11/13/2018 CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES • NOVEMBER 13, 2018
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council at 6:00 p.m.
INVOCATION
The Invocation was given by Council Member Bill Hussey.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Doug Wilson.
Attendee'Name_ Title - 1 `S,tatus. I Arrived
Darcy McNaboe Mayor Present
Sylvia Robles Mayor Pro Tern Present _
Doug Wilson Council Member Present
Bill Hussey Council Member _Present
Kenneth J. Henderson Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney _ Present
Debra Thomas , City Clerk Present
Alan French Public Works Director Present
Sandra Molina Planning & Development Services Present
i Director _
Cynthia A. Fortune j Assistant City Manager Present
A: SPECIAL PRESENTATIONS - NONE
B. CONSENT CALENDAR
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Minutes Grand Terrace City Council November 13, 2018
.RESULT:- APPROVED [UNANIMOUS]
MOVER:- Kenneth J Henderson, Council Member
SECONDER: Bill Hussey, Council Member. I
AYES: McNaboe,-Robles, Wilson, Hussey, Henderson
1. Waive Full Reading of Ordinances on Agenda —]
2. Approval of Minutes— Regular Meeting — 10/23/2018
3. Attachment to Minutes - 10/23/2018
4. Planning'Commission, Historical & Cultural Activities Committee, Volunteer Emergency
Operations Committee and Parks & Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
5. Approval of Check Register No. 10312018 in the Amount of$556,405.90
APPROVE CHECK REGISTER NO. 10312018 IN THE AMOUNT $556,405.90 AS
SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 2018-19.
6. Monthly Financial Report for August-2018
RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD
ENDING AUGUST 31, 2018.
8. Approval of Assignment Agreement for Final Map No. 18071
1. APPROVE THE ASSIGNMENT AGREEMENT ("STREETS AND STORM DRAIN
AGREEMENT") UPON RECEIPT OF THE DOCUMENTS FROM THE APPLICANT
AND AFTER REVIEW BY THE CITY ATTORNEY; IN SUBSTANTIALLY THE
FORM ATTACHED, AND
2. APPROVE THE REPLACEMENT OF A LIEN SECURITY WITH BONDS FOR THE
IMPROVEMENTS FOR THE TRACT, AUTHORIZING THE RELEASE OF THE
LIEN, AND
3. AUTHORIZE . THE MAYOR TO SIGN THE AGREEMENT AND BOND
DOCUMENTS.
9. Cancel City Council Meetings Scheduled November 27, 2018 and December 25, 2018
APPROVE RESOLUTION NO. 2018-XX CANCELLING THE CITY COUNCIL
MEETINGS SCHEDULED FOR NOVEMBER 27, 2018 AND DECEMBER 25, 2018
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Minutes Grand Terrace City Council November 13, 2018
Agenda Item No. 7 pulled for discussion
7. Adoption of the Grand Terrace Active Transportation Plan
ADOPT A RESOLUTION OF. THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION FINDING THAT
THE CITY OF GRAND TERRACE ACTIVE TRANSPORTATION PLAN IS EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND ADOPTING THE
GRAND TERRACE ACTIVE TRANSPORTATION PLAN
Council Member Kenneth J. Henderson complimented staff on all of their hard work in
preparing the Grand Terrace Active Transportation and wanted to comment on the
record his satisfaction with the plan.
..RESULT;:. APPROVED [UNANIMOUS]
M enneth J Henderson,:Council Member'OVER: �� K J.
,
SECONDER: Doug,Wilson, Council Member
AYES: McNaboe;'Robles;Wilson, Hussey, Henderson
C. PUBLIC COMMENT
Jeremy Briggs, Grand Terrace introduced himself to City Council and shared
information about the Grand Terrace Community Basketball Association and invited the
City Council and community to attend the organization's games.
-Bobbie Forbes, Grand Terrace complimented the City on its participation and
assistance with the Veteran's Day Celebration at Veteran's Freedom Park and was very
pleased with the laser light show that was provided to all of the residents for their
enjoyment.
D. CITY COUNCIL COMMUNICATIONS
Council Member Kenneth J. Henderson
Council Member Kenneth J. Henderson wanted to congratulate Mayor Darcy McNaboe,
Council Member Doug Wilson and Council Member Elect Jeff Allen who ran successful
campaigns and will be sworn in at-the next City Council meeting in December 2018.
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Minutes Grand Terrace City Council November 13, 2018
Council Member Bill Hussey
Council Member Bill Hussey attended the Veteran's Wall of Freedom Veteran's Day
Celebration. He was pleased with the turn out and thanked Staff for volunteering their
time to assist. Council Member Hussey also received several thank you cards and
letters from various organizations throughout the community thanking him for his
service.
Council Member Doug Wilson
Council Member Doug Wilson attended the Veteran's Wall of Freedom Veteran's Day
Celebration. He was also very impressed with the day's events and Mr. Don Larkin's
presentation. He also thanked Mr. Jim McNaboe for providing a flag for resident, Ms.
Dani Bubier which he believed was very appropriate.
Mayor Pro Tern Sylvia Robles
Mayor Pro Tern Sylvia Robles congratulated Mayor Darcy McNaboe, Council Member
Doug Wilson and Council Member Elect Jeff Allen for their successful campaigns.
Mayor Pro Tern Robles commented on all of the events that have been held by the City
this year and wanted to thank the administrative and maintenance Staff for all of their
hard work.
Mayor Pro Tern Robles had a lot of fun at the Trunk or Treat sponsored by the City, the
Country Fair coordinated by.the Historical & Cultural.Activities Committee was nice and
the Veteran's Day Celebration, which she described as being one of the best, was
phenomenal.
On November 15, 2018 Mayor Pro Tern Robles attended the Omnitrans Plans and
Programs meeting and discussed the following:
Satisfaction surveys and user surveys
Premium shelter grants
Mayor Darcy McNaboe
Mayor Darcy McNaboe thanked Staff for the extra work they have put in for all of the
events throughout the year. She really enjoyed the Veteran's Day experience and
thanked the Wall of Freedom Committee, Dance Dimensions, Girl Scouts, Boy Scouts,
and ROTC. She thanked G. Harold Duffey, City Manager for putting together the laser
light show and shared that residents are requesting the City consider another laser light
show in the future.
On November 7, 2018, Mayor McNaboe attended the SBCTA meeting and discussed
the following:
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Minutes Grand Terrace City Council November 13, 2018
Hearings to Consider Resolutions of Necessity for Property Interests for the
Archibald Avenue Improvement Project and the Interstate 10 Corridor Contract 1
Project. .
Reject and Re-Advertise Construction Contract for Rail Storage and Maintenance
Facility.
Received a presentation on the Generation Go! Career Pathways Initiative.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
10.Parks and Recreation Advisory Committee Appointment - Cheri Freund
Debra Thomas, City Clerk gave.the presentation for this item.
REVIEW APPLICATION SUBMITTED BY CHERI FREUND AND APPOINT HER TO
FILL A VACANCY ON THE PARKS AND RECREATION ADVISORY COMMITTEE
RESULT:;; . ARP
[UNANIMOUS],.
.MOVER..' Sylvia Robles, Mayor Pro Tern,
SECONDER: Doug Wilson;Council Member
AYES: McNaboe, Robles,';Wilson, Hussey, Henderson
Cheri Freund, Applicant thanked City Council for her appointment and looks forward to
serving citywide.
11.Grand Terrace Commercial Signage Loan Program
Sandra Molina, Planning and Development Services Director gave the PowerPoint
presentation for this item.
Council Member Henderson asked if the sign program would conflict with the Barton
Road Specific Plan.
Director Molina explained that the program is how the guidelines would work. The signs
proposed would still need to meet the zoning requirements and Barton Road sign
requirements.
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Minutes Grand Terrace City Council November 13, 2018
Council Member Henderson asked if the base year is established at the time of
application as opposed to new businesses that could arrive and increase sales tax but
unrelated to the signage program.
Director Molina stated that the base year is established at the time applied for the
program. The information is obtained through the City's consultant.
Mayor Pro Tem Robles asked City Manager Duffey to describe his experience with a
sign program and how it worked.
City Manager Duffey explained his experience with this type of program was with the
City of Redlands. Partnerships between the City and local businesses, whether they,
were a sign program or another enhancement to spur economic development `were
successful.
Council Member Wilson asked if the City could implement a thematic design before
beginning the loan process.
Director Molina stated that could be added into the design guidelines.
Council Member Hussey is concerned that the City's sign ordinance is confusing and
not very user friendly. He would like the sign ordinance reviewed and revamped to
make it more user friendly.
'City Manager Duffey recommends the City reach out to the Chamber of Commerce
regarding the sign code and hold a workshop for local businesses to address questions
and concerns to get feedback.
Mayor McNaboe asked if review of applications would go to Planning Commission, City
Council or be approved over the counter.
Director Molina explained it would go before City Council if the application exceeds the
City Manager's authority of $10,000 unless the Council-would like to see them all come
before City Council. The monument signs will be approved at staff level so long as they
adhere to the sign.code guidelines unless they want a monument sign outside of the
scope of the sign code then it would go before the Planning Commission.
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Minutes Grand Terrace City Council November 13, 2018
Mayor Pro Tem Robles would like the City Attorney to review the current sign code and
provide her with a better and more thorough understanding of the code itself.
1. APPROVE THE ECONOMIC DEVELOPMENT COMMERCIAL SIGNAGE
LOAN PROGRAM; AND
2. AUTHORIZE THE CITY MANAGER TO IMPLEMENT THE PROGRAM, WHICH
MAY INCLUDE MINOR REVISIONS TO THE GUIDELINES IN KEEPING WITH
THE GOALS AND OBJECTIVES OF THE PROGRAM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member' _
SECONDER: Kenneth J. Henderson, Council Member
L AYES: McNaboe, Robles, Wilson, Hussey, Henderson
12.Contract Amendment for Final Design of Commerce Way
Alan French, Public Works Director gave the PowerPoint presentation for this item.
1. APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT, TO
ADD ADDITIONAL SCOPE AND FEE, BETWEEN THE CITY OF GRAND
TERRACE AND WEBB ASSOCIATES FOR THE PREPARATION OF THE (100%)
PLANS AND RELATED DOCUMENTS AND STUDIES OF COMMERCE WAY AND
TO ACCORDINGLY INCREASE THE TOTAL COMPENSATION BY $29,890.00)
AND;
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AFOREMENTIONED
AMENDMENT; WITH WEBB ASSOCIATES, IN THE AMOUNT OF $ 29,890.00,
FOR ADDITIONAL RESEARCH, DOCUMENT PREPARATION AND RIGHT OF
WAY ACQUISITION SUPPORT FOR PROPERTY SOUTH TO MAIN FOR THE
COMMERCE WAY PROJECT.
RESULT:' APPROVED [UNANIMOUS]
MOVER: Kenneth J. Henderson, Council,Member ..
SECONDER: Doug Wilson, Council Member
.AYES: McNaboe, Robles,Wilson, Hussey, Henderson",
H. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager provided City Council with information on the following:
Future Community Clean Up Day to include painting all of the retaining walls on
Mt. Vernon Avenue, Barton Road and Main Street.
Revisit the sign code with further legal explanation
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Minutes Grand Terrace City Council November 13, 2018
Address additional bus shelters and find avenues to ensure bus shelters are
adequate and address problems with the senior bus services in terms of having
access pickup from the Blue Mountain Villas
City Manager Duffey updated the City Council on the Veteran's Day Celebration and
provided some photographs of the event.
He informed Council that the City is implementing a program to keep Grand Terrace
Beautiful and providing information to those experiencing trouble maintaining their yard.
City Manager Duffey updated the City Council on the upcoming Light Up Grand Terrace
event.scheduled for Thursday, November 29, 2018 beginning at 4:00 p.m. at Azure Hills
Church.
I. CLOSED SESSION - NONE
J. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of.the City Council at 6:58 p.m. in
memory of Patricia (Pat) I. Nix and John (Johnny) Matteson. The Next Regular City
Council Meeting will be held on Tuesday, December 11, 2018 at 6:00 p.m.
D e, Mayor Debra L. Thomas, ity Clerk
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