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03/24/1983CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - MARCH 24, 1983 A Regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand.Terrace Road, Grand Terrace, California, on March 24, 1983, at 5:42 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Councilman Nix, followed by the Pledge of Allegiance, led by Virginia Farmer. � ITEM ADDED TO THE AGENDA 4L(2) Civic Center. APPROVAL OF MINUTES (2/24/83) (3/3/83) (3/10/83) CC-83-60 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to approve the Minutes of February 24, 1983, as presented. Councilwoman Pfennighausen commended the City Clerk on the accuracy of what she felt was a difficult set of minutes for the March 3, 1983, meeting. Recommended amending Page 7, Para. 3, to reflect that the City Attorney stated the City Manager inadvertently released information, rather than Staff. The City Manager stated this matter was discussed during Closed Session. CC-83-61 Following discussion and clarification, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Minutes of March 3, 1983, as amended to reflect "City Manager" rather than "Staff" on Page 7, Para. 3. CC-83-62 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to approve the Minutes of March 10, 1983, as presented. r Page 1 - 3/24/83 CONSENT CALENDAR The following items were removed from the Consent Calendar: 3A - Check Register No. 032483; 3D - Resolution No. 83-10; 3E - Resolution No. 83-11; 3F - Resolution No. 83-12; 3H - Proclamation designating April 24 as General Federation of Women's Clubs Day; 3I - Certificate of Commendation for the Grand Terrace Woman's Club. CC-83-63 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve the following items on the Consent Calendar: 3B - Authorize CRA members and employees to participate in the City of Grand Terrace Employees' Deferred Compensation Plan. 3C - Authorize City Clerk to attend City Clerks Association of California Annual Conference in Sacramento April 21-23, 1983. 3G - RESOLUTION NO. 83-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A "NO PARKING" ZONE ON LA CROSSE AVENUE PURSUANT TO SECTION 22507 OF THE STATE VEHICLE CODE. CHECK REGISTER NO. 032483 Clarification was given that Gwenda Knight is the new Account Clerk in the Finance Department. Council discussed the equity of subsidizing adult recreational activities such as square dancing and indicated that adult recreation programs should be self-supporting and not subsidized by the City. It was also indicated that discussion is needed on what charges are appropriate to be charged by the Colton Joint Unified School District. CC-83-64 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to approve Check Register No. 032483, as submitted. RESOLUTION NO. 83-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REQUESTING THE FEDERAL GOVERNMENT TO TAKE CERTAIN ACTIONS RELATIVE TO PROPOSED NEW FEDERALISM LEGISLATION. CC-83-65 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to adopt Resolution No. 83-10, as amended to delete the words "positively or" from the fourth "Whereas." Page 2 - 3/24/83 L J RESOLUTION NO. 83-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, OPPOSING PROPOSED LEGISLATION TO RE -ALLOCATE REVENUE GENERATED FROM VEHICLE CODE VIOLATIONS. The Finance/Administrative Services Officer clarified that the intent of this Resolution is not to raise property taxes, but to request that the County of San Bernardino add $10,000 from the City's share of property taxes, and in turn the County of San Bernardino would receive all revenues from vehicle code violations. CC-83-66 Motion by Mayor Grant, Second by Councilman Rigley, ALL AYES, to adopt Resolution No. 83-11. CC-83-67 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to appoint Mayor Grant, Mayor Pro Tempore Rigley, and City Manager Armstead to meet with the Senior Municipal Judge, the County Administrative Officer, the Auditor Controller, and the District Attorney regarding the system of record keeping and to negotiate the City/County ratio for vehicle code fines. RESOLUTION NO. 83-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DESIGNATING THE COUNTY OF SAN BERNARDINO AS ITS AGENT FOR SERVICE OF PROCESS FOR ACTIONS UNDER THE REVENUE AND TAXATION CODE. The City Attorney clarified that in the past, San Bernardino County has represented cities on any matters involving the collection of taxes under the Revenue and Taxation Code. Subsequent legislation now requires that the cities be responsible for that portion of the taxes. This Resolution would allow the County to represent the City, thereby spreading the cost for representation amomg all cities represented. The City Manager stated that if the County is representing