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02/12/1987CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - FEBRUARY 12, 1987 A regular meeting of the City Council of the City of Grand Terrace was called to `- order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 12, 1987, at 5:30 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Seth Armstead, City Manager Joe Kicak, Planning Director/City Engineer Ivan Hopkins, City Attorney Randy Anstine, Community Service Director Loretta Thompson, City Clerk Barbara Michowski, Account Finance Manager ABSENT: Thomas J. Schwab, Treasurer The meeting was opened with invocation by Doctor Stephen Carleton, Executive Vice President and Academic Dean, California Baptist College, Riverside, followed by the Pledge of Allegiance, led by Mr. Tony Petta. INTRODUCTION Mayor Grant introduced the new City Clerk, Mrs. Loretta OF CITY CLERK Thompson, providing general information on her experience and qualifications. PRESENTATION Mayor Grant opened the meeting with a presentation to Mr. Tony TO MR. PETTA Petta, commending him for his endeavers related to cityhood proceedings prior to the incorporation of the City of Grand Terrace; as the first Mayor of the City of Grand Terrace as well as his efforts to assist the senior citizens and the youth of the community. Mr. Petta thanked the Mayor and Council for the commendation expressing his appreciation for their thoughts and spoke about the history of the incorporation of the City of Grand Terrace and expressing his wishes for continued development of the City. CITY MANAGER Mayor Grant advised the City Manager had requested the RESIGNATION opportunity to make a presentation. Mr. Armstead read his letter of resignation to be effective May 1, 1987. The resignation was necessary for medical reasons. CC-87-04 Motion by Mayor Grant, second by Mayor Pro Tem Matteson, ALL AYES, that Council accept, with regret, the resignation of Seth Armstead as City Manager, effective May 1, 1987. ELECTION OF The City Clerk opened nominations for Mayor. Councilwoman MAYOR Pfennighausen nominated Councilman Matteson, Councilwoman Crawford nominated Councilman Grant. There being no further nominations received, the City Clerk declared the nominations closed. A roll call vote was taken with the following results: CC -87-05 Councilman Matteson - AYE votes by Councilwoman Pfennighausen, Councilman Evans and Councilman Matteson; NOE votes by Councilman Grant and Councilwoman Crawford. CC-87-06 Councilman Grant - AYE votes by Councilwoman Crawford and Councilman rant; NOE votes by Councilman Matteson, Councilman Evans and Councilwoman Pfennighausen. The City Clerk announced that Councilman Matteson was elected to serve as Mayor. ELECTION Mayor Matteson opened nominations for Mayor Pro Tempore. MAYOR PRO TEM Councilman Grant nominated Councilwoman Crawford; Mayor Matteson nominated Councilwoman Pfennighausen. There being no further nominations received, Mayor Matteson declared the nominations closed. A roll call vote was taken with the following results: CC -87-07 Councilwoman Crawford - AYE votes by Councilman Grant and Councilwoman Craw ord; NOE votes by Councilman Evans, Councilwoman Pfennighausen and Mayor Matteson. CC-87-08 Councilwoman Pfennighausen - AYE votes by Councilman Evans, Councilwoman Pfennighausen and Mayor Matteson; NOE votes by Councilman Grant and Councilwoman Crawford. Mayor Matteson announced that Councilwoman Pfennighausen was elected to serve as Mayor Pro Tempore. ITEMS DELETED Mayor Matteson requested that Item 8A - Award of Contract for FROM AGENDA planning services be deleted from the agenda for further discussion. He made this request because he has accumulated information with regards to the proposed cost for the Planning Service Contract. He wished to discuss this information with Administration before a decision is made. Councilman Grant questioned whether an item could be deleted from the agenda without the consent of the total Council. The City Attorney advised that a majority consent of Council members was necessary before deleting an item from the agenda. Pa ncil Minutes - 2/12/87 CC-87-09 CONSENT CALENDAR The City Attorney indicated that while Council may not wish to act on the entire matter of the Award of Contract for planning service, he felt that Council may wish to look at certain aspects of it. He indicated there is a moratorium on a multiple -family residential development in the City of Grand Terrace, pending the outcome of a review of the General Plan. At this time there is no staff available to undertake this review. Council may wish to retain a Consultant to undertake this review. In discussing this matter, Council indicated they were of the understanding that the City Planner would be undertaking the review. The City Planner indicated that he had sent letters out to the community and will proceed along this line if Council so directs. However, when questioned, he indicated that he