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06/07/1984CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JUNE 7, 1984 A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on June 7, 1984, at 5:36 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager George McFarlin, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Reverend Dale Goddard, Inland Christian Center, followed by the Pledge of Allegiance, led by Randy Anstine. SPECIAL PRESENTATION San Bernardino County Sheriff Floyd Tidwell presented the members of the City Council and the City Manager with Special Deputy Sheriff Commissions; conducted the swearing -in ceremony, presented badges and identification cards. Recess was called at 5:40 p.m. and reconvened at 5:48 p.m., with all meemm ers present. CIVIC CENTER CONSTRUCTION Architect's Field Report Nos. 17, 18, & 19 were provided to Council. Architect Larry Wolff, responding to Councilwoman Pfennighausen's question, advised the Civic Center vault will not be fireproof; will have two-hour resistance. Security/Fire Protection System - Mayor Grant advised Council took action on June 5 to approve installation of conduit in the Civic Center, with no alarm system to be included at this time. Architect Larry Wolff advised the contractor has been notified to proceed with installation of the conduit and the paperwork has been initiated. SCE Daylighting Program - Ed Cook, Southern California Edison respresenta ive, ou ined the Daylighting Program, which encourages Page 1 - 6/7/84 the use of natural lighting to reduce the use of energy and electric bills. Stated an analysis was conducted on the building, and feels additional equipment can be installed for $1,850, with the system paying for itself within an eight -month period. 0 CC-84-155 Motion by Councilman Rigley, Second by Councilman Nix, to approve $1,800 to install the SCE Daylighting Program at the Civic Center. Following discussion reflecting the system is very reliable with little or no maintenance problems and that funding for this program will come from the two percent Civic Center construction contingency fund, Motion No. CC-84-155 carried, ALL AYES. MINUTES (April 26, 1984) (May 10, 1984) CC-84-156 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Minutes of April 26, 1984, as amended to reflect that Councilwoman Pfennighausen was present when Council reconvened at 9:44 p.m. on page 9. CC-84-157 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL AYES, to approve the Minutes of May 10, 1984, as presented. CONSENT CALENDAR The following Consent Calendar items were removed for discussion: 4-A - Check Register Nos. 052484 & 060784; 4-C - Resolution regarding the issuance of Single Family Mortgage Revenue Bonds, 1984 Series A; 4-L - Bond release for Tracts 9772 & 9772-2; and 4-0 - Renewal of Traffic Engineering Contract. 0 CC-84-158 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES, to approve the following Consent Calendar Items: 4-B - Authorize release of the following Performance and Labor & Material Bonds for the construction of a CATV System - Group W CATV, Inc.: Performance Bond #KO09-39-377 $200,000 Labor & Material Bond #KO09-39-341 $200,000 4-D Authorize City Clerk to record the Notice of Completion for Contract No. GTC83-37 - Community Center Restroom Rehabilitation (Harris & Pearce); 4-E - RESOLUTION NO. 84-14 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRA CALIFORNIA, DECLARING ITS INTENTION TO VACATE THAT PORTION OF A CERTAIN EQUESTRIAN EASEMENT, FIXING A TIME AND PLACE OF HEARING TO ALL PERSONS INTERESTED OR OBJECTING TO THE PROPOSED VACATION, PROVIDING FOR POSTING PURSUANT TO THE STREET VACATION ACT OF 1941 AS CONTAINED IN SECTION 8300 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA; Page 2 - 6/7/84 4-F - RESOLUTION NO. 84-15 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TER CALIFORNIA AUTHORIZING THE SUBMITTAL OF THE FY 1984-85 TRANSPORTATION DEVELOPMENT ACT CLAIM; `- 4-G - Approve Time Extension to October 25, 1985, for Tract 11450; 4-H - Approve Parcel Map No. 8310 as conditioned, make the findings, adopt the Negative Declaration, and instruct City Clerk to issue a Notice of Determination; 4-I - Authorize bid request for Community Center Parking Lot Project pursuant to approval and authorization to proceed from San Bernardino County Office of Community Development (GTB84-10); 4-J - Approve Amendment No. 1 to Agreement No. GTC84-02 with Moffatt & Nichol, Engineers (Vivienda Overhead Bridge Design Project); 4-K - Approve Planning Commission recommendation for time extension of Tract 12218 to June 9, 1985; 4-M - Approve $7,000 budget appropriation from Gas Tax Fund balance with $2,500 to be allocated to Line Item 16-4900-220, Special Department Expense, and $4,500 to be allocated to Line Item 16-4900-255, Contractual Services; 4-N - Authorize Mayor Grant, Councilman Petta, and Councilwoman Pfennighausen to attend League of California Cities Mayors & r Councilmembers Executive Forum - July 11-13, 1984, in Monterey. CHECK REGISTER NOS. 052484 & 060784 Mayor Grant questioned and received clarification that the $24.49 expenditure on Warrant No. 12179 was to purchase materials from Matich Corporation at the best price available, with Staff doing the repair