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05/12/1983CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - MAY 12, 1983 A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on May 12, 1983, at 6:45 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Reverend William Hays, Grand Terrace Assembly of God Church, followed by the Pledge of Allegiance, led by Randy Anstine. ITEM ADDED TO AGENDA - 8C - Budget Transfer, Street Striping ontract. APPROVAL OF MINUTES (4-14-83) (4-28-83) CC-83-109 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to approve the Minutes of April 14, 1983, as presented. Motion by Mayor Grant, Second by Councilman Nix, ALL AYES, to approve the Minutes of April 28, 1983 as presented. PUBLIC PARTICIPATION John McDowell, 22690 Cardinal, stated the findings in the Economic Development Committee's Report were based on success stories from all over Southern California, not on guesswork - recommended reviewing the findings. Stated it has been rumored that other individuals are interested in purchasing the property in the area which has been considered for a mall. CONSENT CALENDAR Item 3A - Check Register No. 051283 - was removed. Page 1 5/12/83 CC-83-110 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to approve the following items on the Consent Calendar: 4B Authorize Mayor to Execute, & City Clerk to record, Notice of Completion - Street Striping Project - J & S Sign Co., Inc. (GTC-83-08). 0 CC-83-111 Page 2 5/12/83 4C RESOLUTION NO. 83-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ESTABLISHING A "NO PARKING" ZONE ALONG THE FRONTAGE OF AZURE HILLS SEVENTH DAY ADVENTIST CHURCH. CHECK REGISTER NO. 051283 Following clarification that the equipment purchased under Warrant No. P3745 was a total package, and that three price proposals were received, on a package basis, with the lowest proposal accepted, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve Check Register No. 051283 as presented. PRESENTATION - WASTE DISPOSAL FEE INCREASE John Shone, Deputy Administrator, San Bernardino County Public Works, gave a slide presentation outlining the future estimated costs for solid waste disposal. Stated the Board of Supervisors has directed the establishment of a self-supporting solid waste program, with Bids to be requested from private firms. Future landfill sites will have to be established in the desert. The San Timoteo site is scheduled for closure in 1997. Transfer stations will be established. Stated cooperation will be needed from the County, the Cities and private industry to establish a workable program. Outlined proposed recovery systems. Council voiced concern that the large increase in fees will encourage dumping in other areas. The Report submitted by Mr. Shone is on file in the City Clerk's Office. RECESS was called at 7:25 p.m., and reconvened at 7:42 p.m., with allmembers present. PUBLIC HEARING - REVENUE SHARING - $68,270 Mayor Grant announced that the purpose of this Public Hearing is to receive citizen input on recommendations for the expenditure of Revenue Sharing Funds for FY 1983-84. Opened Public Hearing. Dick Rollins, 22700 DeBerry, stated the Crime Prevention Committee is requesting using the funds for a traffic control officer, over and above the funds allocated for the law enforcement contract. Frank Tetley, 23146 Vista Grande Wady, speaking as the President of the Grand Terrace Chamber of Commerce, requested consideration be given to allocating space in the new Civic Center for the Chamber, and providing a desk and a telephone. Felt more cooperation between the City and the Chamber is needed. 0 John McDowell, 22690 Cardinal, felt the Chamber should become more involved in encouraging new business to the City, and be more supportive of the present businesses - felt this would encourage more cooperation from the City. Council concurred with maximum involvement by the Chamber in economic development, and indicated consideration should be given to allocating space in the Civic Center for the Chamber. Mayor Grant closed Public Hearing. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ESTABLISHING RULES & REGULATIONS FOR CARD ROOMS. (First Reading) The City Attorney read the title of the proposed ordinance, and reviewed the provisions of the ordinance. Mayor Grant announced that Attorney Frank Tetley, representing a potential vendor, is present to answer questions. Councilman Nix voiced disagreement with placing this ordinance on the Agenda without prior discussion. Wanted it clearly understood that Council was not involved in this item being placed on the Agenda for consideration of first reading. Mayor Grant stated that previous proposed ordinances have not necessarily been previously approved by Council for placement on the Agenda. The City Attorney advised that a potential applicant, desiring to have the City adopt an ordinance allowing card rooms, retained Mr. Frank Tetley to prepare the ordinance, and to follow the proper procedures for placement of this item before Council. Mr. Tetley requested the City Clerk to place the item on the Agenda, pursuant to Council Policy. Approval of first reading is not required. Mayor Grant disagreed with refusing to place a proposed ordinance on the agenda for first reading, feeling it would preempt the public's right; stated Council can always disapprove first reading. Councilman Rigley stated that previously, proposed ordinances have been initiated by the Planning Commission, by Staff, or on Council request, not by a citizen. Feels this is setting a precedent, and looks like the ordinance is supported by the City. Councilwoman Pfennighausen voiced concern for the proposed site for the facility being located adjacent to the Girl Scout facility; assumes public hearing will be conducted. Questioned if this proposed ordinance would rescind Resolution No. 80-48. The City Attorney stated Resolution No. 80-48 relates to Las Vegas style gambling, and there is no correlation. Advised the potential site should not be considered until a decision has been made whether Page 3 5/12/83 or not to allow card rooms. If the ordinance were adopted, the applicant would