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07/11/1985CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JULY 11, 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 11, 1985, at 5:33 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Pastor Ray Williams, Grand View Baptist Church, followed by the Pledge of Allegiance, led by Tom Schwab. ITEM ADDED TO AGENDA Item No. 8 - Closed Session. ITEM DELETED FROM AGENDA - Item No. 4J - Resolution adopting Specific Plan No. -0 . CONSENT CALENDAR CC-85-219 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve the following Consent Calendar Items: A. Check Register No. 063085 (Year -Ending FY 1984-85); B. Check Register No. 071185; C. Ratify 7/11/85 CRA Actions; D. Approve Minutes of 6/13/85; E. Approve Minutes of 6/27/85; F. RESOLUTION NO. 85-10 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 6RAND , RESCINDING RESOLUTION NO. 83-24 AND AMENDING THE DESIGNATED LOCATIONS FOR POSTING PUBLIC DOCUMENTS REQUIRED TO BE PUBLISHED OR POSTED. Page 1 - 7/11/85 PUBLIC PARTICIPATION Dave Jones, Group W, 12880 Fremontia, advised he is presently working on a production for Grand Terrace, at the suggestion of City Manager Armstead, entitled "Birth of a City," to be shown on Channels 36 and 15, which will then be presented as a gift to the City. PLANNING COMMISSION Planning Director Kicak advised the Planning Commission Meeting will be held July 15. Mayor Pro Tem Matteson recommended advising the Planning Commission that funds have been appropriated to attend educational seminars. PLANNING COMMISSION STIPENDS CC-85-220 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES that the Planning Commission Stipends be $25.00 per meeting for maximum of $50.00 per month. CRIME PREVENTION COMMITTEE Community Service Officer Sharon Haag is coordinating the formulation of a City Team to attend the Neighborhood Watch Challenge Seminar in Ontario October 3 and 4. Councilman Evans will serve as Council representative and Susan Crawford will participate. Chairperson Susan Crawford reported: (1) At the last_Town Hall Meeting the Traffic Safety Officer recommended conducting a City speed survey to allow the use of radar to issue citations which can be upheld in court. Mr. Kicak advised the speed survey has been conducted, a meeting was conducted with the Municipal Court Judge, proposed speed limits are being reviewed, and a resolution will be presented to Council for consideration of recommended speed limits for the major City streets. (2) The Town Hall Meetings are held in the Council Chambers at 7:00 p.m.; the July 16 meeting will be on Senior Safety, and August 20 will be on Fraud; (3) The Committee has one.vacancy. WILDERNESS PARK ADHOC COMMITTEE Chairperson Susan Crawford advised she, Councilman Petta and Doug Erway met with Denis Kidd. Mr. Kidd has agreed to trade 30 acres to the City in exchange for a triangular piece of City -owned property in the vicinity of the water tower. Recommended, with Council concurring, authorizing the City Engineer to meet with Mr. Kidd to ascertain necessary information to prepare a map designating the property location for presentation to Council for consideration. EOC COMMITTEE The Minutes of May 16 and June 20 were provided. Councilwoman Pfennighausen advised the Committee worked on the Emergency Plan at the July 8 meeting. 0 Page 2 - 7/11/85 ECONOMIC DEVELOPMENT ADHOC COMMITTEE Councilwoman Pfennighausen advised: (1) Reports were given by several committee members on contacts which have been made. Positive action appears to be resulting from a contact with Hopkins Development Company; (2) Discussion was held on the proposed master plan for Areas 10, 11 and 12 as to how it would relate to commercial development on Barton Road, the relationship of the proposed convalescent senior citizens center on Barton Road, and to the Edison property. FIRE CHIEF City Manager Armstead commended the Fire Department for excellent response to the fire on LaPaix July 3. Voiced concern for potential fire hazards due to shake roofs which should be treated. Some citations were issued for setting fireworks. CITY ENGINEER City Engineer Kicak advised he and City Attorney Hopkins met with Al Trevino relative to a combined specific plan for areas 10, 11 and 12; will provide a report on July 25. CITY ATTORNEY City Attorney Hopkins advised a proposed amendment to the sign code relative to banners has been provided to the Chamber Board of Directors and will be presented for Council consideration July 25. CITY MANAGER City Manager Armstead reported: (1) Attended Cities/County Meeting July 10; (2) Marshall Julian is working in behalf of the cities to determine why the cities are not receiving their