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04/11/1985CITY OF GRAND TERRACE COUNCIL'MINUTES REGULAR MEETING APRIL 11, 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 11, 1985, at 5:37 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Councilman Petta, followed by the Pledge of Allegiance, led by Councilman Evans. PROCLAMATIONS Mayor Grant read and presented to Ed Luers, Emergency Operations Committee Chairman, a Proclamation proclaiming April 15-20, 1985 as "Earthquake Preparedness Week" in the City of Grand Terrace. Mayor Grant read a Proclamation proclaiming the month of April 1985 as "Soil Conservation Month" in the City of Grand Terrace and advised the Proclamation will be mailed to the California Association of Resource Conservation District for display. Mayor Grant read a Proclamation proclaiming April 24, 1985 as "General Federation of Women's Clubs Day" in the City of Grand Terrace and announced he will personally present the Proclamation to the Grand Terrace Woman's Club on April 24. CIVIC CENTER CONSTRUCTION STATUS City Manager Armstead reported Council has been provided with correspondence received. Some minor discrepancies have been completed; some major discrepancies remain incomplete. APPROVAL OF MINUTES (3/7/85) (3/14/85) (3/28/85) CC-85-71 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, ALL AYES, to approve the Minutes of March 7, 1985, as presented. Page 1 - 4/11/85 CC-85-72 Following clarification of the $350 appropriation in Motion No. CC-85-59 on page 5, Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, ALL AYES, to approve the Minutes of March 14, 1985, as presented. CC-85-73 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL AYES, to approve the Minutes of March 28, 1985, as presented. CONSENT CALENDAR Item 5A, Check Register 041185, was removed from the Consent Calendar for discussion. CC-85-74 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve the following Consent Calendar Items: B. Ratify April 11, 1985 CRA Actions; C. Reject Liability Claim No. 85-01; D. Authorize the City Manager and the Finance Director to attend 1985 Legislative Seminar in Sacramento on May 2, 1985; E. Approve Time Extension for Tentative Parcel Map 6868 for a period of two years. CHECK REGISTER NO. 041185 Councilwoman Pfennighausen withdrew from action on this item since her husband is listed. Councilman Evans questioned Warrant No. 13050 and was advised a broken water line was repaired. CC-85--75 Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, to approve Check Register No. 041185 as presented. Chamber of Commerce Newsletter Mayor Pro Tem Matteson requested investigating the cost of printing the Chamber of Commerce Newsletter, which is exceeding $5,000 a quarter; questioned who receives the funds for the Newsletter advertisements; his printing business printed the San Bernardino Chamber of Commerce Newsletter of comparable size for approximately $650 a month; thinks $1,700 a month is excessive and competitive bids should be received for printing the Newsletter. Questioned if there are additional costs to what the City is paying. Mayor Grant stated the City has the right and duty to demand the lowest and most responsive bid relative to expenditure of public funds. Councilman Evans questioned whether the City has any control as to who prints the Newsletter and for what cost. Councilman Petta stated the City was to pay for the printing and the Chamber was to pay for the mailing of the Newsletter. Thought the City should control and review the contents of the Newsletter prior to publication, at least those articles pertaining to the City, since it pays the bill. Page 2 - 4/11/85 Mayor Grant disagreed, stating the Chamber was to determine the contents of the Newsletter, with the only condition that it would remain totally objective and refrain from partisan positions relative to the issues. Stated he expects Staff, in the RFP process, to determine whether or not this is the best bargain for printing; felt this matter should be considered during the forthcoming fiscal year budget sessions. Finance Director Schwab stated the City receives a financial statement from the Chamber of Commerce every month; there is indication additional costs are involved, which are partially offset by advertising. Will provide copies of the last nine months of financial statements for Council review. Councilwoman Pfennighausen stated the Chamber is presently reviewing printing costs of the Newsletter and the possibility of other printers; recommended giving them the benefit of coming to the City with those costs. Councilman Evans recommended setting a fixed rate for the City's contribution to the