07/14/1983CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - JULY 14. 1983
A regular Meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on July 14, 1983, at 6:20 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Edward R. Clark, Acting City Manager
Ivan Hopkins, City Attorney
John Harper, Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: Seth Armstead, City Manager
The meeting was opened with invocation by Councilman Nix, followed by the Pledge
of Allegiance, led by Councilman Rigley.
ITEMS ADDED TO AGENDA
3C - Presentation of Rescue Vehicle; 9C - Ingress/Egress Easement;
and 9D - Drainage Easement.
ITEM DELETED FROM AGENDA
2 - Minutes of June 23, 1983.
SPECIAL PRESENTATIONS
Mayor Grant read and presented a Certificate of Service to Mr. Eugene
Tidwell for his service as Chairman of the Energy Committee.
Mayor Grant presented a $50.00 check to Beth Rollins, as second place
winner in the City Motto Contest, for her Motto, "Jewel of Blue
Mountain."
Mayor Grant presented a $100.00 check to John McGannon for submitting
the winning motto for the City, "Blue Mountain City."
Mayor Grant presented the keys to the rescue vehicle, which was
purchased by the City, to Mike Roppolo, President, Grand Terrace Fire
& Rescue Volunteers Association.
Page 1
7/14/83
Recess was called at 6:28 p.m. and reconvened at 6:37 p.m., with all
me- m6ers present.
LANDSCAPING & LIGHTING DISTRICT NO. 83-1
Attorney John Harper reviewed the background of landscaping and
lighting districts, stating that the 1972 Act authorizes the
formation of assessment districts to pay energy costs. The purpose
of these proceedings is to determine whether or not the City will
form such a district to pay the energy costs for the existing
lights.
Stated the district is formed on an annual basis, with public
hearings required each year; the costs cannot be increased during the
year, and the funds received can only be used for electricity costs.
This is a benefit assessment, similar to flood control bonds, and is
not a tax.
Councilwoman Pfennighausen stated she felt Council directed Staff to
prepare a report on the establishment of lighting districts in those
areas which had indicated a desire for lighting, as a result of the
survey conducted; did not feel Council had requested the formation of
a lighting district for the entire City.
City Attorney Hopkins advised that Council directed Staff to initiate
the subject proceedings during the budget workshop sessions. The
City Engineer advised that Council directed Staff to come back with a
street lighting district throughout the City during the budget work
sessions. Councilman Rigley voiced support; concurred Staff was
directed to prepare the material which has been presented.
The City Engineer reviewed the Engineer's Report, outlining the
district boundaries; indicated 3,083 parcels are involved, with three
benefit categories: full benefit - those having full street lighting,
for an annual cost of $17.25; partial benefit - those without street
lights, but benefit from intersection lighting, for an annual cost of
$1.73; and those parcels which are landlocked and owned by public
agencies, which were not assessed. There are 211 street lights in
the City, with annual energy costs estimated to be $24,698. Outlined
the administrative costs, the tax collector fee, and the City's
contribution, for a total net cost of $24,081 to be spread as an
assessment. Notices of intention to form a landscaping and lighting
district were mailed to 3,083 parcel owners; 26 written protests were
received, representing 24.21 acres of the total acreage, or 0.8%.
Listed changes to certain parcels which will be necessary if the
district is formed.
Mayor Grant opened Public Hearing.
Mr. Frank Gigandet, 22743 Miriam Way, questioned the cost for
establishing the landscaping portion of the assessment district;
questioned if the assessment district would reduce the taxes.
Page 2
7/14/83
The following individuals spoke in opposition to the formation of a
Imo' district: Ron Wert, 22573 Thrush; Dee Moshos, 22590 Robin Way; O.W.
Meck, 22844 Minona Drive; Mae Robinson, 22631 Minona Drive; Dennis
Evans, 22064 DeBerry; Frank Gigandet, 22743 Miriam Way; Ken
Rinderhagen, 12738 Wilmac; David Hess, 1213 Rosedale; Barbara Wetzel,
12355 Vivienda; Marjorie McCroery, 22247 Pico; Judy Rinderhagen,
12738 Wilmac, indicated most people prefer to light their own
property with high intensity lighting.
John Mathews, 11733 Eton Drive, spoke in favor of the formation of a
district.
Mayor Grant closed Public Hearing.
