to Max Lofy, who is retiring as Recreation Director from the City of Colton and for his twenty years of service for teaching, guiding and advising the youth of Grand Terrace and Colton. CONSENT CALENDAR Item 3D, minutes of November 20, 1986, was removed for discussion. CC-86 -285 Motion by Councilman Evans, Second by Mayor Grant, ALL AYES, to approve the remainder of the Consent Calendar items: A. Approve Check Register No. 121886 B. Ratify 12/18/86 CRA Action C. Waive Full Reading of Ordinances on Agenda E. Release of $15,000 Street & Water System Improvements Cash Deposit to Sister's of St. Benedict. APPROVAL OF 11/20/86 MINUTES Councilman Evans questioned the City Attorney regarding a comment made by Mayor Pro Tem Matteson, referencing page 8, paragraph 8, of the November 20 Minutes, regarding the density issue, was a blanket statement and what kind of liability would this comment be for the City? City Attorney Hopkins stated that the banket statement could cause a problem regarding a denial of developments as they are proposed to the City, if those particular developers were to pursue the matter. Mayor Pro Tem Matteson stated that was an incorrect statement; did not have a maximum density; was given for a particular project and that minutes should be corrected. CC-86-286 Following clarification, Motion by Councilman Evans, second by Mayor Pro Tem Matteson, ALL AYES, to approve minutes of November 20, 1986 as corrected statement to read: "last year the City Council approved a project based upon the then existing conditions and determined that parcel could support a density of 15.75 units per acre." PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry Street asked to make an appeal on behalf of residents in the southerly portion of Grand Terrace and asked when Barton Road and Mt. Vernon Avenue will be finished. Mayor Grant stressed that all residents, northerly as well as southerly have equal concern. Gene McMeans, Riverside/Highland Water Company, stated that the job is taking longer than desired; the present work at Mt. Vernon is the tie-in necessary to various streets into the new pipeline; there are two more tie-ins on Mt. Vernon, one of which will be to Stater Bros. Shopping Center and will be a night tie-in because that system cannot be shut down except at night. Present plan is to continue with completion for all tie-ins by January 27, 1987; major problem to come will be approximately January 12 to 15 and involves a quarter of the intersection. This will be coordinated with the City for traffic control to eliminate as much discomfort as possible. There will be complete overlay on Barton Road from the center line to the south curve from Mt. Vernon center line to west curve and on to Van Buren with Van Buren being a refurbished street. This should be completed sometime in early February. Jeff Miller, 22085 Newport Avenue, required clarification regarding the moratorium placed on the west side of the freeway and will their group be able to proceed with their plans which is located next to the trailer park on Newport? City Attorney Hopkins stated that any project that had received approval or permits prior to the moratorium would be exempt. Further questioning of Mr. Miller indicated that, Council Minutes - 12/18/86 Page 2 due to not having an approved plan, he is caught in the six-month moratorium along with the current review of the General Plan. City Manager, Seth Armstead, explained that a letter requesting input from Citizens on the General Plan would be out the first week of January. The review of the General Plan will be for the entire City and this could affect the land use in area of the project. Councilman Evans asked whether one of the problems regarding multi -family development at the time General Plan went to the State was the fact that the State did not feel the General Plan had addressed multi -family development as extensively as they felt we should and so that was an area that got hit with multi -family; should there be a change to our General Plan land use as it applies to the west side, does the City Attorney feel the State would change their decision? City Attorney Hopkins felt the State would not be particularly concerned, if the change is not substantial. Should we change the multi -family housing substantially in the City and rmeove a substantial portion of it or attempt to lower the maximum density in our medium density zoning, then there would be concern. That was the area that held up the approal of our housig element for a period of time in which we met and compromised because the State wanted more density than we provided for them in our General Plan. Should we substantially remove medium density from our General Plan, the State would look for us to provide elsewhere for multiple -family because that is an area of great concern. Multiple -family provided affordable housing and meets the guidelines for affordable housing as proposed to aprawling, single-family development. Councilman Evans further discussed that multi -family housing revealed that the State's trend is for higher density; that should we remove it from the west side, it will have to go to another location in the City. Mayor Pro Tem Matteson stated that the State looks at area as a whole (Colton, Cooley Ranch area along Washington) and that Colton currently has close to 3,000 units being built and felt this would take care of low-income housing for this area and he is currently doing research to go to the State to support this position. Mayor Grant explained that we are a month into