Newsletter. Motion No. CC-85-75 carried 4--0 with Councilwoman Pfennighausen abstaining. PUBLIC PARTICIPATION Nabih Akar, 22087 Barton Road, stated he plans to add a convenience store to his Arco Station; was advised he'd be required to widen Michigan at that intersection, to install sidewalk improvements and landscaping, and to relocate the traffic signal and controller. Felt widening the street and relocating the signal was not his responsibility; could not afford to incur that cost. Requested that Council not require those improvements. Planning Director Kicak stated the Planning Commission has only reviewed the architectural concepts of the proposal; these are normal requirements of any development. This City, as well as most cities, requires the necessary dedication and installation of improvements which are set forth by ordinance. Staff was unsuccessful in acquiring right -of --way dedication from the previous property owner when the signal was installed. Councilman Evans noted Michigan was designated to be widened to a secondary highway in both the County and Updated General Plan; questioned why the City was not more adamant in acquiring the right -of --way. Mr. Kicak stated Council has set a policy of no eminent domain. Staff made every effort to obtain the right-of-way without eminent domain. Does not know what could have been done other than conduct condemnation proceedings. Councilwoman Pfennighausen felt Mr. Akar should not be required to incur that cost and questioned whether the City mandates those improvements. City Attorney Hopkins clarified the City must comply with its ordinances; the City could grant a variance or could contribute City funds, if available, due to an unfair burden placed on a property owner. Could delay installation of the improvements until a future time and incorporate them with other improvements. Page 3 - 4/11/85 Mayor Pro Tem Matteson recommended Mr. Akar dedicate an 11-foot right-of-way to the City and the City assume the other obligations. Councilman Evans recommended Staff explore alternatives for sharing the cost and possible funding; thought the City has some obligation since it was negligent in acquiring the right-of-way. Councilman Petta felt there is no need to require the improvements at this time; recommended that the City request right-of-way to enable widening if necessary and propose an agreement whereby the property owner agrees to put in the improvements only when needed. City Attorney Hopkins felt the property owner could be reluctant to enter into that type of agreement involving that amount of improvements. Mayor Grant concurred the City was negligent in obtaining the necessary right-of-way and that alternatives for sharing the cost should be explored; directed Staff to determine what percentage the City should assume, if any, based on that negligence. Dick Rollins, 22700 De Berry, referenced a City of Victorville Ordinance and was advised the City already has an Ordinance providing for capital improvement fees. Phil Wagner, 12610 Sanburg, felt the City has not taken sufficient action to require Wilden Pump to comply with providing adequate screening for a buffer zone; also noted his street still does not have a street name sign. Has written letters and previously appeared before Council regarding this matter. Was advised this week by Councilwoman Pfennighausen that she approached Wilden Pump, and oleanders were discussed as an alternative, which he felt would not be adequate. Investigated alternatives and proposed a fast growing five -gallon tree that could be placed five-foot on center on his property line at a cost of $350.00; felt at that cost Wilden Pump should be required to provide them for all the residents so there will be adequate future screening. Noted the offer was refused by Mr. Tuck. Planning Director Kicak advised the initial planning process required Wilden to provide screening planted 10 foot on center along the adjacent property lines - the exact size was not specified; subsequently, it was agreed that five -gallon trees would be adequate. Provided Mr. Tuck with Minute Excerpts of the January 24, 1985 meeting and has also had discussions with him; Mr. Tuck advised he is willing to proceed with the original requirement. Councilman Petta questioned the purpose of $600 Mr. Wagner received from Wilden Pump and was advised it was for a water line easement through his property and had nothing to do with the screening requirement. Bee Gigandet, 22743 Miriam Way: (1) Recommended a left -turn traffic signal be installed at the intersection of Barton Road and Mt. Vernon; (2) Objected to allowing large vehicles to utilize the City streets; (3) Felt the street