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10/17/1985CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - OCTOBER 17, 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 17, 1985 at 5:37 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman (arrived at 6:07 p.m. due to attendance at Lake Arrowhead Conference in behalf of Mayor Grant) Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer/Planning Director Ilene Dughman, City Clerk ABSENT: None The meeting was opened with invocation by Pastor Dave Jacobs, Grand Terrace Christian Fellowship Church, followed by the Pledge of Allegiance, led by Finance Director Schwab. ITEMS DELETED FROM AGENDA - 8A - Request for Clerk Typist Position - Community Services Department ITEMS ADDED TO AGENDA - 5E (1) - Emergency Operations Committee Report PROCLAMATION - COMMUNICATIONS MONTH, OCTOBER 1985 Mayor Grant read Proclamation and noted it was 60th anniversary of the Toastmasters Club; presented Proclamation to Ed O'Neal who thanked Council. STATUS REPORT - SPECIFIC PLAN NO. 85-8 - MT. VERNON VILLAS Al Trevino, 1015 Madison Place, Laguna Beach, briefed Council on the status of proposed development located between Mt. Vernon and Canal Street north of Barton Road and reported the following: (1) An agreement has been reached with SCE to lease on a three-year renewable basis the 2.1 acre parcel north of the property which intersects Canal Street and Mt. Vernon; (2) A verbal agreement has been reached for the purchase of the 1.2 acre Alexander property located between the Edison �- holding and the major land parcel. Due to the above mentioned agreements, Mr. Trevino proposed these two parcels be incorporated into the overall plan and requested the following actions from Council: (1) Provide staff with direction to accept these minor Page 1 - (10/17/85) adjustments and additions to the Specific Plan; (2) To accept the total boundary of the project to include both the Edison and Alexander property in calculation of total units, density to remain 15.75; (3) Consider the reinvestment of a portion of the funds paid by the development to insure complete road development surrounding the SCE parcel (Canal Street and Mt. Vernon); (4) Consider a resolution or letter pertaining to the Gage Canal Crossing to insure that a delay in acquiring access would not hamper obtaining permits to begin construction. Councilman Matteson expressed nonsupport of allowing an allocation of additional units to Mr. Trevino based on property owned by SCE; felt it not fair to other developers who are restricted to 15.75 units per acre; voiced concern regarding no guarantees that the three-year lease will be maintained. Mr. Trevino stated that over $150,000 will be invested for landscaping, irrigation, and maintenance costs of the Edison property and welcomed alternatives from staff to offset the substantial investment. Councilwoman Pfennighausen felt that since the parcel is a critical entry into the City, the opportunity to have it improved should not be lost and benefits derived from this project will far outweigh any sacrifices we may have to make. City Attorney Hopkins clarified that the Specific Plan requires the improvement of the Edison property and does not allow for the use of it to offset the density; stated that a three-year lease does not give one sufficient control over property; advised Mr. Trevino's proposal to increase the density on his property by including the additional SCE parcel must be resubmitted to the Planning Commission for approval. In response to Councilman Evan's question relative to any foreseeable problems in granting a building permit prior to gaining access across the Gage Canal, City Attorney Hopkins foresaw no difficulties as long as Mr. Trevino entered into a covenant to run with the land which would require participation by the developer. Councilman Petta arrived at 6:07 p.m. due to attendance at Lake Arrowhead Conference in behalf of Mayor Grant. Mayor Grant, with Council in concurrence, directed staff to review Mr. Trevino's proposal and return to Council with recommendations at next meeting. Recessed at 6:23 p.m.; reconvened at 6:29 p.m., with all members present. CONSENT CALENDAR - Item A (Approval of Check Register No. 101085), Item Approva of 9/12/85 Minutes), Item F (A Resolution amending Personnel Rules and Regulations), and Item H (Approval of 1-year time extension for Tentative Tract 11450) were removed from the Consent Calendar for discussion. Page 