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12/14/1983CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - DECEMBER 14, 1983 A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on December 14, 1983, at 5:45 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Randall Gallaway, Area Baptist Student Union Director, followed by the Pledge of Allegiance, led by Randy Anstine. Recess was called at 5:46 p.m. and reconvened at 6:27 p.m. with all mem ers present. Councilman Nix arrived at 5:47 p.m. CIVIC CENTER FINANCING Attorney Nazarek advised the Certificates of Participation issue closed December 8 with no problems; the contractor was required to post all necessary bonds and to guarantee the facility to be free of defects one year after acceptance. The City has obtained public liability, earthquake and fire insurance to cover the life of the project. The net interest costs of the project are approximately 10.53% over the 30-year life of the issue, starting with a coupon rate of 7 1/2% to a maximum of 10 1/2%; by the time the 7 1/2% rate expires, the City will be in a position to exercise the right of redemption of the certificates if warranted, due to changes in interest rate structures; the facility is to be completed mid -November in 1984; the rental payment dates are May 1 and November 1, 1984; these two payments have been funded in the bond issue; the City will make its first rental payment May 1, 1985; the rental payments are estimated to be approximately $380,000; however, the trustee is obligated to invest the proceeds, so the interest earned is expected to reduce the annual rental payments to approximately $340,000. Consummation of the Series A Mortgage Revenue Bond Issue should result in lower mortgage rates to Page 1 - 12/14/83 the participants, more structures will be built, and will generate more tax increment for the community which can be utilized to pay the rental payments. H_ Study sessions will be conducted with Staff in a week or two to review the provisions of the lease -purchase agreement; at the conclusion of the sessions a manual will be provided outlining the necessary steps to comply with the lease -purchase agreement; within a week three complete transcripts of the transaction will be filed with the City Clerk, and will be available for Council inspection. Council requested clarification of the amounts, what is included in the rental payments, and the estimated mortgage rates compared to the present rates if the bond issue is consummated. The May 1 payment is interest only, and the November 1 payment includes both principal and interest. The proposed bond issue is to be structured whereby graduated mortgage payments will be built into the program for the first three years, making it easier to qualify. The existing interest rate is 12 1/8%; the new interest rates are estimated to be between 10 1/2 to 10.75%; the present conventional rates are approximately 14%. Griffin Homes is the only Grand Terrace developer involved in the proposed issue, with other developers involved in the other two cities. ITEM DELETED FROM AGENDA - 7A - Public Hearing for appeal of Planning Commission ecision - equest for Sign - 22365 Barton Road. The appellant withdrew the appeal. ITEMS ADDED TO AGENDA - 8A(2) - Set Public Hearing for appeal by Wilden Pump of Plan'ning Commission decision; and 10E - Urgency Ordinance regarding sales and use tax. MINUTES - 12-1-83 The Administrative Assistant advised he incorrectly referred to a "Committee member's proposal," in the last paragraph on Page 4; CC-83-339 requested the deletion of the words "Committee member's." Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to approve the Minutes of December 1, 1983 as amended to reflect the deletion of the words "Committee member's" from the last paragraph on Page 4. SPECIAL PRESENTATION - Mayor Grant read and presented a Certificate of Service to John otspeich for serving on the Parks & Recreation Committee. CONSENT CALENDAR Items 5A - Check Register No. 121483 and 5F - Resolution No. 83-62 were removed for discussion. Page 2 - 12/14/83 CC-83-340 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES, to approve the following Consent Calendar Items: B. Authorize Release of Checks Based on a 12-29-83 Check Register, which will be approved by Council 1-12-84, with the provision that the Mayor is to review the checks prior to processing through the check protector; C. RESOLUTION NO. 83-61 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRA CA, RESCINDING RESOLUTION NO. 79-39 & SETTING BAIL FOR INFRACTIONS TO THE LITTER CONTROL & PROPERTY MAINTENANCE ORDINANCE; D. Authorize installation of a stop