04/28/1983CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - APRIL 28, 1983
A Regular Meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on April 28, 1983, at 7:22 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Ri gl ey, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with invocation by Councilman Petta, followed by the Pledge
of Allegiance, led by Councilman Rigley.
ITEM DELETED FROM AGENDA - 2 - Minutes of 4/14/83
ITEMS ADDED TO AGENDA - 5I - Concurrence of the recommendations of
the financial cons- tants, as specified in the Financial Report from
Shearson/American Express, dated April 11, 1983, and to authorize
Staff and the financial consultants to take the appropriate action
necessary to implement the financing program; 6B(2) - Monument Sign
for Terrace Hills Community Park; and 10 - Closed Session.
DRAINAGE STRUCTURE IMPROVEMENTS - Pico/Darwin
Staff Presentation - City Engineer - Staff requested three informal
proposals, as authorized, to temporarily correct a drainage problem
at Pico, westerly of Mt. Vernon. Two responses were received -
Engle Development Company, for $4,493; and Steve Pandza for $2,800.
Steve Pandza, the low proposal, is currently under contract with the
City. This is not a budgeted item for this fiscal year, so funding
for this project would have to be allocated from the FY 1982-83
balance forward. Recommended a change order and a budget transfer
to accomplish the project.
Problems identified in Council discussion were structural factors in
the design of the drainage structure on the south part of the street
on to Mt. Vernon, the slope of the street, which results in the
major flow of the water to the north, the culvert, the absence of
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curbs and gutters, the water flow that turns northerly on Mt. Vernon
as it comes down Pico and down a driveway, and the water which
should be flowing on the Riverside County portion of Main Street
flowing onto Mt. Vernon.
The City Engineer advised that any solutions, other than the
ultimate solution of the construction of the Van Buren/Michigan/Pico
storm drain, are only temporary. The culvert could be extended
beyond the residential area, but could cause additional problems
downstream; will require further study. Feels the problem of water
flowing into the driveway can be alleviated by installing an inlet
structure and extending the pipe. Contact has been made with
Riverside County relative to their maintaining their structure so
the water will flow down Main Street, rather than Mt. Vernon.
Mayor Grant requested placement of the storm drain high on the
priority list of capital improvements, and immediate action to
alleviate the problems addressed.
CC-83-99 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen,
ALL AYES, to approve a Change Order for $2,800 to the Sidewalk &
Beautification Project with Steve Pandza Construction (Contract No.
GTC 83-12), and to approve a budget transfer of $2,800 from the FY
1982-83 Balance Forward to Budget Line Item No. 18-4903-256.
The City Engineer will conduct a stud of the needs and cost for
further improvements, as discussed, to eliminate as much water flow
as possible from the intersection of Pico/Mt. Vernon, taking it
downstream. 0
Mrs. Eva Mae Haslem, 22456 Pico, requested corrective action
relative to the berm at the corner of Mt. Vernon/Pico causing the
water to surge and cascade over the berm onto residential
properties. The Mayor stated he feels installation of curbs &
gutters will be necessary.
Bessie Kidd, 22874 East Pico, requested repair of the potholes on
East Pico, indicating the street is in disrepair.
Ada Turner, 22407 Franklin, stated she feels the problems at her
residence are the result of the construction of the driveway in the
middle of the block between Pico and Franklin; has suggestions to
alleviate the problems, which she will discuss later with the City
Engineer.
Recess was called at 7:50 p.m., and reconvened at 8:00 p.m., with
all members present.
ORDINANCE NO 70 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND CA, RESCINDING ORDINANCE NO. 40, TERMINATING THE
ESTABLISHMENT OF PRIORITIES FOR ALLOCATION OF SEWER CONNECTIONS.
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The City Manager recommended adoption, advising the need for this
ordinance has been eliminated since the old 2.4 MGD Colton treatment
plant is now operational, and the court order has been terminated.
The City Attorney read the title of the Ordinance.
The Mayor opened Public Hearing on Ordinance No. 70, and closed
Public Hearing, there being no testimony for or against the
Ordinance.
CC-83-100 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, to
adopt Ordinance No. 70 by title only.