Councilman Rigley stated the issue is whether or not a district
should be formed for existing lighting, with those receiving benefit
paying the energy costs. Stated his neighborhood has no lights, and
he plans to circulate a petition in his area for establishment of
lights; felt it is unfair for all residents to pay the same amount
when some receive no benefit.
Councilman Nix voiced opposition, stating that due to administrative
costs, the energy costs of approximately $24,000 will cost
approximately $37,000; the City must still pay $13,000, and will only
receive a benefit of $11,000. Feels the General Fund needs help, but
not to the extent of supporting something that will give $11,000
benefit at the expense of $24,000 to the citizens.
-- Attorney Harper stated the engineering and legal fees are necessary
for establishing the district, and are one-time costs; stated the
administrative costs will decrease in the ensuing years. Councilman
Rigley stated the administrative costs of $9,800 have already been
expended; therefore, the only additional cost to be expended, if the
district is formed, would be the county tax collector charges of
$3,083. The City Engineer stated the administrative charges for
initiating this year's proceedings were less than last year's;
estimated next year's administrative costs to be $4,900.
Capt. Ferronato stated lighting deters crime; stated the statistics
which reflect more crimes are reported during the day are due to the
fact that the crimes which have taken place at night are not reported
until the following morning.
Councilwoman Pfennighausen stated those individuals who contacted her
were confused by the material received; felt it was poorly done.
Stated the survey indicated the majority of the citizens did not want
an overall lighting district. Questioned if individual lighting
districts could be formed for those desiring lighting.
CC-83-200 Motion by Councilman Rigley, Second by Mayor Grant, to adopt the
resolution ordering improvements and the formation of a landscaping
and lighting district, failed 2-3, with AYE votes by Mayor Grant and
Page 3
7/14/83
Councilman Rigley, and NOE votes by Councilman Petta, Councilman Nix,
and Councilwoman Pfennighausen.
Recess was called at 8:00 p.m., and reconvened at 8:15 p.m., with all
meters present.
PUBLIC PARTICIPATION
The Acting City Manager, Ed Clark, stated Dorothy Mackie has
requested a permanent street sweeping parking exemption, due to being
physically disabled; a doctor's certificate has been provided.
CC-83-201 Motion by Mayor Grant, Second by Councilman Rigley, ALL AYES, to
grant a permanent street sweeping parking exemption to Dorothy
Mackie, based on the fact that her physical handicap constitutes
sufficient and unusual circumstances to qualify for an exemption
under Section 7, Paragraph A of Ordinance No. 63; and with the
provision that Mrs. Mackie's yard service is to maintain the
cleanliness of Holly Street in front of her property.
Street Sweeping - Council considered whether or not the service
sFo—uTT be continued; indicated the present service is inadequate,
that the equipment seems to be breaking down often, and the service
should be monitored more closely to ensure all streets are being
swept properly, that sufficient water is being used, and that the
sweeper is dumping the debris in a timely manner. Felt the present
method of posting signs pursuant to the ordinance is totally
inadequate; felt discretion should be used in issuing tickets, in
cases where the street has already been swept, or in the event the
equipment breaks down, should be notified by Staff so that tickets
will not be issued. Councilman Nix and Councilwoman Pfennighausen
advised they discussed the street sweeping service with citizens,
with the majority indicating either that they were not pleased with
the service or did not want it continued.
The following suggestions were offered which Staff was requested to
consider: (1) Having a water truck wash down the streets, rather than
the present method of sweeping; (2) Eliminate the ordinance
prohibiting parking, and do only spot cleaning in the areas needed;
(3) Correct drainage problem on Pico to alleviate dirt collecting in
the cross gutters, in the Wilmac area; (4) Notify the Sheriff's
Office when the street sweeping equipment is inoperable, so that
tickets will not be issued; (5) Follow the street sweeper to ensure
proper cleaning job is being done, and that the streets are re -swept
if not properly cleaned; (6) Let the street sweeper go around those
cars parked on the streets, and enforce ordinance which prohibits
parking for a specific period of time in those cases where the parked
vehicles cause an accumulation of debris; and (7) Get the Clean
Community Systems involved.
CC-83-202 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
direct Staff to look at the enforcement problems, the sign problems,
and the general street sweeping effectiveness, and to provide a Staff
Report to Council with recommendations relative to improving the
street sweeping service.