2 - (10/17/85) CC-85-303 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL AYES, to approve the following Consent Calendar Items: B. Ratify 10/17/85 CRA Actions; D. Approve 9/19/85 Minutes; E. Approve 9/26/85 Minutes; G. Appropriate $1,000 to Dept. 190, Non -Departmental, for Meeting Room Security; I. Approve and Authorize Mayor to Execute Amendment (GTC 79-36-3) to Omnitrans Joint Powers Agreement (GTC 79-36). CHECK REGISTER NO. 101085 In response to Mayor Pro Tem Matteson relative to Warrant #15094 (Litigation/Gage Canal), City Attorney Hopkins advised that it would be premature to estimate additional costs to acquire access across the Gage Canal at this time, however, those costs should be shared with the developers. Following further clarification of Warrant Nos. P4411, P4414, P4415, CC-85-304 and 15102, Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to approve Check Register 101085, as presented. MINUTES OF 9/12/85 CC-85-305 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the minutes of September 12, 1985, with the Economic Development Ad Hoc Committee Report on Page 4 amended to reflect: Hopkins Development Co. of Newport Beach, voiced interest in developing a shopping center adjacent to Barton Road. RESOLUTION NO. 85-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NOS. 82-16, 82-32, 82-39, 82-49, and 82-38, AND AMENDING THE RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 2.24.090 Councilman Evans questioned paragraph 7.1.6, Sick Leave Conversion Privilege, expressing opposition to allowing the conversion of sick leave into vacation time, indicating that sick leave is a privilege, not a right; felt it should be deleted from the Personnel Rules and Regulations. In response, City Attorney Hopkins related that sick leave is in fact a privilege, however, is considered a "Meet and Confer" item and must be discussed with employees prior to taking further action. Finance Director Schwab advised that the conversion procedure is used by management administratively as a tool to provide incentive for Page 3 - (10/17/85) employees not to use their sick leave. Councilman Petta, with Councilman Matteson concurring, voiced support of the conversion process as an incentive to employees. 0 CC-85-306A Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt Resolution No. 85-23. Following clarification by City Attorney Hopkins of paragraphs 7.1.2, 7.3, 9.4, 9.5, and 12.4.2, Councilman Evans recommended that 12.4.2 (a) be amended for clarity to define a passing grade as "C" or better. Relative to paragraph 10.2, regarding the permanent appointment of an employee following a 12-month probationary period, Councilwoman Pfennighausen felt that six months was adequate and recommended an amendment to that effect. Mayor Grant concurred that six months was sufficient time to evaluate an employee for permanent status. Following recommendations by Councilwoman Pfennighausen and Councilman CC-85-306B Evans, Motion by Mayor Pro Tem Matteson, Second by Councilman Petta in concurrence, to amend Motion No. CC-85-306A, amending Para 10.2 to reduce the 12-month probationary period to six months and adding to Para 12.4.2 (a): "with passing defined as 'C' or better." Mayor Pro Tem Matteson called for the question. CC-$5-307 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to overrule the call for the question. 0 Motion No. CC-85-306B to amend Motion No. CC-85-306A A, carried, ALL AYES. Motion No.CC-85-306A, as amended by Motion No. CC-85-306B, carried, ALL AYES. CC-85-308 Motion by Councilman Evans, Second by Mayor Grant, ALL AYES, to direct staff to meet and confer with employees in reference to the sick leave conversion privilege, Para 7.1.6 of the Personnel Rules and Regulations. (See Motion No. CC-85-317) Recessed at 7:16 p.m.; reconvened at 7:35 p.m., with all members present. ORDINANCE NO. 96 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TE ACE, CA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18.66, SECTION 18.66.050, DEALING WITH APPEALS TO THE CITY COUNCIL OF PLANNING COMMISSION DECISIONS RELATIVE TO USE PERMITS Second Reading City Attorney Hopkins read the title of Ordinance No. 96 and related Planning Commission's recommendation for approval. 