ORDINANCE NO. 71 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, ESTABLISHING REGULATIONS FOR THE PLACEMENT OF
SECOND FAMILY UNITS WITHIN CERTAIN RESIDENTIAL DISTRICTS.
The City Attorney read the title of the Ordinance.
The Mayor opened Public Hearing on Ordinance No. 71, and closed
Public Hearing, there being no testimony for or against the
Ordinance.
CC-83-101 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen,
ALL AYES, to adopt Ordinance No. 71 by title only.
Recess was called at 8:08 p.m. and reconvened at 9:20 p.m., with all
members present.
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, urged Council to maintain the
structural integrity of the Civic Center to allow a second level
addition if needed; recommended strong consideration of the
financial timing of the Civic Center project, since construction
materials are projected to increase 12-15% by the end of the third
quarter.
Following discussion that previous Council action taken at this
meeting could result in delaying the project further, and concern
CC-83-102 that the project has already been delayed eight weeks, Motion by
Councilman Nix, Second by Councilman Rigley, ALL AYES, to direct the
Architect to maintain the structural integrity of the Civic Center
to allow the addition of a second floor in the plans.
CONSENT CALENDAR
CC-83-103 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to
approve all the items on the Consent Calendar as follows:
A. Approval of Check Register No. 042883.
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B. Grant easement with Fire Station property to SCE & authorize
execution of Grant Deed of Easement by the Mayor.
C. Confirm CRA Audit acceptance for FY 1979-80 and FY 1980-81.
D. RESOLUTION NO. 82-18 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRARD TERRAa CALIF. CONSENTING TO A JOINT PUBLIC
HEARING WITH THE COMMUNITY REDEVELOPMENT AGENCY ON THE USE OF
TAX INCREMENT REVENUES TO FINANCE THE CIVIC CENTER PROJECT.
E. RESOLUTION NO. 19 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIF. SUPPORTING ASSEMBLY BILL 1867 (BRADLEY)
PERTAINING TO JOINT AND SEVERAL LIABILITY.
F. Authorize City Manager & Finance/Administrative Services Officer
to attend 1983 Legislative Seminar on Local Government Finance
in Sacramento on May 5, 1983.
G. Accept Fund Transfer from CRA for 13% of City services and
overhead.
H. RESOLUTION NO. 82-20 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRA E, CALIF. SUPPORTING AND URGING THE PASSAGE
OF ASSEMBLY BILL 678 (VICENCIA).
Recess was called at 9:30 p.m. and reconvened at 9:40 p.m.
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported the following: (1) A committee
report was submitted on "Accent on Youth"; (2) Recommended approval
of Monument Sign for Terrace Hills Community Park.
CC-83-104 Motion by Councilman Ri gl ey, Second by Mayor Grant, ALL AYES, to
approve the purchase of a monument sign for $750.00, plus tax, which
includes installation and one year maintenance, to be installed
within 14 days of issuance of purchase order, from "Wannamaker
Signs" of Riverside, as described in the Comission & Committee
Report dated 4-18-83.
Accent on Youth - The Finance Officer advised that further
investigation revealed that no City funds, although approved, had
ever been transferred into the Accent on Youth Fund; recommended no
action.
CC-83-105 Motion by Councilman Rigley, Second by Councilwoman Pfennighause,
ALL AYES, to take no official action regarding the Accent on Youth
Fund, since no City funds are involved, and to encourage the
existing Board of Directors to consider establishing a non-profit
corporation.
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Following clarification that no City funds were ever co -mingled with
private donations to the fund, and that confusion had existed since
members of the Volunteer Services Committee were also administering
the fund, Motion No. CC-83-105 carried, ALL AYES.
Turf Condition - Terrace Hills Community Park - Mayor Grant
questioned if he park maintenance service is considered to be
satisfactory, noting the poor turf condition at the Park.
Questioned if the present condition relates to the original
landscaping installation. The City Manager advised that the
Community Services Director has indicated satisfaction with the
service; a fertilizing system is to be integrated with the sprinkler
system, which should improve the condition. Council indicated
excessive use of the soccer field has hampered the condition of the
turf; recommended controlling through scheduling.