the moratorium; conditions could change that may or may not favor Mr. Miller's situation, but we do currently have a moratorium. Councilman Evans asked the City Clerk for as detailed report on Attorney Hopkins response. Also questioned the City Manager relative to the General Plan. City Manager Armstead reported that any project that had received its approval or permit prior to the moratorium would be exempt from the moratorium. Council Minutes - 12/18/86 Page 3 Clyde Jacobs stated he was also involved in the same project; that a 95 unit project had been approved over on Canal and, if Council was concerned about traffic, why was the project approved? Councilman Evans stated that Council was concerned about what the entire affect would be on the Community and that is why it was decided to stop and take a look at the entire City and affect thereon. Mr. Rosiner stated that he owned property on the corner of Grand Terrace and Newport (the project discussed); was notified of moratorium one week before his scheduled appearance before Planning Commission; felt Council should be more specific about the moratorium. Mayor Pro Tem Matteson explained he would received a letter regarding the Plan and he would in turn be able to give opinions that would be considered. PLANNING COMMISSION REPORT City Attorney Hopkins related that under general discussion, the moratorium was addressed and Planning Commission questioned what Council wanted done and what exactly the moratorium meant; gave them the time frame Council was looking to and explained the discussion that had preceded Council to take that action. The Commission also related their concern in the processing and filling of the Planning Director's position. Attorney Hopkins brought up discussion regarding the Beautification Plan and the need for uniformity in tree planting that is done in the City; felt Council should address this issue and ask for a progress report on the Plan. There are ten types of trees that can be planted and the Commission feels this is a wide range of selection and is requesting input. The City Manager is to find out if we are talking about the entire City or just an area referred to as a Parkway Vista which would be incorporated in the zoning. Mayor Grant referred to a Plan Design Document for Mt. Vernon Avenue which also included what had occurred already on Barton Road. This addressed types of shrubs, trees and things of that nature, but we never arrived at a decision because of the problems of width on Mt. Vernon and Barton Road. One of the paramount problem areas was the junction of Barton Road and Mt. Vernon Avenue. This is all available through past minutes and should be made available to Council. Councilman Evans asked what is the Beautification Plan, when did it come up? He related that he thought they were discussing Title 18 and reference to Parkway Vista and that Joe Kicak, City Engineer, would be bringing the Zoning Ordinance to the next Planning Commission in Janaury. City Attorney Hopkins related that he probably would not be drafting ordinances concerning this until we have a new Planning Director since that person or organization should be involved. Council Minutes - 12/18/86 Page 4 Councilman Evans questioned the status of the Planning Director. The City Manager stated that Request for Proposals had been sent out and are due by the 31st of December; will then be screened and recommendations brought to Council with request of whether to continue on Contract or bring in-house. Councilman Evans also voiced concern as to whether Council now had information regarding in-house costs; felt cost would be cheaper for in-house and felt this should be reviewed as well as the RFPs and asked when this would be on the agenda. Mr. Armstead indicated this would be brought before Council at the second meeting in January. PARKS AND RECREATION COMMITTEE Dick Rollins indicated that Council had their minutes in their packets. Stated that they are continuing to work on the Park's Snack Bar; hope to have it completed by first of the year. Mayor Grant thanked Mr. Rollins and indicated, for the record, that they did have minutes of the Planning Commission Meeting for November 3 and 17 in their packets, also have two items under the Parks and Recreation Committee category which relates to the earlier presentation given for the bike tour and a Staff Report to the Committee and recommendation of choices between numbers 2 and 3. Finance Director, Tom Schwab, asked to address this report for Randy Anstine, explaining that the Tour de Terrace was a worthwhile program and recommending it be made an annual event or by Council request for a yearly basis, and requested action be Nos. 2 or 3. Further, indicated that there were no negatives in this project, brought outside people into Grand Terrace and that they made a profit of over $800, also good feed back. CC-86-287 Motion by Mayor Grant, second by Councilman Evans, ALL AYES, to establish the Tour de Terrace as an annual event. Councilman Evans addressed Barbara Conley (in the audience) for input on potential liability insurance coverage in a program such as this; felt that a 10 -K run and a triathlon should be considered in the future as well. Chairman, Barbara Conley, responded that this was a tour rather than a race for liability purposes with the intent that all rules and traffic regulations are obeyed; were somewhat exempt from traffic problems, parade premits, etc. The event was run without any negative incidents and would like to do the event in the same way next year under the