Page 4
7/14/83
Dennis Moshos, 22590 Robin Way, voiced objection to the fact that he
received a ticket, and his street was not swept; also objected to the
ten-day deadline to pay the parking citations; stated he paid the
ticket and received his check back and was informed his fine had been
doubled because it was not paid on time. Requested relief from the
penalty; objected to insufficient signs being posted.
John Mathews, 11733 Eton Drive, stated he feels the street sweeper is
doing a good job and wants street sweeping continued; stated the
service received when the County was doing the street sweeping was
inadequate.
CC-83-203 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to
waive the late penalty fee for Dennis Moshos, and to direct Staff to
prepare an amendment to the ordinance to reflect that the postmark
date is to be considered relative to the timeliness of payment of
fines. Following clarification that Mr. Moshos will not be required
to show proof of the postmark, but that it will be required in the
future, Motion No. CC-83-203 carried, ALL AYES.
CONSENT CALENDAR
The following items were removed from the Consent Calendar: 3A -
Check Register for end of FY 82-83; 3B - Check Register No. 071483;
and 3C - Recreation Services Contract.
CC-83-204 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to
approve the following items on the Consent Calendar:
D. RESOLUTION NO. 83-33 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, DECLARING ITS INTENTION TO ISSUE A
NEGATIVE DECLARATION ON A CERTAIN PROJECT (CIVIC CENTER PROJECT);
E. RESOLUTION NO. 83-34 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRCE, CA, AUTHORIZING THE SUBMITTAL OF THE FY 1983-84
TRANSPORTATION DEVELOPMENT ACT CLAIM;
F. RESOLUTION NO. 83-35 - A RESOLUTION OF THE CITY COUNCIL OF THE
CI CA, AUTHORIZING THE STATE AS AGENT TO PROVIDE
TO THE STATE AND AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
MATTERS PERTAINING TO FEDERAL DISASTER ASSISTANCE; and
G. Approve $1,939.80 Budget Appropriation for Line Item No.
10-4110-220 in the FY 1983-84 Budget for purchase of fifteen (15)
bronze City logo plaques.
CHECK REGISTER - END OF FY 1982-83
Following clarification of Warrant Nos. 11308, 11312, and 11327,
CC-83-205 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL
AYES, to approve and accept the Check Register for the end of FY
1982-83.
Page 5
7/14/83
CHECK REGISTER NO. 071483
CC-83-206 Following clarification
Pfennighausen, Second by
Register No. 071483.
of Warrant No. 11351, Motion by Councilwoman
Mayor Grant, ALL AYES, to approve Check 0
RECREATION SERVICES CONTRACT
Councilwoman Pfennighausen disagreed with the amendments as submitted
by Staff; felt the recommendations by the Parks & Recreation
Committee should be followed; questioned why amendments were made to
the contract, why this particular contract is different than other
City contracts, how many employees on the engineering and planning
staff reside in the City; objected to including "without cause" on
item 5 of page 2; requested the City Attorney clarify under what
conditions can a general law city require residency for employment.
The City Attorney advised that cities have been unable to require
residency, but recent federal decisions have indicated that requiring
residency in federal contracts is in the interest of cities.
The City Attorney reviewed the amendments to the contract. Mayor
Grant indicated he would support the recommendations submitted by the
Parks & Recreations Committee, feeling the City should have
consistent requirements in all contracts.
CC-83-207A Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to
authorize the Mayor to execute the Recreation Services Contract with
People Helpers, Inc., in an amount not to exceed $31,856 for the
first 12 months, with the amendments as submitted by the Parks &
Recreation Committee as listed in the Staff Report dated July 12,
1983, Subject: People Helpers, Inc. Contract.
Councilman Nix, with Councilman Petta concurring, stated the
amendments made to the contract by staff were the result of
discussion and direction provided by Council at the previous meeting,
with the concurrence of the contractor; stated Council gave the
direction that Grand Terrace residents were to be given maximum
consideration, and had questioned what action could be taken in the
event the City disagreed with the selection of employees by the
contractor; objected to faulting staff for amending the contract
pursuant to Council direction. Concurred with deleting the words
"without cause."
Ken Rinderhagen, Parks & Recreation Committee stated that requiring
50% of the employees to be residents could be a problem if there are
not sufficient qualified residents; feels the City Manager or the
Finance Director should not have the authority to fire a contractor's
employees; the contract can be terminated if the contractor is not
performing and is not administering his personnel.