share of the fees collected on citations issued for driving under the influence. CITY COUNCIL REPORTS Councilman Petta stated he was advised of additional opposition to the r iss rive stop sign since the last meeting, including an individual who planned to be present with a petition signed by 62 residents. Councilman Evans: (1) Questioned the status of providing Council with the necessary information to consider either in-house or contracted planning services. City Manager Armstead advised RFP's are being finalized for circulation to ascertain the cost of contractual planning services to assist Council in determining whether the services will be provided contractually or in-house. Mayor Pro Tem Matteson and Councilman Petta requested a cost analysis for both types of services prior to making a determination; (2) Questioned whether preparation of a schematic plan had been initiated to comply with SCEs request for proposed improvements for the lease of a 10-acre park site. City Manager Armstead read a letter received from SCE Page 3 - 7/11/85 granting conceptual approval to lease that site; advised all information will be thoroughly staffed and provided to the Parks & Recreation Committee, the City Engineer, and the City Attorney prior to bringing the matter before Council. Councilman Evans recommended consideration also be given to which of the two available sites would be most appropriate. Mayor Pro Tem Matteson requested Council also be provided with estimated costs. Mayor Pro Tem Matteson: (1) Read a letter from Assemblyman Leonard thanking im for supporting SB 75 (Foran) which would limit cities' joint liability; read statements from a Southern California Joint Powers Insurance Authority Newsletter regarding the need for cities to support this legislation; felt some cities may become bankrupt if this legislation doesn't pass; (2) Noted a cost breakdown he requested from Staff indicated a cost of $164.00 per hour to conduct Council meetings or $222.50 per hour including minute preparation. Agreed with allowing individuals to speak, but felt Council should control costs by requiring oral presentations to be organized; (3) Attended a meeting with Mayor Grant of the recently -formed East Valley Action Committee which consists of City Councilmembers, Mayors, and Chambers of Commerce members. Councilwoman Pfennighausen: (1) Felt costs of Council meetings are justified and concurred with the Mayor not limiting citizen and Council participation; would never support shortening meetings or depriving Councilmembers of meeting with contractual staff to save money; (2) Questioned the result of Councilman Petta's negotiations with Riverside Highland Water Company to resolve street failures due to street cuts. Councilman Petta advised he discussed this matter at the Company's Board meeting and was advised the Company will have its crew temporarily repair initial street cuts and will then contract with Harber Construction, the firm contracted by the City, to make final repairs 30 days later. City Engineer Kicak indicated agreement with that policy and outlined Harber Construction's procedure. Mayor Grant: (1) Represented the City at the July 3 Omnitrans and SANBAG meetings; (2) Opposed reducing time for citizen or Council involvement at meetings. BID AWARD - BARTON ROAD RECONSTRUCTION PROJECT (GTB 83-12) City Engineer Kicak advised three bids were received at the bid opening 6-24-85 from Fontana Paving Inc., Riverside Construction Company and E.L. Yeager ranging from $549,982 to $663,030. A proposed budget was outlined in the Staff Report indicating a total cost for the project of $649,340. The present approved FAU funding for this project is $474,195; Staff is requesting an additional allocation which would provide a total of $559,861 in FAU funding if approved. The City's required match is $31,979, plus $85,000 to be paid to the City of Rialto for its share of FAU funding. Recommended authorizing Staff to pursue additional FAU funding and awarding the -contract to Fontana Paving, Inc., the low bidder, with construction to begin in August. Page 4 - 7/11/85 Councilman Evans questioned the reason for the bid differentiation, r- the additional expenditures for construction engineering and administration, if the SB 821 Grants are a combination of funds, and the reason for soliciting additional FAU funding. City Engineer Kicak stated the bid differential is common; in many cases the high bidder submits a bid to indicate a continuing interest in bidding on projects. Additional expenditures are required since Caltrans, the responsible agency, requires a minimum of one full-time inspector for the duration of the project; considerably more construction staking is