11/08/1984CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - NOVEMBER 8, 1984
A regular meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on November 8, 1984, at 6:05 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with invocation by Reverend William Hays, Grand Terrace
Assembly of God, followed by the Pledge of Allegiance, led by Councilman Petta.
ITEM ADDED TO AGENDA - Item No. 9 - Closed Session.
CIVIC CENTER CONSTRUCTION
Architect Larry Wolff distributed the following material: Civic Center
Construction Recap; Easement for So. California Edison; correspondence
from Maveric Construction; and a construction progress schedule.
Requested action and direction on the following items:
Concrete Columns - Submitted a proposal from the Contractor for
to plaster the specified concrete columns, since some
dissatisfaction was expressed; noted painting and plastering were
contemplated; both would pose maintenance problems; recommended no
action.
CC-84-279 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES, to leave the concrete columns as presently constructed.
Water S stem Modification - Submitted a proposal from the Contractor
or $Z,331.61 to inc u e all City buildings in one system; would
delete an extra meter and consolidate the amount of water shares
required. Responding to Councilman Rigley's questions on advantages,
City Engineer Kicak advised the new system would provide higher water
pressure for all facilities and would simplify discontinuance of
service to the existing three buildings, in the event of future
disposal; there would be long-term financial benefits and the City
should receive credit for reservoir fees.
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CC-84-280 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, to
approve consolidation of all City facilities into one water system,
for a cost of $2,331.61.
Swale Curb Drain Construction - Submitted a proposal from the
Contractor for $2,945.70 to construct a curb on the easterly side of
the driveway, since concern was expressed for water flowing off the
driveway onto City property without a curb; deleted that curb from the
plans, since there are trees, shrubs and utility poles in that area,
and ultimate use of that property is unknown; there is a curb on the
westerly edge to channel the water; gave no recommendation.
Motion by Councilman Rigley, Second by Mayor Grant to approve a Change
Order in the amount of $2,945.70 to construct a curb on the easterly
edge of the driveway.
Councilwoman Pfennighausen voiced opposition, stating flooding of that
area has never been observed; feels the City has no obligation to
construct curb or gutter on private property. Councilman Rigley
indicated he thought the curb was to be installed on City property.
Councilman Petta stated the City required a block wall when the
townhouses were constructed on Mt. Vernon and installation of walls
and trees when Wilden Pump was expanding. Councilman Nix felt a
property owner is not required to accept water from an adjacent
property; recommended addressing the problem later, if one becomes
apparent.
The Motion failed 4-1, with Councilman Petta voting AYE.
Pa Telephones - Discussion of the proposed high cost with Pacific
Bell Representatives resulted in lower price quotations: one-time
equipment installation charge of $230, plus $26.07 per month for each
pay telephone, which includes $6.00 per month for enclosure rental;
all proceeds would be retained by Pacific Bell; the
originally -specified enclosures were deleted and credit received,
making it necessary to lease them from Pacific Bell; felt this would
be advantageous, since any damage or vandalism would be repaired or
replaced by Pacific Bell at no expense to the City; Pacific Bell could
provide these at any time, since the conduit is provided.
CC-84-281 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to
approve the installation of two pay telephones, with one to be located
in the interior of the Civic Center near the Library, and the other to
be located on the exterior.
SCE Ri ht-of-Way Easement
- SCE requires an easement from the
City for
electrical service for the
Civic Center; the proposed easement
is
forty feet wide, adjacent
to the easterly property line, which
is the
centerline of the roadway
that leads to building nos. 2, 3 and
4; runs
perpendicular to Barton Road approximately 120 feet in length,
just
short of the Civic Center.
Page 2 -
11/8/84
CC-84-282 Motion by Councilman Rigley, Second by Councilman Petta, to approve
and authorize the Mayor to execute a forty -foot Grant of Easement to
So. California Edison Company to provide electrical service to the
Civic Center.
Barney Karger, 11668 Bernardo Way, recommended investigating the need
for a 40-foot easement, versus a 5-foot easement, since it will
eliminate the possibility of any construction in that right-of-way.
