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03/01/1984CITY OF GRAND TERRACE COUNCIL MINUTES JOINT ADJOURNED REGULAR MEETING - MARCH 1. 1984 The joint adjourned regular meeting of the City Council of the City of Grand Terrace with the Community Redevelopment Agency was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on March 1, 1984, at 5:37 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Councilman Nix, followed by the Pledge of allegiance led by Randy Anstine. 0 FY 1984-85 CAPITAL IMPROVEMENT PROJECTS A staff report was distributed at the meeting indicating the projects and costs which have been completed through February 29, the projects either under construction or approved for 1983-84, and the proposed capital improvement projects and funds available for 1983-84 and 1984-85. City Manager Armstead stated as directed, Staff prepared a revised schedule of estimated revenues and capital improvement projects either under construction or proposed, as a result of the Public Workshop Session held February 16, 1984; the revenues have been adjusted to reflect only available funds, not restricted funds, which indicates funds are not available to finance the three proposed projects for FY 1984-85; recommended keeping a $300,000 reserve, loaning $100,000 to CRA, that the CRA budget $140,000 for classroom airconditioning and $109,000 for the Vivienda Bridge project, and postponing the storm drain project until funds become available. Councilman Rigley stated the budgeting information provided at each budgeting session varies to the extent that he questions at what point the information can be considered valid. Councilman Petta felt the variable information is due to the fact that the consultants previously felt $700,000 for the Fire Station and the cost of the civic center land, for a total of nearly one million dollars, could be included in the civic center financing; however, since that financing was not available, the City had to pay cash, which would have otherwise been available to fund capital improvement projects. 3�1q%81 Councilwoman Pfennighausen stated she understood from Bond Counsel the civic center property was not included in the civic center financing because the interest rate would be too high, and the fire station could not be financed because the project was already completed. Councilman Rigley felt Council made the determination to include the fire station in the civic center financing and was not advised that cash was paid. Councilman Nix disagreed that Council was unaware of the payment for the fire station; felt payment was made sometime ago with the understanding they would try to include that in the civic center financing; concurred that the inability to finance that project affected the funding available for capital improvement projects; felt the inability to finance the fire station was not adequately explained. Councilman Nix felt data needs to be presented outlining the capital improvement project status from a year ago to the present time which will show how and why the numbers have changed and what is and is not included; also feels additional data is needed regarding the statement to postpone until more financing is available; questioned what the prospects are of more financing and when it might become available. City Manager Armstead stated the information which has been presented reflects only funding which is presently available; indicated pending long-term financing legislation could provide additional funding; will advise of the impact of state -mandated programs on the City. In discussion, Council indicated clarification is needed, since the information presented is not consistent with that which was previously presented, and on which previous decisions were based; discussed tax increment, and the fact that debt must be established in a 12-year period in order to receive tax increment over a 30-year period. Staff indicated that the funding recommended to be loaned to CRA would finance all proposed projects, as listed on Schedule 4 of the Staff Report, including classroom airconditioning and the Vivienda Bridge project, does not include storm drains, and would leave a $300,000 reserve. City Engineer Kicak stated staff has been pursuing a number of projects in this year's capital improvement program; the storm drain system has been designed from the lowest end up to Pico and Gage Canal, which is approximately 65-70% of the total storm drain system; the cost estimates for this portion exceed the proposed budgeted amount; recommended deferring further design until the issue is resolved, and deferring work on other projects not being considered by Council as viable projects at this time, such as Barton Road/Mt. Vernon beautification. Staff was directed to prepare the following information prior to April, to be presented on a date to be established by Council: (1) a historical tracking record, in simplified form, such as a pert chart, of the revenues and expenditures from incorporation to present; (2) a detailed, substantiated breakdown of the basis used to estimate the current revenue projections; (3) an interpretation of how each of the proposed legislative bills, SB 1300 and AB 2468, will affect the Page 2 - 3/1/84 City's budget, to include the amount of funding the City would receive and when payment of those funds can be expected; (4) a projection of CRA revenue and commitments against CRA revenue for the next five years, based on presently -approved projects; (City Attorney Hopkins recommended a 12-year projection, since that is the time frame to incur debt); (5) the impact proposed legislation relative to state -mandated programs will have on the City; and (6) how soon a decision must be made to ensure installation of airconditioning in the classrooms during the summer months. Mayor Grant opened the meeting to public participation. Danny Schwier, 22843 DeSoto, recommended that staff be better prepared for the meetings, and that there be more coordination between staff and Council. Steve Kiacz, 11809 Holly, stated there appears to be a communication breakdown between staff and Council; felt the various activities have not been properly monitored; felt a pert chart should be prepared identifying the sources of state and federal funding and project development; felt the City should not rely on state and federal funding. ADJOURN - The Joint CRA/Council Adjourned Regular Meeting adjourned at 712 p.m. The next regular meeting will be held March 8, 1984 at 5:30 p.m. Respectfully submitted, City C rk 67 APPROVED: Mayor Page 3 - 3/1/84