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12/12/1985CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - DECEMBER 12, 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 12, 1985, at 5:36 p.m. PRESENT: Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT: None The meeting was opened with invocation by Councilwoman Pfennighausen, followed by the Pledge of Allegiance, led by Councilman Petta. ITEM DELETED FROM AGENDA - Item 3F - Waive User Fee for Community Meeting Room on for Girl Scout Troop 263. SPECIAL PRESENTATIONS Christmas Toy Presentation to Loma Linda University Pediatric Unit - ran Chaffee Mayor Grant presented Christmas toys, donated by the City Staff and Council members, to Fran Chaffee, Leader of Life Specialist, Loma Linda University Pediatric Unit; Council expressed importance of giving, stressing the young people as our hope for the future, and happiness for being able to participate in this worthy endeavor. Certificate of Appreciation - Justin Case Mayor Grant read and presented a Certificate of Appreciation to Justin Case for his displayed community spirit and contributions to the Grand Terrace Art Show. Mr. Case thanked his wife, parents, grandparents, Rick Cal dwel 1 , and members of the Historical and Cultural Activities Committee for their help and support. Page 1 - (12/12/85) Crime Prevention Grant Status Report Sharon Korgan, Community Service Officer, reported the following: (1) An arrest was made this date by the Sheriff's Department relative to a cat burglary that occurred November 14, 1985 in Grand Terrace; arrest was attributed to the use of new California ID fingerprint system; (2) Submitted report from January - October 1985 reflecting locations of burglaries and active neighborhood watch programs; advised too soon to calculate effectiveness of recently implemented neighborhood watch programs in relation to burglaries; noted a special thanks to Ed O'Neil for compiling data and preparing maps; (3) Drafted brochure on Domestic Violence was distributed, 6500 copies to be printed; (4) Next Town Meeting to be held December 17th at 7:00 p.m. Susan Crawford, Chairwoman of the Crime Prevention Committee, praised Ms. Korgan for an outstanding job. Friends of the Library Dean Carlton, 12197 Country Club Lane, representing the Friends of the Library, requested Council consider allocating a yearly sum for the enhancement of the Grand Terrace Library to better serve the increased needs of the community. Councilman Petta expressed support - felt residents of Grand Terrace benefit from the library services, therefore, should be subsidized by the City; advised $1200 a year would double the initial outlay al l oted by the County and recommended designating funds specifically for purchasing children's books. CC-85-342A Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to approve the appropriation of $1200.00 per year to the Grand Terrace Library, paid quarterly, for the purchase of children's books. Responding to Councilwoman Pfennighausen on the status of the $500 Accent on Youth contribution to the library, Mr. Carlton had no specific details but assured it was acted upon immediately and book selections were made. Councilwoman Pfennighausen expressed support of appropriation this year; however, questioned legalities of binding future Councils to a fixed amount, therefore, requested motion be amended to reflect appropriation for this fiscal year only. In response, Councilman Petta, although appreciative of concerns, felt Council has the flexibility to reverse and amend actions in the future, if necessary, and let motion stand. CC-85-342B Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to amend Motion No. CC-85-342 to designate the $1200 allocation to the Grand Terrace Library for FY85-86. Motion No. CC-85-342B, to amend Motion No. CC-85-342A, carried, 4-1, with Councilman Petta voting NOE. Motion No. CC-85-342A, as amended by Motion No. CC-85-342B, carried, ALL AYES. 0 Page 2 - (12/12/85) PARK SITE SELECTION - SCE Parkland Request Community Services Director Anstine submitted staff recommendations ' - and briefly outlined background of proposal; included SCE' s July 5, 1985 conceptual approval to license ten acres of property to the City located east of the Highgrove Generating Station along Pico Avenue for a parksite. Sue Noreen, SCE Grand Terrace Area Manager, additionally commented that the standard five year parksite leases have been extended to 10 years. Y