sign at City Center Ct. & Mt. Vernon Avenue; and E. Civic Center Site Easement - (1) Accept Easement from Zampese/DeBenedet & Authorize recordation by City Clerk; (2) Authorize Mayor to execute grant deed to Zampese/DeBenedet. CHECK REGISTER NO. 121483 The Finance/Administrative Services Officer advised that Councilwoman Pfennighausen had indicated at the 12-1-83 meeting that her reimbursement check for the meeting she attended in Lake Arrowhead should be $25.50 rather than $25.65 as indicated on the 120183 Check Register; clarified that an audit of the expense report had revealed mathematical error, and that in fact the correct amount of the reimbursement is $25.65, as indicated on the 120183 Check Register. CC-83-341 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to approve Check Register No. 121483 as presented. RESOLUTION NO. 83-62 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, A, ESCINDING RESOLUTION NOS. 81-13 AND 81-48 & ESTABLISHING FEES FOR SEWER SERVICE & DELINQUENT CHARGES & PENALTIES FOR NON-PAYMENT THEREOF, PURSUANT TO THE CITY'S ORDINANCES ESTABLISHING PROVISIONS THEREFOR. Councilwoman Pfennighausen indicated concurrence with consolidating all fees into one document, but voiced objection to increasing fees on a regular basis. Councilman Rigley felt periodic increases are necessary due to inflation; recommended amending Section 4C by changing the word "may" to "shall," and ending the sentence with the words ". . all charges due." Councilman Nix disagreed that fees continually need adjusting due to inflation, and felt they should only be increased when sufficient justification is presented. The Finance/Administrative Services Officer stated inflation is not the basis for the increase requested; indicated there are individuals who are costing the other citizens money by consistently being delinquent in paying the sewer fees; stated staff made a mistake in Page 3 - 12/14/83 initially setting the fee at $15.00 and is now requesting the fee be increased to $25.00, feeling a higher fine will encourage timely payment; indicated these individuals will have received three warnings and six months will have elapsed prior to the fine being assessed. Councilman Petta questioned allowing six months to elapse prior to assessing the fine; recommended a shorter time period. CC-83-342 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, to adopt Resolution No. 83-62 as amended to reflect the following changes in Section 4C: (1) change the word "may" to "shall;" and (2) end the sentence with the words " . . all charges due." Councilman Nix indicated his previous statements were aimed at using inflation as a justification basis; voiced support of this issue, feeling the City is being lenient on the time allowed for individuals to make payments. Motion No. CC-83-342 carried, ALL AYES. Page 4 - 12/14/83 Recess was called at 7:08 and reconvened at 7:28 p.m. with all members present. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, stated the residents on DeBerry are concerned with vehicles exceeding the speed limit on that street; indicated there is a crosswalk and a school bus stop in that location; urged further study of this matter, including considering placing a stop sign at the intersection of Oriole and DeBerry, posting 35 mph signs, marking the pavement, and additional enforcement. Capt. Bradford indicated that street will receive additional enforcement. John Mathews, 11733 Eton Drive, indicated vehicles also speed on Eton Drive; expressed appreciation and commended Council and Staff on a job well done since incorporation; felt the action taken relative to the sewer fees was necessary to correct a problem which some people are abusing. John McDowell, 22690 Cardinal, expressed concern for the lack of communication to the citizens; recommended including the Planning Commissioners and the Economic Development Committee of the Chamber of Commerce in the briefing to be given by Attorney Nazarek to Staff relative to the Civic Center financial process, since concern has been expressed on how the City will pay for the Civic Center; felt if more individuals are knowledgeable, that information can be disseminated to the other citizens. PLANNING COMMISSION The Planning Commission Minutes of November 7, 1983 were distributed to Council. Appeal of determination of use in C-2/CPD - The Planning Director advised an applicant requested a etermination relative to installing 0 mini -warehouses in the C-2/CPD Zone, which the Planning Commission determined to be appropriate at its meeting of December 5; recommended setting a Public Hearing January 12 on this matter, since an appeal has been