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09/26/1985CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 26, 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 26, 1985, at 5:45 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L: Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer/Planning Director Ilene Dughman, City Clerk ABSENT: None The meeting was opened with invocation by Reverend Harold Lorimer, Retired, followed by the Pledge of Allegiance, led by Mayor Pro Tem Matteson. ITEMS ADDED TO AGENDA - 3A - Proclamation - Minority Enterprise Development Week. ITEMS DELETED FROM AGENDA - 2C - Approval of 9/26/85 Minutes, 4C(2) - Storage Space for Historical City Artifacts. CONSENT CALENDAR - Item E (A Resolution amending Personnel Rules and egu ations , and Item I (Execution of supplemental agreement for Vivienda Bridge Design Contract (GTC 84-02) with Moffat and Nichol Engineers) were removed from the Consent Calendar for discussion. CC-85-285 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the following Consent Calendar Items: A. Approve Check Register No. 092685; B. Ratify 9/26/85 CRA Actions; D. RESOLUTION NO. 85-22 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, A, SUPPORTING HR 3129, SEEKING CHANGES IN FEDERAL LEGISLATION NECESSARY FOR CONTINUED DEVELOPMENT OF THE STATE OF CALIFORNIA HIGHWAY PROGRAM. F. Approve Issuance of Permit and Fee Waiver for Grand Terrace Chamber of Commerce Parade to be held 10/5/85 and Authorize San Bernardino County Sheriff's Dept. to Block Streets (DeBerry from Park to Mt. Vernon, Mt. Vernon from DeBerry to Barton Road, Barton Road from Page 1 - 9/26/85 Mt. Vernon to Grand Terrace Elementary School) from 9:15 a.m. to approximately 10:15 a.m. 0 G. Accept Bond No. 2-509-218 in the amount of $500 in lieu of cash bond for Sewer Lateral Permit - Mr. Donald E. Arnegard (Inland Empire Septic and Plumbing) H. Accept Subdivision Improvement Bond No. 913118S for Tract 9773 in the amount of $20,000.00 for Off -Site Storm Drain facilities - Griffin Development Co. J. Authorize release of following Bonds for Tract No. 9482 - Griffin Development Company: No. 100525 $7,000 - Improvements No. 100525A 3,500 - Labor & Material No. 100526 19,000 - Maintenance No. 100527 2,400 - Landscape/Maintenance K. Authorize release of Grading Bond No. 908242 in amount of $150,000 for Tracts 9773, 9773-1 & 9773-2 - Griffin Development A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NOS. 82-16, 82-32, 82-39, 82-49, AND 82-38, AND AMENDING THE RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 2.24.090 Due to the lengthiness of packet, Councilman Evans requested continuance of this item for further review, with Council's concurrence. SUPPLEMENTAL AGREEMENT FOR VIVIENDA BRIDGE DESIGN CONTRACT (GTC 84-02) ITH MOFFA TAD NICH L EN EE Relative to additional cost of Vivienda Bridge project, Councilwoman Pfennighausen made the following observations: (1) Cost of project is constantly escalating; (2) Suggest review of original estimate and additional costs to determine viability of project; (3) Concerned about recommendation by City Engineer Shone to share relocation cost of the Southern California Gas Co. pipeline; (4) Voiced resentment regarding staff members or contract personnel making deals with outside entities subject to Council's approval; (5) Requested update on amount of money expended thusfar on project. Relative to additional costs, City Engineer Kicak had no updated figures. With respect to the Southern California Gas Company's proposal regarding the relocation of the gasline, advised this was an alternative pursued based upon Caltrans adamant opposition to leaving it on a suspension bridge surrounded by barbed wire, adjacent to a new bridge, from the standpoint of adversely impacting the environment. In discussing matter with Caltrans, it was felt that the Gas Company should be in a position to relocate the lines. 0 Page 2 - 9/26/85 Pertaining to the apparent necessity of relocating the gasline, Mayor Pro Tem Matteson questioned whether this was known initially and City Engineer Kicak advised the issue is franchise versus prior rights across the railroad track. The bridge location itself is not within the right of way as it was originally shown on the assessor's maps. Consequently, when the Gas Company installed their facility, they felt they had prior rights when in fact they did not; however, this was not known until final surveys were made and, therefore, has created a major problem. Councilman Petta commented that proposals were made subject to Council's approval and were, therefore, totally appropriate actions. Councilman Evans concurred with Councilwoman Pfennighausen's concern over sharing cost for relocation of lines with the Gas Company; Questioned clarification on whether franchise agreements contain a clause providing if there is any construction or reconstruction movement necessary, it will be accomplished at their expense. In response, City