0 Page 4 - (10/17/85) Mayor Grant opened and closed Public Hearing, there being no testimony given. CC-85-309 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to waive first reading of Ordinance No. 96. CC-85-310 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to adopt the second reading of Ordinance No. 96, amending Section 18.66.050 of the Municipal Code, by title only. ORDINANCE NO. 97 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND R A , CA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18.72, DEALING WITH SIGNS (Second Reading) City Attorney Hopkins read the title of Ordinance No. 97 and advised of Planning Commission's recommendation for approval. Mayor Grant opened and closed Public Hearing, there being no testimony given. CC-85-311 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive the first reading of Ordinance No. 97. CC-85-312 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt the second reading of Ordinance No. 973 amending Chapter 18.72 of the Municipal Code, by title only. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, DEALING WITH NOISE AND DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE (First Reading) City Attorney Hopkins read the title of the Ordinance and reported various modifications made relating to noise levels and the measurements thereof. Dick Rollins, 22700 DeBerry Street, supported Ordinance; voiced concern over how it could be enforced. Captain Jim Bradford, San Bernardino County Sheriff's Department, related they have no devices to measure noise, however, in the case of loud mufflers, vehicles may be cited for defective equipment or excessive noise caused thereby. Ed O'Neal, 22608 Minona Drive, an engineer who has spent the last 20 year— s olved with noise sensitive equipment, stated that, in general, rules restricting decibels of noise were practically unenforceable due to the difficultly in measuring levels; felt, although Ordinance might be difficult to enforce, it could be a tool for negotiations. Barney Kar, er, 11668 Bernardo Way, felt Ordinance could not be en orce t erefore, not in support; suggested residents near lumber company plant trees and shrubbery to help muffle sound. Page 5 - (10/17/85) Mark Ilsley, representing Modern Materials/Trojan Trucking, 21900 Main Street, t anked Council and City Attorney for taking their suggestions into consideration and redrafting the Noise Ordinance; however, since they have not had sufficient time for review and feel it may adversely impact their business, requested Council delay action. Chester Easter, 21963 Tanager, requested Council not delay adoption of Ordinance ue to the ongoing problems with noise; has a petition with 55 signatures attesting to the fact that Trojan Trucking is a nuisance. Councilwoman Pfennighausen voiced discontent that Trojan Trucking was not complying with request to curb noise during interim period until issue was settled; felt relief should be given to long term residents residing in the area. Mayor Pro Tem Matteson suggested investigating problem from the standpoint of abatement of a nuisance; however, expressed nonsupport of Ordinance due to unenforceability, with Councilman Petta in concurrence. Mr. Ilsley further advised that the County has been contacted several times to test noise levels - as of this date, no response has been made; requested help in soliciting County to take readings to find out whether business can operate under the guidelines of proposed Ordinance. City Manager Armstead reported the City is on a long waiting list at the County Environmental Agency and could not estimate when they would be available to measure noise levels. CC-85-313 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL AYES, to waive first reading of the Ordinance. CC-85-314 Motion by Councilman Evans, Second by Mayor Grant, to adopt first reading of the Ordinance by title only, carried, 3-2, with Mayor Pro Tem Matteson and Councilman Petta voting NOE. PUBLIC PARTICIPATION Ed O'Neal, 22608 Minona Drive, requested Council consider adopting an Ordinance pertaining to Smoking Control; supplied Ordinance No. 5293 from the City of Riverside as a model; advised a Resolution would be presented at the November 7th Council meeting relative to the Great American Smoke -Out. Mayor Grant, with Mayor Pro Tem Matteson concurring, supported the City of Riverside's Smoking Ordinance for the most part, however, not in its entirety. Councilman Petta wholeheartedly supported the adoption of a stringent Smoking Ordinance. Page 6 - (10/17/85) El Councilwoman Pfennighausen felt Ordinance not necessary and Councilman Evans felt it unenforceable, therefore, both not in support. David Pfennighausen, Terra Mesa Apartments, expressed