ENERGY COMMITTEE - The Administrative Assistant advised a meeting is
scheduled for next Wednesday. The Mayor questioned if written
reports will be forthcoming.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE - Ann Petta reported
ere were 30 entrants at the Arts ra is Fair.
CRIME PREVENTION COMMITTEE - Ju4 Rinderhagen reported a prospective
new committee member will -be attending the next meeting May 9.
CC-83-106 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, to
accept the resignation of July Rinderhagen from the Crime Prevention
Committee with regret.
PROCLAMATION - Mayor Grant read and presented a Proclamation
esignating the Month of May as "Neighborhood Watch Month" to Judy
Rinderhagen, for the Committee.
CERTIFICATE OF SERVICE - Mayor Grant read and presented a
Certificate of Ye-r--vTc—e to Judy Rinderhagen, Chairperson, for
outstanding service to the Crime Prevention Committee.
EMERGENCY OPERATIONS COMMITTEE - Vic Pfennighausen reported the
following: r. inesinger as joined the Committee; (2) The
Committee is developing a format for an emergency disaster plan for
the City; (3) Loma Linda will have a simulated disaster May 12. The
Mayor noted that a written report had been received from the
Committee.
CITY ATTORNEY REPORT - Summarized a hearing held for the PUC
regarding inves iga ion on transmission lines. The PUC, under Rule
13B, regulates those transmission lines in excess of 200KV and
requires certain procedures. They are considering, in view of the
California Environmental Quality Act, extending those regulations
down to lower transmission lines - assumes the intent is 50KV. The
hearing has been continued for 60 days for investigation and to
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allow interested parties and utilities to respond. Council may
respond if it desires.
CITY MANAGER REPORT - Met with representatives from the San
Bernardino an o on Post Offices relative to the removal of the
neighborhood box units - referenced a letter which was received from
Emilio Garcia, MSC Manager/Postmaster, dated April 26, 1983
indicating that the post office had acted in good faith, and that
the neighborhood box units were to remain as agreed upon; advised
the post office of Council's position not to install neighborhood
box units in the future.
The City Attorney recommended against removing the units until he
had studied the federal regulations more extensively, since the
Postal Department has control once the units are installed.
The City Manager and the City Engineer met with Mr. Bader from the
Azure Hills Seventh Daffy Adventist Church relative to additional
access for the Fire Station - more information will be forthcoming.
Loma Linda has indicated an interest in sharing a traffic vehicle
with the City - an analysis of this proposal, as well as other law
enforcement proposals, are forthcoming for Council review.
COUNCIL REPORTS
Councilman Nix requested careful monitoring by Staff of all
contracts an contract change orders; requested Staff evaluation of
all proposed contract changes on the Civic Center project, and on
all contracts, prior to submission to Council.
Councilman Petta (1) Read a letter written to the PUC by Mr.
r e auer re ative to the City's telephone dialing area, and also a
response letter to Mr. Arkebauer from a public information officer.
The City Attorney was not aware of the status of the Ci ty's appeal
on this matter. (2) Advised that Edie Scriven, sponsored by the
Grand Terrace Lions Club, has won the district level speaker's
contest, and a $1,000 scholarship; will participate in the area
contest.
Legislative Conference - May 24-25, 1983 - No Council Members
indicated a desire o attend.
Motion by Councilman Petta, Second by Councilman Nix to approve the
City Manager, or his designee, attending the Legislative Conference
in Sacramento on May 24-25. Following discussion, the Motion was
defeated, with ALL NOES by Council.
Mayor Grant reported the following: (1) Attended the East Valley
ransi ervices Authority Meeting April 19 - public comments were
approved relative to transit problems in the East Valley - will be
referred to Omnitrans, then to SCAG for implementation; (2)
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referenced correspondence from Mr. Rigney, CAO, to the City Manager
advising that San Bernardino County's increased fees for FY 1983-84
will not affect existing contracts with the City. The Mayor feels
this is an indirect method of compensating for the legislation which
prohibits administrative overhead charges; (3) Read a statement
recommending consideration of re-establishing an Economic
Development Committee, in coordination with arts and culture and
City beautification and image, and requesting involvement by the
Chamber of Commerce.
