09/12/1985CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - SEPTEMBER 12, 1985
A regular meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on September 12, 1985, at 5:40 p.m.
PRESENT: Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
John Shone, Acting City Engineer/Planning Director
Ilene Dughman, City Clerk
ABSENT: Joe Kicak, City Engineer/Planning Director
The meeting was opened with invocation by Pastor Phil Goodge, Azure Hills Seventh
Day Adventist Church, followed by the Pledge of Allegiance, led by Captain
Bradford.
ITEMS DELETED FROM AGENDA - 7B - Resolution dealing with Personnel
Rules and Regulations.
CONSENT CALENDAR - All items removed from the Consent Calendar with
the exception o Item C (Approval of 8/22/85 Minutes).
CC-85-266 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, ALL.
AYES, to approve Item C - Approval of 8/22/85 Minutes - on the Consent
Calendar.
CHECK REGISTER NO. 091285 - Following clarification by Finance
Director Schwab of janitorial service costs, landscaping/maintenance
costs, registration fees for League of California Cities Conference,
and Steno Clerk wages, Warrants #15002, #15051, #P4395, and #15044,
CC-85-267 respectively, Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Check Register No. 091285, as
presented.
RATIFY 9/12/85 CRA ACTION - In response to discussion on the necessity
of ratifying CRA ac ions, City Attorney Hopkins advised that only
certain actions need approval by Council. Finance Director Schwab
explained that since the CRA sits as a legislative arm of the City,
the procedure has been to ratify all actions of the Agency.
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CC-85-268 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to ratify 9/12/85 CRA action. U.
RESOLUTION NO. 85-18 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, UPPORTING SENATE BILL 719 (ALQUIST) PERTAINING TO
RAIL SAFETY
Councilman Evans questioned who requested the Resolutions be placed on
the Consent Calendar and the insight as to why - voiced opposition to
arbitrarily placing resolutions on Agenda without knowing originator
or supporting background. Councilwoman Pfennighausen suggested that,
when an item is requested to be placed on the Agenda, the specific
Councilmember be designated, and City Manager Armstead assured all
future requests for Agenda items would be signed.
CC-85-269 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to adopt
Resolution No. 85-18, supporting SB 719 (Alquist) pertaining to rail
safety.
RESOLUTION NO. 85-19 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, --SUPPORTING SB 75 (FORAN) & PROPOSING LEAGUE OF
CALIFORNIA CITIES INITIATE A STATEWIDE BALLOT INITIATIVE REGARDING
JOINT & SEVERAL LIABILITY
CC-85-270 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL
AYES, to adopt Resolution No. 85-19 regarding joint and several
liability.
In response to clarification requested by Councilman Evans, City
Attorney Hopkins stated that this Resolution pertains to the actual
costs of an injured person such as medical costs versus the typical
pain and suffering.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
SUPPORTING SB 300 (FORAM) PERTAINING TO TRANSPORTATION FINANCING
Council discussion regarded redistribution of transportation financing
monies and questions relative to tax increases. Councilman Petta,
with Mayor Pro Tem Matteson in concurrence, supported redistributing
funds for City streets and roads. Mayor Grant, with Councilmembers
Pfennighausen and Evans concurring, felt additional information was
necessary.
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt
a Resolution supporting SB 300 (FORAN) pertaining to transportation
financing. Motion failed, 2-3, with Mayor Pro Tem Matteson and
Councilman Petta voting AYE.
RESOLUTION NO. 85-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, UPPORTING ASSEMBLY CONSTITUTIONAL AMENDMENT 32
(MC CLINTOCK) DEALING WITH PUBLIC EMPLOYEE STRIKES. 0
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Councilman Evans abstained from action in this matter due to a
potential conflict of interest.
Councilwoman Pfennighausen advised that Supreme Court had ruled on
issue, therefore, opposed adoption.
CC-85-271 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt
Resolution No. 85-20 dealing with public employee strikes, carried,
3-1-1, with Councilwoman Pfennighausen voting NOE and Councilman Evans
abstaining.
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS - CITY -COUNTY DELEGATE AGENCY
AGREEMENT (GTC85-21)
Discussion entailed questions and clarification of the purpose of the
Agreement and that the project is for waterline improvements at Burns,
Maple, Vivienda, and Walnut.