t Mayor Pro Tem Matteson voiced concern over the 90-day termination clause in SCE's proposed agreement; Ms. Noreen did not foresee a problem, but could provide no guarantees. Community Services Director Anstine assured improvements would be made moveable in accordance with above concerns. Mayor Grant voiced concurrence with staff report and recommendations; felt the Pico Site appropriate and economically feasible. CC-85-343 In light of above comments, Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve the following: (1) Authorize staff to execute a park license agreement approved by the City Attorney with SCE for use of the Pico Street Acreage; (2) Refrain from actual physical development of the site until Marygol d Farms accomplishes alfalfa harvesting in January, 1987; (3) Authorize staff to draft and submit preliminary facility designs to SCE for approv al . Councilman Evans expressed concern over the Pico Site relative to potential problems for homeowners in the area similar to those at Terrace Hills Park; felt land development should be planned with foresight including consideration of the possible future relocation of the Elementary School in conjunction with selection of a parksite; related date for physical development of parksite targeted for January of 1987 leaves ample time to consider alternatives; indicated the Pico Site may appear desirable on a short term basis, however, supported the Van Buren Site as more favorable for overall long term development. Page 3 - (12/12/85) Ms. Noreen advised the unoffical response from SCE on the Van Buren Site was not favorable and indicated disapproval, however, would submit a written request from Council if desired. Councilwoman Pfennighausen emphasized that, although the Pico Site may serve well as a daytime park, lighting for nighttime use was highly unforeseeable due to the close proximity of residences. Ms. Noreen advised lighting might be feasible in the area farthest away from the residences; felt it could be worked into the conceptual plan if desired. Motion No. CC-85-343 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. CLASSIFICATION & COMPENSATION STUDY - HAY MANAGEMENT CONSULTANTS RESOLUTION NO. 85-27 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, , SCINDING RESOLUTION NO. 85-07 AND ESTABLISHING CLASSIFICATIONS AND SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE Sharon Brunner, Senior Associate, Hay Management Consultants, presented results of the Classification and Compensation Study and recommendations for its implementation. The three major objectives in conducting the study were: (1) Evaluating job documentation and titles from a classification standpoint; (2) Reviewing redocumentation of jobs to assess internal equity; (3) Analyzing external salary data to compare with outside marketplace. City Manager Armstead concurred with overall report and recommended approv al . Responding to Councilman Evans relative to salary increases, Ms. Brunner related that increases would be based soley on job performance which should be assessed on an annual basis - the actual amount of yearly salary range adjustments would depend on the trend in the local marketplace. With regard to subjectivity in performance appraisals, Ms. Brunner recommended two levels of supervision review overall employee evaluations to maintain objectivity. CC-85-344 Following clarification that placement within salary ranges would be determined by the City Manager and increases may not require the total estimated appropriation, Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to approve the following: (1) Acc ept the Classification and Compensation Study prepared by Hay Management Consultants; (2) Adopt Resolution No. 85-27, establishing Classification and Salary Ranges; (3) Appropriate $11,420 from the General Fund to Employee Salaries and Benefits to position the City's compensation as recommended in the study. Recessed at 7:05 p.m.; reconvened at 7:30 p.m. in joint session with the Community Redevelopment Agency - all members present. MULTIFAMILY HOUSING REVENUE BONDS - MT. VERNON VILLAS (FOREST DILLON) RESOLUTION NO. 85-28 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, A, APPROVING THE ISSUANCE OF NOT TO EXCEED $30,000,000 VARIABLE RATE DEMAND MULTIFAMILY HOUSING REVENUE BONDS BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE SUBJECT TO LIMITATIONS & CONDITIONS AFTER A PROPERLY NOTICED PUBLIC HEARING Finance Director Schwab