06/06/1984CITY OF GRAND TERRACE
COUNCIL MINUTES
ADJOURNED REGULAR MEETING - JUNE 6, 1984
An adjourned joint regular meeting of the City Council with the Community
Redevelopment Agency of the City of Grand Terrace was called to order at the
Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace,
California, on June 6, 1984, at 6:07 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman (arrived 6:09 p.m.)
Roy W. Nix, Councilman (arrived 6:14 p.m.)
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Joe Kicak, City Engineer
Ilene Dughman, Deputy City Clerk
ABSENT: Myrna Erway, City Clerk
The meeting was opened with the Pledge of Allegiance, led by Councilwoman
Pfennighausen.
Mayor Grant stated the meeting is a continuation of the Joint Special
FY 1984-85 Budget Session conducted June 5; noted departmental action
will exclude personnel line items, which will be acted upon following
consideration of the employee salary resolution at the regular meeting
of June 7.
Councilman Petta arrived at 6:07 p.m.
Department 4110 - Council - Staff recommended amending Line Item No.
o increase Travel, Conference & Meetings appropriation.
Councilman Nix arrived at 6:14 p.m.
CC-84-121 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to
approve $16,000 for Department 4110, including Line Item No. 120, with
Line Item No. 270 increased from $1,500 to $3,100.
Department 4120 - City Manager - Staff recommended increasing Line
Item No. 250 from o $2,500 and Line Item No. 600 from $4,000 to
$4,084 and decreasing Line Item No. 265 from $470 to $320; clarified
the increase in Line Item No. 250 is for an employee classification
study by an outside firm and Line Item No. 600 is for the employee
award program.
CC-84-122 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES, that an employee classification study be prepared by Personnel
Staff and that Line Item No. 250 of Department 4120 remain $500.
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CC-84-123 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to
approve $64,924 for Deparment 4120, excluding Personnel, with Line
Item No. 265 decreased from $470 to $320 and Line Item No. 600
increased from $4,000 to $4,084.
CC-84-124--Department 4120 - Finance - Following Staff recommendations, Motion by
councilwoman Pfennig awn, Second by Councilman Rigley, ALL AYES, to
approve $33,990 for Department 4140, excluding Personnel, with Line
Item No. 250 decreased from $9,500 to $5,500 and Line Item No. 255
increased from $12,350 to $16,560.
CC-84-125 Department 4160 - City Attorney - Motion by Councilman Rigley, Second
y Councilman Nix, to approve 22,000 for Department 4160, with Line
Item No. 250 decreased from $24,000 to $21,000 and Line Item No. 602
decreased from $1,625 to $1,000.
Council clarified the reduction is intended to encourage efficient use
of legal services, with additional funds being appropriated if
required. Motion No. CC-84-125 carried, ALL AYES.
CC-84-126 Department 4170 - City Engineer - Motion by Councilman Nix, Second by
Councilman ig ey, to approve $29,250 for Department 4170. Following
clarification of the reason for engineering services in Departments
4170 and 4120, Motion No. CC-84-126 carried, ALL AYES.
Department 4180 - Community Services - Staff noted the Park fund was
transfered to the General Fundand clarified that Line Item 255 is for
estimated contracted interior maintenance of the Civic Center for
seven months, which includes cleaning supplies and equipment.
Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to
reduce Line Item No. 255 to $6,000 and to seek less costly Civic
Center maintenance, failed 1-4, with Mayor Grant, Councilmen Petta and
Nix, and Councilwoman Pfennighausen voting NOE.
CC-84-127 Motion by Councilman Nix, Second by Councilman Petta, to approve
$30,808 for Department 4180, excluding Personnel, carried 4-1, with
Councilman Rigley voting NOE.
Department 4190 - Non Departmental - Staff recommended Line Item 220
e increased from $2,500 to to cover the estimated cost to move
into the Civic Center.
CC-84-128 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL
AYES, to approve $66,750 for Department 4190, with Line Item 220
increased from $2,500 to $3,500.
