05/16/1985CITY OF GRAND TERRACE
COUNCIL MINUTES
ADJOURNED REGULAR MEETING - MAY 16, 1985
An adjourned joint regular meeting of the City Council and the Community
Redevelopment Agency of the City of Grand Terrace was called to order in the
Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, on May 16, 1985, at 5:30 p.m.
PRESENT: Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with the Pledge of Allegiance, led by Seth
Armstead.
CITY FY 1985-86 PRELIMINARY BUDGET - (Continued)
Police (4410) - (Continued)
Finance Director Schwab recommended adding Line Item 210 to cover $300
for office supplies, subsequent to contract requirement and $600 for
the City -owned radar unit maintenance, increasing the amount approved
at the May 14 meeting.
CC-85-127 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Line Item 210 in the amount of $300 for Account No.
4410, Police, increasing the Grand Total to $455,546.
Staff is to investigate whether the radar unit is practical for this
City for Council consideration prior to appropriating funds for
maintenance.
Non Departmental (4190)
Doug Erway, Chamber of Commerce President, felt the cooperative
publication of the Chamber Newsletter has proven to be of value to the
City and the residents. Referenced an Analysis of the Chamber's
position dated May 8, which was provided; estimated a cost of
approximately $30,000 to publish the Newsletter in its present format.
Councilman Petta noted the Newsletter was initially supported to
provide information to citizens since there was not sufficient
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coverage from the local press; felt it is no longer needed since the
Council meetings are televised; questioned why total funding is now
being requested. Mr. Erway felt the Newsletter provides more
information on City activities than the press, and that many citizens
do not subscribe to cable television; felt the improved quality
increased its cost. Larry Halstead advised the Chamber assumes a
monthly deficit from the Newsletter. Toni Smith felt more of the
Chamber's revenue should be used to promote business.
Councilwoman Pfennighausen supported the Chamber's request; questioned
and was advised the Chamber anticipates increased costs that will
require additional funding; recommended the funding not be specified
for just the Newsletter.
Mayor Pro Tem Matteson indicated he would support funds to attract
business - would not support this request; felt the printing cost is
extremely high and bids should be requested; noted information is
obsolete due to late publications and are not received by apartment
and mobilehome residents. Felt the Newsletter is important for the
Chamber but is no longer needed to provide City -related information.
Mr. Erway advised the Chamber recognizes and is attempting to
correct errors; felt their publication exceeds the quality of other
newsletters; the Chamber desires to retain services from within the
community; would like to do more for the community such as providing
demographic information, but does not have the funding.
David TerBest advised efforts are being made to reach all residents;
felt increased advertising indicates the Newsletter is drawing
business to Grand Terrace.
Councilman Evans supported the Newsletter as a means of providing
local information; questioned how many residents view the televised
coverage of the Council meetings. Felt all printing costs should be
reflected to provide better accounting; recommended changing the Line
Item 221 title and appropriating funds to be utilized however the
Chamber feels best.
CC-85-128 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
approve Line Item 221 of Account No. 4190, Non Departmental, to fund
the Chamber of Commerce, in the form of a grant, $30,000 for FY
1985-86.
Mayor Grant supported the Motion provided funds are not used for
partisan purposes; concurred the press is not providing adequate
coverage - commended the television coverage. Mayor Pro Tem Matteson
voiced opposition, feeling a businessman is being subsidized because
of no competition. Councilwoman Pfennighausen called for the
question.
CC-85-129 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to
overrule the call for the question, carried 3-2, with Councilwoman
Pfennighausen and Councilman Evans voting NOE. 0
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Councilman Petta advised he supported the intent of the Motion,
recognizing the need for supporting the Chamber; felt he needed more
specific information; therefore, could not support this Motion;
requested the matter be deferred.
Motion No. CC-85-128 carried 3-2, with Mayor Pro Tem Matteson and
Councilman Petta voting NOE.
CC-85-130 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Line Items 210 through 220 and 235 through 265, for
Account No. 4190, Non Departmental, in the amount of $60,650. (See
Motion No. CC-85-128 for Line Item 221)
Personnel
Mayor Grant referenced action taken relative to a Salary and Job
Survey request for Department Heads at the May 14 meeting.
CC-85-131 Motion by Mayor Grant, Second by Councilman Evans, to instruct Staff
to prepare a request for proposals for the purpose of conducting a
comprehensive study of the responsibilities of all employees of the
City for the purpose of adjusting responsibilities and adjusting
salary ranges accordingly.
Following discussion, it was determined that this action would rescind
action taken in Motion CC-85-124B at the May 14 meeting relative to
the study on only Department Heads; effective dates of any subsequent
adjustments to be established by Council at a later time. The study
will not include contractual services. Councilwoman Pfennighausen
recommended, with Council indicating concurrence, requesting the
consultant to make recommendations for Planning Department positions
in the event Council decides to have Planning in-house.
Recessed at 7:04 p.m. and reconvened at 7:15 p.m. with all present.
Community Services (4180)
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to
approve Account 4180, Community Services, with Line Items 110 through
142 amended to reflect the 5-1/2% salary adjustment and Line Item No.
255 increased to $30,500, failed 2-3, with Mayor Pro Tem Matteson and
Councilman Petta voting AYE.