Councilman Rigley concurred that Council directed Staff to include
the amendments as presented; felt this is a unique contract in which
Page 6
7/14/83
the City would have the opportunity to provide employment for the
citizens; concurred with the contract as written, including "without
cause," stating it simply means that a reason does not have to be
stated.
Dick Rollins, Chairman, Parks & Recreation Committee, stated the
contractor hired those personnel who had previously worked in the
summer programs to enable the program to get started; the contractor
has stated he will make every effort to hire residents; questioned
what would happen if there are no qualified residents available;
disagreed to firing anyone without cause; felt the contractor will
terminate employees who are not performing.
John Lotspeich, Parks & Recreation Committee, requested Council to
consider the Committee's recommendations; objected to insufficient
copies of the amended contract being provided to the Committee for
review.
Ed Clark, Acting City Manager, advised there was a short time factor
to amend the contract, with the amendments being completed by the
City Attorney at 2:00 p.m. on Monday. Has met with the contractor
and Randy Anstine; concurs with deleting the 50% requirement, but
wants to be sure the contractor tries to hire residents.
Mayor Grant stated he concurs with Councilman Nix's statements;
disagrees with statements made relative to Staff; would not support
the Motion were it not for the fact that he feels a double standard
is being created; feels the City Manager does have the responsibility
to hire and fire, and does not believe history has shown this has
been violated.
Councilman Rigley questioned if Councilwoman Pfennighausen, as the
maker of the Motion, would consider amending the Motion to consider
the two recommendations as submitted by the Parks & Recreation
Committee separately.
Councilwoman Pfennighausen stated she would not be willing to amend
the Motion, feeling the volunteers are tired of working on projects
and not having their recommendations followed.
CC-83-207B Motion by Councilman Nix, Second by Councilman Rigley, to amend
Motion No. CC-83-207A to change Paragraph 4 of the Recreational
Services Contract by deleting the second sentence only; further that
Paragraph 5 is to remain in the contract, to read as follows: "the
City may at any time, in writing, request the change of any employee,
and that any such request will be given due consideration by the
contractor."
Councilman Nix stated he hopes the Parks & Recreation Committee will
understand that, although at times the coordination is not
satisfactory, in this case Council gave Staff direction and requested
Page 7
7/14/83
a quick response; felt the intent of coordination is not to totally
accept recommendations received.
Mayor Grant stated, for the record, that he has mixed feelings; wants
to vote in favor of this, but will not vote for it because we are
still establishing a double standard, and only for that reason will
he have to vote. Councilman Nix requested clarification of the
reference to "double standard." Mayor Grant stated this standard has
not been established for the Planning Department or any other
contractor. Councilman Nix stated the discussion has indicated that
this is a unique contract involving recreational programs, whereby
the majority of the personnel are helpers with general
qualifications, such as young people; stated item 5 has been amended
to reflect it is not mandatory. Mayor Grant stated he did not feel
Council could tell Mr. Kicak to terminate one of his employees.
Councilman Nix disagreed.
The Motion to Amend, No. CC-83-207B, carried 3-2, with AYE votes by
Councilmen Rigley, Petta and Nix, and NOE votes by Mayor Grant and
Councilwoman Pfennighausen.
The amended motion, No. CC-83-207A, carried 3-2, with AYE votes by
Councilman Rigley, Councilman Petta and Councilman Nix, and NOE votes
by Mayor Grant and Councilwoman Pfennighausen.
Recess was called at 9:50 p.m., and reconvened at 10:02 p.m. with all
memos present.
PLANNING COMMISSION REPORT - Councilwoman Pfennighausen indicated the
P anning ommission was not provided sufficient information relative
to the motocross site at the recent Planning Commission Meeting. The
Planning Director advised that Mr. Engle was scheduled to attend the
meeting to provide the information needed. Stated the trip to the
Calimesa Motocross Track has been cancelled, since only 3 individuals
indicated a desire to go.
POLICE CHIEF REPORT - Capt. Ferronato advised he has been assigned to
manage the SheriffTs Training Academy, effective July 23; introduced
Capt. Jim Bradford, who has been assigned to Grand Terrace and was
previously in charge of the Homicide Division. Stated Council has
received copies of the statistical report for April, May and June,
which reflects a 33% increase in arrests, and a significant drop in
the loss of property; overall, the division has exceeded 100% in the
increase of arrests. Recommended Council consider sharing a traffic
vehicle with the City of Loma Linda; a study conducted the last few
months has reflected that more accidents occurred after the traffic
officer went off duty; the amount of traffic citations could
decrease.