Department 4200 - Loans to Other Agencies - Following Staff's
CC-84-129 recommendation to increase Line Item No. 800 from $300,000 to
$500,000, Motion by Councilman Nix, Second by Councilman Petta, to
approve $500,000 for Department 4200. Following clarification that
both revenue and expenditure would be increased, Motion No. CC-84-129
carried, ALL AYES.
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I
CC-84-130 Department 4330 - Building & Safety - Motion by Councilman Rigley,
Second y Councilman Petta, ALL AYES, to approve $35,000 for
Department 4330.
CC-84-131 Department 4370 - Planning - Motion by Councilwoman Pfennighausen,
Second y Councilffian Petta, ALL AYES, to approve $37,500 for
Department 4370.
Department 4390 - Public Health - Following discussion relative to the
CC-84-132 quality of AnimalControl service, Motion by Councilman Rigley, Second
by Councilman Petta, to approve $14,000 for Department 4390. Mayor
Grant voiced his reluctance to support the Motion. Motion No.
CC-84-132 carried, ALL AYES.
Recess - Council recessed at 7:30 p.m. and reconvened at 7:39 p.m.,
wit a 1 members present.
CC-84-133 Department 4808 - Emergency Operations Center - Motion by Councilman
Rigley, Second by Councilman Nix, ALL AVEE—,to approve $4,800 for
Department 4808.
Department 4410 - Police - Staff recommended increasing Line Item
o. 256 from $410,54TUF $414,279 to cover the increase of the
contract over and above the amount estimated for FY 1984-85.
Mayor Grant stated he would not vote in support of the contract
amendment if the $4,047 County Direct Cost included administrative
overhead for the County Administrative Office. The City Manager
stated he was advised this cost is only for Sheriff Department
administrative overhead; the County adopted the Los Angeles County
direct cost unit contract standard. Captain Jim Bradford, San
Bernardino County Sheriff's Department, indicated concurrence; stated
he would provide the Council with verification.
Council deferred action on Department 4410 and directed Staff to
evaluate the County's administrative cost and furnish a recommendation
for Council consideration.
Department 4412 - Parking Citations - Motion by Councilman Rigley,
CC-84-134 Second by Councilman Nix, , to approve $2,200 for Department
4412.
CC-84-135 Department 4421 - Word Processing - Motion by Councilman Rigley,
Second y Councilwoman ennig ausen, ALL AYES, to approve $3,050 for
Department 4421.
Department 4430 - Parks & Recreation - The Community Services Director
outlined three options in a proposal from People Helper's, Inc., for
recreational service, which was requested by the Parks & Recreation
Committee and Staff; noted the proposal had been furnished Council at
the June 5 meeting. Concurred with Parks & Recreation Committee's
recommendation for Option 3, which would provide a full-time
recreation coordinator effective July 1, 1984. Requested Council
consider increasing Line Item No. 250; noted the options do not
reflect revenue received by the City under the program.
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The Finance/Administrative Officer recommended all recreational
supplies be purchased by the City and only personnel costs be in Line
Item 250. 0
Council indicated concurrence in support of Option 3, Alternative 2,
with all supplies to be purchased by the City, feeling the City has an
obligation to provide recreational programs as long they can be
afforded; directed the Community Services Director to negotiate an
agreement with the School District for more reasonable fees for the
joint use of all facilities.
CC-84-136 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to
approve $77,380 for Department 4430, with Line Item 220 increased from
-0- to $4,300 and Line Item No. 250 increased from $40,585 to $43,050.
CC-84-136 Department 4590 - Weed Abatement - Motion by Mayor Grant, Second by
Councilman Rigley, o approve $4,200 for Department 4590.
CC-84-137 Department 4610 - Public Works - Engineering - Following the City
Engineer's recommen a ion o re uce the appropriation in this
Department, Motion by Councilman Nix, Second by Councilman Petta, ALL
AYES, to approve $15,000 for Department 4610, with Line Item No. 255
reduced from $23,500 to $15,000.
Department 4631 - Storm Drain Maintenance - Councilwoman Pfennighausen
objected to the ongoing cost to the i y for cleaning the storm drains
on Van Buren and DeBerry; recommended investigating the feasibility of
requiring orange growers to maintain storm drains clogged by their
water runoff; suggested not taking action at this time.