would prefer to have another Consultant continue with the revision to the General Plan. Motion by Councilman Grant, second by Councilwoman Crawford that Item 8A Award of Contract for planning service remain on the agenda for discussion under new business. In discussing this further, Councilman Evans questioned whether or not the City Attorney felt that because of the lag -time it would be better to hire the Consultant to do the General Plan Update. The City Attorney indicated he felt it would be better to hire a Consultant to do the General Plan Update. Councilman Evans expressed some concerns about awarding such a contract, as the actual cost of that portion of the contract was not known at this time. The City Attorney indicated that the contractor has provided an hourly rate. The City Manager advised that a representative from Willdan will be attending the meeting at a later time, if Council wished to hold this discussion for consideration later in the meeting. Mayor Matteson withdrew his request to delete Item 8A from the agenda. Councilman Grant withdrew his resolution to have Item 8A remain on the agenda for discussion under new business. Councilwoman Crawford, second, concurred. The following items were withdrawn from the Consent Calendar: Item 5A - Check Register No. 021287; Item E - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE OF CALIFORNIA APPROVING THE APPLICATION FOR THE GRANT MONEY UNDER THE PROVISION OF THE COMMUNITY PARKLANDS ACT OF 1986 (Park Development - T.J. Austyn Park Site); Item G - Request Council to declare Washington's Birthday an observed City Holiday. Council Minutes - 2/12/87 Page 3 Item D(1) - Minutes January 8, 1987. CC-87 -10 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, to approve the following Consent Calendar items. Item B - Ratify 2/12/87 CRA Action; Item C - Waive full reading of ordinances on agenda; Items D(2) & (3) - Minutes of January 22, 1987-and Minutes of February 3, 1987. Item F - Accept Grading Permit Bond No. NA100411 for Tract 13050, Phases 1-4, in the amount of $63,000.00 for proper grading within the subdivision - Field Crest Homes, Inc. Item 5A Check Register No. 021287. Councilman Grant questioned voucher numbers 16679 and 16680. He asked whether the records indicate that all the signs have been removed and whether there were funds put down on deposit for all the signs put up during the run-off election. Administration advised that all the signs have been removed and that funds have been put on deposit for all the signs. CC-87-11 Motion by Councilman Grant, second by Councilwoman Crawford, ALL AYES, to approve Check Register No. 021287. Item D(1) Minutes of January 8, 1987 Council meeting, Councilwoman Crawford indicated that page 4, starting on line 3, the minutes should read "Criminal Justice" rather than "Community Services." CC-87-12 Motion by Councilwoman Crawford, second by Councilman Grant, ALL AYES, that the minutes of January 8, 1987 be approved as amended. Item E A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, APPROVING THE APPLICATION FOR GRANT MONIES UNDER THE PROVISIONS OF THE COMMUNITY PARKLANDS ACT OF 1986. In discussing this, Councilman Evans indicated that his understanding was that the funds being applied for would be used for the development of a park which is part of a residential development. He understood that the developer would be developing this park at his expense. To allow him an opportunity to review the background on this matter, Councilman Evans requested that the matter be continued until the next meeting. Mayor Matteson indicated he understood the City is applying for these Grants with the understanding that the money can be applied towards any project. Mr. Anstine concurred with Council Minutes - 2/12/87 Page 4 Mayor Matteson. Councilman Evans indicated he has some concern with this and he would rather apply the money directly to the park being developed. He indicated he would rather have the ;- money applied to the Pico Park Development rather than the T.J. Austyn Park. Councilwoman Crawford questioned if time was of essence in making this application. Mr. Anstine indicated that if an application is not made for these funds this evening, there is a possibility that the City would not be able to access these funds until 1988. Mayor Pro Tem Pfennighausen questioned whether or not the possibility was a probability. Mr. Anstine indicated that in his discussion with a representative from the Parks & Recreation Committee, there is a good possibility that if the City of Grand Terrace did not apply for these funds this evening, the money would not be available until 1988. He stressed that the money would not be lost, however, the City would not have access to it until 1988. J CC-87 -13 Motion by Councilman Grant, second by Councilwoman Crawford, that the City Council of the City of Grand Terrace, California, approve the application for Grant monies under the provisions of the Community