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07/26/1984CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JULY 26, 1984 A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on July 26, 1984, at 5:42 p.m. PRESENT: Hugh J. Grant, Mayor Tony Petta, Councilman Roy W. Nix, Councilman (Arrived at 5:53 p.m.) Barbara Pfennighausen, Councilwoman Tom Schwab, Acting City Manager Ivan Hopkins, City Attorney Joe'Kicak, City Engineer Myrna Erway, City Clerk ABSENT: Jim Rigley, Mayor Pro Tempore Seth Armstead, City Manager The meeting was opened with invocation by Reverend Bryce Pelren, Inland Church of the Nazarene, Colton, followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen. ITEM ADDED TO THE AGENDA - Item 9 - Closed Session CIVIC CENTER CONSTRUCTION Architect Field Reports No. 23 & No. 25 and a memorandum dated July 16, 1984, summarizing the Civic Center Construction meeting of July 11, 1984, were provided. Fire Alarm Proposal - Architect Larry Wolff distributed copies of a proposal ate July- 18, 1984, from Maveric Construction, Inc., for a fire alarm and smoke detection system for the Civic Center, which would not require a monthly service charge, as requested by Staff. Three alternate proposals were outlined. Alternate No. 1 would provide minimum fire protection using bells and fire panel with pull station; would be directed at the first floor only and would not include battery backup or zone modules at a cost of $7,158.33. Alternate No. 2 would provide the same protection, but would have battery backup and zone modules for a cost of $8,557.65. Alternate No. 3 would provide fire protection as requested by the California Department of Forestry; would provide full protection of the entire building using heat and smoke detectors, pull stations, zone modules, and a battery backup for both the first and second floors, for a cost of $17,604.74. Requested an early decision since installation of the system would be required prior to completion of the framing. Advised Page 1 - 7/26/84 that a fire alarm and smoke detection system is not required by any of the codes. Councilman Nix arrived at 5:53 p.m. In discussion, Council requested alternative bids if delaying the decision until August 9 would not jeopardize the project. Acting City Manager Tom Schwab indicated Staff could get bids from Federal Alarm if desired. Mr. Wolff felt Federal Alarm could bid the project through the general contractor; felt a decision could be delayed until August 9. Final determination on this item was deferred to the meeting of August 9. SCE Daylighting Program - Architect Larry Wolff stated the Edison Company's initial presentation did not include the estimated cost for the installation of the automatic switching. The contractor's cost for providing this will be $5,776 and will extend the time period to amortize the City's initial investment from eight months to 3-1/2 years. Recommended approval. CC-84-203 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES by all present, to approve the additional expenditure of $5,776 as the contractor's cost to install the automatic switching for the SCE Energy Daylighting Program. Council Dais Plaques - Architect Larry Wolff stated, as directed, additional price quotations were obtained to provide plaques for the Council Dais; nine plaques and 36 interchangeable inserts can be provided by Mathews Signage Systems, the contractor providing the signage for other areas in the Civic Center, for a total price of $675, or $75 per plaque, which includes the contractor's profit and overhead of 15 percent. Council took no action on this matter; indicated the plaques could be purchased and installed by Staff at a later date, since the plaques were not included in the original plans and specifications. Mayor Grant stated he does not want to use the present plaques in the new Civic Center. MINUTES (6/28/84) (7/9/84) CC-84-204 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL AYES by all present, to approve the Minutes of June 28, 1984, with the last paragraph on page six to be amended regarding the cost of a permit fee. CC-84-205 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES by all present, to approve the Minutes of July 9, 1984, as presented. CONSENT CALENDAR Check Register No. 072684-8 was removed for discussion. Page 2 - 7/26/84 Ll CC-84-206 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES by all present, to approve the following items on the Consent Calendar: A - Check Register No. 072684-A; B - RESOLUTION NO. 84-29 - A RESOLUTION OF THE CITY COUNCIL OF THE TERRACECITY OF GRAND REQUESTING REDESIGNATION OF RIVERSIDE COUNTY AND SAN BERNARDINO COUNTY TO ATTAINMENT AREAS FOR FEDERAL AMBIENT AIR QUALITY STANDARD FOR NITROGEN DIXIDE. CHECK REGISTER NO. 072684-B CC-84-207 Following clarification of Warrant No. P-4029 for $18.50, Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES by all present, to approve Check Register No. 072684-B as presented. SENIOR CITIZEN PROGRAM Doug Erway requested Council participation in forming a non-profit organization which would be a service organization with a community -wide Board of Directors to provide a Senior Citizen Program in Grand Terrace. Stated he met with Mr. Jim Curtis of the County Office on Aging, who offered assistance in developing such a program; quoted statistics provided by Mr. Curtis on the senior citizens presently