support of Ordinance; felt the burden of proof should not be placed on the non- smoker. CC-85-315 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to direct staff to prepare a proposed Smoking Ordinance for submission at next meeting, carried, 3-2, with Coucilman Evans and Councilwoman Pfennighausen voting NOE. Doug Barrow, 11901 Holly Court, advised that Linda Shutt's 30-day extension to secure homes for her animals will terminate prior to the next Council meeting; requested guidance as to what measures could be taken to enforce Ordinance if not complied with by expiration of extension. Councilwoman Pfennighausen questioned whether staff had any reports to substantiate Mr. Barrow's claims as requested at the last meeting. City Manager Armstead stated that Animal Control had been contacted but nothing had been received as of this date. Doug Barrow stated that most of the reports are either lost, destroyed, or unreleasable. Mayor Grant assured that staff will follow through on enforcement of {the Ordinance, however, until the 30-days have elapsed, nothing can be r done. Dave Jones, Group W Cable, presented Council their semi-annual franchise fee. Bob Keeney, 12139 Mt. Vernon, read his letter of October 17, 1985, copies received by Council, relative to a multi -family housing project directly north of Town and Country Professional Plaza on Barton Road, submitted for review and consideration - the only modification being the reduction of units from 17 1/2 units per acre to 15 3/4, and the provision that some units will be set aside for senior housing; it is felt that since the project was already approved at a higher density by the Planning Commission, it would be redundant to duplicate this process. City Attorney Hopkins advised that project would have to be resubmitted to the Planning Commission due to the modifications which significantly change the Specific Plan previously approved by Council; however, felt that staffing is unnecessary and existing recommendations should be applicable. Mayor Grant concurred with above observations. Mr. Keeney also requested a waiver of further fees relative to project. Councilman Evans expressed support of waiving the fees with the exception of any costs to the City for public notification. Page 7 - (10/17/85) CC-85-316 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to waive further fees with the exception of advertising costs. CC-85-317 Motion by Councilman Evans, Second by Mayor Grant, ALL AYES, to rescind Motion No. CC-85-308, in reference to the sick leave conversion, and to establish it as a "Meet and Confer" item for consideration at next year's (FY86-87) negotiations. CC-85-318 Page 8 - (10/17/85) REQUEST FOR 1-YEAR EXTENTION FOR TENTATIVE TRACT 11450 (ROY ROBERTS) In response to Councilman Evans relative to possible concerns with project, City Engineer Kicak advised that this proposed residential development is in an AP zone, therefore, if extension is denied, any previously accrued rights as approved by Council would terminate, thereby ending the project since it would not be allowable as currently zoned; noted a major problem is that property encroaches into an area which is an easement between two property owners and has culminated into a law suit; minor problems include sewer and drainage. City Attorney Hopkins advised that, although the project has exceeded the time for which the law allows extensions (5 years), this situation is unique in that the Council declared a sewer moratorium, thereby extending the allowable time period as per state law for all existing Tentative Tracts; therefore, noted City may be inviting some action by the developer if extension is disapproved. Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, to deny 1-year extension for Tentative Tract 11450. Councilman Petta expressed nonsupport of motion, taking City Attorney Hopkins comments into consideration; felt the worst that could happen is project will not be built. Motion No. CC-85-318 carried, 4-1, with Councilman Petta voting NOE. PLANNING COMMISSION REPORT - Planning Director Kicak reported the next Planning CommissioF meeting will be held on Monday, October 21, 1985. PARKS AND RECREATION COMMITTEE REPORT - Dick Rollins, Chairman, reported the following:Great success of the Community Fair - thanked all participants; (2) Invited applications to fill anticipated vacancy on Committee; (3) Currently working with SCE on the acquisition of land at the end of Van