sweeper is hindered from adequately sweeping the streets due to the number of cars parked on those days; (4) Opposed high -density units within the City. Page 4 4/11/85 John McDowell, 22690 Cardinal, (1) Felt the existing parking ordinance r^� is sufficient if enforced; (2) Felt the Property Maintenance Ordinance should also be enforced. Ken Rinderhagen, 12738 Wilmac, advised the Grand Terrace Clean Community Systems is currently conducting a contest with the Elementary School children to design "Treasures from Trash" to coincide with CCS's "Keep America Beautiful Week" beginning April 21; anticipates having a display of entries at Civic Center. May 11, 1985 has been designated as "Free Dump Day" for Grand Terrace. Frank Gigandet, 22743 Miriam Way, voiced concern for high density and for increased traffic, including traffic coming from neighboring developments; disagreed Council cannot legally prevent the increase in density. Recess was called at 7:08 p.m. and reconvened at 7:31 p.m. with all mem ers present. ORDINANCE NO. 89 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAN ERR CE, CALIFORNIA, AMENDING GRAND TERRACE MUNICIPAL CODE, SECTION 10.16.020, RELATING TO THE STORAGE OF COMMERCIAL VEHICLES. (Second Reading) City Attorney Hopkins read the title of the Ordinance; reviewed the F proposed Ordinance and advised the it would prohibit commercial vehicles weighing one ton or more from parking on residential streets for purposes other than loading or unloading. Mayor Grant opened Public Hearing; advised correspondence was received from Ray Stallo, 22816 Miriam Way, supporting the proposed Ordinance. Supporting Testimony John and Julie McDowell, 22690 Cardinal, and Bee Gi andet, 22743 Miriam Way, supported adoption and enforcement of the Ordinance. Frank Gi andet, 22743 Miriam Way, felt there should be some indication of ow much weight the streets in Grand Terrace can carry; questioned only prohibiting vehicles weighing one or more tons; concerned trailers that haul those vehicles can be brought in and parked on the streets; concerned the weight of commercial vehicles will damage the City streets and does not want to pay increased costs for repair; recommended the City provide a parking lot for commercial vehicles. Opposing Testimony Vivian Aldrete, 12656 Michigan, favored a truck parking lot; realizes the streets cannot accommodate trucks; knows they are too heavy and too noisy; some drivers are inconsiderate. Ken Rinderha en, 12738 Wilmac, spoke in opposition since it restricts a very small minority from access to their vehicles and having them located safely for supervision. Felt the Ordinance prior to amendment was sufficient but wasn't enforced. Page 5 - 4/11/85 Dick Rollins, 22700 De Berry, felt that certain trucks contain expensive equipment and should be given consideration. Felt a place for them to park should be provided or should be allowed to park overnight. Rebuttal Testimony Bee Gigandet recommended issuing citations to vehicles not complying; stated the City's residential streets should not be used as a parking lot. Frank Gi andet recommended investigating how truck parking is accommodated in surrounding areas; concerned if not prohibited in the City, non-residential truckers will park their trucks in the City; felt one -ton trucks are too heavy and damage the streets, which can't be afforded by the City; felt allowable weight -should be reduced; recommended checking into the cost to construct highways to accommodate that weight. Mayor Grant closed Public Hearing. Mayor Pro Tem Matteson stated he has received numerous telephone calls supporting adoption of the Ordinance; there are truck stops and private places for commercial vehicle parking; felt it unfair to neighbors to allow them to be parked on City streets; noted repairs and oil changes are also being performed on City streets; proposed the Ordinance and will support adoption. Councilman Petta stated he has received numerous telephone calls in support of the Ordinance - has had no indication of opposition. 