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06/05/1984CITY OF GRAND TERRACE COUNCIL MINUTES ADJOURNED REGULAR MEETING - JUNE 5, 1984 An adjourned joint regular meeting of the City Council with the Community Redevelopment Agency of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on June 5, 1984, at 6:06 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Joe Krcak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with the Pledge of Allegiance, led by Councilman Rigley. The amended City Manager's Budget Message dated June 5, 1984, was distributed, reflecting the following information: FY 83-84 Projected Fund Balance 239,124 FY 84-85 Projected Revenues 2,798,861 FY 84-85 Projected Operating Budget 2,282,765 FY 84-85 Projected Capital Projects Budget 652,715 FY 84-85 Projected Fund Balance 102,505 FY 1984-85 CAPITAL IMPROVEMENT PROJECT Department 4593 - Community Center Parking Lot - Councilman Nix questioned, and the City Engineer responded tat no provision had been made for additional lighting; noted Council had previously outlined projects to be considered for additional HCD funds that could be available; felt HCD would approve this project. CC-84-108 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to include lighting in the Community Center Parking Lot Project, not t6 exceed $8,000 without Council approval. The additional lighting will consist of four lights to light the entire area on two single poles with double -mast arms. CC-84-109 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve $55,400 for Department 4593. Page 1 - 6/5/84 CC-84-110 Department 4594 - Drainage - Gage Canal - Motion by Councilman Rigley, Second y Councilman an Nix, ALL AYES, to approve $5,075 for Department 4594. CC-84-111 Department 4902 - Architectural Barrier Removal - Motion by Councilman ix, Second by Councilwoman ennig ausen, AYES, to approve $44,120 for Department 4902. The City Engineer will investigate and determine why no handicap ramp exists at the corner of Palm Court and Palm. Department 4920 - Signal La Crosse & Barton - The City Engineer advised a requested will be reim ursed by Caltrans when the project is completed. CC-84-112 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to approve $2,000 for Department 4920. Department 4930 - Reconstruct Barton Road, Mt. Vernon N/E to City CC-84-113 Limits - Motion by Councilwoman Pfennighausen, Second by Councilman iR'g1ey, to approve $554,120 for Department 4930. Councilman Petta questioned whether the funding will include sidewalks. The City Engineer advised the City has already received $35,000, which will provide funding for completion of the sidewalk on the north side of Barton Road between Arliss and Grand Terrace Road; is attempting to acquire $130,000 additional FAU funding; if successful, there could be sufficient funds to install sidewalks on the south side of Barton Road between Honey Hill Drive and Palm Ave. Motion No. CC-84-113 carried, ALL AYES. FY 1984-85 COMMUNITY REDEVELOPMENT AGENCY BUDGET Mayor Grant reviewed the Executive Director's Budget Message. Department 4200 - General Operational Expenses Finance/Administrative Services Officer Tom Schwab, responding to Councilman Nix's questioning of the reduction in Line Item No. 100, City Services, stated originally 13% of the Capital Improvement Projects had been taken for this item; felt he couldn't justify to the auditor the City's taking 13% of the overhead on 3.4 Million Dollars for the Civic Center; felt this would be a more equitable method. Councilman Nix questioned rationale in taking a percentage of only some Capital Improvement Projects; felt the Line Item reduction with the increase in activity would be difficult to explain to the auditor; felt the more debt established now would provide more tax increment to repay that debt; recommended taking as liberal an interpretation as possible on projects. CC-84-114 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve $100,475 for Department 4200. 0 Page 2 - 6//84 CC-84-115 Department 4300 - General Operational Expenses - Motion by Councilwoman Ftennighausen, Second by ayor rant, ALL AYES, to approve $428,000 for Department 4300. Department 4944 - Alley Reconstruction - Councilwoman Pfennighausen, with Councilman Rigley concurring, o jected to expending $50,000 for alley reconstruction; recommended considering repair of the alleys, not allowing future access to trash disposal trucks, and requiring residents to place trash for pickup in front of their property. The City Engineer stated that the two alleys westerly of Mt. Vernon and northerly and southerly of De Soto were dedicated and accepted for maintenance by the County 'of San Bernardino; therefore, the alleys are public property, which are now the City's responsibility. Felt a driveway which has been damaged by trash disposal trucks should also be repaired. Recess was called at 6:58 p.m. and reconvened at 7:12 p.m. with all memFers present. Motion by Councilman Rigley, Second by Mayor Grant, to return this matter to Staff to investigate the feasibility of repairing the two subject alleys at the least possible expense and to determine the cost. In discussion, Council noted the two alleys had not been constructed