Parklands Act of 1986. (Park Development - T.J. Austyn Parksite). In discussing this matter further, Councilman Evans indicated that if time was of an essence, perhaps the City was procrastinating in that they had not applied for these Grants in a timely manner. Mr. Anstine indicated that until this time there was no project for which to make application. Motion No. CC-87-13 carried, with Mayor Pro Tem Pfennighausen and Councilman Evans voting against. Item G Councilman Evans questioned whether the request for Washington's Birthday as an observed City Holiday is a one time request or if the intent was for it to be a permanent holiday. The City Manager indicated that the intent was that Washington's Birthday would be a permanent holiday. CC-87-14 PUBLIC PARTICIPATION Motion by Councilman Grant, second by Councilwoman Crawford, ALL AYES, that Council declare Washington's Birthday (Feb. 16) as an observed City Holiday. Mayor Matteson invited members of the public who wished to participate to do so at this time. He indicated that comments will be restricted to three minutes. Councilman Grant indicated that if Council was going to restrict public participation to three minutes per speaker, the same time constraint should be placed on Council members themselves as, Council Minutes - 2/12/87 Page 5 on occassion, a Councilman has spoken for longer than three minutes. Councilman Grant indicated that each time citizens were restricted to speaking for three minutes to Council, he will raise the same issue with regards to Council members and similar restraints being applied to them. Mayor Matteson indicated that the Chair will attempt to be fair to all speakers. However, he did point out the cost to the City for allowing speakers to continue for an unlimited amount of time. Mayor Matteson invited the public to speak at this time. Mr. Dick Rollins Mr. Rollins read a prepared speech to Council wishing them good 22700 DeBerry luck in their term in office and expressing the hope that Council could work together in harmony as they have in the past. Mr. Ed O'Neal Mr. O'Neal indicated Council has an obligation for the health 22608 Minona and welfare of their citizens and stated that sometime they appear to overlook this obligation. Mr. O'Neal indicated he feels the community is threatened. He outlined the events which took place subsequent to the fire in his home, with particular reference to his negotiation with the insurance agents regarding his loss. Mr. O'Neal indicated his question is, what can the local Government do to alleviate the problem with insurance agencies? He posed this problem so others will not have to suffer the same way he has. ORAL REPORTS PLANNING The Planning Director reported that the Title 18 COMMISSION recommendations as submitted by the Title 18 Committee have been compiled and circulated to the members participating in the review and that he anticipates that in a week or two, a final draft will be submitted. PARKS & Mr. Louis Galvez, Chairman of the Parks & Recreation Committee, RECREATION indicated that the minutes of the last Parks & Recreation Committee have been circulated for Councils information. He mentioned there were two particular items being presented for Council attention. Mr. Galvez presented an update on the snack bar indicating they have met with the parties who have submitted bids and while details are still being worked out, it appears that for all intents and purposes the snack bar can be completed for under $15,000. LITTLE LEAGUE With regards to the subsidizing of lighting for the Little LIGHTING League, Administration was asked if the amount proposed was adequate. Council was assured it was. Motion by Councilman Evans, second by Councilwman Crawford, ALL AYES, that Staff be directed to subsidize up to $500 worth of lighting needs to the Little League for the use of the Park during their season. 11 �ouncV Minutes - 2/12/87 age FEASIBILITY With regards to the proposed feasibility study for available STUDY land for future park development, Councilman Evans questioned RE: PARK LAND why this matter was on the agenda. Mr. Galvez explained his Committee made this recommendation so that they would know what land was available for Park development and indicated they were asking that Administration be authorized to start a feasibility study in this regard. Councilman Grant asked that it be recorded that he is prepared to vote in favor of the feasibility study, however, he wants it understood that his vote does not imply any change in his position with regards to the Pico Park Site Development. In discussing this matter further, Councilman Evans questioned what the feasibility study will entail, whether or not it would entail the actual sites to be acquired and at what cost or if it would be just a review of the sites. Mr. Galvez indicated that his Committee would like to get an idea of what sites are available and from that determine what money would be required to