0 Councilwoman Pfennighausen stated she has some concern for possible damage to residential streets due to the excessive weight; noted two concepts: Is Grand Terrace a place where both retired and working people can live and work in harmony or will it become a retirement community. Opposed changing limitations to less than one ton, since it would prohibit pickups from parking. CC--85-76 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive full reading of the Ordinance. CC-85-77 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt Ordinance No. 89 by title only, carried 4-1, with Councilwoman Pfennighausen voting NOE. APPEAL OF PLANNING COMMISSION DECISION - SPECIFIC PLAN/CONDITIONAL USE PERMITCAA Planning Director Kicak stated Council was provided all information previously submitted to the Planning Commission on this matter and the Planning Commission Minutes. There were three reasons for denial of the Specific Plan and Conditional Use Permit: (1) Inappropriate residential traffic access into the commercial center; (2) concern expressed by the area residents for the proposed densities; (3) possible setting of precedent for future development. Should Council approve this project, the Planning Commission recommends that Page 6 - 4/11/85 a condition be imposed that, in addition to the crossing of Gage Canal, the frontage of the easterly portion of Canal Street along that property be improved. Judy Jorgensen, 226 Redlands Plaza, Redlands, representing Chaparral Pines, reviewed the background of the project; redesigned the project subsequent to the March 25 Planning Commission meeting incorporating the Gage Canal crossing and eliminated the need to utilize the access through the commercial center onto Barton Road, with the main entrance onto Canal and Mt. Vernon; increased the landscaping and recreational area. The project complies with all requirements and meets or exceeds all standards and aspects of the General Plan. Will be upgrading the street frontage improvements and landscaping. The proposed development would provide park and on -site recreational facilities and open space; would be contributing over $40,000 to the park acquisition fund as part of the development prior to being issued a building permit. Felt the high quality and architectural design of the proposed structures would compliment the community. Councilman Evans noted the project as reviewed at this meeting is completely different from the project as denied by the Planning Commission; questioned if Council is to consider the project as appealed or changed. City Attorney Hopkins read Section 65356 of the Government Code stating any substantial modifications not previously considered by the Planning Commission are to be referred to the Planning Commission for hearings. Ms. Jorgensen stated the Planning Commission very clearly indicated a Gage Canal crossing would be desirable and voiced concern about the traffic flow through the commerical center; minor modifications were made on landscaping and the recreational area. Ray Munson, Planning Commission Vice Chairman, advised the Planning Commission gave direction on the need for a Gage Canal crossing and discussed closing the commercial center entrance. Council discussed and questioned whether the project should be considered or referred back to the Planning Commission. City Attorney Hopkins stated the Planning Commission has not considered the actual changes made in the Specific Plan but has considered the subject matter, which is the reason for the changes. Did not think the project should be referred back the the Planning Commission on the basis of the Gage Canal crossing, since it was required. They discussed traffic circulation through the commercial center; the only questionable area is closing the private street. Council must make the determination. Mayor Pro Tem Matteson recommended returning the matter back to the Planning Commission. Councilman Evans felt Council could render decisions on the revisions; concerned about density, noting 14 units per acre was discussed by the Planning Commission; in lieu of returning the matter back to the Planning Commission, recommended continuing the matter in order to allow Staff an opportunity to prepare documentation that could refute the proposed density, referencing AB 2836 which indicates the burden of that proof falls on Page 7 - 4/11/85 the City. City Attorney Hopkins advised density was discussed but is not the issue before Council; if Council wished to lower it, that documentation would be required. Councilwoman Pfennighausen thought the revisions were the result of what was discussed by the Planning Commission, so Council could take action. CC-85-78 Motion by Matteson, Second by Petta, to return the matter to the Planning Commission due to major changes in the project, carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE. PARKS & RECREATION COMMITTEE REPORT Chairman Dick Rollins reported: (1) Approximately 90 sprinkler heads have been stolen from the park; (2) Reviewed the Committee Minutes of February 4, 1985, which were were provided; (3) The Colton/Terrace Little League has redone the baseball diamond; (4) Further consideration will be given to placing the exercise course on the land to be donated by Griffin Homes since the adjacent residents oppose a public park in that