Relative to street sweeping, stated
provide the service as requested on
officers to use reasonable judgment
Page 8
7/14/83
the officers have been trying to
citations; will advise the
in issuing citations; will
I
iI
�J
I
Page 9
7/14/83
maintain close contact with Staff in an effort to perform in the
manner desired by Council.
GENERAL PLAN UPDATE STATUS REPORT - Dale Beland, Beland/Assoc., Inc.,
advised the General Plan Program was initiated in April, and is on
schedule. The rough draft of the entire proposed General Plan
Program was completed today and will be distributed within a few
days. A study session with the Planning Commission will be held July
25, and public hearings will be held in August. A complete housing
assistance plan is included in the Plan, which will be fully in
conformance to the State law and is responsive to the State
guidelines.
Advised that 37% of the community is vacant; 31% is developable;
therefore, one-third of the entire City is subject to change. The
objective of the General Plan is to define a policy to direct the
orderly growth pursuant to the determinations established by the
citizens and Council. A requirement has been included for specific
plans for commercial or industrial development of ten acres or
larger, to allow for orderly growth and to ensure compatibility.
Maximum population projections will be provided, as required in the
housing assistance plan.
Council felt there has been insufficient publicity on the proposed
changes to the General Plan; requested, with Mr. Beland concurring,
that additional publicity be provided to the press, and that the
affected residents be notified in writing of any proposed zone
changes.
The Acting City Manager stated that, although it is not specified in
the contract with Beland/Assoc., Inc., a professional study is
needed, to be included in the housing assistance plan, to provide
information relative to the number of students projected for the
schools to determine the impact and action which will be required.
Stated Beland/Assoc., Inc. is preparing a proposal for this study,
which will be submitted to Council for consideration.
C.G. ENGINEERING STATUS REPORT - John Starner stated the two
assignments is irm is completing are to provide the infrastructure
for the General Plan and to address the water, sewer and traffic
circulation. Stated the two assignments are nearing completion, and
have been coordinated with Beland/Assoc., Inc. Stated he will
primarily address the circulation portion of the study at this time.
Developed a circulation study for the General Plan on the basis of a
no -build situation, or no added freeway access into the City based on
the land use as developed for planning. Stated the Barton Road
interchange would need to be improved, the bridge on Barton Road
would need widening, and Barton Road should consist of a total of
four lanes. Stated full build -out is projected in the year 2006.
The other portion of the contract was to study expanded circulation -
to study possible added freeway access to the City. Considered three
alternates: (1) Constructing a full interchange at DeBerry, leaving
Barton Road intact, which revealed it would be impossible;
(2) remodeling Iowa Avenue, which would utilize the extension of
Commercial Drive southerly to turn across the north end of the So.
Calif. Edison property, would bridge the Santa Fe Railroad and where
Iowa goes in front of the Yum Yum Restaurant. This would necessitate
reconstruction of the east side of the Iowa Avenue interchange.
Estimated the cost of this project at $4.9 million dollars, excluding
the cost of acquiring right-of-way; (3) considered the Barton/DeBerry
area; a split -diamond interchange could be located at DeBerry,
building a bridge crossing over the freeway on DeBerry, with two
ramps to be built south of DeBerry. A frontage road would be
constructed to connect DeBerry to Barton Road; the two ramps south of
Barton Road would be eliminated and the two ramps north of Barton
Road would remain, and would need to be improved for the traffic flow
presently being considered by Caltrans. This design would act as an
added access, because it would distribute the traffic into the City
in a different mode than if only Barton Road were improved, and would
improve the present traffic problems at Barton Road and Michigan.
The cost of this proposal is estimated at $5 million dollars,
excluding the cost to ascertain right-of-way. This proposal would
have some benefit to the properties west of the freeway; there may be
some consideration relative to Colton benefitting from this proposal.
Mr. Starner stated the studies of the three alternatives, as
outlined, could be incorporated into a feasibility study which would
be an administrative document which the City could use in discussions
with Caltrans. Stated that, since the contract for the expanded
circulation study is on a time and materials basis, and is to be
performed to the extent the City desires, proposed the following
three items for Council to consider for approval: (1) To concur that
C.G. Engineering should proceed with the completion of the
feasibility study, based on the fact that the proposals submitted are
acceptable, which could be worked out with Caltrans for its
acceptance; (2) To concur with C.G. Engineering proceeding with
negotiations with Caltrans. Stated that Wes McDaniels, Director of
SANBAG, reviewed the proposals, and was impressed that there are some
feasible alternatives for the City, and felt the next step is to
present the feasibility study to the Caltrans Director, as a
long-term proposal for potential funding; and (3) To authorize C.G.
