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08/22/1985f S CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 22, 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 22, 1985, at 5:35 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager John Harper, City Attorney Joe Kicak, City Engineer/Planning Director Ilene Dughman, Acting City Clerk ABSENT: Ivan Hopkins, City Attorney The meeting was opened with invocation by Pastor Dave Jacobs, Grand Terrace Christian Fellowship Church, followed by the Pledge of Allegiance, led by Barbara Pfennighausen. ITEMS ADDED TO AGENDA - 7 - Closed Session. CONSENT CALENDAR - Item 2A (Check Register No. 082285) was removed from the Consent Calendar for discussion. CC-85-253 Motion by Councilwoman Pfennighausen, Second By Mayor Pro Tem Matteson, ALL AYES, to approve the following Consent Calendar Items: B. Ratify 8/22/85 CRA Action; Page 1 - 8/22/85 C. Approve 8/8/85 Minutes; D. Authorize Mayor Grant, Mayor Pro Tem Matteson, Councilman Petta, City Manager Armstead, and Finance Director Schwab to attend League of California Cities Annual Conference in San Francisco, October 6-9, 1985; E. Increase Funds in Line Item No. 10-110-220, Council Special Departmental Expense, from $800.00 to $2,260.00 with the Appropriation from General Fund Balance to purchase 15 City Plaques; F. Authorize $25.00 Expenditure from Line Item No. 10-110-220, Council Special Departmental Expense, for 1/2-Page Ad in Grand Terrace Woman's Club 1985-86; G. Waive $150.00 Security Deposit Fee for Grand Terrace Woman's Club Use of Community Meeting Room. 0 CHECK REGISTER NO. 082285 - Following clarification of final payment o De Armond ConsfF-uction, law enforcement overtime costsand traffic signal maintenance fee, Warrants #14920, 14940, and 14945,, CC-85-254 respectively, Motion by Councilman Evans, Second by Mayor Grant, ALL AYES, to approve Check Register No. 082285, as presented. PUBLIC PARTICIPATION - Dean Carlton, 12197 Country Club Lane, Grand Terrace, in behalf of the Friends of the Library, requested waiver of $5.00 hourly fee for use of community meeting room due to the burden it places on the group. Following discussion relative to the importance of the community CC-85-255 service provided by the organization, Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to approve waiver of $5.00 fee for the Friends of the Library meetings. Friends of the Library/Accent on Youth Contribution - Dean Carlton, representing the Friends of the Library, requeste guidelines regarding use of a $500.00 contribution for purchaseing children's books, sent anonymously by postal money order from Los Angeles, questioning origination and intent of fund. Councilwoman Pfennighausen related history of fund, originally contributed to Accent on Youth, of which she was a committee member; felt it was within the intent of contribution to purchase children's books. Councilman Petta suggested staff review legal ramifications and Tom Schwab, Finance Director, was directed to research fund account and submit financial report at next meeting. Following discussion, Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, to approve $500.00 expenditure for children's books. Mayor Grant, concurring with Councilman Petta, felt this a worthy expenditure, however, that legalities should be researched. Pending investigation of fund status, Mayor Pro Tem Matteson withdrew Second, therefore, Motion died for lack of Second. Susan Crawford, 22721 Minona Drive, read newspaper article on proposed egis anon in fight against State Mandated General Plans with regard to high density housing projects. Relative to Grand Terrace, Ms. Crawford commented on proposed 17 Million Dollar, 945 unit apartment and condominium project, to be constructed over a 4-year period - total occupancy at completion estimated at 1606 people, encompassing 16% of total population; emphasized significant impact development project would have on City in relation to high density. Page 2 - 8/22/85 CRIME PREVENTION COMMITTEE REPORT - Susan Crawford, Chairwoman, reported on August own Hall meeting which included a presentation on "Fraud". Next meeting to be held on September 17, 1985 - group will continue to meet on 3rd Tuesday of every month in Council Chambers at 7:00 p.m.; value of programs to the community was emphasized and participation encouraged. EMERGENCY OPERATIONS COMMITTEE REPORT - James Hodder, Vice -Chairman, reported on progress with respect to reconfiguration of Emergency Operations Center Communications Building. With regard to possibility of merging present Emergency Operations Plan into the multi -hazard functional guidelines provided by the State Office of Emergency Services, Mr. Hodder requested a date from the Council to hold a workshop for presentation of proposed plan. Mayor Pro Tem Matteson requested tour of EOC facility and was advised that facility could accommodate a tour for entire Council. Following discussion, Council and Committee concurred on date of September 19, 1985 at 7:00 p.m. for joint public workshop session. POLICE CHIEF REPORT - With