CC-85-272 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to authorize Mayor to execute the City -County Delegate Agency
Agreement (GTC 85-21) with the County of San Bernardino for Community
Development Block Grant Funds for Fiscal Years 1985-86, 1986-87,
1987-88.
PURCHASE OF MICROPHONES - COUNCIL CHAMBERS
CC-85-273 Following clarification of costs, Motion by Mayor Pro Tem Matteson,
Second by Mayor Grant, ALL AYES, to approve appropriating $1,776.00
from the General Fund Balance to cover installation and purchase of
three additional microphones (including $200.00 credit allowance for
lavalier microphone) to accomodate three additional stations at the
Council Chamber Staff Table.
PUBLIC PARTICIPATION - Jim Ri ley, 22605 Desoto, commented on
ounce s August 22 action eliminating Ordinance 63, stating the only
means to have an effective street sweeping program is by issuing
citations; felt this should not interfere with code enforcement in
other areas. Mayor Grant concurred and Mayor Pro Tem Matteson
suggested staking out particular problems in other areas and review
findings in a couple of months.
PARKS & RECREATION COMMITTEE REPORT - Dick Rollins, Chairman, reported
e following: ommunity air to be held in October; (2) Chili
Cook -off, Saturday, September 21, 1985; (3) Committee's discussions
with SCE regarding park site location on the southwest portion of the
City.
Discussion by Councilman Evans and Councilwoman Pfennighausen relative
to considering potential school site near park site; both felt an
ideal combination. Councilman Evans invited to attend next Parks and
Recreation Committee meeting. Mayor Grant also indicated interest in
attending. Meeting to be arranged with Mr. Rollins, Staff, and SCE
representative to discuss park sites.
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EMERGENCY OPERATIONS COMMITTEE REPORT - It was noted that City Council
meeting will adjourn to mergency Aerations Committee Joint Session
Workshop, September 19 at 7:00 p.m.
ECONOMIC DEVELOPMENT ADHOC COMMITTEE REPORT - Minutes of August 6,
1985 meeting were provided y Jim Rigl-e-y—,-Chairman, who also reported
the following: (1) Meeting held on September 3rd, at which Tom Lenny,
representing Hopkins Development Co. of Newport Beach, voiced interest
in developing a shopping center adjacent to Barton Road; thanked
Councilwoman Pfennighausen for being instrumental in initiating his
appearance at their meeting. Mayor Pro Tem Matteson advised that
Westar Development is also interested in developing a shopping center
in Grand Terrace.
CITY ENGINEER REPORT - Acting City Engineer Shone stated that the
the Vivienda ri ge project is anticipated to go out for bid the first
part of October.
CITY MANAGER REPORT - Accent on Youth - Finance Director Schwab
related istory of -Accent on out and and reported the following:
(1) On November 15, 1979, a motion was approved to donate $1,000 to
Accent on Youth, funds to be coordinated by Volunteer Services
Committee and used for City Christmas decorations and youth
activities. (2) No disbursements have been made out of the funds for
the last three years, excepting the $500 in question for the purchase
of children's books.
Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to accept
Finance Director Schwab's report as presented and to take no further
action.
Councilwoman Pfennighausen noted the Accent on Youth Committee was
never given a grant of $1,000; the Committee agreed to investigate
types of Christmas decorations for the City. Purchases of decorations
were paid by the City and no City money remained in the Accent on
Youth Fund - all funds expended by the Committee were donated funds.
Understands the initial $300 was derived from $150 donations from Hugh
Grant and Tony Petta; the Volunteer Services Committee undertook
soliciting funds from the community feeling the Accent on Youth
project worthwhile; noted she also donated to the funds; felt Council
did not intend to control these funds. Responding to statements at
the previous meeting that the funds were given to the Friends of the
Library anonymously, advised funds were actually drawn from the
Security Pacific Bank in Grand Terrace where a money order was
purchased and signed by Ken Rinderhagen, Director of the Accent on
Youth fund. Further noted there had been no utilization of the funds
for a long period of time and, when it was realized there was a lack
of children's books for a summer reading program, the Accent on Youth
funds came to mind; felt the purchase of children's books a worthy and
valid expenditure, falling within guidelines of enhancement of youth
in the community, as intended by initial contributors to the fund.
Councilman Petta felt need for further clarification and cited two
major problems: (1) The procedure that was followed in withdrawing
the $500; (2) The change from the original purpose of this fund.
