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07/28/1983I CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JULY 28, 1983 A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on July 28, 1983, at 6:10 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Councilman Nix, followed by the Pledge of Allegiance, led by Councilman Petta. ITEM ADDED TO AGENDA 6K - Proclamation designating the week of August 7-13 as "Municipal Treasurer's Week." APPROVAL OF MINUTES (June 23, 1983) (July 14, 1983) CC-83-216 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Minutes of June 23, 1983 as amended to reflect the following statement in Paragraph 1, Page 3: "an individual on Mavis Street received a citation, and the street sweeper has never been on that street." The City Manager indicated the theater group should attain non-profit status prior to receiving any of the $2,000 which has been budgeted. Council indicated that although the funds have been budgeted, funds are not to be allocated until a theater group has been established. Mayor Grant requested that Staff check the status of the theater group. CC-83-217 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to approve the Minutes of July 14, 1983, with the following -� amendments: (1) Page 4 - Add the following statement to the paragraph on Street Sweeping: "Councilman Nix and Councilwoman Pfennighausen advised they discussed the street sweeping service with citizens, with Page 1 7/28/83 the majority indicating either that they were not pleased with the service, or did not want it continued;" and (2) Page 11 - Paragraph 1, n the last line is to also reflect that Van Buren would be widened to four lanes. SPECIAL PRESENTATIONS Mayor Grant presented a Certificate of Commendation to Rex Wildman for receiving a gold medal at the 1982 State Summer Special Olympics for the 50-meter dash and receiving a silver medal for the 50-meter dash at the 1983 International Special Summer Olympics. Mr. Jim Curtis, San Bernardino County Office on Aging, advised that his office is a planning, coordinating and funding office for some senior citizen programs in San Bernardino County, of which the most important one is funding of nutrition sites; outlined other programs. Stated he had discussed with Ed Clark how the Community Center could be utilized more effectively for senior citizens activities. Has been working with Mrs. Broussard, since she requested technical assistance, on a consulting basis, in developing her adult day care center program. Council questioned Mr. Curtis as to how he could assist in developing an approach to specific activities and programs that could benefit the City in the Community Center. Mr. Curtis stated he had talked to the City Manager and to the Lions Club. Councilman Petta indicated that Mr. Curtis has been invited to attend the Lions Club Meeting August 3 for an initial discussion with the general membership relative to programs for the senior citizens in the Community Center, and will then meet with the Lions Club Board of Directors later in the month. PUBLIC PARTICIPATION Dennis Kidd, 22874 Pico, indicated that Pico is in disrepair; questioned when it will be repaired. The City Engineer indicated it would be included in the Barton Road Reconstruction Project. Mrs. Roger Orton, 12854 Mirado Avenue, requested permission to block the streets from 12834 Mirado Avenue, to the north, through 22355 Ladera, on August 6 from 1:30 p.m. to midnight, for a block party. Stated all affected residences have signed a form indicating support of the request. CC-83-218 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, to approve blocking the area from 12834 Mirado Avenue, to the north, through 22355 Ladera from 1:30 p.m. to midnight on August 6. CONSENT CALENDAR CC-83-219 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Consent Calendar as presented, as follows: A. Approval of Check Register No. 072883; Page 2 7/28/83 Fl� B. Authorize issuance of temporary occupancy permit for cabinet shop at 12210 Michigan; C. Approve Tentative Parcel Map 7984, Subject to the findings and conditions as listed in Planning Commission Staff Report dated 7-11-83; D. Authorize Issuance of RFP's for auditing services for FY 83-84; 84-85; and 85-86; E. Reject Liability Claim No. 83-03; F. Adopt Resolution No.83-36, establishing a "no parking" zone on the easterly side of Oriole Ave. southerly of Pico Street; and G. Adopt Resolution No. 83-37, supporting the holding of the 1984 Little League Baseball World Series at the Western Regional Headquarters in San Bernardino, CA. PLANNING COMMISSION The Planning Director advised the next regular Planning Commission Meeting will be held August 1. Councilwoman Pfennighausen recommended considering a better location for the planning records, feeling Mr. Stewart would have received requested information sooner had the records been readily available. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) The park sign has been erected; (2) the recreational program by People Helper's Inc. is underway; has programs for the elderly; would like to see programs initiated; (3) will request from the Lions Club the $150 which was previously donated by the Girl Scouts for the purchase of a tree for the park; (4) advised that some young children are being allowed to stay at the park without supervision; and (5) requested proceeding with the construction of the concrete stairway, as authorized in the budget, as soon as possible. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Mayor Grant indicated Council received the Committee's Minutes of July 11; discussion at the meeting included the City's Logo and Flag, and a concern for the lack of progress relative to the theater group. POLICE CHIEF REPORT Capt. Bradford advised the sharing of the traffic units with the City of Loma Linda will begin August 1 on a trial basis; feels this will provide broader coverage for both cities. Stated representatives of both cities will meet with probation accounting to try to resolve the problems relative to traffic citations. The Mayor indicated a portion of the traffic citations revenues are not being returned to the Page 3 7/28/83 cities; therefore, staff members from both cities and the Sheriff's Department will be meeting with the Probation Department and the Auditor Controller's Office to resolve this matter. 0 Councilman Petta left the Council Chambers at 7:05 p.m. and returned at 7:06 p.m. Dick Rollins advised a disturbance occurred at the park, resulting in an arrest; commended the Sheriff's Department on the quick response. The City Manager advised the deputies have been requested to patrol the park area between 9:30 and 10:00 p.m. CITY MANAGER REPORT The City Manager reported the following: (1) Council received information relative to discontinuing the procedure of transferring budget appropriations between line items within a department; (2) Council also was provided the procedures for handling parking citations; (3) Recommended Council approve a Proclamation designating the week of August 7-13 as "Municipal Treasurer's Week." Council debated the matter of no longer allowing budget appropriation transfers between line items within a department. Councilman Nix, with Councilman Rigley concurring, stated this procedure will still allow full accountability, and will more clearly indicate positive and negative balances; will eliminate unnecessary bookkeeping. Mayor Grant, with Councilwoman Pfennighausen concurring, questioned whether funds could continue to be withdrawn from an account reflecting a negative balance; for the record, indicated they disagreed with the procedure as stated in the Staff Report dated July 20, 1983, Subject: Budget Appropriation Transfers. Councilman Nix indicated he doesn't feel any authorization is being violated, since Council approves the total amount for each department, rather than individual line items. Barbara Michowski, Finance Department, advised this method will actually reflect more clearly the funds being expended for each line item, and will assist the departments in the preparation of future budgets, since it will indicate the need to budget more or less for the individual line items. Recess was called at 7:15 p.m., and reconvened at 7:35 p.m., with all mem emirs present. SAN BERNARDINO COUNTY TIME CAPSULE Council concurred with placing an 8 1/2 x 11 artist's rendition of the proposed Fire Station and Civic Center, and a current City map in the County's Time Capsule. Page 4 7/28/83 L COUNCIL REPORTS Councilwoman Pfennighausen requested an itemized accounting of the Masterc arge Account for the last three years, to include what the charges were, the date and by whom the charges were incurred, as well as an explanation of the reason for the unpaid charges and interest charges incurred. Councilman Rigley questioned the status of a proposed property maintenance ordinance being submitted for Council consideration, as requested previously. Staff indicated sample ordinances have been received. Councilman Petta advised he attended, as the Mayor's representative, a breakfast in Riverside on July 28 honoring the 1983 Inland Counties Sickle Cell Poster Child. Read observations he had written in reference to the Fourth of July, the birthday of our Country, relative to our American heritage. Mayor Grant voiced concern that no City services are available on weekends; recommended considering the possibility of staggering Staff hours to provide this service. Councilwoman Pfennighausen indicated her concern for the periods City Hall was closed during the previous holiday season, and the fact that similar circumstances could occur again. Mayor Grant indicated excessive debris is once again accumulating in the Stater Brothers shopping area; feels this is the only significant commercial area in the City and should be kept clean. Bob Yeates, CCS, recommended determining how often the parking lot is swept, and bringing the litter problem to the attention of those who are seen littering. CITY MEDALLIONS CC-83-220 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to approve the acquisition of 75 medallions at a base cost of $11.90 each, for distribution at the Fire Station and Civic Center Dedication Ceremonies, for a total cost of $1,077.95, with funds to be appropriated from the Balance Forward 6-30-84. STREET LIGHT PETITION LETTER Councilman Rigley stated he was disturbed when Council did not adopt the resolution forming a lighting district for the existing lights, and requested the City distribute a petition letter. Still feels Council was wrong, since this allows free lighting for some citizens; has reconsidered and will not pursue distributing such a letter, since other lighting districts would also receive free lighting. Page 5 7/28/83 LOCAL SCHOOL IMPACT STUDY PROPOSAL The Planning Director advised the City previously adopted an ordinance providing for the establishment of school fees, by resolution, for new development; a resolution has not been adopted; the school district has advised the schools are now impacted, and has requested enactment of the ordinance; recommended considering awarding a $3,850 contract to Beland/Associates, Inc., to determine the actual impact on the school facilities within the City. Councilman Nix, with Councilman Rigley and Mayor Grant concurring, disagreed with expending City funds for a proposal, since he doesn't feel the school district has provided the City with data indicating that all other alternatives have been addressed, such as re -drawing attendance boundaries, year-round sessions, double sessions, and that all facilities within the district are being