regard to requested surveillance of Arliss Drive, Captain Bra ford, San Bernardino County Sheriff's Department, reported 15 1/2 hours spent monitoring area from approximately 7:00 a.m. through 7:00 p.m.; average speed of 28 m.p.h. was clocked by radar. FIRE CHIEF REPORT - City Manager Armstead reported the dangerousness of fireworks as evidenced by the burning of the roof on La Paix; emphasized extra caution be taken this time of year due to dryness and advised October is the worst month for fires. CITY MANAGER REPORT - City Manager Armstead reported that he and Finance Director chwab attended a conference for Treasurers and Finance Officers on August 21, 1985 at Highland Springs. Mr. Armstead along with Mayor Grant congratulated Mr. Schwab's superlative job reporting on analysis of earnings and expenditures and how pool financing and investment registers are utilized by the City. CITY COUNCIL REPORT Voting Delegates for League of California Cities Annual Conference, October - , CC-85-256 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to appoint Mayor Grant voting delegate and Mayor Pro Tem Matteson alternate. Following discussion, Council concurred to schedule Planning Commission Training Session on September 28, 1985 in Council Chambers at 8:00 a.m.; agenda to be coordinated by City Attorney and Planning Director. School Impaction Fees - Colton Unified School District - City Manager Armstead read Colton Joint UnifiedSchool is ric s etter, dated Page 3 - 8/22/85 August 21, 1985, stating they are prepared to appear before Council on August 22, 1985 to request concurrence with Board of Education findings of overcrowded conditions in schools servicing Grand Terrace; however, agreed to forego such appearance until September 12, 1985 to enable staff further review of District's 1985 Declaration of Impaction and discussion with school board on Planning Commission's findings, providing assurance that no additional residential building permits be issued prior to September 12, 1985. CC-85-257 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to postpone School Impaction Hearing until September 12, 1985, and approve stipulation that any school impaction fees be retroactive from this date (August 22) for any building permits issued. City Attorney Harper suggested as a means of enforcing stipulation that developers sign an agreement to pay established school impaction fees, if imposed, as a contigency prior to issuance of building permits. Addison Covern, Attorney -at -Law, 1901 E. 4th Street, Suite 312, Santa Ana, representing Colton Unified School District, concurred with City Attorney Harper, however, felt that until required fees are paid, occupancy permits be retained by the City to preclude possible future collection problems. Mayor Pro Tem Matteson, with City Engineer Kicak concurring, foresaw no difficulties with the motion as it stands due to the fact there were no building request permits anticipated for time period in question. Following discussion and clarification, Motion carried, 4-1, with Councilman Evans voting NOE. Mayor Pro Tem Matteson reported on receipt of "deep pockets" resolution from City --of La Mesa and was advised by City Manager Armstead the City has not taken an official position on issue. CC-85-258 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve proposal to adopt a resolution supporting Resolution SB-75 (FORAN) similar to that provided by the City of La Mesa, regarding the elimination of joint liability for non -out-of-pocket damages. Councilwoman Pfennighausen reported the following: (1) Regarding construction of additional apartment units, advised that proposed legislation setting forth criteria on density bonus excludes Grand Terrace. (2) Noted that Christmas decoration catalogs should be reviewed for purchase determination. Following discussion, Council concurred that Staff would make final decision on decorations. Mayor Grant reported the following: (1) Thanked Community Services Director Anstine for sending correspondence to Viking Investment Properties. Responding to Mayor Grant relative to paper problem, City Page 4 - 8/22/85 Manager Armstead advised situation was recurrent, requiring continual follow-up by staff. Mayor Pro Tem Matteson suggested code enforcement of problem areas such as Arliss Drive next to Greg's Market. Councilwoman Pfennighausen reported on Clean Community Systems' letters and pictures mailed to all Grand Terrace businesses as a possible means to remedy paper problem, however, supported enforcement by fine or penalty as a last resort; (2) Inland Valley Regional Economic Development Consortion meeting scheduled for August 27, 3-5 p.m. in Council Chambers; invited participation by all interested in economic development; (3) Associated Marketing Services meeting of British Industry to be held in Hong Kong, Tokyo, Munich, Amsterdam and London for the purpose of generating business from overseas. STREET SWEEPING - PARKING CITATIONS Community Services Director Anstine reported on the following Staff Report alternatives to proposed street sweeping