area. CITY MANAGEMENT - TERRACE HILLS SWIMMING POOL Community Services Director Anstine advised City Staff, with the cooperation of the Parks & Recreation Committee, submitted a request to the Colton Joint Unified School District to allow the City to manage the Terrace Hills swimming pool during the summer months. The request and correspondence relating to this matter were provided with the Staff Report on this item. Councilwoman Pfennighausen commended Staff and the Parks & Recreation Committee for the outstanding program which has been proposed. CC-85-79 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to approve the Community Services Department management of the Terrace Hills swimming pool during the summer months and encourage the Colton Joint Unified School Board to approve the request. Following clarification that the City has sufficient liability coverage, Motion No. CC-85-79 carried, ALL AYES. COLTON/TERRACE LITTLE LEAGUE BASEBALL FIELD LIGHTING SUBSIDY The Parks & Recreation Committee recommended that the City subsidize two-thirds of the lighting expense for Colton/Terrace Little League for this season up to a maximum of $666.00. In response to Council questions, Staff advised Council has previously approved subsidizing one-third of the cost for both the Little League and the Soccer Club. The Little League requested 100% subsidy, indicating they did not have the financial ability to pay for the lighting. CC-85-80 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve a one-third lighting subsidy not to exceed $500.00 for the Colton/Terrace Little League Senior Division for the 1985 season. Page 8 4/11/85 Councilman Evans questioned and was advised the total cost for the lighting subsidies for the Soccer Club and the Little League was approximately $320.00. Councilwoman Pfennighausen indicated support of the Committee's recommendation since considerably less was expended than was appropriated the previous year. Councilman Petta felt it was not logical to increase the appropriation since the previous authorized funding was more than adequate. Motion No. CC-85-80 carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE. Recess was called at 9:06 p.m. and reconvened at 9:20 p.m. with all mem ers present. LAND DEDICATION - GRIFFIN HOMES Community Services Director Anstine advised Dale Griffin previously offered to donate a portion of Tract 9482 to the City to be used as a green belt. The City's acceptance of the land dedication was contingent upon meeting conditions set forth by the City and the State Department of Water Resources. The restrictions from the State Department of Water Resources has been received, and Mr. Griffin has agreed to all restrictions. Dale Griffin stated there are seven or eight lots in Tract 9482 which have a very restrictive easement, which would not allow the property owners to fence the property or improve that property with the exception of property 100 feet wide by 700 feet landscaping; Proposed to dedicate long to the City for a park site; stated he would plant that area in grass and would install an irrigation system. Mayor Grant opened the meeting to public participation. Steve Jaurigue, 22954 Merle Court, objected to using that property as a park; indicated no objection if it was only a green belt with no lights. Councilman Petta suggested a jogging track be placed in that area. Councilman Evans questioned cost for maintaining the property; was advised the cost to the City would be $150-$200 per month to maintain the turf and irrigational system. Councilman Petta questioned and was advised Griffin Homes will install a manual sprinkler system, and the City will upgrade it to an automatic system. CC-85-81 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to accept portions of Lots 26 through 33 of Tract 9482, east of Canary Court and South of Merle Court, which is 100 feet wide by 700 feet long, from Griffin Homes. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE The Minutes of March 4, 1985 were provided. CRIME PREVENTION COMMITTEE The Minutes of March 18, 1985 were provided. Page 9 - 4/11/85 EOC COMMITTEE Councilwoman Pfennighausen advised that she and two members of the EOC Committee attended the Earthquake Preparedness Seminar, which was excellent and provided good information. ECONOMIC DEVELOPMENT AD HOC COMMITTEE Jim Rigley, 22605 De Soto, advised the Committee met April 2. Mr. Dennis Cardoza, who is interested in developing his property in the area adjacent to the freeway, attended the meeting, and Terry Moore, representing the San Bernardino County Economic Development Department attended. Fourteen percent response was received on the survey, which indicated the