Attorney Hopkins advised that generally franchises contain a clause similar to that. City Engineer Kicak commented that the question of franchise versus prior rights was discussed at length prior to approaching the Gas Company with this proposal as a possible solution; no commitment was made; a number of alternatives were discussed. The Gas Company's position is that in order for the Vivienda Bridge to be constructed, the gasline must be relocated twice; first, to a suspension bridge directly adjacent to the new bridge; second, from the suspension bridge to the new bridge. Therefore, they are only willing to do it once at their expense, however, will share the cost of the second relocation with the City. Councilman Evans felt it would behoove the City to determine actual relocation costs and whether the Gas Company could, in fact, be forced to bear those costs; suggested taking a serious overall look at project. Mayor Pro Tem Matteson requested clarification with respect to initial cost of project and current status. Mr. Kicak stated he would research and submit exact figures to Council. CC-85-286 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to postpone any action on the Vivienda Bridge project until such time as responsibilities of the Gas Company are legally researched and City Engineer Kicak submits report with exact figures. Page 3 - 9/26/85 In response to Councilman Petta, City Engineer Kicak clarified that this issue pertains to additional cost owed to Moffatt and Nichol Engineers for work accomplished in conjunction with the right of way; if motion passes, payment to the contractor will merely be delayed. Motion No. CC-85-286 carried, 3-2, with Mayor Grant and Councilman Petta voting NOE. PROCLAMATION - MINORITY ENTERPRISE DEVELOPMENT WEEK, OCT. 6-12, 1985 Mayor Grant read Proclamation and advised it would be presented to Operation Second Chance, an organization extremely dedicated to their mission in life. PUBLIC PARTICIPATION Sharon Korgan, Community Service Officer for Grand Terrace, reported the fol 1 owing: (1) Receipt of a packet from Governor Deukmejian's office regarding National Crime Prevention Month and commented on a few projects she intended to undertake; advised she contacted school principals regarding a poster and essay contest and requested donations of a prize or award by the City for students; felt project was important from the aspect of awareness of crime prevention; voiced interest in presenting winning students before the City Council and the School Board. Councilwoman Pfennighausen felt this to be an outstanding project and expressed interest in participating; requested direction as to what was actually needed from the City and was advised the following: (1) Support of the City; (2) Help with judging and coordinating assemblies; (3) Donation of a gift or money. Mayor Pro Tem Matteson requested Ms. Korgan return to Council with a proposal stating exactly what is needed. Mayor Grant concurred with Councilwoman Pfennighausen and volunteered his services in support of project, however, agreed with Mayor Pro Tem Matteson's request for proposal. Ms. Korgan advised her willingness to submit a proposal at the October 17th meeting. CC-85-287 Motion by Councilman Evans, Second by Mayor Grant, ALL AYES, to approve a plaque as well as a donation be given in support of the crime prevention project. Ms. Korgan further reported: (2) In conjunction with Domestic Violence Awareness Week, a workshop will be held at the Grand Terrace Civic Center on October 23rd from 10:00 a.m. to 2:00 p.m. (3) Town meeting dealing with domestic violence scheduled on October 15 at 7:00 p.m. Page 4 - 9/26/85 (4) Team Justice Challenge Neighborhood and Planning will be at Watch put on by the Red Lion Inn the Office of Criminal on October 3rd and 4th. (5) 11 slide/tape programs dealing with all aspects of crime prevention have been purchased by Grand Terrace businesses. (6) Business Watch Alert Programs are anticipated to start within another month. Ed O'Neal, 22608 Minona Drive, reported on the Great American Smoke -Out to be held on November 21, 1985; expressed thanks to Council for volunteering support and invited community participation. Ron Wright, member of the Crime Prevention Committee, voiced concern regarding vandalism and juvenile drinking in Terrace Hills Park and made the following recommendations for consideration: (1) Additional lighting in the parking and playground areas; (2) Installation of a pay phone in the vicinity of restrooms and a sign associated therewith; (3) Requested Council express concern to the Police Chief regarding recurring problems and enforcement action be taken whenever possible. Dr. Murray Taylor, member of the Crime Prevention Committee, concurred with r. Wright's observations relative to vandalism and juvenile drinking; would like to see increased patrolling and lighting and consideration given to closing the park earlier in the evening as well as installation of a