City's insurance coverage. Would also like to have more support from local businesses. Councilman Evans asked whether they had the people necessary to get involved in also having a 10-K run and a triathlon. Ms. Conley felt they would have to move at a slow pace since there are only seven members on the Committee; the Tour de Terrace had taken a good seven to eight months of work; felt it would be 1988 before a successful event could be put on of this magnitude. Would also need the support of the City and Chamber of Council Minutes - 12/18/86 Page 5 Commerce. Councilman Evans reiterated the positive response for the Tour and, if Council concurred, would like Ms. Conley to take the idea back to the Committee to pursue other events as well as the Tour de Terrace. Mayor Grant stated the second item for the Committee is a recommendation that Council direct Staff to inform Marygold Farms that they can continue to farm on Pico Park Site for one more year and, possibly longer; currently not ready to take physical possession of this land; there are time constraints brought about by surveys, bids, proposals and financial assistance. Mayor Pro Tem Matteson questioned Mr. Anstine if our lease is already signed and if would start at first of the year? Also, wouldn't this create other legal problems by having Marygold farm there unless we used sub -leases which is actually prohibited by our lease? Mr. Anstine answered that at present, Marygold Farms is under the lease agreement of Edison. Edison is aware of where we stand and if we don't proceed now, we will be looking at another two years because it is a two-year crop. Should we go ahead with our lease now and Marygold vacates, we have a weed abatement problem with ten acres of land to maintain and this would be an unnecessary cost for the City. Should we receive alternate funding within a year to go ahead with the project, then Staff would be in a position to recommend proceeding and pay Marygold Farms for any crop loss. We don't currently have funds for the project; there is $46,000 available for park development and the project will cost approximately $175,000. This cost will cover three or four ball diamonds, provide the turf and irrigation system. Costs could even exceed $600,000. Also to take in consideration is what the Council and Parks & Recreation Committee want developed in the Park. At the next Council Meeting, Staff will come to Council with a recommended landscape architect to retain. Once the architect is approved, he can start his public hearings and his work drawings; then hope to have a full set of plans approved by the City and Southern California Edison Company. At that time, we could send the completed documents to the State of California for a grant. Councilwoman Crawford asked why there was such a difference in figures by the architect. Mr. Anstine explained his figures contained absolute bare minimum of three fields, three backstops, and the irrigation systems which is a workable plan. The architect's plan was more elaborate with off-street parking, restrooms, two tennis courts, basketball court, handball courts and provision for future lighting of the park. Mr. Anstine brought up the fact that for grant purposes, it enhances a project if the City indicated they are putting a percentage in also along with the lease; that Southern California Edison has worked in the past with the State Department and Parks and Recreation for joint use of Edison property and Edison would be in a position to send a letter informing them that if grant were approved, that the property would be leased to the City for a certain number of years. The only problem to foresee would be that Edison would want to see a fully completed set of drawings of what is proposed for the site. Council Minutes - 12/18/86 Page 6 Mayor Pro Tem Matteson suggested giving two plans and Councilman Evans wanted to know when can you get into Lease Agreement. Mayor Grant reiterated the fact that Marygold Farm's crop is a two-year crop; that we are either going to have to freeze it and then put up with the weed problem or allow Marygold to farm the land and harvest it two more years; agree that we should try to tie the lease down; need to consider the liability factor thereof in letting Marygold farm under our lease. CC -86-288 Motion by Mayor Pro Tem Matteson, second by Mayor Grant, that we continue as we are and proceed with lease as we are doing now and proceed with subleasing. Mayor Grant stated alternative number 1, would be to continue with the lease, but we need to address the Marygold Farm issue. Other alternates would be, should Marygold not want to continue, we could provide weed abatement once or twice a year. Should we buy Marygold's crop, it would cost approiximately two or three thousand dollars and this would add to the $2,000 per year that Edison would require for the lease. Mr. Anstine stated there would be a cost of installing a permanent fence around the ten acres at the time we take possession of the Park. Mayor Grant asked for cast of votes, motion CC-86-288 carries 3-1, with Councilman Evans voting NOE. CRIME PREVENTION COMMITTEE Mayor Grant made note that the Chairman of the Committee had addressed the Council at the last meeting regarding supporting and increase of Committee Members to eight with approval of three applications from James Singley, Bruce Foytik and Terry Krider. Mayor Pro Tem Matteson indicated that an odd number should be kept so that when votes are counted they would not end up in a tie. CC-86-289 Motion by Councilwoman Crawford, second