City Engineer Kicak, with Architect Wolff concurring, felt in this
case the 40-foot easement is reasonable; no permanent structures are
planned for that area; there are certain facilities within that
easement that will be owned by SCE; ten feet of that forty feet is
one-half of the roadway being constructed adjacent to the Civic
Center, so will provide SCE with vehicular access to operate and
maintain equipment. Councilman Rigley recommended delaying approval
to reconsider the easement size. Architect Wolff indicated
electrical service is needed as soon as possible to prevent further
construction delays.
Motion No. CC-84-282 carried 3-2, with Mayor Grant and Councilman
Rigley voting NOE.
Construction Progress Schedule - The project is 80% complete as of
Octo er ; a new hardware supplier was required, since the original
supplier went bankrupt, delaying acquiring locks for the doors to
secure the exterior of the building, and causing delays in completion
of finished casework; preliminary walk-thru is expected before
December 25, with final walk-thru planned in January. Expressed
appreciation for assistance from Council and Staff, and for trust and
responsibility entrusted
Councilwoman Pfennighausen requested an itemized listing of the
purpose of all change orders.
MINUTES (10-18-84) (10-25-84) (10-29-84)
CC-84-283 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES to
approve the Minutes of October 18, 1984 as presented.
CC-84-284 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL
AYES to approve the Minutes of October 25, 1984, amended as follows:
Page 10 - last sentence prior to CC-84-273 to read "...left -turn and
right -turn lane;" and Page 12, first paragraph, is to reflect
requirements for a conditional use permit are specified in the zoning
ordinance, and requirements for a specific plan are pursuant to the
General Plan.
CC-84-285 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES to approve the Minutes of October 29, 1984 as presented.
CONSENT CALENDAR
Item B regarding Christmas Tree Sales was removed for discussion.
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11/8/84
CC-84-286 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES to approve the following Consent Calendar items:
A. Approval of Check Register No. 110884; 0
C. Accept Street Improvement Bond #SB004249 for Tract 10392 for
$5,000;
D. RESOLUTION NO. 84-36 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND A A, AUTHORIZING THE SUBMITTAL OF THE TDA (SB821)
BICYCLE AND PEDESTRIAN FACILITY CLAIM - ARTICLE 3.
CHRISTMAS TREE SALES - GRAND TERRCE FIRE & RESCUE ASSOCIATION
Councilwoman Pfennighausen noted that the attachments referenced in
the Staff Report were not included.
CC-84-287 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES
to approve Christmas Tree Sales adjacent to the Fire Station by the
Grand Terrace Fire & Rescue Association and to authorize the waiver of
all fees.
Recess was called at 7:05 p.m. and reconvened at 7:25 p.m. with all
memos present.
ORDINANCE NO. 82 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH
THE GENERAL PLAN UPDATE OF APRIL 26, 1984 (AREA 1) (SECOND READING)
City Attorney Hopkins read the title of Ordinance No. 82. Planning
Director Kicak described the boundaries; noted there are some
industrial uses in the area; recommended a zone change from R-1 to
M-2, as directed by Council and designated in the General Plan.
Mayor Grant opened Public Hearing.
Supeorting Testimony - Jane Dahl, 22893 Grand Terrace Road, supported,
noting that area was zoned industrial when she purchased the property.
There being no opposing testimony, Mayor Grant closed Public Hearing.
CC-84-288 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to
adopt Ordinance No. 82 by title only.
ORDINANCE NO. 83 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRANDAC , CA, APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH
THE GENERAL PLAN UPDATE OF APRIL 26, 1984 (AREA 2) (SECOND READING)
Councilwoman Pfennighausen declared a potential conflict of interest
and withdrew from discussion and action on this matter.
City Attorney Hopkins read the title of the ordinance. Planning
Director Kicak described the boundaries; noted this area is highly
encumbered with Edison easements; recommended a zone change from A-1
to M-2, as directed by Council and designated in the General Plan.
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11/8/84
Mayor Grant opened Public Hearing.
Supporting Testimon - Steve Ferris, 6576 Carnegie, Anaheim,
supported, noting t is area was previously zoned industrial; feels
this zoning is appropriate, due to the proximity to the railroads and
other conditions.
There being no opposing testimony, Mayor Grant closed Public Hearing.
CC-84-289 Motion by Councilman Rigley, Second by Councilman Nix, to adopt
Ordinance No. 83 by title only, carried 4-0, with Councilwoman
Pfennighausen abstaining.