work; questioned the need for two subscriptions to the Sun; was advised the Finance Department maintains City articles for the Historical & Cultural Activities Committee. Mayor Grant and Councilwoman Pfennighausen felt there is a duplication of effort, since the City Clerk's office maintains articles. Councilwoman Pfennighausen felt the Historical & Cultural Activities Committee could perform this task. CC-84-159 Motion by Mayor Grant, Second by Councilman Rigley, ALL AYES, to approve Check Register No. 052484 as presented. Mayor Grant noted City flags cost $338.14 each; felt costs need to be cut; requested monitoring all expenditures closely to ensure the City is getting the best price possible for all items. CC-84-160 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to approve Check Register No. 060784 as presented. Page 3 - 6/g/84 BOND RELEASE - TRACTS 9772 & 9772-2 Mayor Grant voiced opposition, feeling the City should continue to require bonding. CC-84-161 Motion by Councilman Petta, Second by Councilman Rigley, to authorize releasing Performance Bond No. 105934 (Water) for $225,000 and Labor/Materials Bond No. 105934-A (Water) for $112,500 for Tracts 9772 & 9772-2, carried 3-2, with Mayor Grant and Councilwoman Pfennighausen voting NOE. TRAFFIC ENGINEERING CONTRACT Mayor Grant questioned if Staff has the capability of performing this service, and if a five-year extension is necessary. City Engineer Kicak stated past experience reflects that, in addition to being well-equipped to perform the services, the San Bernardino County rates are extremely reasonable; does not feel private engineering companies could compete; performs and charges for services only upon request; the contract provides a termination clause of two calendar months. Mayor Grant felt alternatives should have been sought; objected to a five-year extension. Councilman Rigley, with Councilman Petta concurring, stated this is not really a contract and appears to be in the City 's favor, since there is no charge unless services are requested. CC-84-162 Motion by Councilman Petta, Second by Councilman Nix, to authorize a five-year renewal of the Traffic Engineering Contract with San Bernardino County to expire June 30, 1989, carried 4-1, with Mayor Grant voting NOE. PUBLIC PARTICIPATION Ken Rinderhagen, 12738 Wilmac, representing CCS, reported a very successful Cleanup Day on April 28, with excellent participation from the youth. Presented certificates to Mayor Grant and Councilwoman Pfennighausen for participating in the Cleanup Day. Recommended, with Mayor Grant concurring, additional flags be raised in the City on Flag Day and July 4. PLANNING COMMISSION APPOINTMENTS A Staff Report was provided to Council indicating that five Planning Commission terms will expire June 14, 1984, with all indicating a desire to be reappointed and indicating Commissioners DeBenedet and McDowell have not been appointed to two full terms but will exceed eight years by approximately seven months if reappointed. The Staff Report also listed the names of other applicants for the Planning Commission. Page 4 - 6/7/84 CC-84-163 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL S AYES, to authorize Commissioners McDowell and DeBenedet to be considered eligible for reappointment to the Planning Commission for �._ four-year terms to expire June 14, 1988. Councilman Petta stated the Planning Commissioners presently up for reappointment have shown compatibility; felt their continuance would benefit the City. CC-84-164 Motion by Councilman Petta, Second by Councilman Nix, to reappoint William DeBenedet, Norman Caouette, Jerry Hawkinson, John McDowell, and Ray Munson to the Planning Commission for four-year terms to expire June 14, 1988. Councilman Nix concurred with Councilman Petta's recommendation, indicating three of the individuals have served less than a full term; noted extensive interview and evaluation process was conducted and have received outstanding support of the Planning Commission function from these individuals. Councilman Rigley supported reappointment, noting these five individuals are volunteers who are very conscientious and have continued to give their time. Mayor Grant stated in most cases the five individuals have done a commendable everyone an job, but feels opportunity in Council has the responsibility to give order to encourage volunteering in the community. Councilwoman Pfennighausen concurred the Planning Commissioners have done an outstanding job, but felt other applicants should be given consideration. Following discussion, Motion No. CC-84-164 carried 3-2, with Mayor Grant and Councilwoman Pfennighausen voting NOE. CRIME PREVENTION COMMITTEE REPORT - The Committee Minutes of April 2, 1984, were provided o ounce . CC-84-165 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to appoint John LeMay to fill the unexpired term of Linda Bianchi for a term expiring 6/30/86. EMERGENCY OPERATIONS COMMITTEE REPORT Vic Pfennighausen reported that the rough draft of the City's emergency disaster plan is almost completed; information regarding the disaster plan will be distributed later. CITY MANAGER REPORT City Manager Armstead advised the City has been requested to form a team to participate in a County -wide shooting contest at the Olympic Page 5 - 6/7/84 Shooting Range to be held Saturday, June 23. Council directed Staff to form a City team and make necessary reservations. City Clerk Erway advised that San Bernardino County Fair has requested a City flag be furnished to be flown at the San Bernardino County Fair each year. Council concurred and directed Staff to send a flag to the San Bernardino County Fair. CITY COUNCIL REPORTS Councilman Petta stated he advised the Riverside Highland Water Company g_oa_rT__oT Directors that he would submit, in writing, a recommended approach to this matter which would be acceptable to Council. Indicated he is on the Agenda for the next Board of Directors Meeting to be held June 14, 1984. Councilman Petta recommended that Riverside Highland Water Company send a second notice to delinquent property owners, and that prior to termination of service, a red tag be attached to the doors of the property owners notifying them their service will be terminated in 48 hours. The 48 hours was recommended to be on working days. Ken Rinderhagen, 12738 Wilmac, recommended an alternative billing to the postcard, and including a self-addressed return envelope, feeling the postcard is easily misplaced. Councilman Nix endorsed the recommendation, feeling it would help the Water Company's return rate. Council recommended including a recommendation that a reasonable late charge percentage be established to compensate for the cost of the recommended billing procedure. CC-84-166 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to authorize Staff to prepare correspondence to the Water Company indicating the City Council supports Councilman Petta's recommendations for delinquent water billing procedures. Recess was called at 7:15 p.m. and reconvened at 7:40 p.m. with all mew rs present. SPECIAL PRESENTATION Sue Noreen, SCE Area Manager, presented to Council a history of the Edison Company and electrification of the valley entitled "Iron Men and Copper Wires" to be placed in the new City Library. APPEAL OF PLANNING COMMISSION DECISION - CUP 84-2 Planning Director Kicak stated the Planning Commission considered and denied a CUP for a small animal veterinary clinic proposed to be located at 22474 Barton Road, Suite C. Council was provided a Planning Commission Staff Report, a letter of appeal from Dr. Wilds, and letters of support from Smith Packing Company and Mrs. Linda Page 6 - 6/7/84 Weber. Recommended Council conduct a public hearing and make a it determination based on the testimony. Mayor Grant opened public hearing. Supporting Testimony Dr. Dennis Wilds, the appellant, advised he presented his case in the letter of appeal which was provided to Council. Quentin Smith, Smith Packing Company, the prospective landlord, stated they are residents of the City and have the best interests of the City in mind; noted there are horses and a pet shop in the vicinity, and felt this business would be compatible with the surrounding area. Stated Dr. Wild's present business in Riverside is clean, orderly, and has the appearance of a well -run business. The terms of the lease would be five years with an option to extend. Feels there is a demonstrated need for this type of business in the City and would be an asset. Kathy Harmon, 11834 Kingston Street, stated that property has been vacant three years; feels Dr. Wilds would be an excellent tenant and this type of business is needed in the City. Dr. Cantwell, Veterinarian, stated Dr. Wilds is very competent veterinarian, is a man of honor, and would be an asset to the City. Tim Weber, 23052 Siskin Court, stated he has been with Dr. Wilds for two years; stated Dr. Wilds is a very honest man and would provide quality service. There being no opposing testimony, Mayor Grant closed public hearing. In discussion, Council indicated support of the appeal and questioned why the Planning Commission opposed this project. Planning Commissioner Caouette indicated the Planning Commission's opposition appeared to be the fact that a local veterinarian presented scenarios which could arise from having a small animal clinic in the City such as dead animals being left overnight. Dr. Wilds stated dead animals would be moved immediately to his Riverside facility. CC-84-167 Motion by Mayor Grant, Second by Councilman Rigley, ALL AYES, to approve the appeal of the Planning Commission decision on CUP 84-2, Small Animal Veterinary Clinic at 22474 Barton Road. FY 1984-85 REVENUE SHARING Mayor Grant reviewed the Staff Report indicating that a notice of public hearing on this matter was published and posted pursuant to the Revenue Sharing regulations and that Staff is recommending that the FY 1984-85 Revenue Sharing funds in the amount of $47,758 be applied toward the Law Enforcement Contract for the City. Mayor Grant opened Page 7 - 6/7/84 Public Hearing and closed Public Hearing there being no testimony for or against the matter. CC-84-168 Motion by Councilman Rigley, Second by Councilman Petta, to approve applying the FY 1984-85 Revenue Sharing funds in the amount of $47,758 toward the Law Enforcement Contract for the City. Mayor Grant stated the City is continually looking for better quality services at better prices and that this action does not