Buren; City Manager Armstead noted that a report will be provided to Council regarding SCE's meeting. CRIME PREVENTION COMMITTEE REPORT - Ed O'Neal, member of Committee, reported t e following: Crime Prevention Seminar sponsored by the State Office of Criminal Law and Justice held on October 3rd and 4th; focused on neighborhood watch programs; (2) Crime Prevention Committee meeting of October 7th; park vandalism was discussed - random tours of r the park between 10:00 p.m. and 1:00 a.m. turned up no incidents; (3) October 15th Crime Prevention meeting - topic of Earthquake Preparedness discussed; (4) Requested, in behalf of Sharon Korgan, Community Services Officer, that Council appropriate approximately $160.00 (plaques-$135.00, certificates-$25.00) for awards to the winners and participants of the poster and essay contests in conjunction with the Crime Prevention program in the schools. CC-85-319 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the appropriation of $160.00 for the purchase of 9 plaques and 1000 certificates to enhance Sharon Korgan's Crime Prevention program. CC-85-320 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to declare Larry William's term vacant due to lack of attendance and authorize advertising vacancy for an unexpired term to expire 6/30/86. EMERGENCY OPERATIONS COMMITTEE REPORT - Councilwoman Pfennighausen noted that the Crime Prevention Committee and the Emergency Operations Committee are holding the first Earthquake Preparedness Self -Help Program at the November 19th Town Hall meeting to be filmed and broadcast. CC-85-321 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL AYES, to approve the recommended voting membership of the Emergency Operations Committee be changed to reflect a total of seven (7) voting -- members and appoint Dr. Jay Tibbles, term to expire June 30, 1988. (See Motion No. CC-85-322) Following clarification by City Attorney Hopkins relative to the CC-85-322 requirement of advertising a vacancy on a committee prior to official appointment, Motion by Mayor Grant, Second by Councilman Petta, to rescind the portion of Motion No. CC-85-321 relative to appointing Dr. Jay Tibbles to the Emergency Operations Committee. (to allow time for legal notice of vacancy) Mayor Pro Tem Matteson advised that, even though his appointment would not be official until next meeting, nothing would preclude Mr. Tibbles from attending meetings in the interim. Councilwoman Pfennighausen voiced nonsupport due to the fact that Dr. Tibbles submitted his application for committee membership in May; felt it unnecessary to advertise a vacancy on a committee when membership is merely being expanded. Motion No. CC-85-322 carried, 4-1, with Councilwoman Pfennighausen voting NOE. ECONOMIC DEVELOPMENT ADHOC COMMITTEE REPORT - Minutes provided from the meeting of September 3, 1985. Page 9 - (10/17/85) POLICE CHIEF REPORT - Captain Bradford noted a Domestic Violence Workshop will e e d on Wednesday, October 23rd. CITY ENGINEER REPORT - City Engineer Kicak reported the following: Meeting with is Kidd regarding dedication of acreage on Blue Mountain to the City. Councilman Petta advised Mr. Kidd would be willing to trade 30 acres adjacent to our existing 20 acres in exchange for approximately one and a half acres at the bottom of the mountain; however, noted that the one and a half acres in question were originally purchased for the development of parking space; commented that the Wilderness Park area was toured by the Wilderness Park Committee and felt to be an outstanding area easily accessible by trail; stated the Council at some point needs to make a determination whether the City would be willing to make the exchange with Mr. Kidd; however, felt additional information is required before taking any action including maps of the area in question. Councilman Evans questioned when Council gave direction to look into further acquisition of Blue Mountain. Councilman Petta responded that Council appointed Susan Crawford as Chairwoman of the Wilderness Park Committee with specific direction to procure information relative to the expansion of Wilderness Park. Councilman Evans requested copy of minutes reflecting the appointment of the Committee and any supplemental information pertaining thereto. In response to Councilwoman Pfennighausen relative to who serves on the Committee, Councilman Petta named the members as follows: Doug Erway, Joe Ramos, Frank Ferre, Susan Crawford, and Jerry