Councilwoman Pfennighausen referenced the various information and
price quotations received on the emergency generator as listed in
previous staff reports, feeling the facts and figures don't match.
Recommended carefully monitoring all information received and
requesting information from the electrical subcontractor if there
are further questions or problems with this item.
CHANGE OF CRA/COUNCIL MEETING TIMES - Council discussion was held on
this matter, with no action being taken.
PROCLAMATION - Mayor Grant read and presented a Proclamation
esigna ing the week of May 8-14, 1983 as "Municipal Clerks Week" to
City Clerk Myrna Erway.
PUBLIC ADDRESS SYSTEM
The Mayor announced that the system being recommended for purchase
is being used at this meeting. The City Manager advised that
problems have been occurring with the present microphones;
recommended purchasing the new system, which can be utilized as a
portable system for the City's needs, and since the microphones and
the mixer/amplifier can be used in the new Council Chambers.
CC-83-107 Motion by Councilman Rigley, Second by Councilman Nix, to approve a
budget transfer of $1,656.78 from the FY 1982-83 Balance Forward to
Special Departmental Expense, Account No. 10-4110-220, leaving a
Balance Forward of $111,319, to purchase a Public Address System
from Lier Music Company.
Following discussion and clarification that this system can be
incorporated with other equipment for the new Council Chambers,
Motion No. CC-83-107 carried, ALL AYES.
CLOSED SESSION - Council recessed to a Closed Session at 11:11 p.m.
o discuss potential litigation, with the City Manager, the City
Attorney, the City Engineer and the Finance/Administrative Services
Officer in attendance.
RECONVENE - The regular meeting reconvened at 11:28 p.m., with all
members present. Mayor Grant announced that a matter of potential
litigation was discussed in the Closed Session, with the following
action taken:
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CC-83-108 Motion by Councilman Petta, Second by Councilman Nix, carried 4-1,
with Mayor Grant voting NOE, to:
(1) Reject the bid proposal submitted by Cougar Construction, based
on incompleteness and inconsistency; 0
(2) Award the contract for the Architectural Barrier Removal to
Redlands Paving, Inc., in the amount of $67,574.40, subject to
approval by San Bernardino County Office of Community
Development;
(3) Approve the use of revenues to the City from Job's Bill as
allocated by the OCD in the amount of $23,921 for an approved
OCD Project - Architectural Barrier Removal;
(4) Direct the City Manager to establish a separate account for
revenues and expenditures for funds associated with Job's Bill;
(5) Direct Staff to request additional funding from Job's Bill to
complete the Architectural Barrier Removal Project; and
(6) In the event such additional funds are not available, approve
Budget Transfer of $15,498.12 from the FY 1982-83 Balance
Forward to complete the Architectural Barrier Removal Project.
Mayor Grant advised that he voted NOE on Motion No. CC-83-108
because, even though the contract price awarded was approximately
the amount allocated for the project, felt further bidding could
possibly have resulted in a lesser amount; was aware of time
constraints, but was willing to take that risk. Concurred that the
low bid was not responsive.
Councilman Rigley, speaking for the remainder of the Council
Members, stated they voted to award the contract to Redlands Paving,
Inc. because that firm was completely responsive and the bid was
fairly close to the bid estimate.
Councilman Petta stated various items listed in the Bidder's
instructions were omitted from the bid from Cougar Construction
which were important to the project.
Councilman Nix stated he felt Council's only alternative would have
been to re -bid the project, which might have produced a lower
contract price; however, felt there was no rationale or adequate
explanation for re -bidding this project, since the bid from one of
the firms was completely in compliance with all the bid
instructions, and since the bid submitted by that firm was in line
with the estimated project cost.
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El
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ADJOURN - The regular meeting of the City Council adjourned at 11:40
p.m. to a Joint CRA/City Council Public Workshop Session to be held
on Tuesday, May 10, 1983 at 6:00 p.m. in Building No. 4 at City
Hall, 22795 Barton Road to discuss the CRA Budget and the City /CRA
Capital Improvement Budget.
Respectfully submitted,
APPROVED:
aayor