most cities on these matters, it would be more cost effective to have the County represent the City. CC-83-68 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 83-12. PROCLAMATION - GENERAL FEDERATION OF WOMEN'S CLUBS DAY CERTIFICATE OF UOMMENDATION - GRAND TERRACE WORN'S B In response to Councilman Nix's request for public acknowledgment, Mayor Grant read the Proclamation designating April 24, 1983, as "General Federation of Women's Clubs Day" and the Certificate of Commendation for the Grand Terrace Woman's Club in honor of the celebration of its 75th anniversary. Page 3 - 3/24/83 CC-83-69 Motion by Councilman Nix, Second by approve the Proclamation designating Federation of Women's Clubs Day" and to the Grand Terrace Woman's Club in to be presented to the Grand Terrace ORAL REPORTS PARKS & RECREATION COMMITTEE Councilman Petta, ALL AYES, to April 24, 1983, as '"General the Certificate of Commendation honor of its 75th Anniversary, Woman's Club on March 30, 1983. Chairman Dick Rollins reported the following: (1) The Clean Community Systems will observe "Great California Resource Week" April 18-24 and has provided for a free dump day to be held Saturday, April 23, with all youth groups and service clubs participating; (2) Ken Rinderhagen explained how the "Accent on Youth" Program was started and operated; following discussion, the Committee voted that the City of Grand Terrace, particularly the City Council, has no right to make any determination as to the distribution of funds; recommended establishment of a non-profit organization or a trust, and that the address of the Accent on Youth Program be removed from the City offices; (3) Mr. Rollins stated he met in the City Manager's Office with the Engineering Department, the Community Services Director, and Tim Engle regarding the motocross site. Discussion revealed the need for the following items: A plot plan; request a conditional use permit through the Planning Commission; and to do an environmental assessment to determine whether or not an EIR would be required. Stated Tim Engle has received approval for a water hookup from Riverside Highland Water Company and SCE has agreed to establish another pole for electricity. Stated the object of the motocross is to develop a track for as little cost as possible - approximately $10,000 has been allocated, most will be spent for fencing, since the motocross site will be completely fenced; indicated consideration could be given to allow Tim Engle to lease the facility; stated a complete plan for the motocross will be ready for review at the next meeting; (3) Recommended space be made available in the new civic center for lighted cabinets to display trophies from the youth organizations in the City; (4) The annual Grand Terrace Swim Club Carnival will be held April 7-10. The Committee will support this effort. Councilman Nix requested that the Committee prepare a written report to specifically outline its "Accent on Youth" Program recommendation and the rationale for the recommendation for Council consideration; requested information on how the committee was formed and whether the committee was formed as a part of a City Committee. It was clarified that the Committee was not provided with the background information on the "Accent on Youth" Program. This information will be supplied to Chairman Dick Rollins for further review and preparation of a written report by the Committee. Page 4 - 3/24/83 F1, Councilman Nix referenced Mr. Rollins' statement about the allocation of $10,000 for the motocross and questioned if expenditure requests for this facility will be presented to Council. The City Engineer stated that the cost of the motocross could be from $10,000 to $70,000 depending on what the facility will include, such as a snackbar, restroom, etc., or if Caseys can be used for restrooms. The restrooms at Terrace Hills Community Park cost $42,000. The City Manager stated a complete plan will be prepared and presented to Council, including the proposed costs. COMMITTEE EXPENDITURES In response to Councilman Nix's request that the City Attorney make a statement for the record, the City Attorney made the following statement: "When the City Committees were first formed, a point was raised that if the committees are allowed to expend City funds, then all members of the committees would be subject to the City's Conflict of Interest Code. Council did not want to subject the various committees to the Conflict of Interest Code; therefore, established the committees as advisory only, rather than as administrative bodies. Therefore, none of the committees have the ability to expend funds - all funds must be expended either by Staff or at the direction of the City Council. If the policy