purchase the sites. Councilman Evans asked that, if the feasibility study is approved, the Parks & Recreation Committee prepare terms of reference for the study in conjunction with Staff and establish a time -frame for the completion of the feasibility study. Mr. Galvez indicated that the Parks & Recreation Committee will discuss the terms of reference and the time -frame at their meeting in March. CC-87-16 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, that the Staff be directed to start a feasibility study of available land in the City for future park development. HISTORICAL & Mayor Matteson advised that the minutes of the Historical and CULTURAL Cultural Committee had been circulated for Councils review. ACTIVITY Council was advised that there was no report from this Committee at this time. Mayor Pro Tem Pfennighausen commended the Committee on their services to the community. Councilman Grant indicated he shared Mayor Pro Tem Pfennighausen's feelings to a certain extent. However, he has a concern which is, that the Historical and Cultural Committee sponsors a Fall Craft Fair each year. This year Staff paid by the City is sponsoring a Spring Craft Fair. Councilman Grant indicated that he feels this is wrong. He clarified his position by stating that the City depends to a great extent on volunteers to organize special events and if paid employees provide the same type of event, volunteers may be discouraged and may no longer wish to donate their service to the City. Council Minutes - 2/12/87 Page 7 Mayor Pro Tem Pfennighausen indicated she did not feel there would be any difficulty with having two of the same type events each year. In fact, she felt that having two similar events would encourage people from outside Grand Terrace to participate in our Craft Fair. Councilman Grant indicated he felt that there appeared to be some problem with communication in this situation and that efforts should be made to improve communication between employees paid by the City and volunteer Committees. CRIME No report at this time. PREVENTION COMMITTEE EMERGENCY Mr. Jim Hodder, Chairman of the Emergency Operations Committee, OPERATION spoke to Council thanking them for appointing Cynthia Williams COMMITTEE to serve on their Committee. He advised they are currently working on the operation procedures as well as internal procedures, several of which are indirectly or directly involved with maintenance of the facilities that we do have here. Those will be formalized and published in an official manual. They are also working on the building 3 enhancements, which are going on in the communication area. During the January meeting, they had a Civil Air Patrol Representative give a presentation on their capabilities in aerial -reconnaissance and some of the other things they give through the Emergency Operations Organizations in the County and the number of other services they do provide which would be available to the City of Grand Terrace in the case of an emergency. Mr. Hodder indicated they are still looking for constructive criticism on the base plan they have submitted. He has had some discussions with Councilman Evans and Mayor Pro Tem Pfennighausen, but would appreciate comments from other Council Members or Administrative Staff. A number of Council members expressed their appreciation and commended the Emergency Operations Committee for the outstanding work they have done on behalf of the City -of Grand Terrace. CHAMBER OF Phyllis Forbes was present on behalf of the Chamber of COMMERCE Commerce. She advised their Economic Development Committee is meeting with various colleges to establish an Economic Development Policy for the City of Grand Terrace. The next Mixer will be at the Terrace Travel & Tourist. Terrace Travel is preparing a special travel program which will be discussed at the next meeting. Debbi's Travel is trying to put together a Cruise Package and they will be talking about it at the meeting. Terrace Days will be held on October 4, 1987. The Chamber had planned to hold Terrace Day on Sunday. Local Bands had agreed to march on a Sunday, however, Bands from out of the community were not prepared to do so, accordingly, they may have to look at a Saturday for Terrace Day again. Edison Company has offered the use of Gage Park for this event. Council Minutes - 2/12/87 Page 8 11 The Legislative Committee, Chamber members and any other interested citizens are invited to join the annual trip to Sacramento, April 7 & 8, 1987. We plan a day at the Capitol and luncheon with our legislatures. The Chamber of Commerce did host a Candidates Night which was very successful. The Chamber of Commerce largest problem is their insurance which is costing them $10,000 a year. They feel that their Mixers may be causing this problem. They are investigating possibilities of reducing the cost of insurance. Video promotion, Dick Yost, has volunteered to prepare the Video and is prepared to pay for the video. He