CC-84-138 Motion by Councilman Petta, Second by Councilman Rigley, to approve
$7,875 for Department 4801. Motion No. CC-84-138 carried 4-1, with
Councilwoman Pfennighausen voting NOE.
CC-84-139 Department 4801 - Planning Commission - Motion by Councilman Rigley,
Second Councilman eta, ALL AYES, to approve $1,200 for Department
4801.
CC-84-140 Department 4802 - Crime Prevention - Motion by Councilman Petta,
Second y Councilwoman ennTg ausen, ALL AYES, to approve $1,830 for
Department 4802.
Department 4803 - Theatre Advancement - Mayor Grant questioned whether
input a een received from the Theatre Group relative to their
financial needs. The Community Service Director responded he
submitted a budget request equal to FY 1983-84, since the Group did
not submit a request. Councilman Petta felt the Group was not in need
of funds, since they still had $2,000; noted Council had taken the
position that financial support would not be on an annual basis.
CC-84-141 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to
approve $2,000 for Department 4803. 0
Councilman Nix felt Council should receive financial data prior to
actual transfer of funds, with Mayor Grant objecting, since it was
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indicated no committee was approached for budget requests. Councilman
Petta noted the Theatre Group is not
Services Director noted Council had
a City committee.
stipulated that the
The Community
Group prepare
articles of incorporation to become
a non-profit agency
and report to
Council regarding financial solvency
and how the funds
were to be
expended.
Motion No. CC-84-141 carried, ALL AYES. Mayor Grant noted the Motion
approved the $2,000 appropriation with no stipulations.
CC-84-142 Department 4804 - Historical & Cultural Committee - Motion by
Councilwoman Pfennighausen, Second by ounce man igley, ALL AYES, to
approve $2,605 for Department 4804.
CC-84-143 Department 4807 - Parks & Recreation Committee - Motion by Councilman
ix, Second by Councilman Petta, o approve $1,425 for
Department 4807.
Department 4810 - Clean Community Systems - The Finance/Administrative
ervices Officer stated the Clean CommUnWity Systems requested a budget
appropriation; noted that, like the Theatre Group, this is a grant
from the City.
Motion by Mayor Grant, Second by Councilman Rigley, to approve
$1,050 for Department 4810.
Councilwoman Pfennighausen noted CCS originally received grant funds
from the State, which are no longer available, and the City has
appropriated funds since; advised CCS is active in two cleanup days
per year, present programs to schools and local businesses, and retain
membership in "Keep America Beautiful." Councilman Petta requested
documentation of the activity; Mayor Grant indicated concurrence,
feeling such documentation should be given by all committees and
commissions.
Motion No. CC-84-144 carried, ALL AYES.
CC-84-145 Department 4444 - Roberti-Z'Ber Program - Motion by Councilman
Rigley, Second by ounce woman Ptennighausen, ALL AYES, to approve
$600 for Department 4444.
CC-84-146 Department 4445 - Park Projects - Motion by Councilman Nix, Second by
Councilwoman Pfennighausen, to approve $8,500 for Department 4445.
Lenore Frost, Parks & Recreation Committee, spoke in favor of the
proposed park exercise course and the upgrading of ballfield
facilities. The Community Services Director advised the Parks &
Recreation Committee is requesting appropriation of funds for
inprovements of the senior league ballfield by Colton/Terrace Little
League.
Motion No. CC-84-146 carried, ALL AYES.
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Department 4510 - Street & Signal Lighting - Following clarification
an correction o e commentary exp anation to reflect the signal at
CC-84-147 Barton and LaCrosse is already installed, Motion by Councilwoman
Pfennighausen, Second by Mayor Grant, ALL AYES, to approve $37,400 for
Department 4510.
Department 4900 - Road Maintenance - Staff advised that the approved
grant funds for the Traffic Uo-R—ro-1 Device Inventory cannot be used to
replace signs that may not meet code requirements; recommended
increasing Line Item No. 220 from $5,000 to $6,000 to cover the
estimated cost.