indicate a particular vendor. Motion NO. CC-84-167 carried, ALL AYES. FY 1984-85 BUDGET RESOLUTION NO. 84-16 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORNIA, RESCINDING RESOLUTION NO. 83-51 AND ADJUSTING THE SALARY RANGES FOR EMPLOYEES OF THE CITY OF GRAND TERRACE Mayor Grant advised budget sessions were conducted June 5 and 6 to thoroughly review the budgets excluding the Law Enforcement Contract and employee salaries. Mayor Grant opened Public Hearing on Resolution No. 84-16. Linda Weber, 23052 Siskin Court, indicated an interest in the salary increase, noting hers will be decreasing 20 percent. Tim Weber, 23052 Siskin Court, questioned the content of the resolution ei-6ing rescinded. Councilman Rigley felt a more comprehensive Staff Report should have been provided on this matter. Mayor Grant closed Public Hearing. Councilman Nix, with Councilmen Petta and Rigley concurring, supported the 5% increase, since it is compatible with present statistics and the present cost of living. Councilman Nix stated the salary system has a salary range with specific steps and that the only way to adjust the present structure is across-the-board increases; felt it would be appropriate to change the system to allow for individual appraisals and salary determinations to give freedom within the total structure, which presently doesn't exist. Councilman Petta, noting the City has a very small staff with a very demanding workload, felt the City employees should be compensated adequately; historically, Council has been conservative salarywise; would be interested in hearing if there is a better alternative. Mayor Grant opposed across-the-board increases/decreases because they don't take into account the responsibility of the individual positions - some responsibilities have increased and some have decreased; stated a budget analysis could be conducted of individual positions in terms of increases or decreases. Page 8 - 6/7/84 The City Manager stated a survey was conducted of 15 cities reflecting an average pay increase of 5.7, not including fringe benefits; comparable salaries are necessary to allow hiring competent employees; felt 5% is very reasonable. The total amount of the increase for all positions, excluding the City Manager, would cost $13,000 a year, much less than other budget items. CC-84-169 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 84-16. Council concurred with Councilman Nix's recommendation to direct Staff, in addition to conducting a classification study, to evaluate alternative salary systems which would provide more flexibility in addressing the individuals' worth to the City and could be administered more specifically. RESOLUTION NO. 84-17 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CAORNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR THE FISCAL YEAR 1984-85 Mayor Grant indicated the Law Enforcement Contract should be addressed prior to finalization of the budget - concerned the contract includes administrative overhead. Finance/Administrative Services Officer Tom Schwab recommended adopting the budget excluding the law enforcement appropriation. Advised the FY 1984-85 estimated revenues are $2,804,861 and estimated expenditures are $2,510,128, excluding the law enforcement appropriation. Mayor Grant opened Public Hearing on the FY 84-85 Budget. Barney Karger, 11668 Bernardo Way, felt the cost for law enforcement services is exorbitant. City Manager Armstead advised other cities' average cost for law enforcement is $100 per citizen compared to $46 per citizen for this contract. Councilwoman Pfennighausen stated Councilmembers from Redlands, which has its own police department, felt the cost of our law enforcement services is very low; law enforcement proposals received in the past initially indicated services could be provided at a much lower cost, but were not able to compete when all items, such as booking and holding facilities, record keeping, detective services, crime lab, insurance, retirement, etc. were included. Mayor Grant stated we must continue to strive to look for the best source of law enforcement services for the City; if a better proposal than San Bernardino County Sheriff's Department is received, will support; at this time, the quality of the Sheriff's Department services is good. CC-84-170 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 84-17. Page 9 - 6/7/84 COUNCIL MEETING SCHEDULE CC-84-171 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to cancel the City Council meeting scheduled for June 21, 1984, and reschedule it to June 28, 1984. CC-84-172 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, to schedule a Council meeting for July 9, 1984, and to cancel the regularly scheduled meeting to be held July 12, 1984. CITY COUNCIL REPORTS (CONTINUED) Councilwoman Pfennighausen stated members of Council were presented with a collection o-f-TFa—nF you letters from the students for the installation of the air conditioning in the school at a recent PTA meeting; recommended, with Mayor Grant concurring, that this be displayed in the new library. Mayor Grant reported the following: (1) Requested that copies of correspondence dated May 23 from Wesley McDaniel, Executive Director of SANBAG, indicating a