will be taping the different businesess in town. Another problem the Chamber is facing is the computer that was donated to them. The computer is too large. They would like to sell it in order to buy a smaller one. She asked if any of the Council members know of anybody interested in purchasing a computer, that they refer them to the Chamber of Commerce. Special Events - The Chamber of Commerce had invited members and honored guest to the Ribbon Cutting Ceremony at the Vivienna Bridge, and she thanked those for turning out. POLICE Captain Bradford indicated that he has distributed a flyer on a CHIEF robbery suspect who robbed the Terrace Pharmacy, February 10, REPORT 1987. Captain Bradford described this suspect and asked anyone who may have seen him to contact the police. Captain Bradford also mention that the Domestic Violence Workshop will be held on February 14, 1987 at the City Hall from 1:00 p.m. to 3:30 p.m. He invited interested citizens to attend. FIRE CHIEF No report at this time. REPORT CITY ENGINEER No report at this time. CITY ATTORNEY No report at this time. CITY MANAGER The City Manager advised that a Community Redevelopment Workshop has been scheduled for Thursday, February 26, 1987 at 4:30 p.m. for the purpose of discussing redevelopment in Grand Terrace by Westar Association of Costa Mesa. COUNCIL Mayor Pro Tem Pfennighausen indicated that she would like clarification on the issue of the Park Grant. She asked if she understood correctly that Councilman Grant's motion was to authorize Staff to pursue the development of the T.J. Austyn Park Site without bringing the matter back to Council or did he say pursue the grant and that a report be brought back to Council on the proposed development. Councilman Grant indicated his intent was to approve it. Councilwoman Crawford, seconder, concurred. Council Minutes - 2/12/87 Page 9 Mayor Matteson indicated his interpretation was that Councilman Grant directed that we pursue the Grant and that the development will be brought back to Council for consideration at a later date. Mayor Pro Tem Pfennighausen asked what mechanism they had to ensure this development was brought back to Council for any necessary changes. Mayor Pro Tem Pfennighausen indicated she had great concerns about Staff being authorized to develop T.J. Austyn Park Site and using City funds to do it, she would like to have the proposed development brought back to Council for any changes that Council may see fit. Councilman Evans indicated that if the T.J. Austyn Park Site Development does proceed, that he would expect monthly progress reports so that Council would be kept updated as to the progress being made on the development. Mr. Anstine indicated that the funds will not be available to the City until July of this year. The final plans for the T.J. Austyn Site have not been completed by the developer nor the City. It is their intent to take the Park Site to the next Parks & Recreation meeting and if the Committee concurs with the proposed site, it is the intent of the developer and the City Staff to bring the proposed Park Site back to Council. If at that time Council wishes to make any changes in the proposed development, they can be made. It was suggested that it may take up to two years to complete this Park Site. Mr. Anstine indicated that he understood the developer was prepared to break ground immediately and asked that the City Engineer provide any input he may have in regard to the developers time -frame. The City Engineer indicated that they are in the process of reviewing the developers plans which are fairly well completed at this time. He indicated that in approximately a month, they would be prepared to begin building that portion which included the Park development. Councilwoman Crawford indicated that she had two concerns, one was the ingress and egress of the Terrace Town Center. She requested that Captain Bradford look into this. Two, is the speed limit on Palm Street. Apparently the speed limit is posted at 25 mph and she believes this is not correct as drivers go sustantially faster than 25 mph. She is concerned that the speed limit is consistently being broken and request that Captain Bradford look into this situation. Captain Bradford indicated that they do enforce the speed limit on this street frequently and will continue to do so. Council Minutes - 2/12/87 Page 10 Councilman Grant indicated that he is concerned about the condition of the roads in Grand Terrace. They are in bad shape and he questioned when the contractor will be remedying the situation. He questioned what could be done about ensuring the merchants in the Staters Shopping Center clean up the outside of their businesses. He inquired if City Attorney has received any response from the FPPC, regarding any conflict of interest that any Council member may have. The City Attorney indicated that he had written to them following the election of Mayor Pro Tem Pfennighausen and is awaiting