residents want a hardware store and family restaurant. The County contacted representatives of Ace Hardware, who indicated interest in establishing a store in the City; this information was provided to Mr. Cardoza. Twenty-five percent of the responses received also included comments reviewed by Mr. Rigley. The Committee has been unable to elect a chairman and vice chairman due to insufficient representation at the meetings; noted that Bud Howell has not attended any of the meetings. Councilman Evans questioned and was advised the Committee has given no direction on where businesses should be located in the community. Mr. Rigley stated the objective of the Committee is to attract commercial ventures into Grand Terrace, not to establish a master plan. Councilwoman Pfennighausen voiced concern over an attitude that seems to be developing that the City is so desperate it will accept any business no matter how it looks or where it would be located. Stated that since there is a limited developable area, maximum use should be made of the area, and some idea is needed of where businesses should be placed. Stated she made some recommendations based on the information learned at the Economic Development Seminar in Monterey. FIRE CHIEF REPORT The Monthly Activity Report for February 1985 was provided. CITY MANAGER REPORT City Manager Armstead advised an opinion on using Industrial Development Bond financing for construction of a storm drain system has been received and will be placed in the Council reading box. CITY COUNCIL REPORTS Councilman Petta stated he was advised that a portion of the cost for the requeste aseball lighting subsidy was for tournaments which the Little League might host; indicated if special funding is needed, the matter could be brought to Council for further consideration. Page 10 - 4/11/85 Mayor Pro Tem Matteson voiced concern for the lack of newspaper coverage on the City and that information printed seems to be only that which would create a sensation; questioned and was advised that the same packet material that is provided to Council is provided to the press prior to each meeting. Councilwoman Pfenni hausen reported: (1) Recommended amending the Municipa Code to prohibit dogs from defecating on school and park property. No direction was given Staff due to objections voiced by Mayor Pro Tem Matteson and Councilmen Petta and Evans; (2) Attended Earthquake Preparedness Conference in Ontario April 4 and 5, which was excellent and very comprehensive. Mayor Grant reported: (1) Represented the cities at LAFC meeting March ,2) Represented the City at Omnitrans and SANBAG meetings April 3;(3) Will attend the Dedication Cergmony for the Azure Hills Seventh Day Adventist Church on April 13; encouraged other Council members to attend. PROFESSIONAL SERVICES RFP'S Finance Director Schwab stated Staff collected data on comparable costs paid by other cities for the legal, engineering and planning functions since Council discussed this matter at the March 28 meeting. The data collected indicates the City is within the cost limits. Noted the reasons for circulating RFP's are for new service, if a new provider or a higher level of service is desired, or if there is reason to believe the same level of service can be obtained at a lower cost. Council discussion indicated the level of service presently provided is excellent and the concern was for cost. Experience with RFP's tends to show a cost increase after the RFP process, rather than a decrease, to achieve the comparable level of service. Requested that Council consider the data provided and advise whether it would be beneficial to initiate the formal RFP process to secure these services for FY 1985-86. Councilman Evans recommended investigating whether it would cost the City less to provide these services in house, rather than contracting. Noted that information is needed on all planning and engineering services since some of those services are not provided by the City's contractual service. Mayor Pro Tem Matteson recommended taking no further action since the data provided indicates that the present services provided the City are favorable financially in comparison with other cities; the hourly rate paid by the City is much lower than other cities; thinks it would cost more to keep full-time staff than contracting these services. CC-85-82 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to take no further action on the RFP process for professional services. Councilwoman Pfennighausen stated the data indicates the City will not get a lower price for engineering services; would like to see all Page 11 - 4/11/85 engineering and planning costs listed together in one