outlined the Resolution, stating approval will authorize issuance of tax-exempt multifamily housing revenue bonds, however, the developer will be obl igated for repayment of the debt and must comply with all zoning and planning requirements of the City. Page 4 - (12/12/85) Mayor Grant advised Section 103(K)(2) of the Internal Revenue Code of 1954 requires holding a Public Hearing to allow public testimony relating to the issuance of tax-exempt multifamily housing bonds; the public hearing was properly noticed. Mayor Grant opened and closed Public Hearing, with no testimony given. CC-85-345 Following brief discussion, Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, ALL AYES, to adopt Resolution No. 85-28. RESOLUTION NO. CRA 85-03 - A RESOLUTION OF THE COMMUNITY REDEVELOPMENT A AND TERRACE, CALIFORNIA, AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED $30,000,000 PRINCIPAL AMOUNT OF COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE MULTIFAMILY HOUSING REVENUE BONDS (MT. VERNON VILLAS PROJECT) 1985 SERIES A, APPROVING RELATED DOCUMENTS AND AUTHORIZING OFFICIAL ACTION CRA-85-61 Motion by Mrs. Pfennighausen, Second by Mr. Evans, ALL AYES, to adopt Resolution No. CRA 85-03. Adjourned Community Redevelopment Agency at 7:39 p.m. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, DEALING WITH NOISE & DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE (Second Reading and Continued Public Hearing) City Attorney Hopkins read the title of the Ordinance; the alternate Ordinance, requested by Council at the November 7 meeting, was provided. If Council desires to consider the Ordinance before them for second reading and continued Public Hearing, that issue must be dealt with first. Mr. Hopkins noted there are several changes in the alternate Ordinance, the most significant being elimination of all references to decibel levels; it was patterned basically after the City of San Bernardino's Ordinance; advised Attorney for Inland Lumber Company gave concurrence with the following exception: felt Section 6(f) selective and should be changed or eliminated. CC-85-345 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to deny second reading of Noise Ordinance. Mayor Grant indicated support of alternative Noise Ordinance which eliminates decibel levels; however, would vote against the Motion to deny second reading, since it would eliminate the hearing of public input. Motion No. CC-85-345 carried, 4-1, with Mayor Grant voting NOE. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DEALING WITH NOISE AND DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE (First Reading) City Attorney Hopkins read the title of the Ordinance. City Manager Armstead stated intent of the Ordinance is to protect properties and the health and safety of persons from environmental nuisances and hazards, thereby providing a pleasing environment throughout the City. Page 5 - (12/12/85) Councilman Evans, noting Trojan Trucking/Modern Material's operations generated adoption of a Noise Ordinance, questioned exemptions in Section 4, relative to noise as a natural accompaniment of lawful businesses and commercial enterprises. City Attorney Hopkins related that regardless of aforementioned exemption, businesses such as Trojan Trucking/Modern Materials would be potentially liable under Section 6(f), Loading or Unloading of Trucks; Mr. Hopkins saw no reason not to include hours of 10:00 p.m. to 7:00 p.m. in Section 6(f), as suggested by Councilman Evans. Mayor Pro Tem Matteson voiced support for leaving Section 6(f) as is to eliminate excessive noise at all hours. Mayor Grant opened Public Hearing. Chester Easter, 21963 Tanager, spoke in opposition of alternative Noise Ordinance due to the following modifications not incorporated as previously requested by 60 petitioners: (1) Declaring an MR Zone abutted by an R-1 Zone be separate from any other commercial areas; (2) Prohibiting business operations between 10:00 p.m. and 7:00 a.m. In response, City Attorney Hopkins personally felt prohibiting total business operations during certain hours would be an unconstitutional deprivation of the property owners' rights. Councilwoman Pfennighausen felt it has been demonstrated that a Noise Ordinance is necessary to control the existing nuisances throughout the City. 0 CC-85-346A Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to adopt the Ordinance by title only. CC-85-346B Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL AYES, to amend Motion No. CC-85-346A, to include in Section 6(f) the time period from 10:00 p.m. to 7:00 a.m. Motion No. CC-85-346A, as amended by Motion No. CC-85-346B, carried, ALL AYES. APPEAL OF PLANNING COMMISSION DECISION - SITE & ARCHITECTURAL REVIEW A 85-8 FORFIPLAN/CONDITIONAL USE PERMIT 85-8, MT. VERNON VILLAS APARTMENT UNITS (APP17TNTF FOREST CITY DILLON) City Engineer Kicak briefl y outlined background of appeal: On November 18, 1985, Planning Commission approved Site & Architectural Review SA 85-8, Mt. Vernon Villas, for a maximim of 252 units, subject to additional Conditions of Approval, some of which are being appealed by Forest City Dillon and Mr. Al Trevino. Page 6 - (12/12/85) Councilman Evans questioned which Conditions of Approval placed upon the Mt. Vernon Villas project in Mr. Trevino's appeal were within the scope of the Site & Architectural Review by the Planning Commission and not previously approved in the Specific Plan or by Ordinance. City Attorney Hopkins related Issue 6, Continue Submission of Plans to the Planning Commission for Minor Modifications, as the only issue to be resolved by Council at this time. Mr. Trevino requests that staff be delegated authority for minor changes in the plans required by grading, engineering, etc. and not continue submission of plans to the Planning Commission for minor modifications. Councilwoman Pfennighausen noted Council directed staff to make minor modifications to expedite the project; questioned whether staff felt capable and willing, feeling it necessary in order to alleviate lengthy processing. City Engineer Kicak stated staff has a responsibility to both bodies; felt obligated to submit Planning Commission recommendations to Council. Indicated capability and willingness to make minor modifications. Mayor Pro Tem Matteson suggested resubmitting minor changes to the Planning Commission due to possible outside infl uences on staff by the developer and Council members and varying discrepancies in what are considered minor deviations. Councilman Petta voiced objection to faulting Planning Commission; supported their added conditions, specifically referencing issues 2, 3, and 4 in the appeal. City Attorney Hopkins advised adding conditions would require amending the Specific Plan and did not fall within the Planning Commission's jurisdiction in the Site and Architectural Review process; felt the Planning Commission action was based on interest for a good development. CC-85-347 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to continue appeal to the next meeting to allow time for further research. Councilman Evans spoke in opposition to any further delays; stated timely processing of the bond issue crucial in ensuring development becomes a reality; Councilwoman Pfennighausen, in concurrence, felt sufficient time had elapsed since initial approval of the Specific Plan in June 1985 and appeal should be acted upon. Mayor Pro Tem Matteson felt taking action at this time not in best interest of the City; saw some of the Planning Commission's recommendations as reasonable and indicated Developer should cooperate with a give and take attitude. Motion No. CC-85-347 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. (This Motion rescinded, see Motion No. CC-85-348) City Attorney Hopkins voiced concern and emphasized previous discussion not intended to place a bad refl ection on the Planning Commission. Page 7 - (12/12/85) George McFarl in, Attorney -at -Law, Nazarek, Harper, Hopkins & McFarl in, representing the City of Grand Terrace, spoke on behalf of Mr. Trevino regarding the bond issue. Mr. McFarl i n related the urgency existing relative to settling appeal due to proposed 1986 legislation which could affect the status of multifamily housing bonds; by delaying action, Council may be jeopardizing the issuance of bonds in 1985. Responding to Councilman Evans, Mr. Trevino advised the project does in fact hinge on bond financing and, if delayed until 1986, more of the project would require being dedicated to low income; reviewed past efforts to work with City; implored Council to reconsider and approve project. Mayor Grant indicated support only for Mr. Trevino's opposition to increased parking area. Mayor Pro Tem Matteson questioned whether Mr. Trevino would agree to comply with the last four conditions of appeal as set forth by the Planning Commission; Mr. Trevino felt proposed changes not realistic nor advantageous to