received. CC-83-343 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, to set a Public Hearing for January 12, 1983 to consider the appeal of the Planning Commission Determination of Use in the C-2/CPD Zone. Appeal of determination on Wilden Pump site approval 83-7 - The Planning Director recommended setting a Public c Hearing January 12 on this matter, since an appeal has been received. CC-83-344 Motion by Mayor Grant, Second by Councilman Nix, ALL AYES, to set a Public Hearing for January 12, 1983 to consider the Planning Commission Determination on Wilden Pump Site Approval 83-7. PARKS & RECREATION COMMITTEE CC-83-345 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to appoint Louis Galvez to the Parks & Recreation Committee to fill the unexpired term of John Lotspeich to expire June 30, 1986. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Chairperson Barbara Mathews reported the following: (1) Received a check from the Lions Club for funds received from the Country Fair; would like to use the money received to purchase newspapers rather than the money going back into the General Fund. (2) - City Flag - Committee recommends the City Flag be double-faced, with a t rree=inch blue border on the grommet side, and a one -inch blue border on the remaining three sides; stated the previous minutes regarding the flag did not indicate whether the flag was to be double-faced, and indicated the indoor flags are to have a fringe. Discussion of this matter indicated varying prices for the cost of a double-faced flag, which was the preference indicated by Mayor Grant. The City Manager recommended deferring this matter for further research on the exact costs and any price breaks for varying quantities ordered. This matter will be considered at the meeting of January 12. POLICE CHIEF Capt. Bradford reported the following: (1) Provided some Neighborhood Watch Signs for the City; (2) Reviewed a proposed Court Reform Initiative which is being supported by the Sheriff's Department and advised petitions are available for signatures and circulation; 650,000 signatures are required to get the Initiative on the ballot. f Page 5 - 12/14/83 FIRE CHIEF The City Manager conveyed the department's appreciation for allowing the Fire & Rescue Association to conduct the sale of Christmas Trees; advised a letter will be sent to the Fire Department in appreciation for assistance given at the City's Christmas Program. CITY MANAGER The City Manager advised the Blue Mountain Erosion Control Project was completed for less than the original estimated cost. COUNCIL REPORTS Councilwoman Pfennighausen reported the following: (1) Requested a Flood Control Project Briefing; and (2) recommended the formation of a committee of citizens in the areas being affected by flooding and citizens requesting air conditioning at Terrace View Elementary School to assist in establishing priorities, since there are not sufficient funds to accomplish all projects at one time. Mayor Grant concurred with Councilwoman Pfennighausen's recommendation on the formation of a citizen's committee. Councilman Nix, with Councilman Rigley concurring, recommended formation of the committee during budget workshop sessions, feeling financial data and Council consideration is necessary prior to the formation of such a committee. Mayor Grant reported the following: (1) Attended Civic Center Groundbrearing Ceremony this date, which was well -attended; (2) attended LAFC Meeting as an alternate member - spoke in support of the Highland area's desires to incorporate; (3) Attended Sanbag and Omnitrans Meetings. BID AWARD - COMMUNITY CENTER RESTROOMS The City Engineer advised the first bid call for this project resulted in receiving only one bid which considerably exceeded the estimate of $14,500; therefore, Council authorized re -bidding the project. Four bids were received at the December 5 bid opening, ranging from $15,200 to $17,837. Advised there were inconsistencies which were discussed with the two low bidders, Harris & Pearce, at $15,200, and Steve Pandza Construction, at $15,750, resulting in the determination that Harris & Pearce was the apparent low bidder, and the minor inconsistencies could be waived. Advised that two exhibits were attached to the Staff Report, with Exhibit "A" outlining the need for funding for the restroom facilities at the Community Center, and Exhibit "B" providing information on the present status of CDBG Funding and the possibility of requesting and receiving an advancement on next year's funding in order to bid the parking lot prior to the end of the fiscal year. Recommended bid award to Harris & Pearce, subject to receipt