Stated that Council established Accent on Youth for the specific
purpose of helping disadvantaged youths, with the intent of insuring
that at no time would a youth be unable to participate in a community
program due to lack of money; felt the integrity of charitable funds
should be preserved and contributions used for the purposes designed.
Felt we must not lose sight of the original intent of the program - if
custodians of a charitable fund have the power to divert funds donated
for a specific purpose, however worthy, the charitable institution is
at stake; it will have the effect of destroying the integrity of all
donations - that trust must be preserved and protected. Commented
that expenditures from this fund were to be based on requests by a
youth organization, a Community leader, or a City sponsored program
where a fee is involved. Felt the lack of fund requests was due to
lack of adequately publicizing the program.
In response to Councilman Petta's question regarding the status of the
account, City Attorney Hopkins advised that it appeared the money was
given to Accent on Youth, an independent organization, to be used for
a specific purpose at the discretion of that organization and,
accordingly, has losts its status of having direction by the City.
Relative to disbursements of funds, Councilwoman Pfennighausen, felt
she met the criteria; stated she encouraged greater publicity of the
existence of the fund and referred potential applicants to Bob Yates
or Ken Rinderhagen to no avail. Further stated that all funds have
not been expended and nothing is preventing donations at this time;
does not believe integrity of fund has been compromised.
Recessed at 7:39, reconvened at 8:52, with all members present.
Accent on Youth (Cont'd)
Mayor Pro Tem Matteson called for the question.
CC-85-274 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
overrule the call for the question, carried 4-1, with Mayor Grant
voting NOE.
Mayor Pro Tem Matteson, with concurrence of Mayor Grant, withdrew
original Motion to accept Finance Director Schwab's report as
presented. (for the purpose of opening the Public Hearing)
Dick Rollins, 22700 DeBerry Street, spoke on lack of community
response with regard to Accent on Youth fund. Cited example where
family refused money offered from fund to buy a soccer uniform for
child. Felt in Grand Terrace, where average income is in excess of
$30,000, few children are disadvantaged and families that may be are
not receptive to taking charity. (Continued on page 8)
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CC-85-275
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TENTATIVE TRACT MAP NO. 13050/SPECIFIC PLAN 85-10
RESOLUTION NO. 85-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE,PROVING TENTATIVE TRACT 13050/SPECIFIC PLAN NO.
85-10 AND MAKING OTHER DETERMINATIONS
Acting Planning Director Shone advised proposed project was in
conformance and the Planning Commission recommends Council's approval
following Public Hearing.
Mayor Grant opened Public Hearing.
Leon Humphrey, 22665 Thrush, questioned what impact the development
would have on current water pressure. Acting City Engineer Shone
stated that since developer was required to relocate and replace
lines, water pressure should not be affected. Ernie Zam ese, 11963
Honey Hill Drive, felt that the overall pressure should improve due to
the expansion of present water lines. Bill Storm, representing T.J.
Austyn, concurred with above statements.
Mayor Grant closed Public Hearing.
Councilman Evans questioned and Mr. Shone responded this development
should have no effect on water pressure of the people across town.
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to adopt Resolution No. 85-21, approving Tentative Tract
13050/Specific Plan No. 85-10 and making other determinations.
Relative to school impaction, Councilman Evans questioned number of
students per household anticipated to generate from development
project. Mr. Storm projected an estimated 1.5 children per household.
Dan Carrasco, representing Colton Joint Unified School District, using
a .59 student generation factor for 176 track homes, calculates 104
students will be generated by development project; however, felt Mr.
Storm's estimation of 1.5 children per household seemed more
realistic. Councilman Evans questioned 554 total student figure for
Grand Terrace Elementary School and requested an updated impaction
report including findings whether figures are representative
exclusively of Grand Terrace residents. Councilman Evans voiced
concern with respect to fluctuations in student/classroom ratios
throughout the 5-10 year period and asked what method of projection
would be used. Mr. Carrasco advised an analysis would be taken from
prior developments to determine a student generation factor for
projecting number of classrooms needed per grade.