ORDINANCE NO. 84 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND A, APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH
THE GENERAL PLAN UPDATE OF APRIL 26, 1984 (AREA 26B-1) (Second
Reading)
City Attorney Hopkins read the title of the Ordinance. Planning
Director Kicak advised Area 26 was divided into Areas 26A and 26B;
Area 26B-1 consists of approximately 10 acres on the northeast corner
of Oriole and Pico; the remainder of Area 26, specifically Area 26B-2
is zoned A-1; Staff was directed to provide an overlay within Area 26
to provide a transition area of half -acre minimum size lots between
the existing A-1 properties and the R-1 properties. Recommended zone
change from A-1 to R-1 of Area 26B-1.
Mayor Grant opened Public Hearing. There being no supporting or
opposing testimony, Mayor Grant closed Public Hearing.
CC-84-290 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
adopt Ordinance No. 84 by title only.
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, recommended installing street lights on
wood poles on Barton Road across from the Civic Center; requested that
Griffin Homes be requested to use smaller dynamite charges on Blue
Mountain.
Eileen Hodder, 22253 Van Buren,
requested action to eliminate the
water runoff from the adjacent
orange groves onto the soccer fields at
Terrace Hills Community Park.
City Manager Armstead stated Council
directed the City Attorney and
City Engineer to review the situation
with the adjacent property owners; the school district has also
written a letter to the property owners. City Attorney Hopkins stated
first Engineering must resolve
the drainage problem; there is no legal
issue unless there is disagreement on who pays the damages, in the
event there is resistance from
the property owners, which at this time
does not appear evident.
Mayor Grant stated Engineering
is presently working on the technical
resolution of the problem, then
any legal questions will be
considered; stated the problem
must be resolved.
Page 5 -
11/8/84
Ken Rinderhagen, 12738 Wilmac, felt the water should be shut off.
City Engineer Kicak stated the property owner indicated he intends to
turn off the irrigation water; felt this would solve the problem, and
that any ditch presently there will more than adequately handle storm
water tributary to that area.
Barney Karger, 11668 Bernardo Way, recommended ensuring the City gets
credit for incoming funds on the pay telephones; felt the water line
cost to the three City buildings should not exceed $400; stated the
overlay problem has been resolved, but the only areas horses can
legally be kept is A-1. Planning Director Kicak stated all parcels
which have frontage on Blue Mountain Court will be changed to A-1
during the overlay process.
Bud Howell, 11821 Mt. Vernon, voiced opposition to the Post Office
requiring installation of mailboxes on the street when houses change
residents, feeling it is unsightly; requested investigation.
City Attorney Hopkins was directed to investigate whether the postal
service has legally mandated the installation of curbside mailboxes
when houses change residents, and whether this policy is followed in
Colton.
John Mathews, 11733 Eton Drive, stated there is an indication that 19%
of the voters did not vote for three candidates in the November 6
election; felt the "bullet vote" method very possibly affected the
election results.
David Terbest, 22365 Barton Road, in behalf of the Chamber of
Commerce and himself, expressed appreciation to Councilmen Rigley and
Nix for assistance given on the Chamber Newsletter and the sign
ordinance issue.
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported the following: (1) The Committee feels
the boundary fence at the south end of Terrace Hills Park should be
removed, since it has continually been damaged, is partially torn
down, and serves no purpose except cost to the City; (2) Christmas
Tree Lighting Ceremony is planned for December 15.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Chairperson Barbara Mathews reported the following: (1) A community
potluck birthday dinner will be held November 29 at 5:00 P.M. prior to
the Council Meeting; (2) there will be no committee meeting in
December; (3) a Friends of the Library meeting will be held November
13; a clerk has been assigned to the Library who is a Grand Terrace
resident; (4) distributed to Council and read a statement voicing
opposition to the November Chamber Newsletter article regarding
Friends of the Library; read an article she had submitted regarding
this information on October 2, which was not printed; stated some
displeasure was voiced about certain Country Fair parade activities;
stated the chairman and co-chairman for the fair did not coordinate
their activities with the Committee, resulting in a divided committee;
thought the chairman would follow Council's directives on the parade.
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11/8/84
CRIME PREVENTION COMMITTEE
The Minutes of October 1, 1984 were provided. Chairperson Susan
Crawford reported the Committee had no meeting last week; received
quite a lot of response at the Country Fair Booth.