required due to their required standards, and considerable paperwork is required for administration under the FHWA guidelines. The SB 821 funding is two years of grant periods. Obtaining maximum FAU funding would be to the City's advantage since funds could then be available for other projects. CC-85-221 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to authorize staff to pursue additional FAU funding carried 4-0, with Councilman Petta abstaining. CC-85-222 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to award the construction contract (GTC 85-12) to Fontana Paving, Inc. in the amount of $549,982 for the reconstruction of Barton Road from Mt. Vernon Avenue to the northeasterly City limits, carried 4-0, with Councilman Petta abstaining. Recessed at 7:00 p.m. and reconvened at 7:25 p.m. with all present. ORDINANCE NO. 90 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RAND ER C A, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2.16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION. (Second Reading) City Attorney Hopkins read the title of the Ordinance; advised the Planning Commission currently consists of nine members with terms expiring June 14 of even -numbered years. One vacancy currently exists. Council directed Staff to prepare an ordinance to reduce the number to seven members through attrition, to take effect on or before June 14, 1986, when certain terms expire. Mayor Grant opened and closed Public Hearing, with no testimony received. CC-85-223 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES to waive full reading of the ordinance. CC-85-224 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt Ordinance No. 90 by title only carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE. RESOLUTION No. 85-11 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, INITIATING AN AMENDMENT TO THE CITY OF GRAND �r TERRACE MUNICIPAL CODE, SECTION 18.66.050, DEALING WITH APPEALS TO THE CITY COUNCIL OF USE PERMIT DECISIONS OF THE PLANNING COMMISSION. Page 5 - 7/11/85 City Attorney Hopkins read the title of the Resolution; advised Council directed Staff to prepare the necessary amendment to provide an appeal procedure for property owners within 300 feet of property for which a use permit is being sought to appeal unfavorable decisions. The resolution refers a proposed ordinance on this matter to the Planning Commission for consideration, pursuant to the Municipal Code, Chapter 18.81. CC-85-225 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 85-11. PUBLIC PARTICIPATION Ernest Alexander, 11712 Mt. Vernon, stated he recently learned his property was not included in the mass zone change of that area to R-3; thought his property had been included. Requested that Council approve the zone change of his property to R-3 or waive the necessary fees to process the application. In discussion, Staff clarified this property was removed during the zone change due to opposing testimony. Council indicated the intent was for all that area to be zoned R-3. City Attorney Hopkins advised the zone change must be processed through the Planning Commission and Council, but the fees of approximately $900 can be waived. CC-85-226 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL AYES to waive the necessary fees for Mr. Alexander to process a zone change to R-3 for his property. 0 Planning Director Kicak advised Staff will process the zone change since it was initiated by Council. SISTER CITY Mayor Grant advised a letter from Mayor Claudio Braida and a Resolution of the City Council of the City of Palazzolo Dello Stella, Province of Udine, Italy were received declaring the Cities of Grand Terrace and Palazzolo Dello Stella to be "Sister" Cities, for the purpose of establishing friendship between the two cities, and with the intent of working towards safeguarding peace and liberty between all the people of the world. Mayor Grant expressed appreciation to Ann Petta for the English translation and advised an early reply will be forwarded to Mayor Braida. CLOSED SESSION Council recessed to Closed Session at 7:43 p.m., with City Manager Armstead, City Attorney Hopkins and City Clerk Erway in attendance. RECONVENE The regular meeting reconvened at 8:26 p.m. with all members present. Mayor Grant announced the purpose of the Closed Session was to confer Page 6 - 7/11/85 with the City Attorney on potential litigation, and to discuss - personnel matters, with no action taken. CC-85-227 ADJOURN - Motion by Mayor Pro Tem Matteson, Second by Councilwoman P ennig ausen, ALL AYES to adjourn the regular meeting at 8:27 P.M. The next regular meeting will be held July 25, 1985 at 5:30 P.M. Respectfully submitted, APPROVED: Mayor Page 7 - 7/11/85