Hawkinson. Councilwoman Pfennighausen noted that Council had never approved the acquisition of additional property on Blue Mountain for any purpose; however, agreed that Susan Crawford was appointed to look into the feasibility of expanding Wilderness Park on the site of Blue Mountain and report to Council findings; expressed discontent in not being aware of meetings, where and when they were held, what had transpired, who the committee members were, noting these concerns are a matter of public record; indicated that no formal reports have been submitted. Councilman Petta responded that Susan Crawford, as Chairwoman of the Wilderness Park Committee, made several oral reports to the Council relative to Committee's progress including Committee's helicopter tour of Blue Mountain. Mayor Grant requested staff provide maps of the area in addition to any information regarding the formation of the Wilderness Park Committee and subsequent reports relating thereto. CITY ENGINEER REPORT (CONT'D) - (2) Meeting with the owners of the Gage Canal right-of-way from —the City of Riverside whose recommendations to the Gage Canal Company included one crossing for the Areas 10, 11, and 12 and a frontage road to serve the area on the easterly side of the Canal. 0 Page 10 - (10/17/85) In response to Mayor Grant relative to the ownership of the Gage Canal Company, City Attorney Hopkins clarified that the City of Riverside owns the title to the Gage Canal property. The road and canal structure are owned by the Gage Canal Company; the City of Riverside owns 30% of the company's stock and the remainder is owned by private individuals. Mayor Grant suggested that Council seriously consider what can be done to enforce the Public Good in our Community. Recessed at 10:15 p.m.; reconvened at 10:29 p.m. CITY MANAGER REPORT - City Manager Armstead reported on the following: 1 La or Re ations Conference with the Southern California Public Relations Council sponsored by California State University, Los Angeles; Fair Labor Standards Act was discussed by Mr. Bob Kelley, Department of Labor; compensatory time will be enforced beginning in April; Legislative and legal update was given by Richard Whitmore, of Whitmore, Kay, and Stevens; other topics included stress management and retirement; detailed information will be provided Council. (2) Managers/Mayors Conference at Lake Arrowhead; subjects addressed included solid waste management, toxic waste disposal, economic development, tourism, emergency and disaster plans; requested support from Council relative to a Resolution which would allocate UHF TV channels 14-20 for emergency radio communications; requires signature of petition by the Mayor for submission to the FCC in Washington next week. CC-85-323 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to support a Resolution for the allocation of UHF TV channels 14-20 for emergency radio communications. Councilwoman Pfennighausen voiced support of allocating frequencies for emergency communications, however, expressed reservations to taking an irreversible action without sufficient information. CITY COUNCIL REPORTS - Councilman Petta reported the following: (1) Historical and Cu tural Activities Committee is sponsoring an Art Show scheduled for Sunday, November 3, 1985, from 1:00 - 4:00 p.m. in the Community Meeting Room of the Grand Terrace Civic Center; public encouraged to attend; (2) Wilden Pump - Was contacted by Mr. Wagner who requested status on landscaping requirement; Planning Director Kicak indicated a letter was sent to Wilden Pump advising them of their responsibility to make the necessary improvements. Councilwoman Pfennighausen related that Wilden Pump has assured their readiness to comply with the order to make improvements, however, were waiting for the heat to subside before planting the trees so they would survive longer without water. Councilwoman Pfennighausen reported the following: (1) Letter received this date from John B. Cooley, 23053 Merle Court, addressing plumbing problems in his Griffin built home; requested City Engineer Kicak investigate and submit findings in writing prior to next meeting; (2) Audit report submitted relative to attendance of Planning Commission Meetings revealed that Commissioner Andress has missed more Page 11 - (10/17/85) meetings than attended in a year; suggested declaring his seat vacant on the Planning Commission and advertise for applicants to fill vacancy due to the fact he is not functioning