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12/01/1983I CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - DECEMBER 1, 1983 A Regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on December 1, 1983, at 5:45 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, Deputy City Clerk ABSENT: Myrna Erway, City Clerk The meeting was opened with invocation by Pastor Suk Woo Chung, Loma Linda Korean Church of Seventh Day Adventist, followed by the Pledge of Allegiance, led by Councilman Nix. GENERAL PLAN UPDATE/IMPROVED FREEWAY ACCESS FEASIBILITY STUDY/REDEVELOPMENT IMPLEMENTATION STRATEGY REPORT. Council discussed the Joint Public Workshop Session, set by the Community Redevelopment Agency for December 8, relative to whether or not the Consultants should be present. Page 1 - 12/1/83 John McDowell, the Planning Commission Vice -Chairman, urged expediting the completion of the General Plan Update. Stated the Planning Commission will be prepared for the Joint Session. Following further discussion, the Council requested that the December 8 Joint Public Workshop Session include all consultants. City Manager Armstead requested Council to submit guidance and questions to Staff. ITEM DELETED FROM AGENDA - 6A - City Flag Council questioned this item being placed on the Agenda, feeling it is a settled issue. The City Manager stated the Historical & Cultural Activities Committee requested further Council consideration; however, needed time for the Committee to review it further. APPROVAL OF MINUTES (11/10/83) (11/17/83) Regarding the Minutes of November 10, 1983, Councilwoman Pfennighausen, with concurrence of the City Engineer, stated the the first paragraph on page two, last sentence, should be corrected to read "...stated they meet, and in no case did they fail to meet the code;....." Also noted that paragraph C on page 5 should reflect the Liability Claim No. LC-83-04 was deferred to the Meeting of November 17, 1983. CC-83-330 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to approve the Minutes of November 10, 1983, as corrected. CC-83-331 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to approve the Minutes of November 17, 1983, as presented. CONSENT CALENDAR Items 3A and 3D were removed from the Consent Calendar: CC-83-332 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to approve the following items on the Consent Calendar: B. Authorize the Mayor to execute lease agreement with San Bernardino County for Grand Terrace Fire Station; C. Authorize Grand Terrace Fire & Rescue Association to conduct Christmas Tree sales on property adjacent to the Fire Station and approve waiver of all fees contingent upon written approval of the County Fire Department and property owners, and a hold harmless agreement; E. Set Public Hearing for December 14, 1983, to Consider a sign permit variance appeal at 22635 Barton Road. CHECK REGISTER NO. 120183 Councilwoman Pfennighausen questioned whether Council will receive final cost accounting of the Blue Mountain Erosion Control Project. Stated Warrant No. 11715, a reimbursement to her for a meeting in Arrowhead, should be $25.50 instead of $25.65. Requested clarification of Warrant No. P3877, Security Pacific National Bank Fed. P/R Deposit, and Warrant No. 11722, Security Pacific National Bank, Desk, Word Processor. CC-83-333 Following clarification, Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to approve Check Register No. 120183, with correction of Warrant No. 11715. Page 2 - 12/1/83 RESOLUTION NO. 83-60 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALORNIA, ESTABLISHING A "NO PARKING" ZONE ALONG THE FRONTAGE OF TRACT 11135. Councilwoman Pfennighausen objected to this item being placed on the Consent Calendar. Noted she has previously expressed concerns and will continue to express concern over red -lining curbs. Felt the reason for this request is due to Cape Terrace's security gate, which continually malfunctions creating a traffic hazard and, rather than having them correct their problem, Staff is requesting more red curbs. Councilman Nix concurred with Councilwoman Pfennighausen's concerns about this item, as requested. Felt there would be no parking on Mt. Vernon Avenue if this applied to all driveways. Reminded Staff that the previously approved no -parking zone at the Community Center, where new curbing was installed, has never been painted red. Councilman Petta noted the request affects only two driveways in a high -density area serving 98 units, over 200 people living on a 10-acre parcel. Advised that the County Sheriff's Department reviewed the condition and they concurred with the Homeowner's Association request. Councilman Petta, with concurrence of Councilmen Rigley and Nix, felt the security gates and the visibility hazard created by the parked cars are two different issues, since the parked cars would still block the view of vehicles exiting the driveways even if the gates remained open. Captain Jim Bradford, County Sheriff's Department, concurred with Councilman Petta. Appreciates the concerns of red curbing, but feels this area presents a definite safety problem. Councilwoman Pfennighausen stated she feels the two problems are related because, with cars parked at the curb when the gate malfunctions, which happens