PLANNING SERVICES - Finance Director Schwab reported costs for
Contract Planning Services reflected in 6 RFP's submitted. The
following options were discussed: (1) If staff is directed to
negotiate for an outside consultant, cost and appropriation action
will be considered with the award of the contract. (2) If staff is
directed to secure an in-house planning department, staff will require
r Council to: (a) Create City Planner Position Salary Range 73; (b)
Create Planning Secretary Position Salary Range 51; (c) Appropriate an
additional $11,261 to Department 370 Planning from General Fund
Balance to increase the department to $76,093 as reflected in Table
1. (3) After reviewing the costs for an in-house Planning Department
and/or costs of a new contract for City Planner, staff feels that
another important option and recommendation is to reevaluate and
renegotiate our present planning contract.
Councilwoman Pfennighausen, voicing support for Option No. 2, felt
Council had made their interest clear for either full-time or
part-time in-house planning services; felt Staff, in spite of that
direction, pursued other alternatives. Noted Mr. Kicak's letter
advising lack of interest in providing this service. Felt the present
planning services reactive rather than innovative in coming forth with
suggestions, the next 3-5 year period will be crucial for the City,
and a planner with Urban Development education and experience is
needed at City Hall to work with developers for the best utilization
of land available. Felt full-time planner not justified; suggested
possibility of sharing a planner with another City - one that could
assist with two master plans for areas remaining to be developed.
Requested clarification of Staff Report figures for Option No. 2.
Councilman Evans concurred with Councilwoman Pfennighausen, however,
felt full-time planner justified, requiring an individual energetic,
innovative, creative, and youthful enough to take upon the task.
Mr. Schwab, responding to Councilwoman Pfennighausen, advised he was
not aware the planner would be part-time; anticipated hiring at Step
"C" level considering current market for professional planners;
allowance was also made for necessary office equipment. Advised
Option No. 3 was provided to possibly save City money; it was
indicated to him that Mr. Kicak may have initially undertaken the
additional planning services as a favor to the City, and his rates and
budget may not have allowed for a level of service for which he could
recoup costs.
Mayor Pro Tem Matteson supported renegotiating with Mr. Kicak in order
to maintain continuity as well as save the City money.
Councilman Petta commended Staff for the Staff Report providing the
three options. Felt it apparent Mr. Kicak had been losing money;
supported Option No. 3.
Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
approve Option #2, failed, 2-3, with Councilmembers Evans and
Pfennighausen voting AYE.
Mayor Pro Tem Matteson felt it premature to approve Option #2 until
Option #3 is researched.
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CC-85-276 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to
approve Option #3, carried, 3-2, with Councilmembers Evans and
Pfennighausen voting NOE.
Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
allow two weeks for renegotiation or re-evaluation of contract with
Kicak and Associates and, if proposal rejected by Council, approve
Option #2. Motion failed, 2-3, with Councilmembers Evans and
Pfennighausen voting AYE.
CC-85-277 Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, ALL
AYES, to require the re-evaluation or renegotiation with Kicak and
Associates and submit proposal within two weeks.
Accent on Youth (Cont'd)
CC-85-278 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to accept
report on Accent on Youth as presented and take no further action.
Ken Rinderhagen, 12738 Wilmac, felt money used to purchase children's
books was a worthwhile expense, especially since there were no books
available for the children's summer reading program; further stated
that, out of seven requests for funds, four were funded, two
withdrawn, and one denied - reported amount of fund at its peak was
approximately $1,000.00.
Mayor Grant felt the purchase of children's books was a viable use of
the Accent on Youth fund and was within the intent of the original
contributors.
Motion No. CC-85-278 carried 4-1, with Councilman Petta voting NOE.
SCHOOL IMPACTION FEES - Community Services Director Anstine reported
that staff is investigating feasibility of the development of school
impaction fees; requested matter be continued until September 26, 1985
and imposed stipulations previously approved by Council be carried
over until September 27.
CC-85-279 Motion by Councilwoman Pfennighausen, Second by Councilman Matteson,
ALL AYES, to approve continuation of School Impaction Fee issue to
September 26, 1985 and previously imposed stipulations be carried over
until September 27.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
APPROVING ZONE CHANGE AMENDMENT, IN COMPLIANCE WITH THE GENERAL PLAN
UPDATE OF APRIL 26, 1984, FROM R-R TO R-3 (AREA 10) (FIRST READING)
City Attorney Hopkins read the title of Ordinance.
Acting Planning Director Shone stated Ordinance would enact the
amendment approving the zone change on Area 10 from R-R to R-3 to
comply with the General Plan.
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Following clarification of area in question by Councilwoman
CC-85-280 Pfennighausen, Motion by Mayor Pro Tem Matteson, Second by Councilman
Petta, ALL AYES, to waive full reading and adopt first reading of the
Ordinance by title only.