telephone. Mayor Grant, with Councilwoman Pfennighausen in concurrence, expressed concern over problem and supported installation of a pay phone; stated police enforcement as a matter of logistics, cited this area as high priority, and requested increased patrolling of the park. Councilman Petta requested, if Council in agreement, that staff be directed to review observations and submit to Council specific recommendations to remedy situation as well as Captain Bradford investigating problem. Councilman Evans concurred with need for increased enforcement, however, felt citizen involvement is also necessary. Captain Bradford advised that Police Officers are not able to make a misdemeanor arrest unless crime committed in their presence, therefore, if a citizen observes a crime, notifies the police, and remains as a viable witness, he can then make a citizen's arrest in the presence of an officer. Mayor Grant, with Mayor Pro Tem Matteson and Councilman Petta in concurrence, supported citizen involvement only in conjuntion with the police. Linda Shutt, 11909 Holly Court, appealed Order to Comply to Zone Ordinance, restricting number of dogs allowed within the R-1 Zone, by requesting an extension of one month in order to secure homes for her animals. Mayor Grant, with Councilman Petta in concurrence, supported granting the extension. Page 5 - 9/26/85 CC-85-288 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to grant Linda Shutt a 30-day extension to comply with Zone Ordinance. Doug Barrow, 11901 Holly Court, in behalf of neighbors who live in the area adl o ning Mrs. Shutt's property, commented that this problem has been ongoing for four years during which time Mrs. Shutt has had repeated warnings and requests from Animal Control regarding her animals; cited incidents he witnessed to substantiate his request that Council not grant an extension or a variance. Henry Arkebauer, 11959 Arliss Drive, Virginia Smerdel, 266 W. Jackson, Rialto, an O'Neal, 22608 Minona, supported granting the requested extension. Councilman Evans requested clarification regarding length of time Mrs. Shutt was aware of zone violation. Community Services Director Anstine stated due to apparent confusion between Animal Control and Mrs. Shutt regarding interpretation of the Ordinance, she may not have been aware of non-compliance until issuance of the "Notice of Violation" on August 21, 1985. Councilwoman Pfennighausen requested substantiation of claims made by Doug Barrow, and, if documented, would not support granting any future extensions. Motion No. CC-85-288 carried, 4-1, with Councilman Evans voting NOE. Recessed at 7:15 p.m., reconvened at 7:34 p.m., with all members present. ORDINANCE NO. 95 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND , A, APPROVING ZONE CHANGE AMENDMENT, IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-R TO R-3 (AREA 10) (,,)econa Keaaing) City Attorney Hopkins read the title of Ordinance. City Engineer Kicak gave a Staff presentation and recommended adoption. Mayor Grant opened and closed public hearing, there being no testimony given. CC-85-289 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive full reading and adopt second reading of Ordinance No. No. 95 by title only. SCHOOL IMPACTION FEES Community Services Director Anstine reported that staff had analyzed two primary studies: (1) Student Impaction Report, as prepared by the Colton Joint Unified School District; and (2) Review of the Declaration of Impaction, as prepared by Donald G. King, Ph.D., Associate Planners. Mr. Anstine advised that the major purpose of the investigation was to determine consistency/inconsistency between monitored trends and the District forecast and indicated there appeared to be no contradictions. The following options were 1i Page 6 - 9/26/85 submitted to Council: (1) Declare that conditions of overcrowding exist within the Grand Terrace area as defined by the Colton Joint Unified School District; (2) Direct the City staff to implement City Ordinance No. 54 and establish a residential building fee of $1,678.00 per dwelling unit to help offset the impaction condition; (3) Reject the declaration of overcrowding and take no further action; or (4) Reject the declaration of overcrowding, but retain consultant(s) to study, on behalf of the City, the impaction situation within Grand Terrace. Councilman Evans requested clarification relative to action requested of Council, citing the adoption in 1981 of Ordinance No. 54 whereby he felt impaction had already been established. City Attorney Hopkins advised that Ordinance No. 54 was not official concurrence of school impaction nor formal request for impaction fees, however, established a procedure of recognizing and concurring with impaction once the School Board had made the declaration. City Attorney Hopkins further clarified that the major issues are to determine there is impaction and the method to litigate this impaction through interim measures; if concurrence is