place to assist in determing the total costs for each of the services. Mayor Grant requested a cost projection to have an in-house planning department as part of the data to be considered during the budget sessions; noted this information on all budget units is needed. Mayor Pro Tem Matteson stated the -City can do a financial study without proceeding with RFP's. Motion No. CC-85-82 carried 4-1, with Councilwoman Pfennighausen voting NOE. COUNCIL CHAMBERS PUBLIC USE POLICY Finance Director Schwab stated Staff was requested to study the increased cost associated with public use of the Council Chambers. Estimated the total increased cost to be $15.50 to $23.50 per hour to utilize this facility. Several neighboring cities were surveyed; most cities allowed use of the chambers, but it was generally limited to city or government related activities and required the approval of the city manager. Councilwoman Pfennighausen recommended charging outside groups $50.00 an hour for the use of the facility. Councilman Petta recommended allowing the City Manager to determine appropriate use of the facility. 0 CC-85-83 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to charge $50.00 an hour for the use of the Council Chambers, with no food, drinks, or smoking to be permitted, and that the approval of the City Manager would be required with the exception of City functions. Motion by Councilman Petta to amend Motion No. CC-85-83 to make the cost of the facility $75.00, to place emphasis on using the Meeting Room rather than the Council Chambers, died for lack of a Second. Following clarification that the Motion is to charge $50.00 an hour for the use of the Council Chambers by organizations other than those affiliated with the City, Motion No. CC-85-83 carried, ALL AYES. PROPERTY SURVEY/POTENTIAL ZONING - GRAND TERRACE ROAD/VISTA GRANDE Planning Director Kicak advised Staff has identified the properties consisting of one acre or larger, as directed by Council, to determine whether the area contains parcels which would qualify to be zoned as A-1, which would allow animals to be kept on the properties. The zoning ordinance requires parcels to be a minimum area of one -gross acre and have a minimum lot width of 150 feet to qualify for A-1 zoning; identified the parcels which meet the requirement and those which do not, as outlined in a map provided to Council. Stated he and the City Attorney had some concern about whether or not this would be classified as spot zoning. Requested Council direction as to whether Staff is to proceed with any major changes. Page 12 - 4/11/85 Councilman Evans stated the concern is whether those properties which have the aqueduct and high tension wires running through them would be more appropriate if zoned A--1, since it would not be feasible to subdivide those properties, and future sales of those properties would preclude keeping animals under R--1 zoning. Councilwoman Pfennighausen stated the property owners requested investigation of this matter since they have become aware of the R--1 restrictions regarding keeping animals should their properties be sold. Mayor Pro Tem Matteson, with Councilman Petta concurring, recommended surveying the property owners to see what zoning they prefer. Councilman Petta thought some property owners may want to keep the R--1 zoning so that the property can be subdivided in the future. Mayor Grant instructed Staff to conduct a survey of the individual property owners to see what zoning they prefer. LIBRARY LEASE AGREEMENT City Manager Armstead reviewed the proposed lease agreement between the City and San Bernardino County for the Grand Terrace Branch Library. The County will pay 20% of all utility costs and 20% of the facility maintenance expense. The lease is to begin April 1, 1985; the monthly rent is not to exceed $1,000. Recommended approval. CC-85-84 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL AYES, to approve and authorize the Mayor to execute the Library Lease Agreement with San Bernardino County for the Grand Terrace Branch Library. CLOSED SESSION Council adjourned to a Closed Session at 11:07 p.m. with City Attorney Hopkins in attendance to discuss personel and to confer with the City Attorney on litigation. Reconvene - The regular meeting reconvened at 11:40 p.m. with all members present. Mayor Grant announced that Council met in Closed Session to confer with the City Attorney on items of possible litigation and to discuss personnel matters with no decisions being made. ADJOURN - The Council meeting adjourned at 11:41 p.m. The next regu ar meeting will be held April 25, 1985, at 5:30 p.m. APPROVED: Respectfully submitted, May i ty Page 13 - 4/11/85