of the unit cost Page 6 - 12/14/83 information and approval by the San Bernardino HCD; and approval of a fund transfer. Councilman Petta questioned and the City Engineer confirmed that the two windows are included in the Community Center Project. The City Manager stated he was advised by Mr. Jacobsen that the parking lot will be discussed and anticipates approval; advised Mr. Jacobsen that funding is reacy for the swimming pool; Mr. Jacobsen advised this matter will be considered in early 1984. John McDowell, 22690 Cardinal, advised he attended PTA Meeting at the Terrace View School which indicated Council had promised air-conditioning for the School; felt those individuals should be advised this promise was made under duress of a possible lawsuit; recommended setting $952,000 aside for prioritization for projects such as storm drains, sidewalks, street lights, etc., and advising the public that only a certain amount of funds is available which must be used for items of top priority. CC-83-346 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to award a contract in the amount of $15,200 to the firm of Harris & Pearce for the Community Center Restrooms Project, subject to receiving the unit price information, and approval of the award by the San Bernardino County Department of Housing & Community Development; and to approve the following fund transfers: $5,200 from Acct. No. 10-4593-255 to Acct. No. 10-4592-255, to cover the construction cost of the proposed interior Community Center improvements; and $1,250 from Acct. No. 10-4593-600 to Acct. No. 10-4592-600 to cover the cost of plans, specifications & inspection of the project. Councilman Nix questioned the location of keys and controls to the electrical outlets at the Community Center, feeling the Lions Club should be aware for safety purposes; the City Engineer will investigate this matter. CHAMBER OF COMMERCE - NEWSLETTER/ECONOMIC DEVELOPMENT David Terbest, Second Vice -President, advised Council of the Chamber's desire to work with the City in an effort to improve communications within the community, the Chamber's plans to use the "Welcome -Wagon" Approach by preparing an informational kit to be circulated to new citizens, and taking an active role in the City's economic development in bringing new business into the community. Stated research was conducted on how other Chambers in other cities function, which indicated the City of Colton provides $20,000 yearly to its Chamber, which also serves as that City's Economic Development organization. The City of Cerritos publishes a monthly newsletter. Page 7 - 12/14/83 Mr. Terbest indicated the Chamber Newsletter is the only present means of communication within the community and is circulated to 300-400 people at a cost of approximately $200; felt, with assistance from the City, a newsletter could include all community news and be circulated to all citizens. Indicated assistance is needed from the City in providing updated maps, City guides and information to prepare informational kits for new citizens and interested business entities. Also indicated the present Business & Community Services Directory needs updating, since 35-40% of the businesses listed no longer exist; the Chamber does not have sufficient funds to accomplish this project. Mr. Terbest requested Council input and requested that each Council Member prepare a paragraph to be inserted in the Chamber Newsletter beginning with the January issue, in addition to the Mayor's Corner. Council voiced support regarding the Chamber and City working together; Councilwoman Pfennighausen felt the Chamber could have saved previously -expended City funds for various studies; Councilman Petta recommended establishing a non-profit organization to save postage costs in distributing a newsletter similar to that of the City of Cerritos; Mayor Grant recommended, with Mr. Terbest concurring, that any information printed in the newsletter be informative only, and not political; Councilman Nix recommended requesting information from the League of Cities relative to how other cities perform this vital function, and recommended establishing a sub -committee comprised of two members of Council and the Chamber and a staff member to consider the logistics of such a program and to submit proposals for Council consideration. Councilman Nix left the Council Meeting at 9:03 p.m. WAIVER REQUEST - CURB/GUTTER/PAVING IMPROVEMENTS - 22442 PICO The City Engineer advised Mr. Chilson has applied for an addition to the existing structure at 22442 Pico and has requested waiving the subject improvements required under Ordinance No. 44; stated Council previously