made with both the findings of impaction and fees, Option 2 provides for the implementation of school impaction fees as recommended by the School District. Mr. Danny Carrasco, Colton Joint Unified School District, requested Council consider Option 2 to mitigate the overcrowding conditions existing in our School District. Relative to the Declaration of Impaction in 1981, Mr. Carrasco believed measures had been taken to impose builder's fees within the City of Grand Terrace but could not relate exact details. Mr. Carrasco related that some schools are currently in a state of over capacity, using Grand Terrace Elementary as an example; advised that the Board of Education is looking into alternatives such as double sessions if school impaction fees are not imposed. Mayor Grant took exception to comments made by members of the School District in the September 26 edition of the Colton Courier implying that the City of Grand Terrace was not cooperating with them; stated such comments were opposite to the facts. In response to Mayor Grant, City Attorney Hopkins clarified that Ordinance No. 54 requires concurrence with findings of overcrowding (Option 1) prior to the implementation of impaction fees (Option 2). Mayor Grant, with Councilwoman Pfennighausen concurring, voiced support with conclusions reached by the School Board relative to overcrowded conditions and the necessity to impose school impaction fees to remedy the problem. CC-85-290A Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to adopt Options 1 and 2 and that the imposition of school impaction fees be immediate. Page 7 - 9/26/85 Councilman Petta expressed concern over method of obtaining funds to provide additional school facilities; felt the imposition of developer fees results in taxing new homeowners and from that standpoint is discretionary; supported state provided facilities, whereby everyone contributes towards education, however, since impossible to implement, would support Motion. In response to Councilman Evans, City Attorney Hopkins clarified that the Motion pertained to the implementation of Ordinance No. 54 which includes Options 1 and 2 as specified. City Attorney Hopkins further stated that the impaction fee is a City fee, to be collected from developers prior to or at issuance of a building permit. Councilman Evans voiced concern relative to 1981 School Impaction Report, regarding comments made on location of Grand Terrace Elementary becoming questionable due to increased auto traffic; requested Mr. Carrasco elaborate on those concerns and what had been done to rectify traffic problems; questioned whether consideration had been given to relocating Grand Terrace Elementary. Mr. Carrasco was not aware of specifics but indicated the amount of traffic near a school has always been a concern due to the potential for danger and the School District had installed stoplights, hired crossing guards, and provided traffic safety awareness for the children to mitigate safety hazards; indicated relocating school had not been discussed due to lack of funds, however, concurred that the School Board consider relocation possibilities in anticipation of future needs. Mayor Pro Tem Matteson called for the question. CC-85-291 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to overrule the call for the question. Following clarification by Councilman Petta that the City initiated the provision of stoplights and currently provides crossing guards at CC-85-290B Grand Terrace Elementary, Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to amend Motion No. CC-85-290A to provide that school impaction be re-evaluated on a yearly basis. Motion No. CC-85-290B, to amend Motion No. CC-85-290A, carried, ALL AYES. Motion No. CC-85-290A, as amended by Motion No. CC-85-290B, carried, ALL AYES. Mr. Danny Carrasco, in behalf of the Colton Joint Unified School District and the Board of Education, thanked the Council for its sensitivity to the needs of the students of Grand Terrace. PLANNING COMMISSION REPORT - Mayor Grant reported the following: The minutes of August 5 and 19 Planning Commission meetings were provided; (2) Read Bill DeBenedet's letter of resignation from the Planning Commission effective October 1, 1985; expressed deep gratitude for his devotion and contributions to the City. 0 Page 8 - 9/26/85 0 J CC-85-292 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to accept Mr. DeBenedet's resignation from the Planning Commission, with regret, and to present him with token of appreciation. Councilwoman Pfennighausen requested an audit of the past six months attendance record of the Planning Commission meetings and Planning Director Kicak advised he would submit an accounting. PARKS AND RECREATION COMMITTEE REPORT CC-85-293 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to accept Gary Dishaw's resignation from the Parks and Recreation Committee, with regret, and to present him with appropriate recognition. HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT - Community ervices Director Anstine reported that the City nniversary Pot Luck Dinner will be held on November 21, 1985, prior to the Council meeting. Mayor Grant read Barbara Mathews' letter of resignation from the Historical and Cultural Activities Committee, effective immediately, and related sincere appreciation for her service to the community. With respect to Mrs. Mathews' wish to have no special recognition, CC-85-294 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, to accept Barbara Mathews' resignation from the Historical and Cultural Activities Committee, with the deepest regret. Councilman Petta expressed Barbara Mathews' invaluableness to the Committee from the onset and, from that standpoint, not in support of Motion. Motion No. CC-85-294 carried, 4-1, with Councilman Petta voting NOE. CRIME PREVENTION COMMITTEE REPORT - Mayor Grant read from the Crime Prevention Committee Report recommending the favorable application of Mr. Ed O'Neal to the Committee. CC-85-295 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Mr. Ed O'Neal's appointment to the Crime Prevention Committee as a permanent member, effective this date. EMERGENCY OPERATIONS COMMITTEE REPORT - Mayor Grant reported on ounce s meeting in an journe oint Public Workshop Session with the Emergency Operations Committee and the benefit gained by all who attended. ECONOMIC DEVELOPMENT ADHOC COMMITTEE REPORT - Mayor Grant advised that e would be honored to fill the vacancy on the Committee whenever desired. Councilwoman Pfennighausen stated the Committee meets the first Tuesday of each month and invited participation. POLICE CHIEF REPORT - Captain Jim Bradford, San Bernardino County Sheriff's DepartmeFt, requested extra consideration be given to school children in exercising safe driving habits. Page 9 - 9/26/85 FIRE CHIEF REPORT - Memorandum provided from the Commander of the Fire Department re ating fire statistics for the months of July, August, and September. City Manager Armstead indicated rates have decreased in the last quarter. CITY ATTORNEY REPORT - City Attorney Hopkins reported the following: Receipt of fitT—e reports and litigation guarantees with regard to the Gage Canal properties; three basic ownerships are SCE, Gage Canal Co., and the City of Riverside - copies of report are available for perusal. It is hoped that the matter will be resolved through negotiations. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18.66, SECTION 18.66.050, DEALING WITH APPEALS TO THE CITY COUNCIL OF PLANNING COMMISSION DECISIONS RELATIVE TO USE PERMITS (First Reading) City Attorney Hopkins read title of the Ordinance and recommended adoption. CC-85-296 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive full reading and adopt first reading of Ordinance amending Section 18.66.050 of the Municipal Code dealing with appeals of Planning Commission Decisions, by title only. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18.72, DEALING WITH SIGNS (First Reading) 0 City Attorney Hopkins read title of Ordinance. CC-85-297 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to waive full reading and adopt first reading of Ordinance amending Municipal Code Section 18.72 dealing with signs, by title only. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, DEALING WITH NOISE AND DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE (First Reading) City Attorney Hopkins read the title of the Ordinance; noted this was an Urgency Ordinance before Council at the September 19 Special meeting. The City had adopted the County's ordinance dealing with noise, which inadvertently was not included in the codification of the Muncipal Code; therefore, the City is without a specific noise ordinance. The only change is the deletion of a portion of Section 4(e)(3), dealing with agriculture, as approved by Council. City Manager Armstead advised he, Mayor Grant and Councilwoman Pfennighausen met with representatives of Inland Lumber and Trojan Trucking, and they indicated agreement to limit noise from 10:00 p.m. to 7:00 a.m.; plans are to check the dBA level for specific areas in a few weeks. Page 10 - 9/26/85 Mayor Grant opened the meeting for public testimony. Bruce Holding, 4921 Birch Street, Newport Beach, representing Trojan Trucking and Modern Materials, 21900 Main Street, cited three sections of the proposed Ordinance as being vague relative to types of vehicles, amounts of noise as well as level measurements thereof, and requested more specificity. Mark Ilsley, another representative, requested Council defer action to give the company time to investigate potential impaction to their business. City Attorney Hopkins saw no harm in delaying action and indicated modifications could be made for clarification. CC-85-298 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to delay action until the October 17 meeting to allow the firms of Modern Material and Trojan Trucking to study the matter and the City Attorney to make