living in the City; stated senior citizens need a strong association network of friends and need to be actively involved for a happier and more productive life. Noted his July 17 letter included enclosures outlining various proposed activities. Requested City involvement for coordination with the County Office on Aging and other items. Requested that a Staff member be assigned to work with him to meet with Mr. Curtis regarding the feasibility of establishing such a program in the City. Councilman Nix commended Mr. Erway on the proposal; feels there is a need for such a program; noted that a community -wide board of directors is being recommended; questioned if there are specific recommendations for implementation. Mr. Erway recommended that a Staff member be appointed to meet with him and Mr. Curtis; that all community organizations and churches be contacted and requested to assign a representative to work on this program. Also recommended that a Council Member be appointed to work with the group, and that any legal aspects be reviewed by the City Attorney. Council voiced support of the proposed program; recommended appointing the Community Services Director to work with Mr. Erway and to utilize People Helpers; referred the matter to the City Manager for further action. CITY MAPS Doug Erway, President Elect of the Chamber of Commerce, advised the Chamber is presently updating City maps; questioned whether the City would desire to have the maps mailed to all residents. Council Page 3 - 7/26/84 concurred that the maps should not be mailed to all residents; recommended that notices be sent to all residents when new City maps are available and the locations where they can be obtained. Recess was called at 6:55 p.m. and reconvened at 7:15 p.m. with all members present except Councilman Rigley. PROPOSED MASTER PLAN - CANAL/BARTON ROAD/MT VERNON AREA Planning Director Kicak advised that Al Trevino and USA Properties contacted all property owners in the subject area and discussed the proposed master plan, with those property owners responding being receptive. No negative responses were received. Stated the major objective in presenting this item at this time is to determine whether or not the two crossings proposed across Gage Canal would be acceptable to Council so that negotiations can be conducted for the crossings and other items which may be required for this plan; this does not preclude processing approval of the project through the Planning Commission. Mr. Al Trevino stated that he and USA Properties have collectively studied the problems of planning, engineering, aesthetics, and landscaping in an effort to resolve the issues so that uniform, incremental development can proceed according to a proposed master plan. One of the major problems for the area is to get utility service to the properties due to Gage Canal; in preparing the proposed master plan, tried to find solutions to the entire area which would maximize the use of the land, create minimum crossings over Gage Canal, and minimize traffic problems on Mt. Vernon. The access proposed would be two crossings on Canal Street and three or four entrances onto Mt. Vernon. The crossings will handle densities up to 25 units per acre. The proposed Gage Canal crossings will also solve drainage and water problems. If an agreement is reached on entrances, coordinated landscaping, walls, and entrances can be provided. Recommended using park fees to improve the entrance gateway to the City; stated they would take the responsibility for the design, and if it could be coordinated, development and supervision of construction of the park. Estimated it would cost $160,000 for full improvement, which could be done incrementally as development occurs; major trees could be planted, irrigation could be installed, then other facilities could be added as development occurs. The development is proposed to accommodate all citizens; playground areas will be included, and a community garden is proposed. Requested approval of the proposed master plan in concept, which would provide a guide for other projects which might be submitted over the next few years in that area. 11 Councilman Nix noted that Staff was requested to coordinate planning for the Gage Canal access; voiced appreciation that a developer was willing to provide a professional plan which is not pre-empting the planning process, but is providing the necessary information for utility services and access in a coordinated manner. 0 Page 4 - 7/26/84 U Mr. Trevino stated if planning was not coordinated, there could be an entrance to Mt. Vernon every 100 feet; feels it is very important to also accept the entrances along Mt. Vernon for safety; feels coordinated landscaping is also critical; was questioned and indicated they would not maintain the area to be landscaped as a park for the City; has discussed this proposal and received concurrence from the Community Services Director. Is aware this project will have to go through the planning process for approval, but is requesting conceptual approval of the crossings across Gage Canal, the entrances to Mt. Vernon, the streetscape, and the use of park fees for development of a gateway park. CC-84-208 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES by all present, to approve the plan as proposed by Al Trevino, in concept only, so that the formal planning process