were to be changed whereby the committees would be authorized to expend funds, all committee members would be required to adhere to the Conflict of Interest Code and file a Statement of Economic Interests annually." Dick Rollins stated the Committee is aware of the policy on Committee expenditures; stated they plan to try to build the motocross site within the funding allocation, which would be fenced and water would be available, and possibly developing it further over a period of years. Councilman Nix stated that due to statements made in other committee minutes relative to approval of expenditures, felt the committees need to be advised that they are only authorized to make recommendations for committee expenditures which require Staff action. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Chairperson Barbara Mathews reported the following: (1) Stated Council was given a letter recommending guidelines for the formulation of the theater group. Stated the theater group met last night and took it out of the hands of the Historical & Cultural Activities by requesting that a separate theater committee be formed. Recommended following the recommended guidelines if a Page 5 - 3/24/83 separate committee is established; recommended transferring the $2,500 requested in the Committee's FY 1983-84 budget for the theater group to the theater group if it becomes a separate committee; (2) Questioned if the Committee should again request bids for having pictures reproduced, since the costs have increased considerably; (3) Thanked Howard Ellis for the support given in the Sun Telegram and for the pictures given to the Committee. Mrs. Mathews was advised that the committee should acquire three price estimates for the cost of the reproduction of the pictures and submit them to the Finance Department. Council discussed whether the theater group should be a separate function from the City, whether it should be a sub -committee of the Historical & Cultural Activities Committee, or a separate City committee; requested more information relative to the structure of similar groups in other cities; directed the Community Services Director to contact Barbara Mathews, survey other communities on this matter, and to submit a report to Council for consideration. Recess was called at 7:12 p.m. and reconvened at 7:22 p.m. with all -members present. POLICE CHIEF REPORT Captain Ferronato reported the following: (1) Crime increased in the area of check violations and non -sufficient funds for February - there was no increase in street -level crimes; stated the arrest statistics for the month were significantly higher in the areas of robbery and theft; stolen property has been recovered; 50 pounds of marijuana was retrieved through a search warrant; (2) Stated Mr. Joe Frink has been assigned as the new detective for the City; (3) Presented a proposal for Council consideration relative to sharing a traffic unit with the City of Loma Linda; felt this would relieve the responsibilities of the criminal unit from responding to traffic accidents; would decrease response time and cover two shift changes; (4) Recommended considering selling the traffic reports, presently sold at the Sheriff's Office, at City Hall, which could generate revenue and would be more convenient to the residents. CITY ENGINEER REPORT The City Engineer advised that a meeting was held with the affected property owners on Miriam Way regarding the proposed Barton Road project; it appears the problem may be resolved; this matter will be on the April 14 Agenda CITY ATTORNEY REPORT City Attorney Hopkins reported the following: (1) Advised that an investigation as to whether or not the proposed legislation to amend the Municipal Reorganization Act (MORGA) would affect the City Page 6 - 3/24/83 0 revealed it would not - it was specifically designed solely for Highland; that legislation has been killed. Therefore, the cities have a right to veto any reorganization that would detach territory from its boundaries. Stated he requested the LAFC to advise him of any future proposed changes to MORGA; (2) Advised that the stipulated agreement to dissolve the injunction regarding the Colton vs. the City of Grand Terrace litigation suit was filed with the Court on March 8; received a copy, which has not been signed by the Judge - will follow up; understands the City of Colton is rescinding all emergency ordinances which established priorities and limited sewer connections; recommended similar action be considered at the next Council meeting. Mayor Grant questioned the City Attorney relative to the cost and feasible success of appealing the decision on the City's telephone complaint to PUC. The City Attorney stated Council had directed preparation of