Engineering to include data in the General Plan to indicate the City
has an alternate access point for the circulation element, with the
appendices to reflect the traffic flow.
Councilwoman Pfennighausen questioned if freeway access would still
be necessary if that vicinity were to develop as residential rather
than commercial; Mr. Starner stated they tested that area for
residential conditions, and still found there are some problems, but
not as significant; certain traffic conditions could be developed,
such as widening streets, right -turn lanes, and synchronizing traffic
signals.
Page 10
7/14/83
Councilwoman Pfennighausen questioned if DeBerry, Van Buren, Pico and
Main Streets would have to be widened to four lanes if the area were
to develop commercially or industrially; concerned about the
affects. Mr. Starner stated Pico was not being considered to be
widened; DeBerry to Michigan would be widened to four lanes, and Van
Buren and Main Streets would be widened to four lanes.
Mayor Grant questioned, with Mr. Starner concurring, that the volume
which will ultimately occur on Michigan and Barton Road will be
alleviated somewhat by the completion of Commercial Drive, as well as
the frontage road paralleling the freeway.
Councilman Rigley questioned the current degree of saturation at the
Barton Road exchange, and if the population were to peak at 14,000
rather than 17,000, would there be a saturation point in time. Mr.
Starner feels Barton Road may be approaching the saturation point;
will try to get the other data requested.
Councilwoman Pfennighausen questioned if the southern frontage on
Barton Road to Commercial Drive all the way east of Mt. Vernon were
zoned commercial, and if the area bordering the freeway were zoned
residential, would there be a need for an additional freeway off -ramp
to service Barton Road. Mr. Starner stated he did not have that
information at this time, but will provide it; clarified that
references to residential development south of Barton Road includes
Michigan, and that all proposals indicate a need to widen Michigan to
four lanes; also clarified that all streets east of Michigan would
remain at local street standards; clarified that the term "direct
access" is intended for the purpose of distributing traffic for
different trip generations.
The City Engineer recommended, with Mr. Beland and Mr. Starner
concurring, that the General Plan reflect the proposals for
additional access without specifying a particular plan at this time.
It was clarified that 70% of the time and materials portion of the
expanded circulation study have been expended, and that the remaining
30% of the $20,000 contract could be expended to complete the work as
identified in the proposals presented, and to finalize the work and
exhibits into a final document, which would include all alternatives.
Councilman Nix stated if certain development plans are to proceed,
traffic planning alternatives must be considered; felt approval of
the completion of the contract should not be given unless
negotiations with Caltrans are going to proceed.
CC-83-208 Motion by Councilman Rigley, Second by Mayor Grant to approve the
following: (1) Authorize C.G. Engineering to proceed with the
completion of the feasibility study, which will serve as an
administrative document for negotiating with Caltrans; (2) Authorize
C.G. Engineering to proceed with negotiations with Caltrans,
presenting the feasibility study, to include all access alternatives,
to the Director of Caltrans, as a long-term proposal for potential
Page 11
7/14/83
funding; and (3) Authorize C.G. Engineering to include data in the
General Plan to indicate the City has alternate access for the
circulation element, with the appendices of the General Plan to
reflect the traffic flow.
Councilman Petta questioned the City Attorney relative to whether
there was a potential conflict of interest if he were to vote on this
matter. The City Attorney advised Councilman Petta that he would not
be involved in conflict of interest on this matter, since this is a
City-wide plan involving total access to the entire community.
Motion No. CC-83-208 carried 4-1, with Councilwoman Pfennighausen
voting NOE.
PARKS & RECREATION COMMITTEE REPORT
Chairman Dick Rollins recommended considering permitting fireworks,
under controlled conditions, at the park and on the school grounds
next July 4. The City Attorney recommended investigating the cost of
liability insurance.
Councilman Petta left the Council Chambers at 11:20 p.m. and returned
at 11:21 p.m.; then left Council Chambers at 11:23 p.m.