can proceed along a master plan, and to direct the City Engineer to initiate negotiations with the City of Riverside relative to the Gage Canal involvement in this process. Page 5 - 7/26/84 Councilman Petta stated one of the property owners in that area suggested also negotiating a bicycle crossing over Gage Canal. Mr. Trevino recommended landscaping within the Gage Canal right-of-way in addition to a a bike trail. Councilman Petta requested that Mr. Kicak include these items in the negotiations. PLANNING COMMISSION REPORT The August 6 Planning Commission Agenda was provided. Planning Director Kicak advised a public hearing on the zone changes throughout the City to bring all properties into conformance with the General Plan will 6e held at the Planning Commission on August 6; the first reading of the Zone Change Ordinance is proposed for the August 9 City Council meeting, with second reading and public hearing to be held August 23. CITY MANAGER REPORT Acting City Manager Tom Schwab reported that in FY 1983-84 the City received 96% or $2,463,031 of the estimated revenue of $2,570,644; 73% of the budgeted expenditures was actually spent, largely due to the Barton Road Project not starting; the City's fund equity increased $174,145. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE The Minutes of July 2, 1984, were provided. CRIME PREVENTION COMMITTEE The Minutes of June 18, 1984, were provided. LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE Acting City Manager Schwab advised the League of California Cities Annual Conference will be held in Anaheim September 23-26. Requested indication of the Council Members who plan to attend and that Council designate a voting delegate and a voting alternate for the conference. Mayor Grant, Councilman Petta, and Councilman Nix indicated a desire to attend the conference. CC-84-209 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES by all present, to designate Mayor Grant as the voting delegate and Mayor Pro Tem Rigley as the volting alternate for the annual conference. CITY COUNCIL REPORTS Councilwoman Pfennighausen reported the following: (1) Attended the Olympic Torch Bearing Ceremony and reception in Ontario;(2) Attended the Board of Supervisor's meeting on July 23, regarding budget approval to provide funding for the City's library; action on that item was deferred to July 30; (3) Is preparing for distribution to Council a report on the League of Cities' Mayors and Councilmembers Forum, which she attended in Monterey on July 11-13. Councilman Nix reported the following: (1) Attended the Olympic Torch Baring Ceremony and reception on July 23; (2) Questioned the feasibility of including property owners on the other side of Canal in the City's curb and gutter installation improvement project, since interest has been expressed in participating; (3) Advised that Barbara Poling resigned as Principal of Terrace Hills Junior High School; recommended appropriate recognition. Mayor Grant left the Council Chambers at 8:05 p.m. and returned at 8:08 p.m. Councilman Petta reported the following: (1) Stated a citizen had inquired whether there is a way to stop receiving junk mail. Attorney Hopkins stated a request can be made through the post office that junk mail not be delivered; the problem is determining what is junk mail. (2) Attended an Olympic Torch Ceremony with Mayor Grant in Los Angeles on July 21; (3) Attended the Mayors and Councilmembers Executive Forum in Montery July 11-13; reported there are two State organizations that are offering to visit and assist cities in economic development - HUD Economic Development Administration and California Association of Economic Development; felt it would be worthwhile to subscribe to the California Association of Economic Development. Mayor Grant reported the following: (1) Attended the Olympic Torch Baring eremony in Los Angeles with Councilman Petta; (2) Welcomed 18 Japanese college students, sponsored by Pacific American Institute, at the Korean Seventh Day Adventist Church; (3) Attended the East Valley Transit Service Authority meeting, the Omnitrans Board meeting, and the SANBAG meeting on July 10; (4) Attended the LAFC meeting as an Page 6 - 7/26/84 11 111 I II Page 7 - 7/26/84 alternate on July 11; (5) The San Bernardino County Fair Gourmayor's contest has been replaced by a chili cookoff; questioned if anyone would be interested in representing Grand Terrace at that event; received confirmation that a City flag had been sent to the San Bernardino County Fair; (6) A Civic Center Dedication Committee meeting will be held Tuesday, August 7, at 10:00 a.m. in the Community Services Office; (7) Received correspondence from a citizen indicating she felt the lifeguards at the Terrace Hills swimming pool were inadequate; a copy of the letter was forwarded to the Superintendent of Colton Joint Unified School District. Closed Session - The regular meeting adjourned to a closed session at p.m. with City Attorney Hopkins present. Reconvene - The regular meeting reconvened at 8:45 p.m. with all mem—hers present except Councilman Rigley. Mayor Grant announced that Council met in closed session to discuss personnel relations with no decisions being made. Adjourn - The regular meeting adjourned at 8:48 p.m. The next regular meeting will be held August 9, 1984, at 5:30 p.m. Respectfully submitted, 'City Cie APPROVED: ay