the project. Motion by Councilwoman Pfennighausen to reverse Motion No. CC-85-348 died for lack of recognition due to compliance with Robert's Rules of Order, since she voted in opposition. Recessed at 9:23 p.m.; reconvened at 9:44 p.m., with all members present. Site and Architectural Approval SA 85-8, Mt. Vernon Villas Appeal ont In summation, City Attorney Hopkins clarified the following four issues as the basis for Mr. Trevino's appeal: (1) Off -site improvements on SCE owned property; (2) Parking ratio for guest parking; (3) Carports vs. enclosed garages; (4) Additional developer fees for undefined future improvement costs and traffic signals; indicated above issues have been previously approved by Council as part of the CUP, Specific Plan process, and Zoning Ordinance, therefore, the Planning Commission's recommendations with respect to those specific additional requirements exceeded the scope of the Site and Architectural review process. Responding to Councilman Petta relative to Conditions of Approval Nos. 38 & 39, City Attorney Hopkins advised both conditions were appropriate and did not appear to be in dispute by the developer. Discussion ensued relative to staff authorizing minor changes in the plan between Mr. Trevino and Mr. Kicak. In reference to Condition No. 39, City Engineer Kicak stated (For the Record) that staff will go to the design review board with the architectural renderings for the auxiliary structures, if felt necessary, as they will be an integral part of the project. CC-85-348 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to rescind Motion No. CC-85-347, carried 4-1, with Mayor Pro Tem Matteson voting NOE. Page 8 - (12/12/85) Mayor Grant opened Public Hearing. Wayne Whipple, 1841 Rosedale, Colton, would like to see a smooth development in Grand Terrace without aggression. Mayor Grant closed Public Hearing. CC-85-349 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to approve Mr. Trevino's appeal with the exception of Issue #6 - Continue Submission of Plans to the Planning Commission for Minor Modifications, carried 4-1, with Mayor Pro Tem Matteson voting NOE. Mr. Trevino advised willingness to improve Edison property if City agrees to help offset cost by inclusion of the 1.5 acres in calculating density of units and share the cost by allowing street fund developer fees be used for improvements. Councilman Evans supported improvement of the property; did not consider 17 units per acre high density and felt Mr. Trevino's proposal a viable solution to fund project. Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to rescind Motion No. CC-85-198, which modified and approved the CUP/Specific Plan 85-8 in relation to density, for reconsideration of density issue and the holding of a Public Hearing. Mayor Pro Tem Matteson voiced opposition to allowing Mr. Trevino additional units by including leased SCE property in calculation of density; not in favor of holding another Public Hearing relative to increased density; stated this as an issue residents were against and previously resolved. Councilwoman Pfennighausen supported Mr. Trevino's proposal as a cost feasible way to improve an area which is an entry way into the City; advised developer's cost to improve the Edison property in conjunction with project to be half of amount the City would pay to contract it out; felt an additional 1.45 units per acre and 50% participation in the offsite improvements reasonable considering the overall benefit to the City. Finance Director Schwab clarified the amount of participation by the City generated through the street fees at approximately $75,000. Mayor Grant indicated an untenable position - supports open green space opposed to asphalt; however, abhors high density. Sanford Collins, Planning Commissioner, 22697 Brentwood, resented inferences made toward the Planning Commission regarding Mr. Trevino's project; requested Council give clear direction to the Commission and legal guidance be given prior to actions being made. The Motion failed, 2-3, with Mayor Grant, Mayor Pro Tem Matteson, and Councilman Petta voting NOE. i Page 9 - (12/12/85) CONSENT CALENDAR Item D, Approval of 11/21/85 Minutes, was removed from the Consent Calendar. CC-85-350 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve the following Consent Calendar Items. A. Approve Check Register No. 121285; B. Ratify 12/12/85 CRA Action; C. Waive Full Reading of Ordinances on Agenda; E. Authorize $500.00 