CC-83-209 Ballfield Lighting Subsidy - Motion by Councilman Nix, Second by
Councilwoman Pfennighausen, to approve subsidizing one-third of the
cost of ballfield lighting during the months of October, November and
December, 1983 in an amount not to exceed $210, for the Grand Terrace
Community Soccer Club, carried 4-0, with Councilman Petta not being
present in the Council Chambers. 0
Councilman Petta returned to the Council Chambers at 11:25 p.m.
CC-83-210 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to
accept the resignation of Raymond Miller from the Parks & Recreation
Committee, with regret, and to direct the City Clerk to advertise an
opening.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Chairperson Barbara Mathews reported the following: (1) The City Flag
will have a yellow background, and will include the City Logo and
Motto; the flag should be ready for the San Bernardino County Fair
and will be ready for the Fire Station Dedication; requested
direction on the number of flags to be ordered; (2) Requested the
City send a letter to John Phane requesting the return of props and
tools which were purchased by the City; (3) the two new members have
agreed to co-chair a fall festival on November 5, which will be
similar to a country fair; (4) the Committee wrote a letter to a
member who has not been active, relative to that member continuing
membership on the Committee.
Page 12
7/14/83
Staff was authorized to proceed with the City flag, with the number
to be ordered at the discretion of the Finance Department, based on
the cost; will advise Council.
CRIME PREVENTION COMMITTEE
CC-83-211 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL
AYES, to accept the resignation of JoAnne Coffeen from the Crime
Prevention Committee, with regret, and to write a letter.
Motion by Councilman Nix, Second by Councilman Petta, to appoint
Linda Bianchi and Susan Crawford to the Crime Prevention Committee.
Discussion was held relative to a possible conflict of interest of
one potential member working for a burglar alarm system firm, and the
possibility of conducting interviews prior to appointment.
Councilman Nix, with the concurrence of Councilman Petta, withdrew
the motion, with the understanding that the potential members would
be invited to meet with Council.
Councilman Rigley stated he felt Council should not deviate from the
CC-83-212 procedures followed in the past. Motion by Councilman Rigley, Second
by Councilwoman Pfennighausen, to appoint Linda Bianchi to the Crime
Prevention Committee for a term to expire 6-30-86, carried 4-0, with
Councilman Nix abstaining.
Councilman Nix felt assumptions are being made regarding an
individual's ability and integrity to exercise logic, and should be
discussed. Councilman Rigley felt the Committee should handle this
matter.
EMERGENCY OPERATIONS COMMITTEE
Vic Pfennighausen reported the Committee is presently preparing an
Emergency Disaster Plan for the City. Mayor Grant noted that
Committee Minutes dated May 19 were received.
CITY ENGINEER REPORT
The City Engineer recommended that the Historical & Cultural
Activities Committee consider whether there are any historical
structures in the City which could be nominated for the National
Register of Historical Structures, since a proposal for potential
funding of historical buildings has come to the City; the General
Plan Update indicates there are none. There is a possibility that
funding could be available to rehabilitate the Vivienda Bridge; there
is some question whether this bridge has some historical value, since
it was constructed in 1903, which must be clarified.
Page 13
7/14/83
CITY MANAGER REPORT
The Acting City Manager reported the following: (1) Requested
submission of receipts when the City Credit Card is used; (2)
Requested and received clarification that Council approved waiving
the fees for Mrs. Broussard's barn, in order to receive more data
relative to the proposed project; waiving of the fees did not imply
approval or disapproval of the barn for the project. Councilman
Rigley stated he did not feel the barn would be adequate for the
project. Mr. Clark stated Mrs. Broussard will make a presentation to
Council on August 25. Mr. Broussard stated they met with Mr. Clark;
could not understand why there was a misunderstanding relative to the
waiver of fees; felt it was clear Council waived the fees for them.
Fire Station Dedication Ceremony - Council established September 6,
1983 at a.m. for the e ication ceremony.
Fire Station Access - The Acting City Manager requested that Council
authorize the City Engineer to prepare the plans and specifications
and to request bids so the access could be completed in time for the
dedication ceremony. The City Engineer stated it would be impossible
to complete the project, since a retaining wall must be built, which
must have time to cure, and time is needed to advertise for bids,
award the bid, and to ascertain the proper bonds and insurance forms;
feels the project cannot be completed until December 15. Council
felt there was no reason to further consider the possibility of
completing the project in time for the dedication ceremony.