be required to request a conditional use permit through the Planning Commission. Mayor Grant stated, for the record, his position on Resolution No. 80-48 is known; would reserve specific statements on this ordinance at the next reading, if there is to be one, so is not going on record as either favoring or not favoring this until he has heard more, and until he hears what the people have to say, which would be heard if this matter is set for second reading. Councilman Rigley stated, for the record, that regardless of the manner in which this matter was brought before Council, he will disapprove first reading. Councilman Nix stated he did not want to go on record as approving first reading of the ordinance, but would not be opposed to placing the matter on the next agenda to allow public input, and to discuss the pros and cons of generating an ordinance on this issue. Consideration was given to allowing a presentation to be made by Frank Tetley at this time, with the determination that the presentation would be deferred to the next meeting, at the time of public hearing. CC-83-112 Motion by Councilman Nix, Second by Mayor Grant, to direct Staff to place the card room issue on the Agenda for May 26, 1983, and to advertise a public hearing for the purpose of hearing presentations and to consider whether or not an ordinance should be introduced establishing rules and regulations for card rooms in Grand Terrace, carried 3-2, with AYE votes by Mayor Grant, Councilmen Petta and Nix, and NOE votes by Councilman Rigley and Councilwoman Pfennighausen. PLANNING COMMISSION - Vice -Chairman McDowell reported the following: Sanford o ins was elected as Chairman, and John McDowell was elected as Vice -Chairman; (2) the Commission looks forward to a fine program with the new Planning Director; and (3) referencing the letter from Ashwill/Schneider to Mr. Clark, voiced disagreement to the reference to a 10% chance of a shopping center, and the inclusion of I. Magnins as one of the conditions. PARKS & RECREATION COMMITTEE - Chairman Dick Rollins reported the fol 1 owing: a speci al meeting will be held May 16 with members of the athletic organizations to hear presentations relative to contracting for recreational services; (2) has been unable to get Committee minutes typed for distribution. Mayor Grant advised that Council was provided the following informational items: (1) Planning Commission Minutes of April 4; (2) Memorandum on Turf grass Condition at Terrace Hills Community Park; (3) Memorandum on Scheduling of Fields. Page 4 5/12/83 HISTORICAL & CULTURAL ACTIVITIES - Chairperson Barbara Mathews reported e following: r air was held April 23; plan to continue next year; (2) Requested authorization to expend Committee funds to apply for a one year membership in organization for historical preservation; (3) Committee has been requested to design a City Flag. Recommend using the City Logo that would be embroidered in Logo colors on a white background. Committee is recommending involving all residents, including students, in selecting a City Motto to be on the Flag, by sending flyers through the three schools advertising a contest and awarding a prize of $25.00 for the best Motto to be submitted by June 1. Stated the Committee could select the best five or ten Mottos and submit them to Council for the final selection. CC-83-113 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to approve the allocation of $150 from Non -Departmental Funds to the Historical & Cultural Activities Committee to award a $100 prize to the first place winner, and $50 to the second place winner, for the selection of a City Motto to be placed on the City Flag. Clarification of Committee Goals - Chairperson Mathews questioned if ounce s intent was to remove a 1 performing arts from the responsibilities of the Committee when it took action to encourage the formation of a separate performing arts group. Council clarified that the intent was to encourage the formation of a theater group, and was not to affect arty of the duties and responsibilities of the Committee. CRIME PREVENTION COMMITTEE - The Community Services Director advised that the Committee has requested that Council consider not eliminating the traffic control officer; an action item will be submitted for the next agenda. Mayor Grant announced Council received the Committee's Minutes of April 11. CITY ENGINEER REPORT - The Planning Commission will conduct a Public Workshop ession onday, May 16 at 6:30 p.m. to review the first submittal from Beland/Associates, Inc. on the General Plan; a copy is in the Council Reading Box for review. CITY ATTORNEY REPORT - Attorney Hopkins stated he had been advised y Attorney o n arper that the City will be unable to appeal the decision on the City's PUC Telephone Complaint, since there are no appeal procedures for decision of Hearing Officers. Council directed the City Attorney to prepare a strong letter of protest to the PUC for the Mayor's signature, protesting the lack of appeal procedures and the fact that the decision rendered by the Hearing Officer merely reflected Pacific Telephone's position, and did not consider the information submitted by the City. Page 5 5/12/83 (2) Stated he met with the Administrative Assistant relative to those signs presently established which are to be brought into conformance by 1985; recommended that notification be given now to the affected individuals, with periodic reminders of the deadline, since many of the signs represent a large investment to many of the businesses. The Administrative Assistant advised he would provide Council with a list of the signs which are in non-conformance. Recommended Council oppose proposed legislation which would eliminate the abiliv of cities to amortize non -conforming signs. CITY MANAGER REPORT - (1) The City Manager questioned if a workshop session should a conducted with the Committees to improve communication. Staff was directed to send a Memorandum to all the committees recommending they review the duties and responsibilities and advising them that the Mayor will be attending a meeting of each of the committees to discuss the