Street Improvement Bond Release - Ruth Portillo; G. RESOLUTION NO. 85-29 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND A , , SUPPORTING A PROPOSED CHANGE TO RULE 20A TO INCREASE ANNUAL ALLOCATIONS TO LOCAL AGENCIES; H. RESOLUTION NO. 85-30 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND , SUPPORTING FUNDING BY THE SAN BERNARDINO COUNTY BOARD OF SUPERVISORS FOR A 3-YEAR DEVELOPMENT PROGRAM TO IMPROVE THE COUNTY'S SCIENTIFIC INVESTIGATION SERVICES; I. Approve Christmas Tree Sale Adjacent to Fire Station No. 23 by Grand Terrace Fire & Rescue Association, 12/7-12/24/85, and waive all fees; J. Reject Liability Claim GTLC 85-05. APPROVAL OF 11/21/85 MINUTES CC-85-351 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the Minutes of November 21, 1985, with the following amendments: Page 4, Public Participation, the date of the Colton City Council meeting changed to "January 21"; Page 7, Council Reports, Agencies changed to "Agency". PUBLIC PARTICIPATION Ernie Zampese, 11963 Honey Hill Drive, reported on damage to the old concrete reservoir at the corner of Preston and Palm caused by rain. Mayor Grant noted receipt of December 10, 1985 letter from Riverside Highland Water Company relating thereto. Councilwoman Pfennighausen advised the Water Company experienced a tank failure; wants to replace with tank having four times greater capacity. City Manager Armstead related the necessity to prepare an environmental impact report. City Engineer Kicak reported that the Water Company would like to begin demolition of the existing reservoir immediately and prepare environmental assessments, grading and all plans for submission prior to beginning construction of new facility. Page 10 - (12/12/85) CC-85-352 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, ALL AYES, to authorize Riverside Highland Water Company to begin demolition of existing reservoir with the requirement that environmental assessments and all plans be submitted prior to construction of new facility. PLANNING COMMISSION REPORT - Minutes of the October 21, 1985 meeting were provided. PARKS & RECREATION COMMITTEE - Minutes of the November 5, 1985 meeting were provided. CC-85-353 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to accept Rhoda Saterfield's resignation, with regret, and authorize advertizing the vacancy of an unexpired term to expire 6/30/86 and a letter be sent in recognition of her service. Councilwoman Pfennighausen along with Mayor Grant commended the Parks & Recreation Committee, Grand Terrace Women's Club, staff and all participants for an outstanding evening on Monday, December 9, at the Christmas Tree Lighting Ceremony. Sanford Collins, 22697 Brentwood, voiced objection to developers writing letters to the City describing the Planning Commission as antagonistic and irresponsible. Mayor Grant, in agreement, urged more tactful approach. Relative to Mr. Trevino's project, Mr. Collins spoke in opposition to increased density and reduction in developer fees to offset the cost of making required improvements. In response, Councilwoman Pfennighausen advised the decrease in fees would be solely used for improvement of the SCE property, which developer cannot be imposed to improve. Mayor Grant left Chambers at 10:44 p.m. at which time Mayor Pro Tem Matteson conducted the meeting. CRIME PREVENTION COMMITTEE REPORT - The following actions were taken at the November 18, 1985 meeting : (1) Ronald Wright elected Vice Chairperson of Committee; (2) Elimination of the third Monday meeting each month. EMERGENCY OPERATIONS COMMITTEE REPORT - Minutes of the October 17, 1985 meeting were prove e . ECONOMIC DEVELOPMENT ADHOC COMMITTEE - Minutes of the November 5, 1985 meeting were provided. ounce woman Pfennighausen reported the fol 1 owing: (1) Hopkins Development currently surveying property owners relative to possible development project; (2) Colonel Sander's Kentucky Fried Chicken interested in expanding into the Grand Terrace/ South Colton area; advised a letter would be drafted relative to their r potential expansion. i Mayor Grant returned at 10:47 p.m. and resumed presiding over meeting. Page 11 - (12/12/85) CITY ENGINEER REPORT Street Lighting Survey - City Engineer Kicak submitted a suggested ett'I er to a sent to all property owners in the City of Grand Terrace, requesting input on street lights. Following discussion relative to the necessity of sending out a survey, Council concurred with placing measure