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Home My WebLink About07/09/1984CITY OF GRAND TERRACE COUNCIL MINUTES ADJOURNED REGULAR MEETING - JULY 9, 1984 A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on July 9, 1984, at 5:40 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Councilman Nix, followed by the Pledge of Allegiance, led by Councilman Rigley. MINUTES (6-7-84) CC-84-198 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to approve the Minutes of June 7, 1984 as presented. CONSENT CALENDAR CC-84-199 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve the following Consent Calendar items: A. Approval of Check Register No. 070984; and B. Authorize City Clerk to record Notice of Completion for Architectural Barrier Removal Project; Authorize release of final payment 35 days after recordation, with Performance Bond No. 649717P for $25,548.26 to remain in effect for 120 days after acceptance of the project to secure the improvements (Redlands Paving - GTC84-09). CITY MANAGER REPORT City Manager requested an indication of Council Members who plan to attend the Olympic Torch Ceremony in Ontario July 23; noted Council was provided with a staff duty roster for holiday periods during 1984; Page 1 - 7/9/84 advised he will be on vacation July 23-27, with Finance Director Tom Schwab acting as City Manager during that period. CONTRACT RENEWAL - RECREATIONAL SERVICES Community Services Director Anstine advised the current contract with People Helper's, Inc. expired July 1; felt the firm has done an outstanding job; provided quality recreational programs to 2,525 residents the past year and brought in $4,300 in program revenue to the City; recommended, with the Parks & Recreation Committee concurring, renewal of the contract for $43,050 for FY 1984-85. CC-84-200 Motion by Councilman Rigley, Second by Councilman Nix, to approve renewing the contract with People Helper's, Inc. for $43,050 for FY 1984-85. John Mathews, 11733 Eton Drive, referenced Item No. 19 in the contract and questioned how it would relate to the agreement between the City and the Lions Club for the Community Center; questioned whether the 2,525 people served by this contract were residents or participants. Mr. Anstine advised that all programs would be coordinated through the Lions Club; there were 2,525 participants. Motion No. CC-84-200 carried, ALL AYES. CONTRACT RENEWAL - STREET SWEEPING Community Services Director Anstine recommended renewing the Street Sweeping Contract with Inland Power Sweeping, Inc. for FY 1984-85, with the hourly rate to increase from $44.69 to $49.16, as reflected on Exhibit "B" of the Contract; advised the justification was outlined in the June 28, 1984 Staff Report. Councilwoman Pfennighausen questioned how services are handled in the event of rain or equipment failure. Mr. Anstine advised the contractor is not contractually obligated to sweep if it rains; if there is an equipment failure, another sweeper is brought in if time allows; in both cases, if there is heavy debris, the contractor is requested to sweep; payment is not made unless the work is performed. Councilman Petta recommended sweeping the cross -gutters. CC-84-201 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to renew the Street Sweeping Contract with IPS Services, Inc., for FY 1984-85, with an hourly rate increase from $44.69 to $49.16. CIVIC CENTER DEDICATION COMMITTEE Council appointed the following individuals to serve on the Civic Center Dedication Committee: Mayor Grant; Councilwoman Pfennighausen; Seth Armstead; Myrna Erway; Randy Anstine; Tom Schwab; Betty Duarte; and a representative from each of the following organizations: Historical & Cultural Activities Committee; Chamber of Commerce; Woman's Club: and Lions Club. ril [I] Page 2 - 7/9/84 CITY COUNCIL REPORTS Councilman Petta requested Council reconsideration of the intersection of Barto_n_7o_aT/P`alm Avenue; stated the City has expended a lot of money beautifying the City and constructing the planter at that intersection, yet that corner is a weedy patch; the more important aspect is the safety at that intersection - several accidents and one near -fatality have occurred; feels the measures taken thus far are temporary and permanent measures should be considered in conjunction with the Barton Road Reconstruction Project; noted the improvements would be within the City's right-of-way and would not affect the adjacent property owner. Councilman Nix concurred with Councilman Petta that it is appropriate and timely to widen that intersection. Councilwoman Pfennighausen stated the Sheriff does not feel the proposed improvements would be a safety improvement; the consensus of opinion at the last meeting was that the problem is excessive speed on Barton Road; felt that corner can be beautified if that is the concern. Councilman Rigley supported beautification of that intersection, but disagreed the proposed improvements would increase safety. Mayor Grant requested deferring action on this item to the July 26 Meeting to allow time for the City Engineer to provide data on whether speed would be increased or reduced by creating a wider curve and whether or not the proposed improvements would reduce the possibility of further occurrences of vehicles running into the planter; Councilman Nix requested deferring the matter to the August 23 meeting should the City Engineer be unable to ascertain the data by July 26. CITY MANAGER EVALUATION Councilman Nix provided copies of an evaluation form to Council and the City Attorney which could be adapted for City use. ADJOURN - the meeting adjourned at 6:19 p.m. The regularly -scheduled meeting of July 12 is cancelled. The next regular meeting will be held at 5:30 p.m. on July 26, 1984. Respectfully submitted, ,y Cigrk APPROVED: Mayff Page 3 - 7/9/84