a response. Councilman Grant questioned the Angelus Insulation Trucks parked on private property. He questioned whether or not this firm had a business license and whether or not it was going to remain where it was. The City Attorney indicated that the property on which the trucks are located is zoned for commercial property. He further understood that the property is owned by the person who owns the trucks. He has no idea whether a business license has been issued. Councilman Grant indicated that he had again written a letter to the Post Office requesting that a Post Office be established in Grand Terrace with a separate zip code for Grand Terrace. Councilman Grant requested that a "No Parking" sign be reinstalled in front of Mr. Arkebauers home. Councilman Grant attended the Omnitrans SANBAG meeting of February 4 and introduced Mary Burns, an excellent speaker - an anti -pollution activist who made an excellent presentation against the Garb Oil Rubber Burning Plant. Council recessed at 7:15 p.m. and reconvened at 7:30 p.m., with all Council members present. Contract Award Mayor Matteson introduced the subject of the contract for For Planning planning services and opened the matter for discussion. The Service City Manager indicated there were representatives from Willdan Associates in the audience if Council wished to hear from them. Mr. Worat was introduced and he introduced Mr. Mel Tooker, Manager of Planning Services for the Firm of Willdan Associates. He advised Mr. Mel Tooker who would be the designated Project Manager in Grand Terrace and would be the Planning Director for the City. He indicated they were a multi -disciplinary consulting firm that provide services mainly to public agencies. They are capable of providing engineering, Council Minutes - 2/12/87 Page 11 building and safety services. He provided some background information on the firm itself and listed the communities they serve. Willdan Associates are capable of providing a full range of planning services on a day to day basis. They are proposing to provide the total planning service for the City of Grand Terrace. Councilman Evans questioned whether he understood the proposal correctly and that they would provide a Planner that would be available on a part-time basis. Mr. Warot indicated that their proposal was to provide a Planning Director 4 half days per week and would be available for various meetings and prepare all necessary reports and conduct reviews that are associated with planning issues in the City of Grand Terrace. Councilman Evans questioned where the firm obtained the hours they were quoting on. Mr. Worat indicated the hours were obtained from the request for proposal and indicated that if the hours of service increase, the cost would increase proportionally. Councilman Evans questioned if the contractor supplied a Planner on a full-time basis, if the City could look at doubling the cost in the proposal. Mr. Worat indicated that was pretty reliable rule of thumb. Councilman Evans indicated that the City needs to provide an updated General Plan. The Staff Report indicated that additional funds would be required for that update. Councilman Evans questioned whether or not the cost of the General Plan revision would be over and above the proposal submitted for the provision of planning services. Mr. Warot agreed that the cost of the General Plan revision would be over and above the proposed cost. When pressed, Mr. Worat indicated they would be looking at a cost of between $10,000 and $35,000, depending on the extent of the revision required. Councilman Evans asked Administration what the justification was for requesting vendors on part-time planning services when we have had full-time planning services for the last several years? The City Manager indicated that in the discussion with the Planning Director, he learned he did not spend his entire time on planning issues for the City. It was decided that it would be beneficial to have a quote on part-time planning service only. Councilman Evans questioned why, after having had what is considered full time planning service for the last three years, Council Minutes - 2/12/87 Page 12 it is now considered worth while having a quote on part-time planning services. The City Manager indicated that the decision was based on planning load. It was felt that the City Planner did not devote his entire time to planning matters and therefore, it would not be necessary to have a full-time Planner. Councilman Evans indicated he found this hard to understand and questioned why the matter of the planning load had not been brought to Council's attention on a continual basis. The City Planner explained why he recommended that a part-time Planning contract be requested. Councilman Evans indicated that he would like written justification for going out with an RFP for part-time planning service. The City Engineer indicated that what the City of Grand Terrace has had in the past