on the November 1986 ballot. CITY ATTORNEY REPORT - City Attorney Hopkins reported the following: Receive a ca from a Municipal Court Judge relating to a case involving a Grand Terrace resident charged with the possession of fireworks - defendant requested and was awarded a jury trial; (2) Regarding Linda Shutt's appeal relative to a violation of Zoning Ordinance, advised issue as unpermissable subject matter for a Closed Session meeting; requested Council address issue and direct staff in this regard. Councilwoman Pfennighausen, with Mayor Pro Tem Matteson in concurrence, felt Ordinance should be enforced and no more time extensions granted; Council concurred that staff proceed as previously directed. (3) Gage Canal Right -of -Way - Responding to Councilman Evans relative to the status of Gage Canal City Attorney Hopkins related the City can proceed with eminent domain to acquire joint use of the Canal property for crossings; advised the acquisition will be pursued when number and locations of desired crossings are determined, at which time, a Public Hearing will be held to adopt a resolution of necessity to initiate the proceedings. City Engineer Kicak estimated three public crossings in addition to the two crossings already in existence would adequately serve the needs of future developments. CC-85-354 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to direct staff, with all due haste, to initiate legal proceedings to acquire access to five crossings over the Gage Canal inclusive of the two already in existence. Recessed at 11:30 p.m.; reconvened at 11:40 p.m., with all members present. CITY MANAGER REPORT - City Manager Armstead reported the following: Dismal outlook -for municipalities relative to liability insurance as related by the Southern California Joint Powers Insurance Authority; (2) Requested date for a Joint Planning/Council Training Session; Council decided on January 18, 1985, from 8:00 a.m. to 4:00 p.m. (This date later changed to January 25 due to confl ict). COUNCIL REPORTS Councilman Petta related citizen complaint on Grand Terrace Road; questione ease it ity of making this area private. City Attorney Hopkins and City Engineer Kicak both felt it possible if all property owners involved were in agreement, street vacations made, and easements granted. Mayor Pro Tem Matteson felt City should protect residents from disturbances; recommended staff issue a complaint to F1J Page 12 - (12/12/85) the Sheriff's Department requesting follow-up report be made at next meeting. Councilman Evans, with Councilwoman Pfennighausen in concurrence saw problem as one of enforcement. RESOLUTION NO. 85-31 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TERRACE,GRAND A ORNIA, ESTABLISHING A "NO PARKING" ZONE AT THE CUL DE SAC LOCATED AT THE END OF GRAND TERRACE ROAD, NORTH EASTERLY SIDE OF NEWPORT AVENUE CC-85-355 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to approve Resolution No. 85-313, carried, 4-1, with Councilman Evans voting NOE. Responding to Councilman Petta regarding the flooding of two yards across from Azure Hills Seventh Day Adventist Church on Barton Road, City Engineer Kicak related the storm drain system cannot contain the amount of water generated and will eventually have to be replaced, cost estimated at $200-300,000. Councilman Petta advised the water from Palm converges on Barton Road and causes flooding; requested action be taken to remedy problem. Councilwoman Pfennighausen cited problems on the west side of Grand Terrace on Michigan; felt that area should be addressed first. Councilwoman Pfenni hausen reported the following: (1) Attendance at the East Valley Action Committee, an organization of local elected officials and Chamber of Commerce members; plans for April legislative trip to Sacramento were discussed; (2) Speeding becoming a problem again on Arl iss; requested close surveillance of area by Sheriff's Department; (3) Reminded of necessity for adequate supply of sandbags to accomodate fl ooding problems on the west side. Mayor Grant reported the following: (1) Necessity for a skeleton crew o work on weekends at City Hall; felt it an important issue to be discussed to ensure coverage at all times; (2) Receipt of letter from Terrace Hills Jr. High student body requesting air conditioning. Councilwoman Pfennighausen requested a courtesy response be sent. Mayor Pro Tem Matteson suggested staff prepare an estimate for the cost of air conditioning and