utilized. Feels there are more cost-effective alternatives than building new facilities, even if there is impaction. Recommended requesting the data from the school district. CC-83-221 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to direct Staff to prepare a letter to Colton Joint Unified School District for the Mayor's signature requesting they provide further data, which is to include a demonstration of impaction throughout the district, and that they have considered other alternaives to the requirement of the fees requested. MEMBERSHIP IN "TOWARD UTILITY RATE NORMALIZATION" (TURN) Sylvia Siegal, Executive Director for TURN, advised the cities are being asked to join this organization at a cost of 10% of the per capita. She founded the organization in 1973; the purpose of this non-profit organization is to conduct educational research and representation in behalf of residential consumers on gas, electric and telephone matters before the PUC. There is a board of directors composed of representatives of the constituent organizations. Stated the utility companies have a strong lobby and expend large sums of money to get applications approved; it requires large sums of money, needs a united effort, and involves a tedious, complicated process to fight them. Requested the City consider signing a one-year agreement with TURN for a cost of $1,000. CC-83-222 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, that the City provide $1,000 to "Toward Utility Rate Normalization," a non-profit organization, in accordance with the agreement. A-1 ZONE - PICO STREET The Planning Director advised that Mr. & Mrs. Joseph C. Short, Sr., and Mr. & Mrs. Joseph C. McCrorey sent a letter to Council requesting that their property remain as presently zoned, A-1, and that the City provide them with a letter assuring them there is no plan at this time, or while they are the owners, or in the future for the new Page 6 7/28/83 owners, except upon their request, to change the zoning. Recommended the City Attorney advise Council on this matter. The City Attorney stated the City can advise whether or not there is a current plan underway to change the present zoning of that property, or whether the City is aware of any contemplated change; however, the City does not have the authority, and cannot assure the property owners that no zone change will occur in the future. Mrs. McCrorey stated this request was made since at one time they were unable to ascertain the current zoning, and were advised by a member of the Planning Commission that when the property changed owners the zoning would then be R-1; went to City Hall and Mr. Armstead and Councilman Petta advised them the zoning would not change unless the new owners requested a change; then received word the matter was still being discussed and that a map existed which indicated a street through her property, which caused concern. Mrs. McCrorey was advised that any proposed zone changes require public hearings and written notification to the affected property owners; a letter will be written on this matter indicating whether a zone change is being proposed and will include the required procedures for zone changes. VIVIENDA BRIDGE The City Engineer indicated that funding may be available under the bridge replacement program to remove and reconstruct the existing Vivienda Bridge over the Southern Pacific Railroad. Caltrans has estimated the total cost of this project at approximately $408,000, with the City's share being approximately $82,000. If the bridge is determined to have historical value, the City would be required to pay the cost of relocation, which could result in the City's share being as high as $157,000. Recommended authorizing Mr. John Snyder, who was recommended by Caltrans and is a qualified bridge historian, recognized by the State Historical Preservation Office, to determine the historical value of the bridge, for an amount not to exceed $1,000. Mr. Kicak indicated the possibility of receiving funding for this project is excellent. CC-83-223 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, to authorize an expenditure, not to exceed $1,000.00, for a determination of Vivienda Bridge as to its value as a natural historical landmark and/or monument. COMPENSATORY TIME - CITY EMPLOYEES The City Manager recommended amending the Personnel Rules and Regulations to reflect that any compensatory time accrued above forty hours will be lost to prevent an excessive accumulation of j compensatory time in the future; also recommended paying overtime to Tom Coyle for 17.5 hours and Myrna Erway for 78 hours, since that number of hours has accumulated above the proposed 40-hour limitation. M8/83 CC-83-224 Motion by Mayor Grant, Second by Councilman Petta, to pay Thomas Coyle overtime of $193.20 for 17.5 hours, and Myrna Erway overtime of $840.06 for 78 hours; to transfer $840 into line item 10-4125-115 and $193 into line item 10-4120-115, to cover the cost of the overtime, with the funds to be taken from the 6-30-83 Balance Forward; and to adopt Resolution No. 83-38, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING ITS RULES & REGULATIONS FOR THE ADMINISTRTION OF PERSONNEL MATTERS RELATING TO EMPLOYEE COMPENSATORY TIME, PURSUANT TO ARTICLE II, SECTION 1, OF ORDINANCE NO. 12. Following confirmation that Staff concurs with this proposed amendment, Motion No. CC-83-224 carried, ALL AYES. Mrs. Broussard, 22394 Van Buren, thanked Council for waiving the fees for the environmental site review and environmental assessment. Stated she and Mr. Broussard met with the Planning Department and will be kept informed of the developments. ADJOURN - The regular meeting adjourned at 9:30 p.m. The next regular me t nie g will be held August 11, 1983 at 5:30 p.m. Respectfully submitted, City Vr r c APPROVED: Page 8 7/28/83 L11