authorized preparation of improvement plans for curbs and gutters in that area, then subsequently abandoned the project, as a result of receiving a petition from the property owners on the northerly side of Pico and westerly of Mt. Vernon indicating oppostion to improvements. Recommended approving the waiver contingent upon the property owner signing an agreement, since installing improvements at that single location would not benefit the public or property owner at this time, and due to the fact that adopting the amended General Plan as proposed would provide for widening Pico Street, and would differ from the present General Plan. CC-83-347 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to authorize the waiver of curb, gutter and paving improvements at 22442 Pico Street at this time, with the stipulation that the property owner is to sign an agreement to install these improvements, or to Page 8 - 12/14/83 LlI participate to the extent of his fair share of such improvements, if, within 5 years from this date a project for such improvements is considered within the whole block area. Councilwoman Pfennighausen stated she understood the circulation element of the General Plan Update was to effect widening of Pico, Van Buren, DeBerry and Main Streets from Michigan Street to the Freeway, rather than from Mt. Vernon. The City Engineer stated Councilwoman Pfennighausen was correct; indicated Staff would still recommend approval. Motion No. CC-83-347 carried 4-0, with Councilman Nix being absent. ORDINANCE NO. 74 - AN CITY OF GRAND RACE, STANDARDS FOR STORAGE TANKS. URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CA, ESTABLISHING RULES, REGULATIONS, & MINIMUM OF HAZARDOUS SUBSTANCES IN UNDERGROUND STORAGE The City Attorney read the title of the Ordinance. The City Manager advised that the majority of the cities, at a City Manager's Meeting, had concurred with the adoption of this ordinance and each city developing a program; stated adoption is necessary prior to January 1, for health and safety reasons. CC-83-348 Motion by Councilman Rigley, Second by Councilman Petta, to adopt Ordinance No. 74 by title only. Councilwoman Pfennighausen stated this matter was discussed at a recent meeting in Long Beach, indicating the ordinance should include the right to know what is stored in our underground tanks, since this was not included in the State ordinance; the ordinance should also include a provision for a six-month or annual inspection report of all underground containers of hazardous substances and that all residents within the City be advised of what type of substances are stored underground in that city; requested the inclusion of this information in the ordinance if not presently included. Page 9 - 12/14/83 Councilman Rigley and Councilman Petta concurred that Motion No. CC-83-348 is to include the stipulation that Ordinance No. 74 is to include the following: the right to know what is stored in the City's underground tanks; a provision for a six-month or annual inspection report of all underground containers of hazardous substances; and that the public be informed of the types of substances stored underground in the City. Motion No. CC-83-348 carried 4-0, with Councilman Nix being absent. HONEY HILLS RESERVOIR PROJECT The City Engineer advised the Planning Commission reviewed and recommended Council approval of this proposed project on November 7; the minutes and staff report from that meeting have been provided to Council; recommended approval. CC-83-349 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES by all present to approve the Honey Hills Reservoir Project, subject to the conditions Gs recommended by the Plannin5 Commission, to make the findings, adopt the Negative Declaration, and Instructed the City Clerk to issue a Notice of Determination. ORDINANCE NO. 75 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF A RACE, CA, AMENDING ORDINANCE NO. 9 IMPOSING A SALES & USE TAX TO BE ADMINISTERED BY THE STATE BOARD OF EQUALIZATION. The City Attorney read the title of the Ordinance. The City Manager recommended adoption, stating adoption is necessary prior to January 1, 1984 to enable the State Board of Equalization to continue to collect and administer sales and use tax. CC-83-350 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES by all present to adopt Ordinance No. 75 by title only. ADJOURN - The meeting adjourned at 9:18 p.m. to a Joint Cou�T/CRA/Planning Commission Adjourned Regular Meeting to be held January 5, 1984 at 6:00 p.m. at the Terrace View Elementary School, 22731 Grand Terrace Road. Respectfully submitted, // / �6� 0 ,ty erc APPROVED: Mayo Page 10 - 12/14/83