modifications. Councilman Evans opposed delaying action; felt the firms could review the situation and address the matter at the second reading. Councilman Petta and Mayor Grant supported the delay for more information, to include concerns of the community. Councilwoman Pfennighausen noted the meeting the day before which presented the concerns and frustrations of the neighboring residents; requested the firms use restraint in their operations and not take advantage of the delay. Motion No. CC-85-298 carried, ALL AYES. Appeal of Plannin Commission Decision - Sign Variance, La Tijera Barber Salon avi amirez Planning Director Kicak indicated La Tijera Barber Salon's Request for Sign Variance was denied by the Planning Commission at their regular meeting of August 19, 1985. Relative to the appeal, the following is recommended: (1) The Council approve the sign variance and refund the appeal fee; and (2) Permit the non -conforming sign to remain for the life of the sign or until the business changes ownership, whichever occurs first. CC-85-299 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve the following staff recommendations: (1) The Council approve the sign variance and refund the appeal fee; and (2) Permit the non -conforming sign to remain for the life of the sign or until the business changes ownership, whichever occurs first. Councilman Evans felt variance issue should be continued for further clarification and questioned rationale behind Planning Commission's approval of Red Carpet's request for variance and denial of La Tijera's. Councilman Petta further questioned if recommendation 2 i conflicted with the Sign Ordinance and City Attorney Hopkins advised it did not. Page 11 - 9/26/85 Motion No. CC-85-299 carried, 4-1, with Councilman Evans voting NOE. CITY COUNCIL REPORTS 0 Councilman Evans reported the following: (1) Council A enda Packet - Requeste Agen a packet be prepared prior to the weekend a ore Council meeting to allow sufficient time for review. CC-85-300 Following discussion, Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL AYES, that Agenda packet be prepared the Friday preceding Council meetings. City Clerk Dughman advised of problem in compiling Agenda and packet within specific time frame due to difficulty in receiving Agenda material in the short period between Council meetings and packet deadline. Mayor Grant stated we could always revert back to prior deadline if not manageable, however, City Clerk Dughman advised every effort would be made to comply with Council's request as presented. Councilman Evans further reported: (2) Storm Drains - Requested staff review all alternatives and put together a packet regarding funding of storm drain projects without increased cost to homeowner for submission to Council by the first of the year. (3) Park Site - Requested staff, in coordination with the Parks and Tecreation Department, provide a report by the first of the year regarding cost, implementation, payment, etc. relating to potential park site location. Councilman Petta reported the following: (1) Requested a Proclamation y Counci o ite Cane Days, sponsored each year by the Lions Club. (2) Grand Terrace Friends of the Library Used Book Sale scheduled for September 28, 10-3 p.m. at the Civic Center Meeting Room; pre -sale for members only, September 27, from 4-7 p.m.; membership may be purchased at the door. It was clarified that the used books are donated for the purpose of fund raising. (3) Relative to signs, supported approval of requests for sign variances by the Planning Commission. CC-85-301 Following discussion relative to the worthiness of the cause, Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to have a Proclamation prepared for White Cane Days; dates to be furnished. Councilwoman Pfennighausen reported that four members of Council attended Citrus e t s Legion of California Cities Meeting the previous evening; stated that Grand Terrace sized up well next to the rest of the cities. Mayor Pro Tem Matteson questioned whether the Lion's Club had secured liability insurance as of this date; City Manager Armstead advised they were in the process of applying for it but had no further word. Councilwoman Pfennighausen, with Mayor Pro Tem Matteson in concurrence, requested this matter be resolved in an expeditious manner due to the City's potential risk of incurring liability during interim period. 