Loading...
08/25/1983CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 25, 1983 A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on August 25, 1983, at 7:47 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Reverend Bryce Pelren, Inland Empire Church of the Nazarene, followed by the Pledge of Allegiance, led by Captain Bradford. APPROVAL OF MINUTES - (8-11-83) (8-17-83) CC-83-242 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to approve the Minutes of August 11, 1983 as amended to reflect the deletion of a "not" in the first paragraph of Page 9. CC-83-243 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Minutes of August 17, 1983 as amended to reflect the correct date of August 17. Recess was called at 6:50 p.m. and reconvened at 7:10 p.m., with all members present. POLICE CHIEF REPORT Capt. Bradford introduced his new assistant, Lt. O'Rourke. CABLE TELEVISION John Merritt, Group W, advised they would be unable to complete the system by September 14 as outlined in the agreement, since they have {- been unable to get utility pole clearances. The underground system is complete. There are 40-45 areas where the cable is waiting to be Page 1 8/25/83 - attached to the poles. There are five poles which need to be moved. The major obstacle is that, although all pole attachments were filed with Pacific Telephone prior to October, 1982, at least eight of those applications are still outstanding. There is a legal requirement that the pole attachment applications are to be approved and all work is to be done within 104 days; that time is overdue; a demand letter has been sent to Pacific Telephone requesting they clear the long overdue applications to enable his firm to make the deadline. Stated they have a record of all contacts made with Pacific Telephone regarding this matter. Dave Jones, Group W, stated previously So. Calif. Edison was causing delays; since August 1, pole clearances have been received; the only remaining area to clear with them is moving the five poles. Pacific Telephone is now on strike; he has been advised they will not resume clearing the poles until early September. Eleven areas will be complete by September 14. Nine areas have not been cleared by Pacific Telephone. They have all material to construct the remainder of the aerial system in a warehouse on Michigan, and aerial contractors are completing the system where clearances have been received. The Administrative Assistant stated the major problem in all franchises he investigated was acquiring pole clearances. Cable and joint users of utility poles have the lowest priority with the utility companies. Mr. Merritt stated Pacific Telephone has been requested to clear all poles from August 29 to September 1; if that occurs, the September 14 deadline can be met. Requested consideration to not evoke penalties. Council indicated it would not be proper to evoke penalties on Group W, since the applications were filed in a timely manner and the firm has shown evidence of numerous contacts with the utility companies. Requested that Staff assist in the firm's appeals to Pacific Telephone to get the pole clearances. CC-83-244 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to allow a day -for -day slip beyond the September 14 deadline for pole clearances, and to direct Staff to assist Group W in expediting this project. CONSENT CALENDAR The Check Register, Item A, was removed for discussion. CC-83-245 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve the following items on the Consent Calendar: B. Appropriate $1,500 to Line Item 11-4913-255 from 6/30/84 Balance Forward for Barton Road Fencing between Arliss & Mt. Vernon. Page 2 8/25/83 - I Page 3 8/25/83 - C. Approve Certificate of Commendation for Dr. Gerald A. Smith. D. Appropriate $1,000 to Line Item 10-4190-265 from 6/30/84 Balance Forward for Membership in "Toward Utility Rate Normalization" (TURN). E. RESOLUTION NO. 83-45 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND , ADOPTING PROCEDURES & GUIDELINES FOR IMPLEMENTATION OF THE CALIF. ENVIRONMENTAL QUALITY ACT OF 1970 AND STATE EIR GUIDELINES & ESTABLISHING TIME LIMITS FOR COMPLETING ENVIRONMENTAL EVALUATION OF PROJECTS DESCRIBED IN SECTION 21065(c) OF THE PUBLIC RESOURCE CODE. F. RESOLUTION NO. 83-46 OF GRAND E , NO. 35 (ACA 35). G. RESOLUTION NO. 83-47 OF GRAND TERRACE—, CA, "CITY CENTER COURT." - A RESOLUTION OF THE CITY COUNCIL OF THE CITY SUPPORTING ASSEMBLY CONSTITUTIONAL AMENDMENT A RESOLUTION OF THE CITY COUNCIL OF THE CITY CHANGING & RENAMING "CENTER CITY COURT" TO H. Authorize Mayor to execute Hold Harmless Agreement with Bill DeBenedet and Ernie Zampese for parking during Fire Station Dedication Ceremony on September 11, 1983. I. Confirm CRA Action to approve Civic Center Revised Schedule dated August 10, 1983. J. Confirm CRA Action relative to tax increment for San Bernardino Valley Municipal Water District. K. Approve Councilman Nix, City Manager and City Clerk attending League of California Cities Annual Conference in San Francisco October 2-5, 1983. L. Authorize transferring $60.00 into Line Item 10-4120-140 and $257.00 into Line Item 10-4125-140 from 6-30-84 Balance Forward for fringe benefits. CHECK REGISTER NO. 082583 Councilwoman Pfennighausen questioned if it is the policy of our City and other