proposed 50% increase in the general assessment dues for 1984-85, which would increase the City's dues from $202.44 to $303.66, be provided to Council; (2) Was pleased to learn that he carried the City of Grand Terrace in the election for Board of Supervisors. Recess was called at 9:06 p.m., and reconvened at 10:30 p.m. with all me— mGers present. BARTON ROAD TRAFFIC SAFETY City Engineer Kicak stated a meeting was held with a representative from the San Bernardino County Traffic Engineering Department to discuss possible solutions, which included additional reflectors, striping, bots dots, curve warning signs, posting the area for speed limit, which was recommended against, and installation of guard rails. San Bernardino County has no policy or guidelines for the installation of guard rails. Guidelines were obtained from another county, which indicates the area would qualify for guard rails. If temporary measures are desired prior to reconstruction of Barton Road, recommended installing paddles, striping, and a curve sign, since all these items could be reinstated when construction of the roadway is completed; felt the cost would not exceed $2,000 to complete those items, with additional cost to remove, clean, and reinstall. Was questioned, and advised that the Barton Road Reconstruction Project should be ready to go to bid in late July, with proposed completion late October or early November. Mrs. Benson, 23200 Barton Road, stated very serious accidents have occurred during the 10 years they have lived there; stated speed on Barton Road is excessive and felt some type of barrier would be helpful. Page 10 - 6/g/84 Councilman Nix stated Staff was previously requested to examine installing guard rails; doesn't believe striping and other recommended solutions are adequate; requested detailed information on time, cost, and the potential of Colton participating in the project. CC-84-173 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES, to direct the City Engineer to prepare a recommendation for permanent solution of the traffic safety problem on Barton Road at the N/E City limits below Glendora with guard rails to be part of the permanent solution; also, that reflector paddles are to be installed on the curve and the center of the road is to be restriped with reflectorized paint immediately as temporary solutions. For clarification purposes, City Engineer Kicak stated he understands the Motion to be that a temporary solution will be reflectorized paddles and striping in the center of the road, with the ultimate solution to be guard rails and whatever other action is needed to resolve the problem. LAW ENFORCEMENT CONTRACT Action on this item was deferred to the meeting of June 28, 1984. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A MAXIMUM AMOUNT OF $250 WHICH ANY INDIVIDUAL, BUSINESS FIRM, POLITICAL ACTION COMMITTEE, OR ANY VESTED INTEREST GROUP MAY CONTRIBUTE TO A CANDIDATE FOR CITY OFFICE IN THE GRAND TERRACE MUNICIPAL GOVERNMENT DURING ANY CALENDAR YEAR (First Reading) Attorny McFarlin read the title of the Ordinance. Mayor Grant advised he proposed this Ordinance; felt strongly about limiting campaign contributions prior to running for the Board of Supervisors, and now feels even more strongly that this action is needed; would like to see similar action taken at the state, national, and county levels; felt this action could reduce the potential for undesirable influence on the political system; would be conducive to democracy, good government, and makes running for political office equally possible for all individuals; urged support of this Ordinance. Councilman Petta recommended amending the Ordinance to reflect a maximum of $50. Councilwoman Pfennighausen supported the Ordinance; however, stated the new FPPC chairman has indicated it is virtually impossible to control campaign giving by trying to establish limits, and would be unenforceable for those who wish to find a loophole. CC-84-174 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to approve first reading of the Ordinance limiting individual campaign contributions for City offices, by title only, and set public hearing and second reading for June 28, 1984. Page 11 - 5/7/84 Amended Motion by Councilman Petta, Second by Mayor Grant, to amend the Ordinance to reflect $50 maximum, rather than $250. Councilmen Rigley and Nix and Councilwoman Pfennighausen objected to the amendment to the Motion, feeling that many individuals cannot afford to pay $600-$800 for a campaign, but have many friends who would contribute $100. The Motion to amend Motion CC-84-174 failed 2-3, with NOES by Councilmen Rigley and Nix and Councilwoman Pfennighausen. Motion No. CC-84-174 carried 4-1, with Councilman Petta voting NOE. Mayor Grant questioned Attorney McFarlin regarding at what point an individual can be restrained from calling for the question. Attorney McFarlin stated he understands that once a councilmember has called for the question that motion must be voted upon. Mayor Grant requested that Roberts Rules of Order be researched on this matter. Adjourn - The regular meeting adjourned at 11:18 p.m. The next reg� meeting will be held June 28, 1984, at 5:30 p.m. Respectfully submitted, i y Ferk APPROVED: Page 12 - 6/7/84