EMERGENCY OPERATIONS COMMITTEE
Vic Pfennighausen advised San Bernardino County has provided a new set
of guidelines for the City's Disaster Plan; the Committee anticipates
having a rough draft available for Council review by January or
February.
FIRE CHIEF REPORT
City Manager Armstead advised the Fire Department plans to run a fire
check in the area of the Stater Bros. Warehouse next week.
CITY MANAGER REPORT
City Manager Armstead reported the following: (1) He and the Finance
Director attended a League of California Cities 1984 Legislative
wrap-up meeting today; information on this and the legislative voting
record of all major legislation will be provided to Council; and (2)
informational memorandum was provided relative to the County's share
of projects/library contract.
CITY COUNCIL REPORTS
Councilman Nix expressed appreciation to the citizens for the
opportunity to serve as a Council Member, and to Staff for the fine
support and rapport; stated the outstanding courtesy shown by a
professional staff made serving as Councilman a pleasure; felt Council
has made real progress, and is proud to be a part of the construction
of the new Civic Center and Library; feels insufficient information
has been provided relative to the amount of space being provided in
that facility for public benefit; also that it doesn't require any
increase in taxes, but rather through the tax increment approach, the
funds are being kept within the City that would otherwise go out of
the City. Stated it is his hope the Civic Center will set a pattern
for future development in the City, feeling this is a very worthwhile
function of the City.
Councilman Ri ley stated he will be unable to attend the November 20
meeting; has enjoyed serving as Councilman; felt the City has a
hard-working and effective Staff, and that Council has been very
effective the past four and a half years; would appreciate more
citizen participation.
Councilwoman Pfenni hausen received a call from Mr. Arkebaur relative
to high traffic speed on Arliss; requested, with Council concurrence,
investigating the possibility of establishing a stop sign just to the
East of Holly on Arliss.
Page 7 -
11/8/84
Councilman Petta stated he feels Council has made a great deal of
progess the past four years, and has supported every legitimate
request of the citizens; a Fire Station has been constructed, and a
Civic Center and Library are being constructed, all at no cost to the
citizens. Stated that Councilmen Rigley and Nix are dedicated
individuals who have spent considerable time for the citizens;
recommended appropriate recognition, particularly since both were very
active in the Civic Center Project, and were appointed by Council to
monitor the plans and make recommendations; recommended they be
designated as special dignitaries at the February Civic Center
Dedication Ceremony.
Councilman Petta also recommended preparation of an explanatory
memorandum and a special workshop session, conducted by a
representative from Miller & Schroeder, or a qualified individual, to
brief Council, particularly the new Councilmembers, on redevelopment;
feels it is important to outline what redevelopment is, its importance
to the City, and timely action required to gain revenue for capital
improvement projects.
Councilman Petta stated the City lost a community -minded individual,
Ernie Oberschmidt, who lived here all his life; stated he was
instrumental in starting the Chamber of Commerce and served as its
first president; recommended, with Council concurring, that the City
send flowers and present a commendation posthumously to the family.
Mayor Grant stated Council will miss the methodical analyses of
Counci man ix, the matter-of-fact comments from Councilman Rigley,
and the experience of both individuals; feels the City has benefitted;
wished both individuals the best. Attended Omnitrans and SANBAG
Meetings November 7, with no items affecting the City.
EQUIPMENT BOND LEASE FINANCING PROGRAM
Finance Director Schwab advised the City has an opportunity to join
several other cities with SCAG to finance equipment lease -purchases at
tax-exempt rates at less than 8%; recommended leasing a computer
system and truck under this program. The cost for the current system
of contracting for data processing services from Alexander Grant now
exceeds the cost of leasing an in-house computer system; the
disadvantage of the current arrangement with a City staff member to
lease his personal vehicle for City use is the City loses the use of
the vehicle when the employee is sick or on vacation; the advantages
of leasing a vehicle for the exclusive use of the City would be
24-hour availability, exemption from DMV fees by using E plates, and
purchasing gas at government tax-exempt rates. This proposal requires
no additional funding, would increase efficiency and result in cost
savings to the City.
Councilman Rigley commended Staff on the in-depth Staff Report.