cities to pay individual memberships in organizations such as the California Municipal Treasurers' Association and the City Clerks Association; questioned the benefit received from two memberships in the Treasurer's Association. The City Manager advised they cover the Treasurer for the CRA and for the City. City Attorney Hopkins advised most cities pay the membership fees, since they are directly related to City functions and are felt to be beneficial to acquire information and to attend the meetings. Mayor Grant requested preparation of a report identifying the organizations which have memberships paid by the City and the benefits received by the City. Councilman Rigley questioned what the costs would be should the City try again to establish a lighting district, and if the law requires waiting a year to initiate again. The City Engineer indicated his costs would be approximately half of this year's costs, since some of the work has already been completed. The City Attorney indicated the legal costs would be similar to this year's costs if the matter proceeds to the hearing stage. The City Engineer advised the matter can be initiated anytime, but has to be recorded by the first week in August with the County Auditor to enable him to collect the taxes on the tax bill assessments levied. CC-83-246 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to approve Check Register No. 082583 as amended to reflect the deletion of Check No. 11462 in the amount of $64,000, which was voided. PLANNING COMMISSION REPORT Planning Director Kicak advised a public hearing on the proposed General Plan amendment will be held at the Planning Commission Meeting of September 12. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) a special meeting was held August 22 relative to the usage of recreational facilities; a written report will be submitted to Council; (2) indicated 71 responses were received from advertising for recreational instructors; five residents responded; the Community Services Director advised that eight responses were received for the position of Recreation Coordinator, one of which was a resident; (3) requested permission to replace four trees which have died at the park; and (4) read a letter of resignation from Ray Ramirez. Mayor Grant apologized to the Chairman and the Committee for not attending the August 22 Committee Meeting; advised a letter of apology was sent to the Committee. Councilwoman Pfennighausen, with Councilman Nix concurring, recommended that all committee members be reminded a few days prior to the committee meetings, either by telephone or postcard; felt attendance would be better and would get quorums. CITY ENGINEER REPORT City Engineer Kicak reported the following: (1) The Department of Water Resources has refused to issue a permit which would be required Page 4 8/25/83 - to allow construction of the bicycle motocross track at the base of Blue Mountain; (2) attended a Caltrans meeting in Los Angeles relative to consideration of a policy for local participation in widening and improving streets in conjunction with freeway interchanges; the policy will be re -drafted and is to be ready by September 22 for a public hearing. CITY MANAGER REPORT The City Manager reported the following: (1) Questioned if Council Members would attend the League of California Cities Citrus Belt Meeting on August 31; no Council Members will attend; the Administrative Assistant is to see if any members of the EOC Committee would like to attend, since the subject is relevant to that committee; (2) Assemblyman Goggin has invited the Mayor or representtive to attend a meeting on August 26 to discuss the State budget; the City Manager and the Finance Officer are to attend; (3) Senator Ayala has invited the Mayor to attend a dinner meeting in Sacramento August 29; all cities have been requested to participate in a march on the Capitol on August 31 or September 1; and (4) the City Manager will be on Administrative Leave from August 29 to September 6. CC-83-247 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, to authorize the Finance/Administrative Services Officer to go to Sacramento August 29, 1983 to attend the dinner meeting with Senator Ayal a. COUNCIL REPORTS Councilman Nix requested that sufficient rain gear be acquired to be avai a e to staff in emergency situations. Stated several incidents have been reported to him relative to rats; questioned if there has been a problem and what action should be taken. It was noted that ivy, palm trees, and open garbage cans encourage rats; the City has literature available to the residents on this subject; when reports are received, the County Health Department is requested to set traps. Councilman Petta requested the City to remove the soil which flooded onto is property during the recent rains from the City property, and to relocate it to City property. Represented the Mayor at a flood control meeting; supported adoption of a drainage fee ordinance, which was adopted, which pertains to unincorporated areas. Recommended that any new poles which need to be installed for intersection and mid -block lighting be marbelite, since the developers are required to install marbelite poles. The City Engineer will conduct a survey of the lighting needs and will prepare a report indicating