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02/26/1987CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - FEBRUARY 26, 1987 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 26, 1987, at 5:40 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas Schwab, Acting City Manager Joe Kicak, Planning Director/City Engineer Ivan Hopkins, City Attorney Randy Anstine, Community Service Director Loretta Thompson, City Clerk ABSENT: NONE The meeting was opened with invocation by Teddric Mohr, Associated Pastor of Administration, Azure Hills Seventh Day Adventist Church, Pledge of Allegiance was led by Councilwoman Crawford. ITEMS DELETED Mayor Matteson asked if there were any items to be deleted from the Agenda. The Acting City Manager indicated that he would like to delete the following: Item 7B - Authorize Advertising for Bids - Mt. Vernon, Canal Street and Grand Terrace Road Street Improvements & Expenditure of $162,865.00 for Construction of Project. Item 7C - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, CALLING A PUBLIC HEARING TO DETERMINE WHETHER PUBLIC NECESSITY, HEALTH, SAFETY OR WELFARE REQUIRES FORMATION OF AN UNDERGROUND UTILITY DISTRICT. Item 7D - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, DECLARING ITS INTENTION TO ORDER THE CONSTRUCTION OF CERTAIN IMPROVEMENTS TOGETHER WITH APPURTENANCES IN A PROPOSED UNDERGROUND UTILITIES DISTRICT PURSUANT TO THE PROVISIONS OF GRAND TERRACE CITY ORDINANCE #107 RELATING TO UTILITY UNDERGROUNDING. CONSENT CALENDAR At Mayor Pro Tem Pfennighausen's request, the Acting City Manager advised that Items 7C & 7D involve an undergrounding district. The ordinance to create the undergrounding district will remain on the agenda to be dealt with this evening. The resolutions being delayed are required to set the boundaries and the necessity of having an undergrounding district. The area that is generally involved is the Barton Road area. Mayor Matteson asked if there were any items to be withdrawn from the Consent Calendar. Councilman Grant requested that Item D, February 12, 1987 Council minutes, be withdrawn from the Consent Calendar. CC -87-23 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, to approve the remainder of the Consent Calendar: A. Check Register No. 022687 B. Ratify February 26, 1987 CRA Action C. Waive Full Reading of Resolution & Ordinance on Agenda E. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, PROVIDING FOR THE ASSESSMENT OF CERTAIN UNCOLLECTABLE DELINQUENT SEWER USER CHARGES PLUS PENALTIES. F. Reject Liability Claim #87-01 (Lawson) Minutes Councilman Grant noted the following inaccuracies in the February 12, 1987 February 12, 1987 Council Minutes: Page 2, last paragraph - Councilman Grant indicated the minutes state that the City Attorney had advised the total consent of Council members was necessary before deleting an item from the agenda. They continued indicating this consent was obtained. Councilman Grant suggested this was not necessarily so, as the maker of the motion withdrew it later in the meeting with the second concurring. Thus, the statement was premature. Mayor Matteson also indicated that, rather than needing the total consent, the majority consent of Council is required. Page 3, third paragraph should read "in discussing" this further rather than "in discussion" this further. Page 5, second paragraph should read "Mr. Anstine indicated that in his discussion with a representative from The Parks & Recreation Committee". �ouncll Minutes - 2/26/87 age Page 6, third paragraph - line four. should read "threatened" rather than "threaten". Page 11, second paragraph should read "merchants" rather than "merchant". Paragraph five should read insulation "trucks"rather than "truck". Paragraph seven, should read "a No Parking Sign be reinstalled" rather than "installed". Page 14, third paragraph should read "provided in-house" rather than "provide in-house." CC-87-24 Motion by Councilman Grant that the minutes of the February 12, 1987 Council meeting be approved as amended. Mayor Pro Tem Pfennighausen indicated she had some comments she wished to make on the minutes. Councilman Grant withdrew his motion. Mayor Pro Tem Pfennighausen indicated she had discussed the minutes with the City Clerk earlier and suggested she may pull the minutes for discussion as paragraph four, page 11, implied something that is incorrect. While the gist of the conversation may have been as indicated in the minutes, the last sentence implied something that was not intended. She indicated she had spoken to the City Attorney and a verbatim transcript of this particular discussion had been prepared and circulated for each Council member's review. This transcript shows the intent is not what appears in the minutes. Mayor Pro Tem Pfennighausen suggested that the minutes not be approved until this matter has been corrected, at least in intent. Councilman Grant indicated he will not support that until he has heard from the City Attorney. The City Attorney indicated that the intent was not that we would be changing our response because of the election of Mrs. Pfennighausen, but rather that one of the members of the City Council, namely Mr. Petta, is no longer a member of the Council. That was the change he was referring to. The City Attorney indicated that he was directed by the City Manager to request an opinion