is a Planning staff that would be available to answer questions eight hours a day, but that did not mean that the Planning staff was working on nothing but Grand Terrace business. Councilman Grant indicated that he has some questions with regards to the need for a full-time Planner. He also indicated that Willdan Associates have the background to provide the planning service required by the City of Grand Terrace. CC-87-17 Motion by Councilman Grant, second by Councilwoman Crawford that Council award and authorize Mayor to execute the contract GTC87-01 with Willdan Associates for planning services for the City of Grand Terrace on the hourly rate and the scope of services that are outlined in their proposal. Mayor Pro Tem Pfennighausen stated her position in support of the in-house planning staff due to the amount of planning that is required in the future. She feels an in-house planner will provide the flexibility that the City needs to develop in a proper manner. Councilwoman Crawford indicated that she felt that if developers were made aware of the Planning Directors hours, they would arrange to attend the office during these hours. She also indicated that she is a Councilwoman for the City of Grand Terrace and that the City has a very good staff. They have looked into all aspects of this particular problem and made their recommendation. It is up to Council to question Staff with regards to these recommendations, but by and large, Council must depend on the staff and she indicated she is in favor of this proposal. Council Minutes - 2/12/87 Page 13 Motion No. CC-87-17 was voted on and defeated with Councilman Evans, Mayor Pro Tem Pfennighausen and Mayor Matteson voting NOE. Mayor Matteson questioned what the contractor would charge for preparing revisions to the General Plan. Mr. Warot indicated that the cost of doing the revision for the General Plan depends on the scope of the plan. Once he knew what the scope of the revisions were, he could provide a cost estimate for the work. Mayor Pro Tem Pfennighausen indicated that the only way Council could control the cost of providing planning services, was to have the services provided in-house. She indicated that she is totally in support of in-house planning at this time. In a discussion with the Planner for the City of Los Angeles now retired, it appears that in-house planning was viable for our City and that we may find that occassionally it is necessary to contract some services for special projects. At that time, the City could face this possibility. It seems that the General Plan Update is one of these things. Mayor Pro Tem Pfennighausen indicated that the Planner for Los Angeles did not feel it was beyond the realm of feasibility to have a very good young Planning Director with a base pay of $32,000 to $35,000 a year. Councilman Grant indicated contracting for planning service would provide the City with the latitude that Mayor Pro Tem Pfennighausen was outlining. He indicated that he was fully in support of contracting planning services. Councilwoman Crawford concurred with Councilman Grant and indicated she feels it would be a grave mistake for the City of Grand Terrace, having so little land left to develop, to put it in the hands of an inexperienced developer who has no track - record. She feels we have too much at stake to make a decision to save us some money that may cost us the integrity of our whole City. Mayor Matteson requested that Willdan Associates bring in a cost estimate on preparing the General Plan review for the next Council meeting. Mr. Warot indicated this would be possible providing he had some indication as to the scope of the proposed revision for the General Plan. Mayor Pro Tem Pfennighausen asked if the City Planner would be prepared to provide the information that Mr. Warot required. The City Engineer indicated that he will provide this information, providing he understood the scope of the plan review as per Council direction. He reviewed their directions briefly. Council Minutes - 2/12/87 Page 14 CDB Grant Mr. Anstine reviewed the Staff Report in this regard. Program Councilman Evans indicated that last year, he understood that we would be drawing on future allocations to proceed with the Mt. Vernon/Barton Road Signalization Project. He now hears i Administration saying that they are coming back to us for more funds to proceed with this project. He questioned why Administration had not proceeded to do what they proposed to do originally? Mr. Anstine indicated that they were held up on this project until right-of-way acquisition is complete. It is our hope that this Grant will be used for right-of-way acquisition and we can proceed with the Signalization Project. We currently do not have enough money budgeted for this. Mr. Anstine indicated that it was the Traffic Engineer's recommendation with the concurrance of the City Engineer that a new standard has to be installed. The installation of this new standard