changes: (1) Continue with the current program, no changes; (2) Erect additional signs. Such a program would cost approximately $130.00 per sign. If Council desired to erect signs on every block this would cost approximately $325,000.00. If Council desired to place a sign at the entrance of every street, and a few additional signs placed periodically along collector and arterial streets, this would cost approximately $26,000; (3) Eliminate Ordinance 63. Once or twice a year, staff can include reminders requesting voluntary cooperation in the utility billing. If Council took this course of action, whether temporary or permanent, staff does have the means to monitor and evaluate the amount of dirt and debris removed by the sweeper. Staff currently is able to ascertain this information by utilizing the dump receipts. CC-85-259 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, to approve alternative #3, eliminating Ordinance 63. Councilwoman Pfennighausen, with Mayor Pro Tem Matteson concurring, commented on ineffectivenes of issuing street sweeping citations and the need for utilization of code enforcement in other areas. Councilman Petta, with Mayor Grant concurring, cited importance of street sweeping for a clean community and felt the issuance of citations an effective means to accomplish goal. Motion carried, 3-2, with Mayor Grant and Councilman Petta voting NOE. STREET SWEEPING CONTRACT (GTC 85-20) CC-85-260 Following discussion relative to change of ownership from IPS to Houston Sweeping, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve and authorize Mayor to execute a contract between the City of Grand Terrace and Houston Sweeping for Contract Street Sweeping Services (GTC 85-20), to expire June 30, 1985. Page 5 - 8/22/85 Recessed at 7:06 p.m. and reconvened at 7:28, all present with the exception of Councilman Petta who arrived at 7:29 p.m. CONDITIONAL USE PERMIT/SPECIFIC PLAN 85-11 - USA PROPERTIES FUND, LTD. RESOLUTION 85-17 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND CAETFORNIA, APPROVING CONDITIONAL USE PERMIT/SPECIFIC PLAN 85-11 AND MAKING OTHER DETERMINATIONS (USA PROPERTIES) Planning Director Kicak advised Planning Commission adopted Resolution recommending Council approve Conditional Use Permit/Specific Plan 85-11 relative to the proposed development project by USA Properties of 138 units between Mt. Vernon and Canal Street. Mayor Grant opened Public Hearing. Max Williams, 1525 W. 13th Street, Upland, Project Architect for USA Properties Fund, reported on site plan revisions made in conformance with conceptual Master Plan. USA Properties agreed to reduce factor to 12 3/4 units per acre plus 3 additional for senior citizens and concurred with all other conditions set forth by Planning Commission. Mr. Williams advised that plan is sufficiently flexible to set aside units for senior citizens clustered around ameneties relating to specific needs and ultimately tying into adjoining developments. Mr. Kahlon, USA Properties Developer, gave assurance of builder's intent to hold and manage completed project. Sanford Collins, Planning Commissioner, emphasized importance of concentrating on landscaping for full enhancement of community development project. Mayor Grant closed Public Hearing. CC-85-261A Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to adopt Resolution No. 85-17, with the stipulation that density factor be reduced to reflect 12 3/4 units per acre plus an additional 3 unit bonus allocated for senior citizens. Councilman Evans suggested, from an aesthetic point of view, raised berms along with heavy growth as a more attractive alternative to the block effect. Mayor Grant clarified intent of motion was to include rod iron with block wall, not precluding additional landscaping alternatives as agreed upon by Council. CC-85-261B Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to amend Motion No. CC-85-261A to include stipulation that wall around main arteries, Mt. Vernon and Canal Street, be partially constructed with rod iron as specified by the Planning Director and understood by the Planning Commission and Council. Motion No. CC-85-261B to amend Motion No. CC-85-261A carried, ALL AYES. Page 6 - 8/22/85 Motion No. CC-85-261A, as amended by Motion No. CC-85-261B, carried, ALL AYES. ORDINANCE NO. 91 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ADOPTING UNIFORM BUILDING CODES FOR THE CITY OF GRAND TERRACE City Attorney Harper read title of Ordinance. City Engineer Kicak advised that codes pertaining to building, plumbing, fire, etc. are revised every three years and are not enforceable until specifically adopted by the governing body. Mayor Grant opened and closed Public Hearing with no testimony given. CC-85-262 Following discussion, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to waive full reading and to adopt Ordinance No. 91 by title only. ORDINANCE NO. 92 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING GRAND TERRACE MUNICIPAL CODE, CHAPTER 10.08, DEALING WITH ESTABLISHMENT OF SPEED LIMITS FOR VARIOUS STREETS IN THE CITY OF GRAND TERRACE. City