the location of existing poles, the areas which will require new poles, and the cost estimates for both wood and marbelite poles, for Council consideration. Page 5 8/25/83 - Councilman Rigley requested that Staff investigate the feasibility of a cat licensing ordinance and submit to Council for consideration. Mayor Grant congratulated Councilman Nix for the excellent job he did in representing the City at the Gour-Mayor's Contest at the San Bernardino County Fair, at which time he prepared "Grand Terrace Mushroom Fantasy." Requested the City Clerk to give a status report on the Fire Station Dedication Ceremony. Welcomed the new area manager for So. California Edison Company, Susan Noreen. STREET/STORM DRAIN MAINTENANCE CONTRACT The Community Services Director stated the contract with Harber Construction was re -negotiated, after consultation with the City Attorney; the only increase anticipated is a $10 per ton increase for asphalt; recommended awarding the annual contract to Harber Construction, since Staff has been satisfied with the contractor's past performance. CC-83-248 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to authorize awarding the annual Street and Storm Drain Maintenance Contract to Harber Construction for $23,500. PARK MAINTENANCE CONTRACT The Community Services Director stated the present contract with Daniels Landscaping expires August 31. Based on consultation and approval by the City Attorney, negotiated with Daniels Landscaping, and received two other bids; recommended renewing the contract with Daniels Landscaping, based on the bid submitted and past performance. CC-83-249 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to award the annual Park Maintenance Contract to Daniels Landscaping in an annual amount of $9,000. BARTON ROAD RIGHT-OF-WAY ACQUISITION The City Engineer advised the acquisition agent has completed negotiations and has secured tentative agreements with 11 of the 12 affected property owners to retain the right-of-way necessary to widen Barton Road in accordance with FHWA and Caltrans requirements. Mr. Beckwith, the remaining property owner, has signed an agreement agreeing to sell the property for $1.84/sq. ft; the property was appraised at $1.40/sq. ft.; Mr. Beckwith originally requested $2.25/sq. ft.; that property consists of 1,802 sq. ft.; the total property to be acquired for this project is approximately 16,245 sq. ft., for a total cost of $52,508. Advised Council has the option of accepting the agreement as proposed by Mr. Beckwith, or to conduct condemnation proceedings; recommended acquiring the property at $1.84/sq. ft., due to the time element. Page 6 8/25/83 - Councilwoman Pfennighausen stated Mr. Beckwith's property will be impacted more than the other property owners. CC-83-250 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, to authorize the acquisition agent and staff to proceed with the agreement and acquisition of Mr. Beckwith's parcel at a cost of $1.84 per square foot. The City Engineer advised that the proposed agreement with Mr. Beckwith includes a proposal to construct a six-foot wall on the frontage of that property, which will need future approval by Council, since the City has an ordinance prohibiting six-foot walls in front yards. Mr. Beckwith's present address is on Barton Road; his access is from Victoria, and will have to consider Victoria as the front. Following discussion, Motion No. CC-83-250 carried 4-0, with Councilman Petta abstaining, in the event there could be a potential conflict of interest, since he owns property in that vicinity. RIGHT-OF-WAY OFFER BETWEEN VICTORIA/GRAND TERRACE ROAD Councilman Petta questioned if both sides of Barton Road would be improved from Mt. Vernon to the easterly City limits, and whether the City has right-of-way on the north side of Barton Road. The City Engineer stated the missing curb areas will be completed; Caltrans has not required widening to the ultimate width the area below Honey Hills Drive, due to physical constraints and cost; the project consists of improvements to the highest standard continuously, replacement of paved sections and drainage. Stated there is not sufficient right-of-way on the north side of Barton Road between Victoria and Grand Terrace Road. Councilman Petta indicated that two property owners would be involved to acquire right-of-way on the north side of Barton Road between Victoria and Grand Terrace Road; offered to dedicate the right-of-way on the portion of property he owns; stated he will see if the other property owner would do the same. The City Engineer stated direction would be needed from Council and approval from Caltrans. Council thanked Councilman Petta for his generous offer; recommended investigating whether the other property could be dedicated, checking with Caltrans to determine how this would affect the project as presently proposed and approved, and submitting the resulting information to Council for consideration. The City Engineer recommended getting an appraisal on the property so the owners are aware of the appraised value, and can then offer the dedication. Page 7 - 8/25/83 ADJOURN - the regular meeting adjourned at 9:00 p.m. The next meeting wile held September 8, 1983 at 5:30 p.m. Respectfully submitted, APPROVED: ayor Page 8 - 8/25/83 I