CC-85-132 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to
approve Line Items 110 through 142 of Account 4180, Community
Services, as amended to reflect the 5-1/2% Salary adjustment, carried
4-1, with Councilman Evans voting NOE.
CC-85-133 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Line Items 210 through 272 of Account 4180, Community
Services, with Line Item No. 255 increased to $30,500.
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Council concurred that Line Items 702 and 703, Special Projects, not
be approved at this time. Staff is to provide alternative
recommendations for Christmas decorations.
CC-85-134 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES,
to approve Line Item 701 of Account 4180, Community Services, in the
amount of $500.00.
CC-85-135 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Line Item No. 800 for Account No. 4180, Community
Services, in the amount of $2,869.
Loan To Other Agencies (4200)
CC-85-136 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to approve Account 4200, Loans To Other Agencies, in the amount
of $100,000.
Contingency Reserve (4300)
CC-85-137 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Deparment No. 4300, Contingency Reserve, in the
amount of $200,000.
Planning (4370)
CC-85-138 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES,
to approve Line Items 110 through 142, Account 4370, Planning, in the
total adjusted amount of $55,932 in event Council approves a full-time
planner and a full-time secretary. It was clarified this action only
approves funds, not an in-house Planning Department.
CC-85-139 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Line Items 255 through 271 for Account 4370,
Planning, in the amount of $8,900.
Animal Control (4390)
CC-85-140 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Account No. 4390, Public Health, in the amount of
$16,000.
Parking Citations (4412)
CC-85-141 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to approve Account No. 4412, Parking Citations, in the amount of
$800.
CC-85-142 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account No. 4421, Word Processing,
in the amount of $2,552. 0
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Parks & Recreation (4430)
CC-85-143 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Account 4430, Parks & Recreation, in the
amount of $85,150.
Weed Abatement (4590)
CC-85-144 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4590, Weed Abatement, in
the amount of $4,200.
Storm Drain Maintenance (4631)
CC-85-145 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Account 4631, Storm Drain Maintenance, in the amount
of $7,875.
Planning Commission (4801)
CC-85-146A Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
to approve adding Line Item No. 120 to Account 4801, Planning
Commission, to grant $50.00 per month per Commissioner as a stipend.
CC-85-146B Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend
Motion No. CC-85-146A to include increasing Line Item No. 270 to
$2,000 and approve Account No. 4801, Planning Commission, as amended
in the amount of $8,050.
Motion No. CC-85-146B, to amend Motion CC-85-146A, carried, ALL AYES.
Motion No. CC-85-146A, as amended, carried ALL AYES.
Crime Prevention Committee (4802)
CC-85-147 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to approve Account 4802, Crime Prevention Committee, in the
amount of $1,830.
Theatre Advancement (4803)
Councilman Petta recommended eliminating the budget item since he
understands the Theatre Group no longer exists.
CC-85-148 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to
approve Account 4803, Theatre Advancement, in the amount of $2,000.
Responding to questions, Mr. Schwab advised the Theatre Group received
funds in form of grants the last two years upon furnishing a financial
statement; there has been no request for FY 1985-86 funds. Councilman
Petta advised the funds were initially provided with the understanding
the group would become self-sufficient; sees no visible benefit to the
City; would not support funding until the group is a viable
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organization. Mayor Grant, with Councilwoman Pfennighausen
concurring, supported appropriating funds in event interest is
resumed. 0
The Motion carried, 4-1, with Councilman Petta voting NOE.
Historical & Cultural Committee (4804)
CC-85-149 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account 4804, Historical &
Cultural Committee, in the amount of $1,500.
Senior Citizens Program (4805)
CC-85-150 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Account 4805, Senior Citizens Program, in the amount
of $1,000.
Parks & Recreation Committee (4807)
CC-85-151 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account 4807, Parks & Recreation
Committee, in the amount of $1,440.
Clean Community Systems (4810)
CC-85-152 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account 4810, Clean Community
Systems, in the amount of $1,150.
Roberti-Z'Berg Program (4444)
CC-85-153 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account 4810, Roberti-Z'Berg, in the
amount of $5,093.
Park Project (4445)
CC-85-154 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Line Items 602 and 603, Account 4445, Park
Projects, in the amount of $9,000. Following discussion, the Motion
carried 4-1, with Councilman Evans voting NOE.
Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Line Items 701 and 702, Park Projects, in
the amount of $16,500.
Councilman Evans stated he did not support the Special Projects, Line
Items 602 and 603, and would not support this Motion, feeling the
funds should be utilized to purchase an additional park site that will
serve the entire community.
The Motion failed 1-4, with Mayor Pro Tem Matteson voting AYE.
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CC-85-155 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Line Item No. 702, Account 4445, Park Projects, in
0 the amount of $2,500.
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Street & Signal Lighting (4510)
CC-85-156 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Account 4510, Street & Signal Lighting, in the amount
of $40,000.
CC-85-157 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to adjourn the meeting. It was the consensus of Council to
continue the Budget Sessions on May 28 and 29, 1985, at 5:30 p.m.
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ADJOURN - The meeting adjourned at 9:00 p.m. The next regular meeting
wi a held May 23, 1985, at 5:30 p.m.
Respectfully submitted,
APPROVED:
1_ LRIM,
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