NUISANCE ABATEMENT - 22149 Van Buren - Acting City Engineer Shone
requested authorization to board property to preclude further
vandalism and remove weeds which are creating a potential fire hazard.
Following discussion pertaining to several citizen complaints and
CC-85-281 necessity to abate the nuisance, Motion by Councilwoman Pfennighausen,
Second by Mayor Grant, ALL AYES, to approve the following
recommendations: (1) Direct staff to take corrective action to abate
the nuisance at 22149 Van Buren Street; and (2) Appropriate $1500 to
Dept. 190, Non -Departmental, for nuisance abatement from General Fund
Balance.
COUNCIL REPORTS (CONT'D) - Councilman Petta invited Mr. DeBenedet to
speak on his recen rip to Italy. Bill De enedet reported on his
trip to Palazzolo Dello Stella, our Sister City; related Mayor
Braida's continued interest in maintaining friendship and exchanging
cultures with Grand Terrace - sends greetings to Mayor Grant, Council,
and all residents of Grand Terrace.
Mayor Grant thanked Mr. DeBenedet for effecting communications with
our Sister City, Palazzolo Dello Stella; Council discussion relative
to reciprocal delivery of material to them. Councilman Petta advised
that Bill DeBenedet volunteered to personally deliver items to Mayor
Braida when he returns to Italy at the end of this month.
CC-85-282 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to
approve the preparation of the following items for delivery to
Palazzolo Dello Stella, Italy: City Flag, California Flag, and City
plaque.
Mayor Pro Tem Matteson reported the following: (1) Requested a brief
session at the anning Commission Training Session scheduled for
September 28 regarding Robert's Rules of Order; (2) Commended
excellent Chamber of Commerce newsletter.
Councilwoman Pfennighausen questioned when the new lock on the door
providing access to the atrium will be installed; requested correction
in two weeks.
Mayor Grant reported the following: (1) Minutes were provided from the
August , 985 meeting of the Economic Development Adhoc Committee;
(2) Three members of Council as well as staff will be attending the
League of California Cities Conference; (3) Estimated population of
Grand Terrace has increased to over 103000; (4) Relative to Omnitrans
and SANBAG meetings, Mr. Leonard, member of the Transportation
Committee, and Lieutenant Governor McCarthy voiced concern about
allocation of funds to San Bernardino County; Mayor Grant concurred,
stating it appears San Bernardino County is not being allocated a fair
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share of the funds, perhaps due to the proximity of Orange and Los
Angeles Counties.
COUNCIL MEETING DATES - OCTOBER, NOVEMBER, DECEMBER
Councilwoman Pfennighausen advised of the conflicts for Council
meeting dates for October, November, and December.
CC-85-283 Following discussion, Motion by
Councilman Petta, ALL AYES, to
December meetings as follows:
Councilwoman Pfennighausen, Second by
reschedule October, November, and
October - the regularly scheduled meetings for October 10 and 24 are
cancelled and one meeting will be held on October 17;
November - the regularly scheduled meetings for November 14 and 28 are
canceTTed and meetings will be held November 7 and 21;
December - the regularly scheduled meeting for December 26 is
cancelled and only one meeting will be held on December 12.
COMMEMORATIVE PLAQUE FOR MYRNA ERWAY - Motion by Councilman Petta,
Second y Mayor Grant, to approve purchase of commemorative plaque for
Myrna Erway. Following discussion relative to setting precedent and
costs, the Motion was withdrawn, with concurrence of its Second, until
such time staff submits estimated price of plaque.
PUBLIC PARTICIPATION (CONT'D) - Mr. Frank Tetley, 23146 Vista Grande
Way, representing Grand Terrace Community Soccer Club and concerned
parents, commented on recurring safety problem at baseball field.
Council discussed urgency of providing a safe environment for the
children and the necessity to act on problem immediately.
CC-85-284 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to direct
Community Services Director Anstine to look into matter including
contacting City Attorney Hopkins.
ADJOURNED at 10:09 to an Adjourned Joint Public Workshop Session with
the Emergency Operations Committee, September 19, 1985 at 7:00 p.m.
The next regular meeting will be held September 26, 1985 at 5:30 p.m.
APPROVED: Respectfully submitted,
lay, Dr City Clerk
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