a letter of protest regarding the PUC decision and preparation of an analysis relative to the cost and the chances of success of appealing that decision, which was rendered by a PUC hearing officer; if the matter is to be appealed, it would have to be appealed to the Public Utilities Commission, which conducts its hearings in San Francisco. Estimated the appeal would cost approximately $2,000 - $5,000. Stated the hearing in San Francisco could take more than one day; forms and petitions would have to be prepared, and the arguments and salient points would have to be set forth. Felt the chances of a successful appeal would not be great, since the PUC pays a great deal of attention to its hearing officers. In discussion, Mayor Grant, Councilwoman Pfennighausen and Councilmen Petta and Nix favored filing an appeal. Councilman Rigley objected to filing an appeal and expending more funds on this issue; Councilmen Nix and Petta indicated a willingness to go to San Francisco and to pay their own expenses to protest this matter. CC-83-70 Motion by Councilman Nix, Second by Mayor Grant, that in light of the modest cost, to pursue an appeal of the PUC decision. Following clarification that the City Attorney will not pursue the analysis and letter of protest as requested by Council, Motion No. CC-83-70 carried, ALL AYES. CITY MANAGER REPORT The City Manager advised that information was provided to Council regarding a meeting held March 15 with Supervisor McKenna, Mr. Rigney, County Administrative Officer, Barbara Anderson, San Bernardino County Chief Librarian, the Mayor, the Finance Officer, the Architect, and himself regarding obtaining tax increment financing for the civic center. Stated that Supervisor McKenna and 1 Page 7 - 3/24/83 Mr. Rigney agreed that the library portion of the civic center would be financed under the terms of the agreement between the City and the County on the SB99 Bond Program. Under the terms of the agreement, the County agreed this would be a regional facility and 50 percent of the cost of the library would be financed by tax increment from San Bernardino County, which is estimated between $160,000 - $180,000. Supervisor McKenna and Mr. Rigney advised they would furnish the City with a letter of intent by April 6 for consideration by the Council on April 14. Councilman Rigley questioned if discussion was held relative to the County providing staffing, furniture, utilities, books, and paying rent, as previously indicated, and as stated in his Motion relative to preparation of an agreement on the library. Mayor Grant stated all the items were discussed; that the County indicated a willingness to provide staffing, but objected to paying rent, since they are paying half the cost of the library construction; stated the County representatives indicated the possibility of locating the County library headquarters in the City, which would be totally paid and staffed by the County, and would be a separate facility from the library. Councilmen Nix and Rigley recommended further negotiations be conducted with the County representatives, prior to preparation of the letter of intent, to request that the County pay the operating costs and half the rental cost for the library. Mayor Grant and Councilman Nix were appointed to meet with the County regarding this matter prior to the preparation of the letter of intent by the County. 0 BUSINESS LICENSE - RENTAL PROPERTY The City Manager advised that Resolution No. 79-15 requires that each person who owns property or improvements within the City who receives rental income, for the purpose of paying a business license tax, is to have all income taxed under the gross receipts provisions as if such person were conducting business at a fixed location within the City. Advised that pursuant to that Resolution, 200 letters will be mailed to the affected individuals April 1, if Council concurs. Councilwoman Pfennighausen disagreed with charging individuals a business license tax who move or are transferred and rent their houses if unable to sell them. Councilman Petta stated the intent of the Business License Ordinance was to regulate business; some individuals own a house and get transferred, but want to return to the City eventually, so they rent Page 8 - 3/24/83 their homes; feels this is an unfair situation and was not the intent of the Business License Ordinance, which was to regulate business within the City. Councilman Nix, with Mayor Grant concurring, recommended amending Resolution No. 79-15 to require a business license of individuals renting two or more properties. Councilman Petta recommended three or more. CC-83-71 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to direct Staff to prepare an amendment to Resolution