by Councilman Evans, ALL AYES, to accept the recommendation of the Crime Prevention Committee to accept all three applications and increase the membership to eight. EMERGENCY OPERATIONS COMMITTEE Randy Anstine stated that Chairman, James Hodder, had requested that he convey to the Council that he would like comments from the Council and Staff as soon as possible regarding the Base Emergency Plan for the City. Also, there is an action item to appoint Cynthia L. Williams to the Emergency Operations Committee. CC-86-290 Motion by Mayor Pro Tem Matteson, second by Councilman Evans ALL AYES, to appoint Cynthia L. Williams to the Committee. Council Minutes - 12/18/86 Page 7 CC-86-291 Mayor Grant asked if there were any comments from Council regarding input on the Emergency plan and indicated they would be doing it at a later time. CHAMBER OF COMMERCE Barbara Bayus, President Chamber of Commerce, reported on the Economic Development Committee and the fact that they had a meeting with Westar, City Staff, and one of the partners; that Westar had brought updated information which was quite complex; would like to wait until there is a full Council and then would request a workshop to present the package. Ms. Bayus wanted to assure the Parks & Recreation Committee that they were interested in triathlon, Tour de Terrace, a 10-K run and other events as proposed. Indicated that they were interested in those same things, but insurance problems preclude the Chamber putting them together and the Chamber would probably be open to supporting co-sponsorship. Ms. Bayus reported that the Women's Club along with the Chamber of Commerce is putting together a Candidates' Forum; read a letter addressed to Council from Joe Ramos, Legislator Chairman, requesting permission for the Chamber of Commerce and the Grand Terrace Women's Club to co-sponsor a Candidates' Forum in the Council Chambers at City Hall on January 20, 1987 at 7:00 p.m. Motion by Mayor Pro Tem Matteson, second by Councilman Evans, to move for approval of this request. Mayor Grant stated he felt the two candidates should be heard from for their input on format. Councilman Evans stated that Group W Cable would be televising the Forum simultaneously. Ms. Bayus wanted to know if Council and Chamber could agree on one date only. Following discussion, Mayor Grant motion CC -86 -291 carries, ALL AYES. Ms. Bayus continued with Chamber Report stating that last was the budget item that had been discussed at the last meeting and offered to answer any questions Council had regarding the budget. Further stated that questions one of the Council Members had were answered satisfactorily and asked in view of this, if Council could act on the budget item this evening. Mayor Pro Tem Matteson stated that he had supported the additional $10,000 be granted to Chamber due to the money that had been spent for Economic Development. Motion by Mayor Pro Tem Matteson, second by Councilwoman Crawford, to give $10,000 to the Chamber as a one-time thing to help support Economic Development. Council Minutes - 12/18/86 Page 8 Councilman Evans stated he is prepared to discuss the budget, but did have questions; asked under meetings, seminars and education, what the $2,600 increase for 1986-87 would be attributed to. Ms. Sandy Windbigler explained that the money would allow herself, board members, and staff to take advantage of educational seminars geared toward economic development. Councilman Evans asked why expenditures on the directory and plaques/trophies/awards were increased. Ms. Windbigler answered that the increase in the directory is due to actually knowing what costs would be and before, it was just a guess, the increase for plaques is due to increase in membership. Chamber is now down to zero plaques and need to build back up again. Councilman Evans questioned whether the Chamber would be pursuing any type of economic development since the revised budget showed no expenditure of funds. Ms. Windbigler explained that the line item for economic development had come out because almost everything that comes through the Chamber's door is economic development. Councilman Evans agreed that this is what the Chamber does, it markets the Community and, therefore, the entire budget would be geared toward economic development. Ms. Windbigler explained that along with bringing in new development, there is a need to maintain the development that already exists in the City. Councilman Evans further questioned wages for 1986-87 with an expenditure of $27,600. Ms. Windbigler explained that in the beginning the Chamber had one part-time employee and now have three employees; also have two employees that will soon be with the Chamber for one year without a pay increase. Councilman Evans stated he had concerns on whether the City should pick up costs for increase in staff; Chamber has limited funds and there is a need to prioritize. The City is small with not a lot of extra money and must prioritize as well. Also stated that he had met with the Finance Director and discovered the City is spending approximately three to one the monies feeding out of the Chamber for every person getting three dollars worth of City money and in other cities it is twenty-five cents per person. Ms. Windbigler explained that other cities do their own City Newsletter; indicated that they had increased their circulation to include Cooley Ranch as well as Highgrove and Reche Canyon so that the people in those areas would be aware of the businesses we had in Grand Terrace. This had put the circulation up to 8,000 