repeatedly, there is a full line of traffic waiting in the right-hand lane, and other traffic has to go around. If the that line of traffic could pull farther to the right, it would keep free -flowing traffic in two lanes. Stated this hazard was never seen as a problem until she brought the gate matter before Council. Questioned whether the Planning Commission considered this safety hazard at the time it approved the plans for that development. City Attorney Hopkins responded it obviously had not or it would have been a condition of approval. CC-83-334 Motion by Councilman Petta, Second by Councilman Rigley, to approve Staff's recommendation to adopt Resolution No. 83-60, which eliminates parking 20 feet on each side of the two driveways to Cape Terrace, 12168 Mt. Vernon. Councilman Rigley didn't recal cars parked in that area. Councilman Nix noted the Staff Report sketch shows the area proposed to be painted red as 65 and 66 feet. The City Engineer clarified those numbers reference the beginning and ending points; the sketch Page 3 - 12/1/83 indicates 25-foot driveways and, if 25 feet is subtracted, it leaves approximately 20 feet of red curb on each side - the approximate space required for one parked car. Motion No. CC-83-334 carried 4-1, with Councilwoman Pfennighausen voting NOE. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, (1) Requested California Department of Forestry flyers relative to fire hazard reduction be included in the next sewer billing to alert citizens. The Mayor concurred. (2) Mr. Rollins stated he consulted with the County regarding Norwegian Roof Rats in his attic; was advised these rats are increasing in the area, and was given measures to discourage and eliminate them. John McDowell, 22690 Cardinal, responding to Councilwoman Pfennighausen's question relative to the Cape Terrace traffic hazard, stated the Planning Commission assumed the security gates would function. Requested Council consider the City Engineer's recommendation to have one access across Canal; he requested that access be four-way and exit in the area of Newport. Councilman Petta, with Councilman Nix indicating agreement, felt it would be proper for the City to negotiate with the City of Riverside to resolve the access problem, since the City could receive better reception than an individual property owner and it would benefit the City. Favored the City Engineer's recommendation relative to one, main access with a frontage road. PARKS & RECREATION COMMITTEE REPORT - Dick Rollins, Chairman, reported the following: The progress of the City's annual Christmas Tree Lighting Ceremony on December 10; (2) The City's hardware store is going out of business. CC-83-335 Motion by Mayor Grant, Second by Councilman Nix, ALL AYES, to accept the resignation of John Lotspeich from the Parks & Recreation Committee, with regret. CC-83-336 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to appoint Rhoda Saterfield to fill the unexpired term of Sandra Kronmiller to expire June 20, 1986. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE - Councilman Petta advised the Committee will review at its next meeting the matter of the City's flag, which was deleted from the Agenda. CRIME PREVENTION COMMITTEE - Tom Coyle, Administrative Assistant, reported he was advised the Committee is preparing a report for Council relative to a proposal for the City's own Police Department. Page 4 - 12/1/83 EMERGENCY OPERATIONS COMMITTEE - Tom Coyle, Administrative Assistant, advised the Committee conducted a field trip to Riverside and will be discussing it at its next meeting. Following her suggestion that no limit be placed on the number of CC-83-337 committee members where individuals are willing to serve, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to approve creating two additional openings on the Emergency Operations Committee. Following discussion, the Motion carried, ALL AYES. POLICE CHIEF REPORT - Captain Jim Bradford, San Bernardino Sheriff's epartment, reported on the increase in robberies and burglaries with the oncoming Christmas season. Advised of the various tactics used and some precautionary measures to take to discourage burglaries. FIRE CHIEF REPORT - City Manager Armstead reported that Councilman Petta,-Ernie Zampese, San Bernardino County personnel, and he met that day; the County agreed to purchase the metal building at its stated price and Mr. Zampese will clean up the lot. Mayor Grant thanked Mr. Armstead and Councilman Petta for their efforts in resolving this situation. CITY MANAGER REPORT - Finance/Administrative Officer Clark reported on a Christmas dinner planned for December 11, 1983. Employees, Council, Planning Commission, Committies, and contracted staff, as well as families, have been invited. CITY COUNCIL REPORTS Councilman Nix reported on his tour of an aerospace facility near the os Ange es Airport. He was impressed with the facility, which averaged $110 per square foot; however, didn't realize the commercial sense until he was advised that in two years the employee retention alone in that critical labor market of high technology is expected to more than pay for the cost. Stated he now feels better about Council's action for the proposed Civic Center knowing that class and aesthetics can make