Councilwoman Pfennighausen expressed concern for traffic safety along
Barton Road westerly of Washington; personally experienced difficulty
in observing reflectors and striping at night; felt budget
appropriation should be increased to correct the problem; suggested
requesting City of Colton's permission to install a sign noticing the
curve area which is out of the City's jurisdiction. Councilman Rigley
concurred; however, felt Gas Tax funds are not sufficient to resolve
the problem.
CC-84-148 Motion by Councilman Rigley, Second by Councilman Petta, to approve
$38,615 for Department 4900, with Line Item No. 220 increased from
$5,000 to $6,000.
Councilman Petta questioned the County's involvement. The City
Engineer clarified the County provides traffic engineering service for
the City and has reviewed the situation on Barton Road, westerly of
Washington; they have no criteria for guard rails; felt they could do
more harm than good in this case. Mr. Kicak outlined various
alternatives; suggested that, once a decision is reached for a
solution, it be included with bid requests for the Barton Road
Reconstruction Project. Councilwoman Pfennighausen opposed postponing
that long and recommended installing reflectors.
Motion No. CC-84-148 carried, ALL AYES.
CC-84-149 Department 4901 - Weed Control - County - Motion by Councilman Petta,
Second y Councilman Rigley, ALL AYES—, to approve $17,325 for
Department 4901.
CC-84-150 Department 4909 - Traffic Signal Maintenance - Motion by Councilman
Nix, Second by ounce man etta, to approve $5,695 for Department
4909. Following clarification the retiming of traffic signal at
Barton Road and Preston would be included in the Barton Road
Reconstruction, the Motion carried, ALL AYES.
Department 4910 - School Crossing Guard - Motion by Mayor Grant to
approve Department 491D with Line item No. 250 increased from $2,300
to $4,600 to employ two crossing guards rather than one. The Motion
died for lack of a second.
CC-84-151 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, to
approve $2,300 for Department 4910, carried 4-1, with Mayor Grant
voting NOE.
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Department 4908 - Street Sweeping - The Community Services Director
stated numerous complaints have ben received regarding service and
the request for additional appropriation is to provide service twice a
month; felt additional hours will be required to resolve the problems.
Councilman Rigley objected, feeling the sweeper couldn't cover an
entire quadrant any better twice a month and problems could double.
CC-84-152 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to
approve $20,560 for Department 4908, with Line Item No. 253 decreased
from $2,400 to $1,200 and Line Item No. 255 decreased from $38,720 to
$19,360.
The Community Services Director advised that amount would not cover
the current contract, and a 10% increase is expected. With twice a
month service, an additional sweeper would be assigned to those more
difficult areas. The street sweeper stated he could cover every
quadrant and do an adequate job with three additional hours per
quadrant, which would be an overall increase of $7,168.
Councilman Rigley, with Councilwoman Pfennighausen concurring, amended
Motion No. CC-84-152 to approve $30,407 for Department 4908 with Line
Item No. 253 decreased from $2,400 to $1,800 and Line Item No. 255
decreased from $38,720 to $28,607.
Motion CC-84-152, as amended, carried, ALL AYES.
Councilman Nix stated citizens are still being cited for street
sweeping violations after the street has been swept; recommended
reminding the Sheriff Deputies such citing is not intended as a
revenue source.
CC-84-153 Department 4570 - Wastewater Disposal - Colton - Motion by Councilman
etta, Second by Councilman Nix, , to approve $250,000 for
Department 4570.
CC-84-154 Department 4572 - Wastewater Disposal - Grand Terrace - Motion by
Councilman Nix, Second by Councilman Petta, to approve $48,150 for
Department 4572, excluding Personnel.
Council questioned the increase of Maintenance & Operations from
$18,150 to $48,150. Staff advised that repairs are required due to
increased settling of the sewer trench on the west side of LaCadena
Drive, between Palm and Litton, which is becoming a traffic hazard.
Motion No. CC-84-154 carried, ALL AYES.
Adjourn - The meeting adjourned at 9:55 p.m. The next regular meeting
is scleduled for June 7, 1984, at 5:30 p.m.
APPROVED:
C airman
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Respectfully submitted,
1