to handle heavy vehicles; debated whether the property owners should be required to place trash in front of their property for pickup, rather than in the alleys, and the equity of expending funds for the benefit of a few property owners. The Motion failed, with Councilmen Petta, Nix, and Councilwoman Pfennighausen voting NOE. Motion by Councilman Nix, Second by Councilman Petta, to approve $50,000 for Department 4944, failed, with Mayor Grant, Councilman Rigley, and Councilwoman Pfennighausen voting NOE. Councilman Petta felt the City is responsible for the alleys and property owners should not be told they can no longer utilize the alleys for trash pickup. The City Engineer recommended investigating the feasibility of Loma Linda Disposal utilizing scooters in those areas. No action was taken on Department 4944. CC-84-116 Department 4945 - Vivienda Bridge - Motion by Councilwoman Pfennighausen, econ y Counce man Nix, to approve $120,884 for Department 4945, carried 4-1, with Councilman Rigley voting NOE. Department 4946 - Air Condition Classrooms CC-84-117 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, to approve $140,000 for Department 4946. Page 3 - 6/5/84 Civic Center Alarm System - Security/Fire Alarm System City Manager Armstead reviewed a Staff Report dated June 7, 1984, Subject: Civic Center Alarm System - Security and Fire, which recommended appropriating $7,984 to install a security system by Federal Alarm, appropriating funds for security service, and authorizing funds for installation of a fire alarm system and monthly service. Also reviewed Staff Report attachments pertaining to a security system survey which had been conducted of surrounding cities and correspondence from Maveric Construction and Architect Larry Wolff regarding the requirement for a Change Order to the Civic Center contract to provide additional conduit for a proposed alarm system in the amount of $3,324. Noted more people are killed from smoke inhalation than fire and advised a smoke and fire alarm detection system has been provided for the Staff areas of the Civic Center, but is not included in the remaining portions of the building including the library, the council chambers, and meeting rooms. Mayor Grant advised this matter is on the June 7 agenda; however, a decision as to whether or not to provide additional conduit for installation of such a system is required at this time due to the construction schedule. Councilman Rigley felt a security system is not needed and opposed the installation of the conduit. Councilman Nix opposed installing the conduit if a security system is not going to be installed, and felt that decision should be made. Councilman Petta noted a future Council may desire a security system and recommended, with Mayor Grant and Councilwoman Pfennighausen concurring, the installation of the conduit. Mayor Grant spoke in favor of selecting a good security system which will always be usable. Councilwoman Pfennighausen noted that future installation of conduit would be exposed and unsightly. CC-84-118 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to authorize the Contractor to install conduit in the Civic Center for a cost of $3,324, carried 3-2, with Councilmen Rigley and Nix voting NOE. CC-84-119 Motion by Councilman Nix, Second by Councilman Rigley, not to accept either the security or fire alarm system at this time and to delete this item from the June 7 agenda, carried 4-1, with Councilwoman Pfennighausen voting NOE. Mayor Grant stated he felt further consideration will be required on this matter in the future. FY 1984-85 OPERATIONAL BUDGET Department 4430 - Parks & Recreation - Community Services Director nstine stated e Parks & Re—c—F—eaffl—on Committee requested that the Parks & Recreation Coordinator be increased from part time to full time. Staff originally recommended appropriations for the full-time Coordinator beginning January 1, 1985, but the Parks & Recreation Committee requested a full-time Coordinator effective July 1, 1984; is therefore requesting a major change in Line Item 250, Professional Page 4 - 6/5/84 J1 & Special Services; distributed to Council a cost proposal from People Helpers, Inc., proposing three alternatives - (1) Costs for the service presently provided; (2) costs for Coordinator on a full-time basis beginning January 1, 1985; and (3) costs for Coordinator on a full-time basis beginning July 1, 1984. Further action on this Department was deferred to the meeting scheduled for June 6, 1984, to allow time to review the material distributed. CC-84-120 Department 4125 - City Clerk - Motion by Councilman Nix, Second by Mayor Grant,o approve $17,480 for Line Items 210 through 700 for Department 4125. Following discussion and clarification that action on personnel appropriations would be taken at the June 7 meeting following consideration of the resolution proposing a 5% employee salary increase, Motion No. CC-84-120 carried, ALL AYES. Adjourn - the regular adjourned meeting adjourned at 8:30 p.m. to an adjourned regular meeting to be held June 6, 1984, at 6:00 p.m. The next regular meeting will be held June 7, 1984, at 5:30 p.m. Respectfully submitted, ity Cirk APPROVED: 3-1 ayor Page 5 - 6/5/84