and now has been cut back to 5,000 which goes to the Grand Terrace area only; felt that the newspaper alone could support the $3.00 per person. Councilman Evans explained he did not feel the $10,000 was warranted, since the City became involved with the grant as a result of the newsletter, and if we went with just that then we should only have granted $19,000; that all other costs should be absorbed by the Chamber through its revenue generations. Further stated that the Council Minutes - 12/18/86 Page 9 decision boils down to whether to grant an additional $10,000 for economic development and put the burden for that on the Chamber or have this done in-house; supports the Chamber 100 percent, but was not for granting the additional $10,000 based on where we are now. Ms. Sandy Windbigler indicated that the City would be seeing some exciting development coming in; felt Chamber should continue to serve ecomonic development since they had the resources and employees. She also felt that the Chamber had gone further in its service for the City by putting on the Grand Terrace Parade and that other Cities paid for these extra events. Councilman Evans stated that we are probably the smallest of all Cities compared, but we were actually giving more in form of a grant. Mayor Pro Tem Matteson called for the question. CC-86-292 Motion by Mayor Grant, second by Councilwoman Crawford, ALL AYES, to overrule the call for the question. Mayor Grant questioned where the $10,000 would come from within the Chamber grant budget with the Finance Director indicating it would come from general funds. Mayor Grant stated that Council should take the opportunity to visit with the Chamber when they have their Economic Development Meetings. Ms. Windbigler referred to the workshops dealing with projection on Barton corridor; had contacted developers about this specific area, since that is the most developable. Mayor Grant asked if the Committee was concentrating on the Barton Road Corner and the area around the skating rink as opposed to any other area in town and why the Committee was doing so. Ms. Windbigler answered in the affirmative with the reason that the feeling was that it is the area that needs to be developed and is ready to be developed. Mayor Pro Tem Matteson stated that since the Economic Development Committee is working in the area where he owns property, he felt he must abstain from voting on the budget increase for economic development. Councilman Evans inquired if the Committee had up-to-date material to hand out on the demographics of the City? Ms. Windbigler indicated that they are pursuing getting updated material and working with the City Engineer in getting the information. Also inquired if the City gave $10,000 at this time as a one-time shot, could the Chamber pay back the amount to the City during a fixed period of time. Ms. Windbigler felt it would be hard to make this committment; should talk to the Chamber Board before she could give an answer. Councilman Evans reiterated that he could not support $10,000 across the board, but was willing to explore the loan and options other Council Members might have. Council Minutes - 12/18/86 Page 10 Motion No. CC-86-292, fails, 2-1-1 with Councilman Evans and Mayor Grant voting NOE and Mayor Pro Tem Matteson abstaining. POLICE CHIEF REPORT Captain Bradford gave report about a homicide that had occurred on Wednesday, December 17, 1986 involving a female living at 22853 DeBerry Street. A search warrant was obtained and the search revealed findings of human body parts found in a refrigerator in the garage. Positive identification had not been made. A male suspect; James David Loftsinger, that resides at the DeBerry Street address was being sought for questioning. Captain Bradford gave details on the car and other information and asked the neighbors and anyone else that might have information regarding the suspect, the vehicle, or the homicide itself, to contact the Sheriff's Homicide Division. CITY COUNCIL REPORT Councilman Evans referred to a letter from City Attorney Hopkins regarding his having gone into private practice; would this mean a re -negotiation of his contract and could the City Attorney give further input. The City Attorney explained that he has always been in private practice and had been the City Attorney long before he was with the law firm and there should be no contractual problems; will also continue as the CRA Attorney for the City and that he will be sending a duplicate letter addressing Community Redevelopment Agency specifically. Mayor Grant reported the following: (1) represented the City at the Omnitrans Board Meeting on December 10, 1986. On the same date also attended the San Bernardino Association Government Meeting with an interesting discussion about the Las Vegas Supported Magnetic Levitation Train (MEGLEV). Conclusion was reached that it would not benefit Southern California, only beneficial to Clark County, Nevada; (2) attended the Local Agency Formation Commission on December 17 and did vote in opposition to Loma Linda annexing certain parcel(s) of land. The reason for this vote was the parcel(s) would have created an island within the City which goes against State Law. Mayor Grant reminded everyone that this would be the last time he would be able to ask if there was anything else to discuss before closing the meeting. Adjourned at 7:58 p.m. The next regular meeting will be held Thursday, January 8, 1987, at 5:30 p.m. Council Minutes - 12/18/86 Page 11 Respectfully submitted, l Le� Ac ing city Mem APPROVED Mayor—