Attorney Harper read title of Ordinance. City Engineer Kicak reported on Council's 8-8-85 approval of Resolution No. 85-14 amended to lower speed limit from 35 m.p.h to 25 m.p.h. on Palm Avenue from Honey Hills to Barton Road, warranted by the high density of area; advised proposed Urgency Ordinance No. 92 reflects that change accordingly. Mayor Grant opened Public Hearing. Angela Reeve, 22822 Palm Avenue, voiced support of reduced speed limit for Palm Avenue and requested strict enforcement thereof. Susan Crawford, 22721 Minona Drive, supported either maintaining or reducing speed limit, but suggested the following as possible deterrents to speed violators: (1) Posting of "speed enforced by radar" signs; (2) Higher visibility of Traffic Control Officer; (3) Consideration given to contracting for additional manpower. Roy Nix, 12173 Country Club Lane, supported 35 m.p.h. as a reasonable speed limit for Palm Avenue; felt issue is enforcement of existing speed limits. Dave Jones, 12880 Fremontia, concurred with above observations and suggested greater utilization of Volunteer Reserve Units for more effective Code enforcement. Page 7 - 8/22/85 Captain Bradford, San Bernardino County Sheriff's Department, assured that the Traffic Enforcement Ordinance, once adopted, will be enforced by radar, along with greater utilization of Volunteer Reserve Units. CC-85-263 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to waive full reading and to adopt Ordinance No. 92 by title only. ORDINANCE NO. 93 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND R A, ADOPTING POLICIES AND PROCEDURES FOR THE PURCHASING OF SUPPLIES AND EQUIPMENT BY THE CITY OF GRAND TERRACE. (Second Reading) City Attorney Harper read the title of the Ordinance. Following clarification by Finance Director Schwab on affected CC-85-264 purchasing policies and procedures, Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive full reading and to adopt second reading of Ordinance No. 93 by title only. PUBLIC PARTICIPATION (CONT'D) Barbara Byas, 22664 Eaton Drive, invited members of the Council and other City officials, in behalf of the Chamber of Commerce, to participate in Chili Cook -Off on Saturday, September 21, 1985. Ed O'Neal, 22608 Minona Drive, reported on Inland Empire Cancer Board meeting relative to Lung Cancer and smoking; suggested Grand Terrace, under leadership of the City Council, participate in the "Great American Smoke -Out" on November 21, 1985, including establishing a non-smoking clinic. Mr O'Neil will submit a proposed resolution for Council's consideration at September 12 meeting and act as coordinator between American Cancer Society and Council. MASTER PLAN, AREAS 10, 11, & 12 Planning Director Kicak submitted report and supplement thereto on Assessment District proposed by Al Trevino including petition signed by 5 property owners representing 49% of the area. The two major requirements relative to formation of the Assessment District as proposed are: (1) The City use all Capital Improvement Fees generated by the Project to retire bonds and finance all engineering fees and other costs associated with formation thereof. (2) If formation cannot be accomplished, City will be liable for expenses incurred. Mr. Kicak further advised of letter received from Gordon T. Curtis, Chairman of the Property Committee of Southern California Conference of the United Church of Christ in Claremont, expressing adamant opposition to participating in the formation of an Assessment District. Mayor Pro Tem Matteson, with Councilmembers Petta and Pfennighausen in concurrence, voiced nonsupport of proposal due to abovementioned conditional requirements. 0 Page 8 - 8/22/85 CC-85-265 Motion by Mayor Pro Tem Matteson, Second By Councilman Petta, ALL AYES, to reject Mr. Trevino's proposal as presented. Sanford Collins, Planning Commissioner, voiced support of Assessment District, however, concurred with Council's observations regarding conditions set forth by Mr. Trevino's proposal. RED CURB -11959 ARLISS DRIVE Councilwoman Pfennighausen, with Mayor Pro Tem Matteson and Councilman Evans in concurrence, felt redlining curb was not an effective means of remedying situation and could possibly cause further conflict. Councilman Petta, with Mayor Grant concurring, voiced support of issue from the standpoint of promoting peace. Following discussion and clarification, Motion by Mayor Grant, Second by Councilman Petta, to redline curb situated in front of 11959 Arliss Drive. Motion failed, 3-2, with Mayor Grant and Councilman Petta voting AYE. Closed Session - Council recessed to Closed Session at 9:00 p.m. with Community Services Director Anstine, City Attorney Harper, and City i Manager Armstead in attendance. f Reconvened at 9:28 p.m. with all members present. Mayor Grant announced the purpose of the Closed Session was to confer with the City Attorney on potential litigation and advised that no action was taken. ADJOURNED at 9:29 p.m. The next regular meeting will be held September 12, 1985, at 5:30 p.m. Respectfully submitted, My Clerk APPROVED: Page 9 - 8/22/85