0 Page 12 - 9/26/85 Mayor Grant reported his attendance of the Local Agency Formation Committee meeting on September 8; noted a parcel or two of land in Reche Canyon was approved for annexation. PLANNING SERVICES Finance Director Schwab noted Staff, at the last meeting, outlined various methods of providing planning services; Council chose the option of Staff negotiating with.Kicak & Associates• Mr. Kicak has indicated he would continue service on the current basis at the hourly rate set forth in the current contract, established in 1983, billed on an hourly time and materials basis; he requested the Planning budget be increased to $70,000, requiring additional appropration of $5,168. If Council chooses in-house planning services, an additional $11,261 appropriation, as outlined at the September 12 meeting, is required. Mr. Kicak stipulated he would maintain a level of $70,000 as maximum and would not exceed that figure within the annual year. Mayor Grant questioned and Mr. Schwab advised additional funding would come from General Fund Balance, now down to approximately $100,000. Mayor Pro Tem Matteson questioned and Mr. Kicak advised personnel to be provided depends on planning needs; he has been attending many Planning Commission meetings since they concern both Planning and Engineering matters; he does have a staff member with a degree in Urban Planning. CC-85-302 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to continue to contract with the current Contractor, appropriate $5,168 to Department 370, Planning, making the total amount for contractual services and the total department being $70,000. Councilwoman Pfennighausen voiced support for in-house planning, noting only $6,093 difference in cost; commended Mr. Kicak as an excellent Engineer and disliked having to take a position involving individuals she has respect for; however, sees the next 3-5 years as critical for the future of the City to maximize the use of the vacant land left; wants a Planner willing to take time to formulate a plan to encourage the Planning Commission toward new and innovative thinking, to provide a prospective developer of the community needs, and suggestions that would reduce red tape not to cause undue delays. Advised she would like a master plan to give guidelines; a planning department to review and make recommendations of present policies and zone ordinances to enhance development, which she felt is a specialty of its own. Questioned whether Mr. Kicak would absorb costs exceeding $70,000 if circumstances require that to occur. Regarding what would happen to an in-house planner when the City is built out, suggested the position be eliminated at that time. Mayor Pro Tem Matteson questioned whether Mr. Kicak's Staff could provide a master plan; whether he has a system to assist a developer in getting started. Relative to a master plan, Mr. Kicak responded that each individual purchaser of commercial property has his own Page 13 - 9/26/85 ideas on what he wants to develop; the City can plan schemes architecturally; felt it impossible to master plan a commercial strip without knowing the proposed uses. Relative to assisting a developer, it is difficult for staff, at this point in time without specific direction, to advise a developer that the Planning Commission and the Council will approve any specific project. Councilman Petta disagreed with Councilwoman Pfennighausen's reference to the City allowing things to happen; noted the many public hearings whereby citizens voiced how they liked living in the City; stated he is proud of the City's beautiful developments. Felt Council creates red tape and sets the climate for the City to invite development - the Planning Director merely follows direction; felt the City's climate has detracted developers. Felt the City can only control final product of land use if it owns the land. Councilman Evans concurred with Councilwoman Pfennighausen's support for in-house planning; disagreed with Mr. Kicak, feeling a master plan can be prepared. Questioned Mr. Kicak: (1) Who he would provide as a Planning Director; (2) would he attend all meetings pertaining to planning; (3) would he be able to provide a master plan for projects such as the Barton Road Development; (4) would all this be within the $70,000. Mr. Kicak noted he has been serving as Planning Director; however, if Council desires, Alex Estrada, a member of his staff with a degree in Urban Planning, would be the Planning Director and would attend all meetings pertaining to planning. Relative to the master plan, felt they would need direction as to what Council is expecting to generate schemes; would have difficulty with specific plans not knowing proposed uses. Based upon Planning Commission and Council approval of specific uses, felt there would be no problems putting that master plan together. As stated in his negotiations with staff, would bill the City only what is required; but, based on past experience, $70,000 would be the maximum. Responding to Councilman Evans's further question whether $70,000 would include time taken to put together Councilwoman Pfennighausen's request, if required, Mr. Kicak advised it would, clarifying the master plan would not include actual layout of buildings. Motion No. CC-85-302 carried, 3-2, with Councilman Evans and Councilwoman Pfennighausen voting NOE. ADJOURNED at 10:42 p.m. The regularly scheduled meeting of October 10 is c'— a�Tled; the next regular meeting will be held October 17, 1985, at 5:30 p.m. APPROVED: Respectfully submitted, a City Clerk Page 14 - 9/26/85