from the Fair Political Practices Commission on all the then members of the City Council. The statement in the minutes was meant to allude to the change in the membership of Council since the first request was made. Councilman Evans questioned the reason for the direction to the City Attorney to write to the FPPC requesting an opinion on all the Council members. The City Attorney indicated that this was to determine whether or not, because of their ownership of property within the City Council Minutes - 2/26/87 Page 3 limits, they could be allowed to participate in discussions on economic development matters. Specifically, Mr. Petta had a question as to whether or not he could participate due to his ownership of property and his business within the community. The City Manager requested that I include all Council members in that request. In fact, the City Engineer prepared a map that was submitted with the request, indicating the ownership of properties of Council members. Councilman Evans asked when this was done and the City Attorney advised it was done in November 1986. Councilman Evans indicated he and Mayor Pro Tem Pfennighausen were unaware of this request until the last Council meeting. He questioned why, when other members of Council, the City Manager, the City Attorney and the City Planner were aware of the request, he and Mayor Pro Tem Pfennighausen were not advised. The City Attorney advised that the City Manager had made the request and that he gathered other members of Council were aware of this request because of inquiries made of him and comments made to him by members of Council. He was also aware that the Planner was aware of the request because he prepared the map. However, he was only directly aware of the previous City Manager's knowledge of this request. Councilman Evans again expressed his concern that he and Mayor Pro Tem Pfennighausen were not notified of this request. The City Attorney advised that, as the City of Grand Terrace operates under a City Manager's form of Government, he takes his directions from the City Manager or from the Mayor. He cannot explain why the City Manager did not inform all members of Council of the requests. Councilwoman Crawford indicated that she was not aware of this request either. However, she feels that the action was taken by the City Manager in the best interest of Council members to protect them from any deviation from the law. Councilman Evans indicated he had no objection to the City Manager taking the action. He objected to not being advised of the action until the last Council meeting. Councilman Grant indicated that perhaps he could clarify the situation. He indicated that, for the last four years, the issue of conflict of interest has arisen frequently. It was felt that, as Council members, they should all be obsolu tely sure there is no conflict and that the Fair Political Practices Commission should examine the status of the people elected to represent the community. He looks eagerly forward to having the FPPC examine whether there is, in fact, any conflict of interest on the part of any member of this Council, both past and present. Council Minutes - 2/26/87 Page 4 Councilman Grant indicated he could not suggest why Councilman Evans and Mayor Pro Tem Pfennighausen were not advised of this inquiry. He did indicate that he did not feel it was intentional or meant to be a slight against Councilman Evans or Mayor Pro Tem Pfennighausen. CC -87-25 Motion by Councilman Grant, second by Councilwoman Crawford, carried with Mayor Pro Tem Pfennighausen voting NOE that the minutes of February 12, 1987 Council meeting be approved. PUBLIC Mayor Matteson reminded members of the public who wish to PARTICIPATION participate in the Council meeting that there is a three -minute limit and that their presentation must be restricted to City business. If any personal items are introduced, the Mayor will request that the speaker be seated. CC -87-26 Moved by Councilman Grant, second by Councilwoman Crawford, carried with Mayor Matteson voting NOE that the Chair permit the public who are involved in "public participation" and other areas of the agenda be allowed to speak without arbitrary interference from the Chair. CRIME Sharon Korgan spoke to Council in order to present her monthly PREVENTION update. Before presenting the update, Ms. Korgan introduced COMMITTEE the new Crime Busters' Coordinator, Tim Lotspeich and Jamie Butler, a volunteer in The Crime Busters' program. She also introduced the new Chairman of the Crime Prevention Committee, Mr. Ralph Buchwalter. Ms. Korgan reviewed the Grant's monthly report, covering each Grant objective and indicating how the objectives have been met or the plans for ensuring that the objectives are met. The copy of this monthly report was circulated for Council information. Mayor Matteson questioned whether it would be possible to insert an objective under one of the sections without an objective dealing with the war on drugs. Ms. Korgan indicated that this could be done if granted a third year's funding. Dick Yost Mr. Yost apologized for not being present to introduce the 23247 Barton Rd. representatives from Westar Associates to the Council. He was not present as he received a urgent phone call from Mr. Wayne Bauer, the Manager Coordinator for the Senior Citizen Retirement Center. Mr. Bauer