in job. 0 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to declare the position on the Planning Commission held by Vern Andress vacant due to excessive absence. Councilman Petta related that Dr. Andress was one of the original members of the Planning Commission and has made significant contributions over the years; stated that a quorum is all that is necessary and voiced opposition to removing such a valuable individual from the Planning Commission. Mayor Pro Tem Matteson, with Mayor Grant in concurrence, requested a letter be sent to find out Dr. Andress' intent and, if attendance is to remain the same, would support motion. Councilwoman Pfennighausen noted that Dr. Andress did not attend the Joint Planning Commission Workshop; felt that more than a quorum is important - stated that the collective decisions of the seven members of the Planning Commission are necessary for the well-being of the construction and development of community. Councilman Evans requested if a letter is sent to Dr. Andress, it be so stipulated therein that, if attendance has not improved within a fixed period, a request will be made for his resignation. Motion failed, 2-3, with Mayor Grant, Mayor Pro Tem Matteson, and Councilman Petta voting NOE. Motion by Councilman Evans, Second by Councilwoman Pfennighausen, that within the next two months, Dr. Andress' attendance be reviewed for possible dismissal at a later date and that this be so stipulated in the letter. Councilwoman Pfennighausen requested, if possible, an audit trail of Dr. Andress' attendance since his appointment to the Planning Commission. Councilman Evans withdrew Motion, Second in concurrence; felt a letter would be sufficient. Following Council discussion, Mayor Pro Tem Matteson requested Council direct staff to prepare a letter to discern Dr. Andress' intentions. In addition, Mayor Grant felt the letter, in a diplomatic manner, should advise Dr. Andress of Council's discontent with his attendance, and a response requested as soon as possible. Mayor Pro Tem Matteson addressed the following: (1) Sales tax revenue or Grand Terrace is down 20%; indicated more businesses are needed. (2) Requested update on "The Birth of a City" and requested project be completed before the sale of Group W Cable; Dave Jones reported approximately eight hours have been taped thusfar; (3) Questioned whether Lions Club had secured liability insurance; City Attorney Hopkins advised that a copy of their liability insurance policy had Page 12 - (10/17/85) been received. (4) League of Cities Seminar in San Francisco; topics discussed included arbitration and motivation with employees. Mayor Grant reported the following: (1) Represented the City at the October n OMNITRANS/SANBAG and October 16th Local Agency Formation Commission meetings; (2) Receipt of a letter relative to possible drug trafficking in Grand Terrace; assured that staff would investigate with Captain Bradford. ACQUISITION OF CITY CHRISTMAS DECORATIONS City Manager Armstead presented staff report with recommendations. CC-85-324 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the purchase of the following Christmas decorations: One hanging three foot lighted wreath for the main foyer, one hanging three foot unlighted wreath with garland for the atrium area, two scroll lanterns on each light pole for Barton Road parking lot entrance only, and a live box Christmas tree; and appropriate funds ($2,863.17) to be transferred to Line Items 10-180-702 and 10-180-703. ANNUAL REVIEW OF GENERAL PLAN Planning Director Kicak presented staff report with recommendation to accept the General Plan Annual Review Recommendations by the Planning Commission, as outlined in the Memorandum of August 1, 1985, with the deletion of Item 2. CC-85-325 Following discussion, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to accept the August 1, 1985 Annual Review of General Plan Report, as presented. Mayor Pro Tem Matteson opposed the recommendation to delete Item 2, relative to maximum densities in areas now zoned R-3, therefore, not in support of motion. Motion No. CC-85-325 carried, 4-1, with Mayor Pro Tem Matteson voting NOE. Mayor Grant expressed appreciation to the Colton Courier for their loyalty over the years. ADJOURNED at 11:44 p.m. The regularly scheduled meeting of October 24 is cancelled; ed; the next regular meeting will be held November 7, 1985 at 5:30 p.m. APPROVED: Respectfully submitted, MayoK C,ty Clerk Page 13 - (10/17/85)