No. 79-15, Section 1, to reflect that each person owning multiple properties (two or more) is considered as operating a business, prior to mailing any letters. Councilman Petta stated he would oppose the Motion, feeling that it does not pursue the intent of the Business License Ordinance, which is to regulate business, and that the individuals pay property taxes. Councilwoman Pfennighausen recommended specifying residential property versus commercial property. Following concurrence of Councilmen Nix and Rigley to specifiy two or more residential rental units, Motion No. CC-83-71 carried 4-1, with Councilman Petta voting NOE. PROCLAMATION - GREAT CALIFORNIA RESOURCE WEEK Mayor Grant read and presented a Proclamation designating the week of April 18-24, 1983, as "Great California Resource Week" to Dick Rollins, in behalf of Bob Yeates for the Clean Community System. COUNCIL REPORTS Councilwoman Pfennighausen requested Council authorize a letter of commendation to be ra to and presented to Fire Station No. 23 for assistance during the recent storms, especially on Sunday, February 27, at which time many volunteers and professional firemen worked 11 hours sandbagging flooded areas. Mayor Grant announced the following items would be considered prior to continuing the Council Reports: CRIME PREVENTION COMMITTEE REPORT Chairperson Judy Rinderhagen stated the signs designating the community as a "Neighborhood Watch Community" have arrived and will be placed at the entrances to the City in the near future. Page 9 - 3/24/83 ORDINANCE NO. (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING REGULATIONS FOR THE PLACEMENT OF SECOND - FAMILY UNITS WITHIN CERTAIN RESIDENTIAL DISTRICTS. 0 The City Attorney read the title of the Ordinance. The Planning Director advised this proposed Ordinance is in response to SB 1534 which requires cities to grant a conditional use permit in single family areas for second dwelling units which will be used for rental purposes; unless the City adopts an ordinance, the State criteria will be imposed; the Planning Commission has studied this proposed Ordinance, and has recommended adoption. The City Attorney stated the Planning Comission, following a lengthy discussion, amended the proposed Ordinance to require one additional street parking requirement for second family units. In discussion, it was noted that the State criteria for the existing living area is not to be increased by more than 10 percent, and considered amending Section 5A of the Ordinance to reflect that the second -family unit is not to exceed 640 square feet, and that the living area of the residence may not be increased more than 25 percent; felt the State criteria of 10 percent was too restrictive. In response to the question of whether 25 feet is the standard front -yard setback the City Engineer advised the setbacks were staggered from 22-27 feet when the County was handling the planning function for the City; they are generally now 25 feet. The City Engineer voiced concern that Section 5H relative to the maximum allowable height being 35 feet could allow a three-story unit. CC-83-72A Motion by Councilman Nix, Second by Councilwoman Pfennighausen, to direct Staff to amend the proposed Ordinance to include limiting the living area increase to 25 percent, and to have another first reading of the Ordinance. The City Attorney questioned if Council wants the Motion to include a limitation that the unit not exceed two stories. Council discussed whether the zoning code presently includes sufficient restrictions relative to two stories. CC-83-72B Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to direct Staff to research the current restrictions relative to height, and if there are no adequate restrictions against three-story structures, to include "not to exceed two stories" in the Ordinance. Motion No. CC-83-72B amending Motion No. CC-83-72A carried, ALL AYES. Motion No. CC-83-72A as amended carried, ALL AYES. Page 10 - 3/24/83 Recess was called at 9:03 p.m. and reconvened at 9:14 p.m. with all members present. PUBLIC PARTICIPATION - No citizens addressed Council. COUNCIL REPORTS (Coritinueo) Councilman Nix recommended eliminating subsidizing adult activities suc as square dancing. CC-83-73 Motion by Councilman Nix, Second by Councilman Petta, to direct Staff to cease financial support of adult activities such as square dancing. Councilman Nix stated the question of whether of not the City should pay for the use of school facilities also needs to be reviewed. Following discussion, Motion No. CC-83-73 carried, ALL AYES. Mayor Grant reported the following: (1) Attended the IMA meeting - the mos important item discussed was the future of the organization. (2) Attended a Federal