CC-84-291 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES to approve the following: 0
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11/8/84
(1) RESOLUTION NO. 84-35 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND -TERRACE, CA, APPROVING, AUTHORIZING AND DIRECTING
EXECUTION OF LEASE FINANCING DOCUMENTS, APPROVING PRLL1M1NARY UFFICIAL
STATEMENT, AND AUTHORIZING AND DIRECTING CERTAIN ACTIONS WITH RESPECT
THERETO; and
(2) Authorize execution of the Agency Agreement between SCAG and the
City of Grand Terrace.
RESOLUTION NO. 84-34 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, THORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF
CALIFORNIA.
City Attorney Hopkins stated this resolution, including Exhibit "A,"
provides for the destruction of certain City records, upon approval by
the City Attorney; sets forth which records may be destroyed, when
they may be destroyed, and the method of destruction.
Councilwoman Pfennighausen questioned if council meeting tapes are
included as records to be kept two years; noted Council established a
policy of keeping them one year. City Clerk Erway advised since
Council established the policy to keep the tapes after approval of the
minutes, they become public records, so must be retained two years.
City Attorney Hopkins stated if the tapes are only used to facilitate
preparation of the minutes, they can then be destroyed upon approval
of those minutes, and are then not considered public records. Has
previously stated his opinion that once the official minutes are
approved, the tapes are of little value to the City, and can generally
only be used to the detriment of the City; however, unless Council
changes the policy of retaining tapes, they must be considered public
records, pursuant to the resolution. Advised Council can change its
policy on retaining tapes, and they would then no longer be considered
public documents.
CC-84-292 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to adopt
Resolution No. 84-34.
Recess was called at 9:00 p.m. and reconvened at 9:10 with all members
present.
BUDGET APPROPRIATION - SOCCER CLUB
Don Tisor, 12279 Darwin Avenue, representing the Soccer Club,
requested financial assistance to provide lighting to enable practice
sessions to be held during the Club's season; estimated the cost at
$630. Ken Rinderhagen stated the Parks & Recreation Committee had
recommended approving a subsidy not to exceed $300, which has been the
practice in the past.
CC-84-293 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
0 AYES, to authorize a budget -appropriation of one-third, not to exceed
$300, to subsidize the lighting costs for the Soccer Club.
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11/8/84
BLUE MOUNTAIN WILDERNESS PARK AD HOC COMMITTEE
CC-84-294 Upon recommendation by Councilman Petta, Motion by Councilman Rigley,
Second by Councilman Nix, ALL AYES, to direct the City Engineer to
prepare a map of Blue Mountain outlining the parcels, the property
owners, and any other information which would assist the Committee in
accomplishing its established purpose of obtaining the remaining
property on Blue Mountain so the City can ensure maintaining it as a
wilderness area.
CLOSED SESSION
Council adjourned to a Closed Session at 9:15 p.m., with the City
Attorney in attendance, to discuss a personnel matter.
RECONVENE
The regular meeting reconvened at 9:38 p.m., with all members
present. Mayor Grant announced Council met in closed session to
discuss a personnel matter; it was the concensus of Council that any
further discussion on this matter should be conducted in open session;
no decision was made.
Councilwoman Pfennighausen stated there are those who feel that things
she has done have compromised Council to the point they can no longer
work with her; hopes this is not the case, since she will be serving
on Council another two years; feels she has worked hard and honestly
on Council, and it is her sincere desire to direct her attention to
present and future Council business; stated she makes no apologies for
what she has said and done; did so with serious deliberation and
prayer; spent the major part of her life promoting truth, honesty and
responsibility, and plans to continue to do so; pledged these things
to the people prior to election, and are the qualities which can be
expected from her in the future; hopes past conflicts can become
history and a productive future for the City can be pursued.
Mayor Grant stated he would make no further statements at this time,
in view of Councilwoman Pfennighausen's statements, out of
consideration for the feelings of Council relative to this issue being
discussed in open session, and the desire for preserving harmony in
the community.
ADJOURN
The regular meeting adjourned at 9:45 p.m. to an adjourned regular
meeting to be held Tuesday, November 20, 1984 at 7:00 p.m. at Terrace
View Elementary School, 22731 Grand Terrace Road.
APPROVED: Respectfully submitted,
Mayor City F
erk
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