goals, duties and responsibilities. (2) Stated that Senator Ayala advised him, by telephone, that SB 747, relative to overhead charges, will be amended; will send the amended legislation, which will be provided to Council; (3) The City Managers of San Bernardino County have requested that the County provide a cost breakdown for contracted services; (4) The Fire Station Contract is 28 days behind schedule, due to rain; completion is expected by mid -August. COUNCIL REPORTS Councilman Rigley referenced Architect Larry Wolff's recommendation t at at least two Council Members attend all Civic Center site committee meetings, and requested that he and Councilman Nix be authorized to attend those meetings. Council concurred with the request. Councilman Petta read an editorial written by Jack Anderson, subject: "Mailbox Gimmick Rip -Off." Stated the Assistant Postmaster General stated people have the right of choice of service; stated it is public record that Mr. Gay attended a Council Meeting and advised that Pacesetter wanted neighborhood box units, which was not the case; felt the matter might have to be referred to the Postmaster General. The City Manager advised that complaints have been received from residents in the vicinity of Cardinal and Michigan indicating they have been refused mail service until 50% of the development is occupied. The City Attorney advised he is attempting to get the postal regulations to assist in negotiations with the postal officials on these matters. Councilwoman Pfennighausen referenced the decision by the Hearing Officer on the i y s Complaint to the PUC, which was based on the financial loss to Pacific Telephone, and stated she wondered how the telephone company would react if everybody in the area cancelled Page 6 5/12/83 their telephone service, which would result in their receiving no funds; feels the telephone company has been taking advantage of the residents. Mayor Grant reported the following: (1) Attended the LAFC Meeting May M—i-n-F again voiced opposition to the LAFC's action relative to the San Bernardino/Highland issue; the LAFC approved a resolution confirming its previous action; (2) Requested information on how Riverside Highland Water Company uses the funds received from late charges which are assessed; (3) Attended a School Site Meeting at Terrace Hills Junior High School, at which time a representative of the State Department of Education made a presentation to the School Site Committee for being selected as one of five junior high schools in California to compete in the U.S. Department of Education Secondary Recognition Program, based on student performance, academic and behavioral goals, positive school environment, administrative leadership, and community support; commended Terrace Hills Junior High School Principal, Barbara Poling; (4) Voiced appreciation for good wishes given his wife on her illness; (5) Referenced newspaper article in the Sun dated May 12, and stated it should be noted that he also voted in opposition to Las Vegas Style Gambling. PROCLAMATION - Mayor Grant read a Proclamation designating the Month of Ma_y­_a_s__Teaf Awareness Month." Council requested placement of this Proclamation on the May 26 Agenda, with Mr. Racy Stallo to be invited to attend to receive the Proclamation, since he is actively involved in programs for the deaf. Recess was called at 9:45 p.m. and reconvened at 9:55 p.m., with all members present. TRAFFIC CONTROL INSTALLATION AGREEMENT (BARTON RD./I215) - CALTRANS The City Engineer advised that the subject agreement involves the City and Caltrans in the installation of traffic signals on the westerly side of I-215 at La Crosse and is to include certain street improvements. Information has been provided that the improvements to be installed by Caltrans will offset the cost of improvements when the City installed the traffic signal at Barton Road and Michigan within the Caltrans right-of-way, and will be completed at no cost to the City. The maintenance on the traffic signal after installation will be on a 50/50 basis. Recommended approval of the agreement at an estimated cost to the City of $64,000. In discussion it was clarified that the on/off ramps at that location will be brought into proper alignment, and a four-way traffic signal will be installed at that location and is to be synchronized with the traffic signal at the intersection of Barton Road/Michigan. Page 7 5/12/83 CC-83-114 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to approve District Agreement No 8-438 with the State of California, to authorize execution by the Mayor, and to direct the City Clerk to forward the executed agreement to the State of California. BUDGET TRANSFER - STREET STRIPING CONTRACT (GTC-83-08) The City Engineer advised that a contract was awarded to J & S Sign Company in the amount of $8,549.40 to complete the street striping project. During the time the work was being performed it became apparent that other items should be added to the contract, resulting in a total contract price of $11,522.56. The funding for this project was to have been appropriated from the maintenance account; however, due to a budget cut in that account of $5,350, and maintenance work which will be required prior to the end of the fiscal year, as a result of storm damage, it appears that the balance presently in that account of $11,454 will be required for maintenance. Requested a budget appropriation to fund the contract. CC-83-115 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to authorize the transfer of $11,522.56 to Line Item 16-4910-255, leaving a remaining balance forward of $62,612, and to authorize payment of $10,370.30, 90% of the total contract amount, to the Contractor, with the remaining 10%, or $1,152.26, to be paid to the Contractor 35 days after the filing date of the Notice of Completion. ADJOURN The Regular Meeting adjourned at 10:03 p.m. to a Joint CRA/CC Public Workshop Session on Tuesday, May 17, 1983 at 3:00 p.m. in Building No. 4 at City Hall to consider the FY 1983-84 CRA Budget and the Capital Improvement Budget. Respectfully submitted, APPROVED: Page 8 5/12/83 �.L.�KAM