Disaster Relief Meeting advising the methodology and application relative to relief centers for storm victims; (3) Has been approached by the Colton High School band and football team to buy tickets for a local dance to raise funds for their trip to Hawaii. Advised many parents are being approached for assistance. Councilman Petta said the Lions Club is supporting that venture by donating a bingo night. CIVIC CENTER The City Manager stated the Council indicated it wanted to discuss the civic center as it pertains to the library; received letters from the principals of the three schools in the City supporting a library. Councilman Nix stated he did not feel the library is an issue; recommended reviewing the space requirements based on the budgetary recommendations relative to reducing activities. Mayor Grant questioned whether Council desired to discuss this item now or whether Councilmen Nix and Rigley, the original subcommittee, would prefer to consider reductions prior to Council discussion; stated he has input to present in Council discussion. Councilmen Nix and Rigley will meet to consider reducing the size of the civic center; and will then meet with the architect prior to Council consideration of this matter. CONTRACT AWARD - BARTON ROAD SIDEWALK & BEAUTIFICATION PROJECT The City Engineer advised that two bids were received at the bid opening conducted March 16 - Steve Pandza Construction for $14,005 and Gosney Construction Backhoe and Equipment for $17,346. Page 11 - 3/24/83 Stated Council authorized transferring $11,720 from the balance forward FY 1982-83 to be used as the City's local match for SB 821 Bicycle and Pedestrian Facilities Grant in the amount of $5,600, and authorized advertising for bids for a total of $17,320; felt the project can be completed within the originally budgeted amount; recommended Council award the contract to the low bidder, Steve Pandza Construction, in the amount of $14,005. CC-83-74 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to award the contract for the Barton Road Sidewalk & Beautification Project, located on the north side of Barton Road between Mt. Vernon Avenue and Arliss Avenue, to Steve Pandza Construction Company in the amount of $14,005 and to authorize execution of the contract by the Mayor. FY 1982-83 BUDGET REDUCTIONS Council reviewed the proposed action to be taken relative to FY 1982-83 budgetary reductions as recommended by Staff in the Staff Report dated February 22, 1983, and revised March 22, 1983, Subject: State Subvention and Other Estimated Losses Affecting City and CRA, which was discussed during the public workshop session. CC-83-75 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to direct Staff to implement the following actions on the 25 items listed on Page 37 of the MSI Report relative to subsidizing service centers: (1) Utility Regulation/R.O.W.Insp. & Rep - Implement immediately, approving percentage as recommended. (2) Storm Drainage - To be considered to reduce costs in FY 1983-84 (3) CRA Administration - Implement immediately, approving the percentage as recommended. (4) Street Lighting - Action is already underway, per discussion. (5) Vehicle Code Enforcement - No action to be taken (6) Utility Regulation/R.O.W.Insp. & Rep - This matter will be pursued further. The City Attorney is to consider whether or not Riverside Highland Water Company can be franchised. Mayor Grant feels Riverside Highland Water Company should not be excluded. (7) Summer Recreation Program - ) Not to be implemented for pecia ecrea ion Programs - ) FY 1982-83; Staff is to consider reducing expenditure, but continue to have a minimal summer recreation program. Consideration will be given to reducing this item by establishing some programs on a fee -supported basis for FY 1983-84. Page 12 - 3/24/83 (9) Street Sweeping - Not to be implemented. (10) Animal Control - Not to be implemented; the present contract is Jto be reviewed prior to expiration in January, 1984. (11) City Code Enforcement - Not to be implemented. (12) Tree Trimming - Not to be implemented. (13) Weed Abatement - Not to be implemented. (14) Subdivision Plan Checking - Not to be implemented; fees are adequate; to be consi ere urther for FY 1983-84. r- (15) Parking Enforcement (16) Sewer Delinquent o lection - )Not to be implemented (17) Plumbing Inspection - ) ectrica inspection - ) ign Inspection - ) Not to be implemented; T_20T Misc. Engineering Services - ) fees are felt to be TM -Swimming Pool InspeEltion - ) adequate. use Permits - ) entative Tract & Subdiv. Review - ) (24) Ballfield Lights - Has already been implemented, and fees increased. (25) Yard & Garage Sale Regulation - Not to be implemented. Staff Recommendation (B) - Approve Departmental