was informed there was a 7:00 p.m. meeting this morning at City Hall. While such a meeting wasn't scheduled, he was here this morning, and was unable to be here this evening. Evidently there is some consideration on zoning and school permits involved with the property. He asked me to let you know he could not be here this evening. Mr. Yost again thanked Council members for attending the 4:30 p.m. meeting with Westar Associates. Council Minutes - 2/26/87 Page 5 The City Attorney indicated he has heard that same problem arise on other occasions. He indicated the Senior Citizens Residential Center near the Gage Canal is not a City of Grand Terrace problem. It is a problem between the developer and the Colton Unified School District. He advised that the City of Grand Terrace waived the builder's fees they imposed on the development. Subsequent to that, effective January 1, a new law came into affect which allows school districts to impose their own builder's fee free of any city or county and requires that the city, prior to issuance of a building permit, must have a certification from the school district that the fees have been waived or paid by the developer. The question has arisen as to the type of the development being proposed. The school district can collect twenty-five cents per square foot for commercial development and a dollar and a half per square foot for residential development. The school district is maintaining that since it is a residential district, it is a residential development. The developer wants to have it considered as a commercial development because there is a different fee structure. As far as the City is concerned, it is a commercial development simply because the property is commercially zoned. The City is not involved; there is not a zoning question; the question is simply what catagory does the development fall into. That is a matter to be worked out by the developer and The Colton Unified School District. Dick Rollins Mr. Rollins indicated he believed all the citizens of Grand 22700 DeBerry Terrace have received notice of a meeting to elect the Board of Directors for the Riverside/Highland Water Company. As the citizens of Grand Terrace are shareholders in the Riverside/Highland Water Company, any or all of the citizens should plan to attend the meeting; particulary, as there has been substantial discussion concerning water bills and the problems with the Water Company. He urged all citizens to attend the meeting and make recommendations for the election of officers who will do the job for Riverside/Highland Water Company and the City of Grand Terrace. The Acting City Manager advised the City of Grand Terrace has 15 1/2 shares in the Riverside/Highland Water Company and suggested that, while a resolution is not required, Council should indicate who they would like to have represent them at this meeting. Mayor Matteson indicated he would like to have Mayor Pro Tem Pfennighausen represent the City at the meeting. He further suggested that if any citizen would like to have Mayor Pro Tem Pfennighausen represent them, they should name her as their proxy. Councilman Grant suggested that members of Council should advise Mayor Pro Tem Pfennighausen as to how they would like her to represent the City in this matter as soon as possible so that she can put together a package for presentation at the meeting. Council Minutes - 2/26/87 Page 6 I Mayor Pro Tem Pfennighausen indicated she has represented the City at these meetings in the past and is prepared to do so again. She requested any citizen that has any personal presentation they wish her to make to provide the details in writing before the meeting so that she can read it at the meeting. She also indicated she would be happy to meet with any Council members who wish to provide input into her presentation on behalf of the Council. ORAL REPORT PLANNING The City Planner advised there will be a regular meeting of the COMMISSION Planning Commission on March 2, 1987 at 7:00 p.m. in the Council Chamber. PARKS & Mr. Rollins was present and advised that Council members have a RECREATION copy of the minutes of the last meeting before them. He COMMITTEE advised they have the roof on the snack bar thanks to Mr. Barney Karger who has done an outstanding job, so far, on the snack bar. He indicated the Committee will get the snack bar completed, but was not sure if they will have to contract for the rest of the project or not. HISTORICAL & The minutes of the February 2, 1987 meeting of the Historical & CULTURAL Cultural Activities Committee were before Council for their ACTIVITIES review. There was no further report at this time. COMMITTEE CRIME Mr. Buchwalter was presented and indicated that the Crime PREVENTION Prevention Committee is made up of extremely dedicated and COMMITTEE competent citizens. They intend to expand the Committee and wished to make it known to Council that everyone on the Committee is in accord with the purposes and objectives of the Crime Prevention Committee. Council is going to see a lot of hard work and a lot of results. By the end of the term, Council and the citizens will be able to point with pride to the Crime Prevention Committee and the work that has been done. Mayor Matteson requested clarification on Mr. Buchwalter's comments with regards to expanding the Crime Prevention Committee. There