arrange to include in next year's budget. City Manager Armstead advised that staff has met with members of the PTA and an estimate would be submitted in conjunction with next year's budget hearings; (3) Attendance at Omnitrans and SANBAG meetings; Remote Access Network Board (computerized fingerprint program) was discussed at SANBAG. SENIOR/COMMUNITY CENTER SIGN & CARPETING Planning Director Estrada briefly outlined staff report relative to the removal and replacement of the existing "Community Center Sign" with a "Senior/Community Center" sign to comply with the Grand Jury's recommendation; also discussed was a proposed bid for the carpeting of Id three classrooms. The following recommendations were made: (1) Select between a new Senior/Community sign and cabinet or remove and replace the existing sign face; (2) Undertake these improvements under the FY 1986-87 Community Block Grant Program. Page 13 - (12/12/85) Mayor Grant, with Councilwoman Pfennighausen in concurrence, supported the new "Senior/Community Center" sign, however, opposed the expending of funds for carpeting. 0 Councilman Petta spoke in favor of new sign as well as carpeting; felt it imperative to replace immediately since the poor carpet creates a deplorable situation for the children in the Day Care Center. Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to approve the expenditure of funds for a new "Senior/Community Center" sign and carpeting for a total appropriation of $4,500.00 to be retrieved by FY1986-87 CDBG funds. Planning Director Estrada advised that HUD regulations prohibit the expending of CDBG funds prior to authorization; if appropriation approved this year, funds would have to be generated from the General Fund balance; related, however, if postponed until next fiscal year, a Public Hearing could be held in this regard for authorization of FY1986-87 Community Block Grant Funds. Responding to Mayor Grant, City Manager Arsmtead was not aware of any time limit imposed by the Grand Jury to change the face of the Community Center sign. In light of above, Councilman Petta withdrew Motion in support of postponing for funding by Community Block Grant Program in FY1986-87; however, relative to carpeting, requested Council visit Community Center to view state of carpets and continue issue until next meeting. JOINT COMMITTEE TO REVIEW MUNICIPAL CODE TITLE 18 DEALING WITH ZONING Planning Director Estrada summarized staff report relative to specifying standards in the Municipal Code, Title 18, to eliminate any questions of interpretation of requirements; related the following Planning Commission recommendation: Appoint a Committee made up of Planning Commissioners, City Council Members and staff to review and revise Title 18 of the Municipal Code and have the Planning Commission and City Council review before adopted. CC-85-356 Concurring with staff recommendations, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to nominate Councilman Evans and Councilman Petta, to assign two Planning Commission members and one member at large from the Community to serve on the Title 18 Review Board Committee. Mayor Pro Tem Matteson noted recommendation to include a staff member as part of the Committee. Mayor Grant felt a staff member could be appointed, but not necessarily as a voting member; Mayor Grant suggested advertising for the public member to avoid any conflict and requested the Planning Commission to choose from their own members. Page 14 - (12/12/85) Closed Session - Council recessed with the Finance Director and the to Closed Session City Attorney in at 12:05 p.m., attendance. Reconvened at 12:13 p.m., with all members present. Mayor Grant announce the purpose of the Closed Session was to discuss personnel matter; advised that no action was taken. Mayor Grant thanked the Colton Courier for continuing support; Mayor Pro Tem Matteson felt gratitude should be extended to Dave Jones, Group W Cable, for prepartion of the Birth of a City videotape. Following brief discussion, Motion by Councilman Petta to accept Hay Management Consultant Report and recommendation for City Manager's salary. Motion died for lack of Second. Mayor Grant advised issue will be addressed in the near future. Adjourned at 12:16 p.m. The regularly scheduled meeting for December 26, 1985, has been cancelled. The next regular meeting will be held Thursday, January 9, 1986, at 5:30 p.m. Respectfully submitted, City C erc APPROVED: Page 15 - (12/12/85)