commercial sense and $110 per square foot is not unique to Grand Terrace. Councilman Petta reported that a citizen undertaking an excavation project questioned him why it takes 24 months to have her security deposit of $500 returned. He cited sections of the City's Excavation Ordinance relative to Excavation Permits Fees and Inspection Deposit and Costs. Felt it unfair for the City to retain the deposit that long when that person is paying for the inspection cost; questioned whether the City also retains funds from developers. Mayor Grant left the chambers at 7:02 p.m. City Attorney Hopkins stated the City had two options: (1) Pay the repair of any failure; or (2) retain a security deposit anticipated sufficient to guarantee cost of any repair failure for a two year Page 5 - 12/1/83 period. Legal fees for the City to collect any repair cost could exceed the cost. Explained the importance of selecting a competent contractor. Mayor Grant returned to the chambers at 7:05 p.m. The City Engineer responded, relative to developers, that they are required to deposit securities, either bonds or funds. Stated only reasonable measures can be taken when issuing permits and providing inspection, but they don't guarantee against failure. Noted that the citizen doesn't lose interest on the deposit. Councilwoman Pfennighausen voiced objection to the City becoming a third party to such excavations. Questioned whether these items are clearly explained at the time of issuing the permit. The City Engineer responded this was explained and understood; felt it a case of not agreeing with the requirement. Councilwoman Pfenni hausen reported she will attend a Briefing on egis ation mp ementation in Long Beach on December 2, 1983. Councilman Ripley questioned the status of the fire hydrant situation. Voiced concern for areas not protected by hydrants and the extent of the City's responsibility. Has not observed inspection of hydrants. The City Manager advised Staff is working with the California Department of Forestry and has discussed this matter with Riverside Highland Water Company, and they were advised of the areas that lack hydrants. He is awaiting return of information. A method of financing will have to be determined. The City Engineer stated CDF advised they are in the process of testing hydrants in individual zones and, by early April, will have tested every zone in the City for flow capabilities. Mayor Grant reported the following: (1) Represented the City at the City of to Mayor's 11th Annual Prayer Breakfast on November 22; (2) Received a response from the Public Utilities Commission relative to the Council's position supporting Southern California Edison's request to retain its hydroelectric project; (3) Received a thank you letter from City of Bellflower's Councilman James Christo regarding Council's position relative to public utility rates. WAIVER REQUEST - CURB/GUTTER/PAVING IMPROVEMENTS The City Engineer stated this item involves two separate requests, somewhat related, for waivers of improvements required by Ordinance No. 44. The two locations are 21892 Grand Terrace Road and 11975 Rosedale Avenue. Staff feels it to be in the best interest of the City not to require installation of these improvements at this time primarily because there are no adjacent improvements. Noted the City Page 6 - 12/1/83 previously has required the property owner to sign a five-year agreement to pay his share of the cost along the frontage of his property if either the City or the adjacent property owners initiate improvements. Recommended Council waive at this time the improvements required by Ordinance No. 44 and direct the City Attorney to prepare the necessary agreements. Councilwoman Pfennighausen questioned whether the conditions have been explained to both parties. Thomas Esterbrook, 21892 Grand Terrace Road, stated his application stated his awareness and agreement with those conditions. Councilman Rigley noted Mr. Fitz, the other applicant, had signed a similar statement. The City Attorney clarified, opposed to a regular agreement, this agreement is called a Covenant Running with the Land and is recorded so any qualified purchaser in the future is aware there is such a covenant, to expire at a given period. CC-83-338 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to (1) Waive the requirement for the installation of improvements at this time along the frontage of: A. 21892 Grand Terrace Road; B. 11975 Rosedale Avenue; (2) Direct the City Attorney to prepare agreements that the property owners will participate in their share of the cost of any improvements if initiated by the City or adjacent property owners within five years from the date of issuance of building permit. ADJOURN - The regular meeting adjourned at 7:30 p.m. to a Joint Public orW -sYop Session with the Community Redevelopment Agency and the Planning Commission to be held at 6:00 p.m., December 8, 1983, to discuss the General Plan Update, the Improved Freeway Access Feasibility study, and the Redevelopment Implementation Strategy Report. The next regular meeting will be held at 5:30 p.m. on December 14, 1983. The regularly scheduled December 15, 1983, is cancelled. Respectfully Submitted, I :l01 am ►� �.. 1i ty/�- APPROVED: c ayor \ Page 7 - 12/1/83