with the increased footing will encroach upon private property and would virtually render the front portion of the premises useless which is why we require the acquisition of -right -way. Councilman Evans questioned whether anyone had approached the property owner to determine whether they could proceed with the project. He commented that we started this project sometime ago and now it appears we are at a dead stand still. Is it the right-of-way, and why wasn't it brought back to Council before this? Mr. Anstine indicated there are other projects Administration has been working on over the past fiscal year. Councilman Evans questioned what other projects were being done. He feels that when a budget is approved, budgeted items take priority. If Administration is not able to get the projects done during the year, they need to come to Council and tell them, so that they can allocate additional funds. Mr. Anstine indicated that they are finding with the budgets being received, that we may have a short fall in these project and are asking for additional funds now. Councilman Evans asked if the projects will be completed this year. Mr. Anstine indicated that if there are no problems with the right-of-way acquisition, the project should be completed this year. Councilman Evans questioned the length of time involved in ironing out the right-of-way acquisition. Mayor Matteson requested that the City Engineer check on the right-of-way acquisition and report at the next Council meeting. CC-87-18 Motion by Councilman Grant, second by Councilwoman Crawford, ALL AYES, to authorize the expenditures of 1987-88 Community Development Block Grant Program Funds for the Mt. Vernon Avenue/Barton Road Signalization Project. Council Minutes - 2/12/87 Page 15 Sewer Study Councilman Evans stated when the City fills out, capacity. He questioned review. that the General Plan indicates that we will have adequate sewage the reason for participating in this The City Manager indicated that the State has mandated that the City go to Tertiary Treatment in addition to the required expansion. Colton is willing to contribute $30,000 to the study. We are asking that the City of Colton, Krieger & Stewart do the study as they are familiar with the Colton Plant. This study will show us the build -out and give us a feel for the Tertiary System. Councilman Evans indicated that his understanding was that this study had nothing to do with the Tertiary Treatment. This was just to look at the two cities and to indicate we are expected to grow to a certain capacity. He requested a justification for the study. He questioned whether or not the General Plan was an error. The City Engineer indicated that the General Plan was not in error in his opinion. When asked, Mr. Kicak indicated he felt the money would be well spent to find out the rate of flow between the two cities. There is a monitoring station that we built and that the City of Colton was to monitor. To his knowledge, this facility has not been monitored so we do not know what is flowing down. CC-87-19 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to authorize Staff to retain with the City of Colton, Krieger & Stewart to perform a Sewage Study and appropriate $3,000 from the Sewer Fund. Sewer Connection Motion by Mayor Pro Tem Pfennighausen, second by Councilman Fee Evans, ALL AYES, to authorize Staff to transmit all current CC -87-20 Sewer Connection Fees to Colton. Closed Session At 8:25 p.m. Mayor Matteson indicated that Council will be going into Closed Session, requesting that Council members and City Attorney attend. Councilman Grant asked if the City Manager was to attend this meeting? Mayor Matteson indicated that the City Manager should make himself available in case he was required to attend later in the meeting. Councilman Grant and Councilwoman Crawford indicated they would not be attending the Closed Session if the City Manager was not included. Council reconvened at 9:10 p.m. The City Attorney advised that the Council had gone into Closed Session to discuss potential litigation with no decision being made and to discuss personnel matters - specifically the City Manager's retirement. Council Minutes - 2/12/87 Page 16 �10 F1 -1 CC-87-21 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, that the City Manager's resignation for medical reasons be effective within seven days and that Mr. --� Thomas Schwab be appointed as Interim City Manager with Mr. Seth Armstead to be retained on a Consultant basis for the remainder of his ninety days notice and that Council will determine how to fill the position at a later date. D Mayor Grant indicated that for the record he felt this method of handling the resignation of the City Manager is incorrect and he strongly objected to it. Councilwoman Crawford agreed. Adjourned at 9:15 p.m. The next regular meeting will be held February —26, 1987 at 5:30 p.m. Council Minutes - 2/12/87 Page 17 Respectfully submitted: APPROVED: