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06/27/1985CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JUNE 27, 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 27, 1985, at 5:35 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, Deputy City Clerk ABSENT: Myrna Erway, City Clerk The meeting was opened with invocation by Pastor Larry Wilson, Praise Fellowship Foursquare Church, followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen. ITEM ADDED TO AGENDA - Item 8 - Closed Session. ITEM DELETED FROM AGENDA - Item 3H - Minutes of 6/13/85 CHAMBER OF COMMERCE FY 1985-86 EXPENDITURES Doug Erway, President, Grand Terrace Area Chamber of Commerce, outlined the Chamber's Projected Operating Budget for 1985-86 in the amount of $50,500, which was provided to Council; advised the $18,000 projected for a Newsletter is based upon City funding. Responding to questions, Mr. Erway advised the City's $30,000 funding would be utilized as an economic development grant, not exclusively for any specific expense item. Councilman Petta felt the Chamber should be instrumental in the City's progress; was not aware that anything was previously mentioned about economic development; noted the initial objective of granting funds was for a Newsletter; would support the funding provided the City can be assured the Newsletter will be continued to provide City related information to the community. Mr. Erway advised the Chamber interpreted the proposed $30,000 as an economic development grant to be utilized as the Chamber saw fit, part of which is for a community newsletter - the Chamber's Board of Directors intends to continue the Newsletter, provided they have the funds. Page 1 - 6/27/85 CC-85-204A Motion by Councilman Petta, Second by Mayor Grant, to allocate the $30,000 grant funding for FY 1985-86 based upon the Chamber's Projected Operating Budget for 1985-86, with the guarantee the Chamber will continue an adequate Newsletter whereby City news will be disseminated to the people. Councilwoman Pfennighausen voiced regret that the Chamber's Board of Directors' integrity and honesty have been attacked. Mayor Pro Tem Matteson felt discussions have benefited the Chamber and the City; felt the Projected Operational Budget displays more fiscal responsibility; based on that, voiced support for the allocation without stipulations. Councilman Evans indicated he felt the next year is crucial in establishing a commercial base to generate sales tax, which would benefit the entire community; visualizes the Chamber being instrumental in attracting businesses; felt there should be no stipulations regarding the grant funding. Mayor Grant indicated concurrence with Mayor Pro Tem Matteson; felt Council should not appropriate the funds if it does not have faith in the Chamber. For the record, advised he has faith and confidence in the Chamber, feeling it is a viable, excellent organization and the Newsletter is an excellent personification of what the Chamber stands for; would continue support for the Chamber until the day it became partisan; felt that would never happen. Councilman Petta advised his statements were only to clarify Council's initial position, not to degrade the Chamber. CC-85-204B Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend Motion No. CC-85-204A to allocate the $30,000 based upon the expenditures in the Projected Budget. David TerBest, Chamber President Elect, advised the Projected Operating Budget would not be adopted until November; as incoming President, requested Council grant the funding in the spirit of support; felt tying the Chamber tightly to the Budget could severely interfere with their operation; the Chamber will support Council and maintain the funds on a non -partisan basis. The Board does not wish to lessen the quality of the Newsletter; however, long before hearing Council concerns, the Chamber decided it needed to do more for the community than provide a Newsletter; felt the Budget indicates they are looking to the future to develop the business community. Mayor Pro Tem Matteson, with Councilman Petta indicating concurrence, advised the intent of the Motion to amend Motion No. CC-85-204A was to allocate the funds based on the intent of the Projected Operational Budget, not to any particular item. Mayor Grant felt the Motion indicates a desire for the Newsletter to continue. Motion No. CC-85-204B to amend Motion CC-85-204A carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE. Page 2 - 6/27/85 El �i Motion No. CC-85-204A, as amended, carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE. Councilwoman Pfennighausen, for the record, advised both her NOE votes indicated dissatisfaction with the words of the Motion, not the intent. It has been her experience that when the words get down on paper, the intent gets lost. Advised she totally supports this Chamber and would liked to have seen this Council, in a 5-0 vote, reaffirm the $30,000 grant as it was given. Councilman Evans voiced concurrence and total support of this Chamber, felt the members are responsible business people; he voted NOE because he objected to stipulations tied in. Mayor Pro Tem Matteson, for the record, stated he previously voted NOE on the issue because he could not see any fiscal responsibility; felt the Chamber now has shown it, and he supports them 100%. Mr. Erway noted the Chamber will be continuing a monthly financial report to the City and will respond to any Council concerns. PROCLAMATION - ATTACK DRUNK DRIVING Mayor Grant read and presented a Proclamation, "Attack Drunk Driving," to Lt. Dennis O'Rourke, San Bernardino County Sheriff's Department, to be presented on June 28. CONSENT CALENDAR The following items were removed from the Consent Calendar: 3A - Check Register 062785; 3E - Minutes of 5/23/85; J - Annual Street & Storm Drain Maintenance Contract (GTC85-16); K - Annual Landscape Contract (GTC85-17); M - Annual Recreational Services Contract (GTC85-18); N - "No Parking" designation on Cul-de-sac within the 22000 block of Grand Terrace Rd.; and P - Closure of Hampton Ct./Observation Drive for Block Party. CC-85-205 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the following Items on the Consent Calendar: Page 3 - 6/27/85 B. Approve 6/27/85 CRA Action; C. Approve 5/9/85 Minutes; D. Approve 5/16/85 Minutes; F. Approve 5/28/85 Minutes; G. Approve 6/6/85 Minutes; I. Approve and authorize Mayor to execute renewal of the Traffic Signal Maintenance Contract (GTC 85-15) with Signal Maintenance, Inc., to expire 6/30/86; L. Approve amended Contract (GTC84-13) for Annual Street Sweeping Services with Inland Power Sweeping reflecting a 10% hourly adjustment from $49.16 to $54.08; 0. Deny Liability Claim No. LC-85-02. CHECK REGISTER 062785 Following clarification that the purchasing policy is to acquire a CC-85-206 minimum of three bids on all items practical, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve Check Register 062785 as presented. APPROVAL OF MINUTES (5/23/85) CC-85-207 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to approve the Minutes of May 23, 1985, with Motion No. CC-85-160 amended to reflect Winifred Bartel's resignation was accepted with regret. ANNUAL STREET & STORM DRAIN MAINTENANCE CONTRACT (GTC 85-16) CC-85-208 Following clarification that Harber Construction is local and the only firm to submit a proposal for this Contract, Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to Approve the Annual Street & Storm Drain Maintenance Contract (GTC 85-16) with Harber Construction to expire 6/30/86. ANNUAL RECREATIONAL SERVICES CONTRACT (GTC 85-18) CC-85-209 Following clarification, Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the Annual Recreational Services Contract (GTC 85-18) with People Helpers, Inc., in the amount of $44,250.00. reflecting a 3% increase, to expire 6/30/86. Jayne Ainsworth was commended for her outstanding work as Recreation Supervisor. "NO PARKING" DESIGNATION - GRAND TERRACE ROAD CUL-DE-SAC Councilman Evans, with Councilwoman Pfennighausen concurring, felt Staff's recommendation to designate the cul-de-sac in the 22000 Block of Grand Terrace Road a "No Parking" area would be placing an undue burden on law abiding citizens who wish to look over the valley; felt there are laws that can be enforced to remedy the problems created by a minority; therefore, recommended denying Staff's recommendation. Staff presented slides supporting the Staff Report. Mayor Grant and Councilman Petta voiced support for Staff's recommendation, feeling it would be effective. Mayor Grant based his support on the Staff Report advising it would allow the Sheriff's Department to provide more adequate enforcement. Councilwoman Pfennighausen questioned and Lt. O'Rourke responded he felt the "No Parking" designation was not necessary for their enforcement; he recommended more extensive patrol of the area. Page 4 - 6/27/85 Mayor Pro Tem Matteson questioned and Community Services Director Anstine advised it was Staff's intention to designate the entire cul de sac a "No Parking" area; wasn't certain of the City's jurisdiction to prohibit parking in the entire area; however, parking off the pavement would be risky since that area is unstable. Mayor Pro Tem Matteson felt Staff's recommendation would not resolve the problem; felt people's lives would be jeopardized by parking off the pavement. CC-85-210 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to take no action at this time. Councilman Petta noted residents' concerns; felt Councilmembers would not want to live in an area where that type of degrading situation existed; questioned and Lt. O'Rourke responded he felt barricading would not keep people out; Lt. O'Rourke recommended, with Councilman Evans and Mayor Pro Tem Matteson concurring, extensive patrol of the area. Mayor Grant indicated concern for people parking off the pavement; however, felt Staff's recommendation would be effective. Motion No. CC-85-210 carried, 3-2, with Mayor Grant and Councilman Petta voting NOE. BLOCK PARTY STREET CLOSURE - HAMPTON CT. OFF OBSERVATION DRIVE Dick Rollins questioned authorizing a public street closure for events not open to the public. City Attorney Hopkins advised it would be difficult to exclude the public; however, would not recommend publicizing such an event every time a street closure is authorized. CC-85-211 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to authorize the closure of Hampton Court off Observation Drive, July 7, 1985, from 4:30 - 8:30 p.m., for a Block Party. Recessed at 6:45 p.m. and reconvened at 7:00 p.m., with all members presen . PUBLIC PARTICIPATION Larry Halstead, 22675 Barton Road, advised he was speaking for himself, not as a Chamber representative, to protect and preserve the reputation of his business, personal honor, and integrity; was responding to accusations by a Councilmember and Council actions that mandated the Chamber to take certain actions in order to receive funding. Questioned and expressed concern for the ability of an outside firm to publish a satisfactory Newsletter; advised the Newsletter was late due to articles not meeting deadlines. Mayor Pro Tem Matteson requested a legal opinion, feeling this type of testimony should not be allowed after Council has made decisions. City Attorney Hopkins stated Mr. Halstead has the right to address questions raised regarding the Newsletter and his firm's participation; personally did not feel Council should allow this to be a complete forum for pursuing attacks on individuals outside of the area of City business because it wastes Council's time - advised that Council could establish time limits for discussion. Page 5 - 6/27/85 Mayor Grant noted he has been criticized for conducting long meetings and his liberal view of people's right to speak; will continue to conduct long meetings for that purpose; concurring with the City Attorney, requested that Mr. Halstead not discuss personal problems between him and a member of Council. Mr. Halstead felt his prices are not out of line for quality printing; has discounted and donated printing and services to clubs and organizations; felt the Newsletter was a tool for economic development. Recommended the City Council and community work together in harmony. Mayor Pro Tem Matteson, being aware of printing costs, felt the Chamber was paying an exhorbitant amount; is satisfied with the Chamber's Projected Budget that reduces the estimated cost for the Newsletter by $12,000. Felt the issue should be dropped; concurred there should be an effort to work together in the future. PLANNING COMMISSION REPORT Planning Director Kicak stated the -Planning Commission requested a joint meeting with Council for clarification of Council's views about the multi -family projects proposed for Areas 10, 11 and 12. Council concurred that an Adjourned Joint Regular Meeting be scheduled for July 8, 1985, at 5:30 p.m. PARKS & RECREATIONS COMMITTEE The Minutes of May 6, 1985, were submitted. CRIME PREVENTION COMMITTEE CC-85-212 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to appoint Ronald J. Wright to fill the unexpired term of John Lemay, to expire 6/30/86. EMERGENCY OPERATIONS COMMITTEE James Hodder, Vice Chairman: (1) Advised the Committee discussed operational considerations, security and safety matters for Bldg. 3, and the Civic Center generator at the June 20 meeting; (2) The Committee is holding extra workshop meetings for the first draft of the City's Emergency Operation Plan; (3) On behalf of the Committee, thanked Councilwoman Pfennighausen for her assistance. Mayor Grant commended Mr. Hodder for his outstanding, thorough presentations. CITY ENGINEER REPORT City Engineer Kicak reported on a discussion that date with Phil Wagner regarding Wilden Pump's buffer zone requirements; requested Council authorize the City Attorney to review all previous actions and advise both parties of their responsibilities and obligations. Page 6 - 6/27/85 CC-85-213 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, ALL AYES, to authorize the City Attorney to review the actions relative to Wilden Pump and Engineering's buffer zone requirements to determine what can legally be done to resolve the existing problem. CITY MANAGER REPORT (1) A Memo For The Record dated June 18, 1985, Subject: "Business Venture by Modern Materials in Grand Terrace,' was provided; (2) City Manager Armstead reported on a League of California Cities sponsored Hazardous Waste Conference in Sacramento, June 19-20, attended by him and the City Attorney; (3) Will attend a Cities/County meeting in Fontana the next day; negotiations will be continued regarding the County's policy on interest from Propriatary Funds. CITY COUNCIL REPORTS SCE Park Site Lease - Councilman Evans felt there is an apparent need or additional parF land and a vise tat SCE may lease approximately 10 acres to the City. In order to provide available funding for the anticipated SCE 10-acre site, Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to rescind Motion No. CC-85-154 at the June 16, 1985 meeting regarding Parks Project Account 4445 Line Item 602 in the amount of $4,000, which was appropriated for the upgrade of ballfield facilities at Terrace View Elementary School; that Line Items 702 be modified rescinding that share of the $2,500 appropriated for picnic tables and barbeques, with the budget appropriation for Terrace Hills Community Park being retained. Councilwoman Pfennighausen questioned and Community Services Director Anstine advised it was the Parks & Recreation Committee's intent to utilize Line Item 702 funding to install picnic tables and barbecues at Terrace View Elementary School; concrete slabs are questionable. Mayor Pro Tem Matteson felt the Motion is premature; recommended waiting until it is certain the City will acquire the land and knows the estimated costs; then Council should determine whether the City can provide funding. Councilman Petta concurred additional land is needed; however, favored keeping the Park Projects Budget as previously approved, feeling present sites should continue to be developed. Councilwoman Pfennighausen indicated she is certain SCE intends to lease a 10-acre park site to the City contingent on the City providing a plan for its development. Councilman Evans felt funding should be expended on a site that can be developed into a complete park atmosphere. City Manager Armstead recommended deferring action to allow Staff time to prepare a report and have an SCE representative present. CC-85-214 Mayor Pro Tem Matteson called for the question. Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to overrule the Call for the Question. Page 7 - 6/27/85 Mayor Grant indicated support for the expenditure of these funds for the SCE land; however, concurred Staff should prepare a report on the matter. Councilwoman Pfennighausen recommended an SCE representative also be present. The Motion by Councilman Evans failed 2-3, with Mayor Grant, Mayor Pro Tem Matteson, and Councilman Petta voting NOE. Councilman Petta - (1) Red Curb Extension, Barton Road Fronting Azure Hills event Day Adventist Church - following Councilman Petta s recommen a ion, Council autho—r-i—HU the red curbing on the south side of Barton Road fronting the Seventh Day Adventist Church be extended to the driveways east and west. (2) Councilman Petta stated he feels the stop sign at Holly and Arliss Drive is not justified; noted opposing correspondence received by Council; stated he also has been advised of a petition signed by 42 residents voicing objection. Mayor Grant noted the Arliss Drive curve creates a blind spot; felt, with Councilwoman Pfennighausen indicating concurrence, the stop sign is justified to save lives. (3) Recommended Staff research procedures of other cities and the School Board and prepare a report for Council consideration relative to minimizing lengthy, irrelevant conversation on the part of individuals, including Council, in an effort to shorten the meetings and reduce their costs. Mayor Grant, with Councilwoman Pfennighausen concurring, favored not imposing time limits; Mayor Grant felt any limitations should also apply to Council and the Chair. Mayor Pro Tem Matteson felt everyone should be allowed to speak; however, concurred with Councilman Petta, feeling presentations should be organized, not too lengthy, and they should speak on present issues. There was a consensus that no action be taken relative to this matter. (4) Recommended, with Council concurrence, presenting an award to Griffin Homes in appreciation of their park land donation. Councilwoman Pfennighausen: (1) Noted Staff was directed at the May 28 meeting to furnish information relative to ensuring repairs of street failures caused by Riverside Highland Water Company's street cuts; there has since been a waterline failure on Brentwood; cited major problems at Mt. Vernon and Deberry and Preston south of Barton Road. Proposed directing the City Attorney to initiate action to require Riverside highland Water Company to file a bond with the City for repair of all its street cuts and that major excavations be inspected before allowing them to be closed. Councilman Petta felt Staff should first seek voluntary cooperation since it is a mutual water company and any added costs would be reflected in the cost of the water. Councilwoman Pfennighausen objected since previous efforts failed; she questioned and was advised the City would be jointly liable for'any accident resulting from street failures. Councilman Petta volunteered, and Council' voiced no objection, to meet with the Water Company. Councilwoman Pfennighausen felt that whatever is agreed upon should be backed up legally. Page 8 - 6/27/85 (2) Referenced a letter Council received from Mary E. Lawrence, 11845 Kingston, requesting the Council adopt an ordinance restricting the parking of RV's and large vehicles from view of the street and voicing objection to nonoperable vehicles parked on the streets, the stop sign at Holly Street and Arliss Drive, more apartment complexes, and a shopping mall. Councilwoman Pfennishausen recommended Staff advising Ms. Lawrence of the Parking Ordinance. Mayor Grant: (1) As an alternate, represented the cities at an LAFC meeting;- ) Advised of a letter to the City Manager dated June 17, 1985 from Doug Erway, Senior Citizens Coordinator, requesting a representative from the City Engineer's Office attend their next meeting regarding the lack of sidewalks on Barton Road and Michigan Avenue; ; (3) A response was received by the City Manager from Doug Erway, Senior Citizens Coordinator, dated June 17, 1985, advising the Senior Citizens recommend the Community Center be renamed "City of Grand Terrace Community/Senior Center." Mayor Grant recommended investigating that matter; (4) Hosted a meeting of San Bernardino County Mayors in the Community Meeting Room June 11; it was the consensus that the cities should participate in the Job Training Partnership Act program. Recessed at 9:02 p.m. and reconvened at 9:16 p.m. with all members present. Closed Session - The meeting recessed to Closed Session at 9:16 p.m. r with the ity anager and the City Attorney in attendance. Reconvened at 10:13 p.m. with all members present. Mayor Grant advised t e Closed Session pertained to potential litigation and personnel matters with no action taken. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2.16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION (First Reading) City Attorney Hopkins read the title of the Ordinance; advised Staff was directed to prepare an ordinance to reduce the membership of the Planning Commission from the current nine members to seven; subsequent to the May 9 second reading of a proposed Ordinance that would have immediately reduced that membership on its effective date, Council requested another ordinance be prepared for consideration that would allow that reduction through attrition as of June 14, 1986, with some term expirations adjusted to stagger the terms of office. As suggested by the City Clerk, an alternate proposed ordinance (Ordinance "B") was provided that would establish the terms to expire on November 30, which would comply with the Council elections currently held in November and allow newly -elected councilmembers to participate in the selection of new Commissioners. Mayor Grant opened and closed the meeting to public participation, with no testimony given. Page 9 - 6/27/85 CC-85-215 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to waive full reading of the Alternate "A" Ordinance, carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE. 0 The City Attorney read Ordinance "A" in its entirety reflecting terms to expire June 14, 1986 and 1988. CC-85-216 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt first reading of the Alternate "A" Ordinance, with Public Hearing and Second Reading scheduled for July 11, 1985, carried 3-2, with Councilman Evans and Councilwoman Pfennighausen voting NOE. BARTON ROAD RECONSTRUCTION BID AWARD (GTB-85-12) City Engineer Kicak advised three bids were received, with a low bid of $529,982.00 submitted by Fontana Paving; the Engineer's estimate is $542,819.00. $450,000.00 is available for the Project and Staff is pursuing additional FAU funding. Would recommend awarding the Contract to the lowest bidder; however, recommended postponing the award until the total amount of available funding is known. CIVIC CENTER BIKE RACK INSTALLATION Community Services Director Anstine advised, pursuant to Council direction, he investigated and found only two feasible locations for a bike rack installation immediately adjacent to the Civic Center - (1) within an existing parking stall south of the Civic Center; (2) on the west side of the Civic Center immediately adjacent to the sidewalk, which would require an additional cost of $500.00 to relocate the irrigation system, installation of a 14 foot concrete slab, and removal of the existing sod. He gave a slide presentation of five possible locations; recommended installation at the site immediately adjacent to the Civic Center on the west side; acquiring the single side, 8-bike Model 708 bike rack and special appropriation of $725.00. Eric Pulsifer, 981 West Street, Colton, Colton Courier Reporter, concurred with the recommended location for better security. Councilman Petta voiced concern for the congestion that would be created at the west location; recommended the parking stall on the south side since it would be away from sidewalks. CC-85-217 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to authorize installation of a bicycle rack at the site immediately adjacent to the Civic Center on the west side; to authorize acquisition of the Model No. 708 Bike Rack; and to approve a special appropriation in the amount of $725.00 to cover installation, carried 4-1, with Councilman Petta voting NOE. Page 10 - 6/g7/85 FY 1984-85 BUDGET ADJUSTMENTS Finance Director Schwab advised budget adjustments for FY 1984-85 are needed to either cover costs of activities approved by Council without an appropriation or to increase appropriations in areas where activity levels have exceeded projections; advised justifications are outlined in the Staff Report dated 6/24/85, Subject: "Year End Budget Adjustments." CC-85-218 Following clarifications, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve the following additional appropriations: $12,000 in Line Item 10-190-210 from General Fund Balance; 15,780 10-410-256 13,500 10-160-250 11 it If It 565 " " " 17-920-250 If Traffic Safety Fund Balance; 2,788 " " " 10-170-250 If General Fund Balance; 6,974 10-370-255 2,928 10-594-600 If 11 If 3,787 " If 10-610-255 Adjourned at 10:45 p.m. to an Adjourned Joint Regular Meeting to be held wit the Planning Commission July 8, 1985, at 5:30 p.m. Respectfully submitted, eputyCity—Clew* APPROVED: N\��, M Mayor Page 11 - 6/27/85