is a request on the agenda to decrease the Committee membership from eight to seven members. Mr. Buchwalter indicated that perhaps using the term "expanding the Committee" was in error. He meant the Committee plans to attract more volunteers to assist with the Crime Prevention Committee programs. The Committee will operate with seven members. CC-87-27 Motion by Mayor Matteson, second by Mayor Pro Tem Pfennighausen, ALL AYES, that the Council decrease the Crime Prevention Committee membership from eight to seven members. Council Minutes - 2/26/87 Page 7 EMERGENCY No report at this time. OPERATIONS COMMITTEE CHAMBER OF Barbara Bayus, President of the Chamber of Commerce, was COMMERCE present. She advised that the regular Board of Directors meeting will be held on March 4, 1987. She invited everyone to attend their next Mixer which will be held at Terrace Travel. The theme of the Mixer will be a Hawaiian Luau and will be held on March 11, 1987. Councilman Grant indicated that he thought Mr. Kicak had mentioned something about the status of the entrance sign. He asked if Ms. Bayus has any information on this as the Chamber of Commerce has been spearheading this for the City. Ms. Bayus advised that they were in a holding pattern because of some negotiations with some property owners. Councilman Grant asked if the City Engineer had any information on this matter? Mayor Matteson suggested that their discussion may be with the Tanner property - whether or not they are going to develop it. If the property is developed, there may be changes to the sign. Councilman Grant questioned whether this will affect the remainder of the signs. Ms. Bayus indicated it wouldn't, but questioned whether the City wants to go with some signs one way and some signs another way. Councilman Grant indicated that is a question that will have to be dealt with. POLICE CHIEF No report at this time. FIRE CHIEF No report at this time. CITY ENGINEER City Engineer reported on two items as follows: (1) With regards to Rule 20A on the undergrounding district, he has had a meeting with the utilities involved. It appears they are working at it as far as getting the plans ready to go. They are all excited about the City participating in the work on private property. Mayor Matteson questioned whether there is a tentative starting date. The City Engineer advised that the tentative starting date is November. It is estimated that it will take five to six months to complete the project. We are looking at May or June of 1988 for them to be underground. Our project should be a three month -project and should be completed in September of 1988. Mayor Matteson asked if all the right-of-ways have been obtained except for one which we will go around as it is on a Council Minutes - 2/26/87 Page 8 corner. The City Engineer advised all the right-of-ways have been offered except for one. We have a problem with one of the individuals. The problem is not with the right-of-way acquisition. The young lady is in a wheelchair and a Notary Public will have to be located to visit her in her home to sign the necessary papers. Other than that, we are in good shape except for one parcel. Mayor Pro Tem Pfennighausen inquired whether or not she heard the City Engineer say we were going to go around the individual. The City Engineer indicated that the property in question is the northeast corner of Vivienda and Barton Road. Mayor Pro Tem Pfennighausen indicated she thought we should reconsider. (2) At the last Council meeting, Councilman Evans inquired as to the status of the right-of-way acquisition for the signalization project at the corner of Barton Road & Mt. Vernon. He advised he had met with Mr. Rex Edmundson, the owner of the property, and discussed our letter with him. He advised he has an offer on the property and the perspective purchaser is seriously considering going ahead with the dedication. Nothing has been received in writing. Mr. Edmundson will be discussing this with the purchaser and will be responding very shortly. CITY ATTORNEY City Attorney advised he has no report at this time. CITY MANAGER City Manager has no report at this time. COUNCIL Moved by Councilwoman Crawford, second by Councilman Grant, CC - 7-78 that Mr. Tony Petta be appointed to the Wilderness Park Committee. The City Attorney advised that, under the Brown Act, new items cannot be added to the agenda. Councilwoman Crawford withdrew her motion with the concurrence of the second and requested that this item be placed on the agenda for the March 12, 1987 Council meeting. Councilman Grant indicated that he had represented the Cities of San Bernardino County at the Local Government Formation Committee held February 8, 1987. Councilman Grant advised he had received a letter from Dr. Lawrence Rafael, President of the Heart Association. He read the letter for Council's information. Dr. Rafael was extending his thanks to the City of Grand Terrace for their action in passing a Smoking Ordinance. Councilman Grant advised he had received a memo relating to the transportation sales tax issue. He had intended to request Council Minutes - 2/26/87 Page 9 COMMITTEE APPOINTMENTS this matter be placed on the agenda for a future date. It appears this issue will be on the March 12, 1987 agenda. He indicated that Council may or may not wish to support this issue as no one wants to be