Expenditure Reductions as s own in nclosure 3 of February 22 Staff Report, revised as of March 22, 1983, for a three-month savings of $38,000. CC-83-76 Motion by Councilman Nix, Second by Councilman Rigley, to approve departmental reductions of approximately $38,000. as outlined in Enclosure 3 of the Revised Staff Report of March 22, 1983. Page 13 - 3/24/83 Mayor Grant voiced opposition to the Motion, disagreeing with the elimination of the school crossing guard. Following clarification that the school crossing guard will not be eliminated for FY 1982-83, and will be reconsidered for FY 1983-84, Motion No. CC-83-76 carried, ALL AYES. Staff Recommendation (C) - Elimination of Traffic Vehicle Mayor Grant and Councilwoman Pfennighausen spoke in favor of retaining the traffic vehicle to maintain traffic control to allow the other officer to concentrate on other crime factors. Councilman Rigley spoke in favor of eliminating the traffic vehicle, at least on a trial basis, for the remainder of FY 1982-83, feeling the number of ticket violations issued does not justify the expense. Councilman Nix recommended giving notice now to terminate the traffic vehicle; felt its primary function is to write tickets, but is not covering the peak hours, since the individual's hours are from 8:00 a.m. to 5:00 p.m. four days a week, 6:00 a.m. to 2:00 p.m. on Tuesdays, and there is no coverage on weekends; felt it could be re -instituted in FY 1983-84 if necessary. Councilwoman Pfennighausen stated she feels it made no sense to eliminate the traffic vehicle if 60-day notice is required to terminate the contract; felt if the traffic vehicle is eliminated for the remainder of the fiscal year, and the data reflects the vehicle is needed, that it should be reinstituted for FY 1983-84. CC-83-77 Motion by Councilman Rigley, Second by Councilman Petta, to eliminate the traffic vehicle for the remainder of FY 1982-83, carried 3-2, with Councilmen Rigley, Petta, and Nix voting AYE, and Mayor Grant and Councilwoman Pfennighausen voting NOE. Staff Recommendation (D) - Elimination of Planning Positions and Contract for Planning, for a three-month savings o $ , Mayor Grant stated he is not convinced the rationale justifies the elimination of the planning positions; recommended against the other alternative of retaining the planning positions two days per week. Councilman Rigley stated the planning positions were established because the workload at that time supported the need for the positions; concurred with Staff's recommendation to contract with the City Engineer for the planning functions, due to the decreased workload; felt Council should concur when Staff recommends eliminating positions; requested confirmation that Staff's recommendation preceded the situation with the Planning Director. The City Manager advised that Staff was requested to submit alternatives for budget reductions in November; stated Staff's recommendations were presented in January and February, prior to the incident; felt that due to the decreased workload in the planning area, it could be more cost-effective to consider contracting for that function; therefore, requested an estimate from the City Engineer. The City Engineer advised that he did not solicit for the planning function; has previously served as a Planning Director, and has staff who have planning experience, so feels his firm is capable of handling the planning function on an as -needed basis; had estimated the cost to be approximately $8,000-$10,000 for a four -month period. Page 14 - 3/24/83 Councilman Nix concurred with Councilman Rigley's statements, feeling Council should allow the City Manager the opportunity to manage the City as efficiently as possible. i CC-83-78 Motion by Councilman Nix, Second by Councilman Rigley, to approve the elimination of the planning positions and to contract for planning services with the City Engineer carried 4-1, with Mayor Grant voting NOE. Staff Recommendation (E) - Approve moving the City Manager and Ci Clerk unctions to Bldg. No.'s 3 an In discussion, Council disagreed with Staff's recommendation, feeling it would not be cost-effective, and that the space is needed. CC-83-79 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to disapprove moving the City Manager and City Clerk functions to Building Nos. 3 and 4. Mayor Grant announced that this concludes discussion and action on budgetary reductions for the remainder of FY 1982-83. ADJOURN The Regular Meeting of the City Council adjourned at 10:15 p.m. to a public workshop session to be held Thursday, March 31, 1983, at 2:00 p.m. at City Hall Building No. 4 for the purpose of discussing ' the FY 1983-84 proposed budget. Respectfully submitted, APPROVED: r Page 15 - 3/24/83 AI'