COUNCIL REPORTS
Councilman Rigley requested consideration of a City property
maintenance ordinance; requested Staff obtain sample ordinances from
other cities. Stated that since he wants street lights, and has been
contacted by other citizens who also desire street lights, requested
that a memorandum clearly explaining the street lighting petitions be
mailed with the petition in the August 1 Utility Billing; Councilman
Rigley will prepare the memorandum for Council review and approval at
the meeting of July 28.
Dennis Evans, 22064 DeBerry, objected to expending funds to send out
the petitions, since the landscaping and lighting district matter was
voted down; felt those who desire a district to be formed should
present petitions to the Council or City. The City Attorney advised
that individual lighting districts would be formed under a different
act than the 1972 Act. Councilman Rigley stated those who have a
desire for lighting should be informed of the procedure; stated
little, if any, expense would be involved.
Mayor Grant reported the following: (1) Attended the memorial
ceremony for Ray Robles, with other members of Council; (2) Attended
SANBAG and Omnitrans Meetings on July 6; (3) Attended LAFC Meeting
July 8; there may be an election relative to the Highland issue;
Page 14
7/14/83
(4) Received correspondence, which will be shared with Council, from
the Assistant Postmaster General relative to centralized mail delivery
in our area, and correspondence from the Executive Director of the PUC
regarding the issue of Grand Terrace and its telephone problems, which
indicates there is no intention to do anything.
TEMPORARY OCCUPANCY PERMIT - CABINET SHOP
The Planning Director stated the Planning Commission considered this
matter and recommended that the zoning on the subject property only be
changed to C-2, with a specific provision to permit a cabinet shop as
an allowable use in that development, and also recommended that the
City initiate a zone change from C-2-CPD to C-2, with the cost for the
zone change to be borne by the City.
CC-83-213 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL
AYES, to authorize changing the zoning at Park Center, 12210 Michigan,
only to C-2 with a specific provision to permit a cabinet shop as an
allowable use in that particular development, and to authorize the
initiation of a zone change by the City from C-2-CPD to C-2, with the
cost of the zone change to be borne by the City.
MEMBERSHIP IN "TURN" - This matter was deferred to the meeting of July
28, since a representative was not in attendance.
FENCING ON BARTON ROAD - GREG'S MARKET
The Community Services Director stated that Staff, as directed,
investigated the feasibility of improving the aesthetics of the area
adjacent to Greg's Market. Recommended two alternatives: (1)
Installation of a green chain link fence, for a cost of $1,500; or
(2) improving the existing masonry wall, for a cost of $1,600.
Councilman Rigley voiced concern for liability, since there is a six
foot drop from the sidewalk to the market parking lot; objected to a
block wall; preferred a green chain link fence.
CC-83-214 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to
approve the installation of a green chain link fence, at the height to
be determined by Engineering, for safety and aesthetic value, with the
condition that the owner of Greg's Market is to be contacted prior to
the installation.
INGRESS/EGRESS EASEMENT
The City Engineer stated this grant of easement on the southerly
portion of DeBerry to Lot "A" is needed prior to recordation of the
map which was approved for recordation at the previous meeting.
Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to
accept the easement for ingress/egress from DeBerry to Lot "A", and to
authorize recordation by the City Clerk.
Page 15
7/14/83
DRAINAGE EASEMENT
The City Engineer recommended accepting the drainage easement to
convey the drainage waters from Lot 15 of Tract 9772-2 to an existing
drainage easement with Lot 15 of 9772-1; recommended not accepting the
responsibility for maintenance.
CC-83-215 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES, to accept the drainage easement from Lot 15 of Tract 9772-2 to
an existing drainage easement with Lot 15 of 9772-1; not to accept the
responsibility for the maintenance; and to direct recordation of the
drainage easement by the City Clerk.
Councilman Nix commended Griffin Development Company on the planting
of the bank in the subdivision.
ADJOURN - The regular meeting adjourned at 12:55 a.m. to a CRA/Council
Joint PuPublic Workshop Session to be held Thursday, July 21, 1983 at
6:30 p.m. in Building 4 at City Hall, 22795 Barton Road, for the
purpose of reviewing the "State of the Agency," the "Market Analysis,"
and to furnish guidance to MSI toward developing the Grand Terrace
Redevelopment Implementation Strategy.
Respectfully submitted,
Ci ty C r c
APPROVED:
Page 16
7/14/83