taxed and that is basically what you will get here. Mayor Pro Tem Pfennighausen advised that she is being repeatedly reminded that the accident rate at Barton Road and Mt. Vernon Avenue intersection is continuing to increase. Two years ago, Council budgeted for a turn signal at this intersection. She has asked the Sheriff's Department to provide a list of accidents and injuries occurring at this intersection over the last two years. She does know that the majority of these accidents and injuries are the result of turns. Whatever is necessary, the turn signal should be installed at this intersection as quickly as possible. She indicated she would like to see some speed in getting that intersection properly signalized. Councilman Grant advised that he had overlooked a letter from Congressman Jerry Lewis received yesterday. He read the letter to Council. The letter dealt with Councilman Grant's request for the establishment of a Post Office in the City of Grand Terrace. Mayor Matteson advised that May 9, 1987 is free dump day and read a list of dumps that are participating. Mayor Pro Tem Pfennighausen suggested that citizens take a copy of their utility bill to ensure that they can be identified as residents of one of the cities mentioned. If you do not have some form of identification, they will not let you in free. Mayor Matteson indicated he had submitted a list of possible appointments to various Committees for Council discussion. He did withdraw the appointment of a representative to the Community Redevelopment Administrators as he felt this Committee was no longer in existence. He requested Council's comments or discussion with regards to the appointments. Mayor Pro Tem Pfennighausen indicated that Councilman Evans did not appear to have a specific assignment. It was suggested that Councilman Evans could be the representative to the League of California Cities. Mayor Matteson agreed that Councilman Evans be appointed as representative to the League of California Cities and he will act as alternate. Councilman Grant indicated that Councilwoman Crawford did not have an appointment as a representative. He recommended that Councilwoman Crawford be the City's representative to Omnitrans and that he act as alternate on this committee. Council Minutes - 2/26/87 Page 10 CC-87-29 Motion by Councilman Grant, second by Mayor Pro Tem Pfennighausen, ALL AYES, that the appointments of representatives and alternates to the following Committees be approved: (1) Omnitrans - Representative, Councilwoman Crawford; alternate, Councilman Grant (2) SANBAG - Representative, Councilman Grant; alternate, Councilwoman Crawford (3) SANBAG/T-TAC - Representative, City Manager; alternate, City Engineer (4) SCAG - Representative, Mayor Pro Tem Pfennighausen; alternate - Councilwoman Crawford (5) League of California Cities - Representative, Councilman Evans; alternate - Mayor Matteson (6) Southern California Joint Powers Insurance Authority (SCJPIA) - Representative, Councilman Grant; alternate - City Manager (7) Clean Community Systems - Representative, Mayor Pro Tem Pfennighausen PLANNING Mayor Matteson introduced the matter of planning services SERVICES indicating the options were: A - Consideration of awarding and authorizing the Mayor to Execute Contract (GTC 87-01) with Willdan Associates for Planning Services to the City of Grand Terrace; or B - Appropriate $5,365 to Department #370 from the General Fund Balance for a total appropriation of $80,865 for in-house planning; and (1) - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO. 86-25 AND AMENDING THE ESTABLISHED CLASSIFICATIONS AND SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE. He invited Council comments in this regard. Councilman Grant indicated that Staff has provided Council with a clear choice as requested by Council. For the people in the audience, Councilman Grant explained what both options meant. Councilman Grant indicated that there was a sentence in the February 26, 1987 Staff Report that supported his position of Council Minutes - 2/26/87 Page 11 the last meeting. The sentence reads as follows: "Planning activity has been such that several of the most recent Commission meetings have been cancelled for lack of an Agenda." This City is growing out. We have latitude with a contract that we do not have with an in-house planner. We have the backup support of a large organization; an organization that will stick to the business at hand as opposed to being distracted from the business at hand. Any additional funding required for the General Plan Update is over and above the costs quoted, whether it be in-house or contract planning. He maintained that the Willdan proposal remains a viable proposal and requested the support of Council for contracting planning services. Mayor Matteson asked the Acting City Manager whether Department #370 was the Planning Department. The Acting City Manager replied that it was. He questioned why it only takes an additional $5,000 to have an in-house planner. The Acting City Manager advised that our current contract with the present Planning Director is approximately $75,000. The in-house proposal is approximately $80,000. The difference would be the $5,000. Mayor Pro Tem Pfennighausen pointed out that the contract price for full-time contracting service would be $103,680 while the total price for an in-house planner will be $80,865 with, in both instances, the cost of the General Plan Update being additional. She indicated she could not support a contract that would cost $23,000 more per year to get a service that could get the City in-house planning over which we do have control. This control would be absent in a contract. Councilwoman Crawford asked the City Planner for clarification as to how the level of planning needs was determined. The City Planner indicated that basically the question put to him was how much time was spent on planning in his office. He evaluated this over a period of months based on time spent. That was the basis for the proposal. Based on the RFP that went out, Councilwoman Crawford stated Willdan Associates provided an estimate for a contract figure of $47,520 for our total planning needs with the option to use more time for planning, if necessary. She feels that planning on a contract basis will provide a greater depth of service; a greater accumulation of knowledge and, in short, much better value for our money than having an in-house planner who may not always be kept busy, but would be drawing a salary. She supported contracting with Willdan & Associates. CC -87-30 Motion by Councilwoman Crawford, second by Councilman Grant, that Council award and authorize the Mayor to execute Contract (GTC 87-01) with Willdan Associates for planning service to the City of Grand Terrace. Council Minutes - 2/26/87 Page 12 Councilman Evans suggested that, assuming we go in-house with our planning staff, it will be almost May 1, 1987 before we can have a planner on staff. This being the case, he questioned why it was necessary to allocate an additional $5,000 for the in-house planning service at this time. The Acting City Manager advised that the City contract for planning service with Mr. Kicak is for $75,500 for the entire year. By the time we have an in-house planner on staff, if that is how Council chooses to go, the contract with Mr. Kicak will have expired. There will also be a transition period where the in-house planner will be working with Mr. Kicak. It may be possible to provide the in-house service without the additional money. At this time we could wait until May and see how it looks, but to get to the full year in-house planning level, we will need the additional $5,000. Councilman Evans suggested that if it is correct that planning in the City of Grand Terrace has been on the decrease, then there should be no need to increase the cost. He believes that planning activity in the City has been on a decrease because we have been stifling developments in the City. He believes that we are going to see substantial development in the City within the next three to five years. This will necessitate having a planner on a full-time basis. By having in-house planning, we will have the control over the fixed cost that we do not have on a contract basis if we go time and materials. He could not support the motion to enter into an agreement with Willdan Associates. Mayor Matteson asked that, if a decision was made to go to in-house planning, would there be other duties that could be assigned to the planner. The Acting City Manager indicated that most Department Heads assume responsibilities that are not normal to their position. He feels that, if the Council decided to go with in-house planning, the City Planner would assume responsibilities that may not be common to his position. Mayor Matteson questioned whether it would be beneficial to the City to have an additional staff member. The Acting City Manager indicated that it would be helpful, at times, to have the additional staff, but staff could live with it either way. Mayor Matteson questioned whether Willdan Associates had provided a cost estimate for the update of the General Plan. The Acting City Manager indicated that Willdan Associates had provided a cost estimate for the General Plan update. For a full General Plan Update, it looks like a cost in the neighborhood of $31,000 which will be an additional cost to either the contract price or the cost to provide in-house planning. Councilwoman Crawford reiterated her position with regards to contracting the planning services. Council Minutes - 2/26/87 Page 13 Councilwoman Crawford questioned, if we did have an in-house planner, will we have to contract the General Plan Update. Acting City Manager advised that the City will be contracting the General Plan Update regardless of the method of providing planning services. Councilwoman Crawford requested an explanation. The Acting City Manager advised that in smaller cities, planning staff does not have the expertise or time to prepare a General Plan Update. Councilwoman Crawford suggested that, if we contract with Willdan Associates for a total planning service and the General Plan Update, it will cost approximately $75,000 to $80,000. However, if we went with in-house planning and contracted for a General Plan Update, it will cost in the neighborhood of $110,000. The Acting City Manager concurred. Mayor Matteson suggested that it was not quite correct in that, in addition to the contract price quoted by Willdan Associates, they will also receive a certain percentage of the fees plus they would be required to produce more hours than indicated based on past performance. Councilman Grant questioned whether Mayor Matteson was suggesting that the difference between the contract figure and the amount earned by fees would be greater than the difference between the contract figure and the in-house figure. Mayor Matteson concurred. Councilman Evans indicated he would like to dispel the concept that Councilwoman Crawford has expressed a number of times. The City will not be hiring a Planner with no experience. He anticipates that the City will be able to hire a Planner with adequate experience in this area. Councilman Evans suggested that the comment from the Acting City Manager that an in-house planner may be of assistance in picking up some of the other duties in the organization was important in that we will be getting more service for the price from an in-house planner. Mayor Pro Tem Pfennighausen indicated that one of the Council members suggested that nothing has happened in the City of Grand Terrace for two years. She indicated this will not continue and the increase in the workload will justify an in-house planner. Councilman Grant suggested that the opposition to contracting planning service is overlooking the resource capability and backup staff of the contractor. Motion CC-87-30 was defeated with Councilman Evans, Mayor Pro Tem Pfennighausen and Mayor Matteson voting NOE. Council Minutes - 2/26/87 Page 14 I CC-87-31 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, and carried with Councilman Grant voting NOE, that Council appropriate $5,365 to Department #370 from the General Fund balance for a total appropriation of $80,865 for in-house planning; and that Resolution No. 6B-1 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO. 86-25 AND AMENDING THE ESTABLISHED CLASSIFICATIONS AND SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE be approved and whatever action necessary to have in-house planning be taken. PUBLIC HEARING An Urgency Ordinance of the City Council of the City of Grand Terrace, CA, relating to utility undergrounding procedural regulations. The City Attorney outlined the contents of the ordinance and advised it has been determined this is an urgency ordinance, as it does effect the health, welfare and safety of the citizens of Grand Terrace. This is in conjunction with the Barton Avenue Improvement Project that Mr. Kicak reported on earlier. Mayor Matteson asked if there was anyone in the audience who wished to participate in the Public Hearing. Mr. Dick Rollins Mr. Rollins stated that at present all new construction has all utilities underground. He questioned whether the proposed ordinance means all properties within the boundaries of the City of Grand Terrace would have to put their utilities underground and, if so, would this then become a tax to the citizens? The City Attorney advised it does not mean that. Councilman Evans questioned whether this ordinance covered the entire city. The City Attorney indicated that this is simply a procedural ordinance and does not establish an underground district. An ordinance establishing such a district will require a public hearing and notice to all of the property owners involved. Currently there are no underground utility districts in Grand Terrace. Mayor Matteson asked whether there was any other public input. As there was none, the Public Hearing reverted back to Council. CC-87-32 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, that the City adopt an Urgency Ordinance of the City Council of the City of Grand Terrace, CA, relating to Utility Undergrounding Procedural Regulations. Mid year Budget The Mayor invited the Acting City Manager to comment on Review Mid year Budget review. Council Minutes - 2/26/87 Page 15 The Acting City Manager did so advising that a similar review is done each year. He indicated that in the revenue analysis, all of our revenues are generally on track with a couple of exceptions. The developer fees charged for road improvements, park fees, and sewer fees are lower than they would normally be. The number of building permits issued have been lower than anticipated due to slow development of apartment projects originally scheduled. It is the intention of the Forest City Dillon Apartment developer to take out permits this year and that should bring that account back into line. The only adjustment to revenue requested is reduction of the estimated revenue of $10,000 for the Roberti Z'Berg (SB 174) Grant Program which was not funded by the State this year. With regards to the expenditure analysis, the allocations were listed for Council review. Rather than commenting on them line by line, the Acting City Manager asked if there were any questions. Councilman Grant indicated that he had a question with regards to Item 9 on the last page. He questioned whether or not the intent was to rebudget for this project in the fiscal year 1987. The Acting City Manager advised that this item was not included in their request for reallocation as the item had been withdrawn from the agenda earlier this evening. CC-87-33 Motion by Councilman Grant, second by Mayor Pro Tem Pfennighausen, ALL AYES, that Council authorize appropriation for adjustments as outlined in the Staff Report with the exception of Item #9. The meeting adjourned at 7:05 p.m. with the next regular Council meeting to be held on March 12, 1987 at 5:30 p.m. Respectfully submitted: ON i APPROVED: 0 Council Minutes - 2/26/87 Page 16