02/25/1982CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - FEBRUARY 25, 1982
A Regular Meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on February 25, 1982, at 6:05 p.m.
PRESENT: Thomas A. Tillinghast, Mayor
Hugh J. Grant, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Jim Rigley, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with invocation by Reverend Harold Lorimer, Retired,
followed by the Pledge of Allegiance, led by Howard Wright.
ITEMS ADDED TO AGENDA
6E - City Directory
APPROVAL OF MINUTES (2/11/82)
CC-82-44 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, to
approve the Minutes of February 11, 1982, as presented.
CONSENT CALENDAR
The following items were removed from the Consent Calendar:
3D - Resolution providing for a special run-off election in event of
a tie vote.
3F - Engineering Projects for FY 1982-83.
3I - Management Services Institute Proposal.
CC-82-45 Motion by Councilman Grant, Second by Councilman Rigley, ALL AYES,
to approve the following items on the Consent Calendar:
3A - Approval of Check Register No. 022582.
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3B - RESOLUTION NO. 82-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ORDERING THE CANVASS OF THE GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, APRIL 13, 1982, TO BE MADE BY
THE CITY CLERK.
3C - RESOLUTION NO. 82-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ESTABLISHING VOTING PRECINCTS AND POLLING PLACES
APPOINTING PRECINCT BOARD MEMBERS, AND FIXING COMPENSATION FOR
THE GENERAL MUNICIPAL ELECTION OF SAID CITY ON TUESDAY, APRIL
13, 1982, HERETOFORE CALLED BY RESOLUTION NO. 81-69.
3E - Tract 10052 - Newport Equities -
Release Maintenance Bond No. 1-S-M-559117, in amount of
$14,300.
3G - Authorize Mayor to Execute and City Clerk to record Notice of
Completion for Street Tree Removal and Replacement Project (GTC
#81-12), William J. Murray, Jr.
3H - Approve $5,000 appropriation for professional services for
Finance Department and approve the transfer of $4,450 from
Non -Departmental Appropriations to the Finance Department
Professional services Line Item.
RESOLUTION NO. 82-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, PROVIDING FOR THE CONDUCT OF A SPECIAL RUNOFF ELECTION
FOR ELECTIVE OFFICES IN THE EVENT OF A TIE VOTE AT ANY MUNICIPAL
ELECTION.
The City Clerk advised Council that the two alternatives provided by
the Election Code in the event of a tie vote at the General
Municipal Election are that the Election Board is to then determine
the winner by lot, or Council has the prerogative of adopting a
resolution calling for a special runoff election, which would cost
approximately $4,000.
CC-82-46 Motion by Mayor Tillinghast, Second by Councilman Grant, ALL AYES,
to adopt Resolution No. 82-14.
FY 1982-83 ENGINEERING PROJECTS
CC-82-47 Motion by Councilman Nix, Second by Mayor Tillinghast, to approve
the following projects and to authorize the appropriation of $16,500
from the FY 1982-83 Engineering Budget for the design of the
projects to begin immediately:
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I
(1) Barton Road Reconstruction from Mt. Vernon to north City
limits, including some widening to permit four lanes to Grand
Terrace Road. Approximate Cost: $131,500.
(2) Pico Street Widening on the north side from Mt. Vernon to
Canal, to include installation of curb and gutter and splash
curbs at driveways. Approximate Cost: $35,000.
MANAGEMENT SERVICES INSTITUTE PROPOSAL
Staff recommended Council approval of this proposal to perform a
revenue/cost study to create a cost accounting and reporting system
for the City.
Council voiced objection to this matter being placed on the Consent
Calendar, since it hadn't been previously discussed and a need had
not been established; questioned if Staff didn't have capability to
establish this system, debated the philosophy of charging for
services provided to citizens, and recommended requesting proposals
from other firms.
With concurrence of Council, the Mayor directed this matter back to
staff for additional information.
PRESENTATION - PACIFIC TELEPHONE COMPANY
The City Manager introduced Dorothy Green and Ann Wassman, of
Pacific Telephone Company. Dorothy Green, the Grand Terrace Pacific
Telephone representative, advised Council that Pacific Telephone
Company will be sending post cards to all residents on February 26
requesting all subscribers who want their mailing addresses
changed to Grand Terrace to contact the business office before April
15, and presented a sample cover for the new Riverside Telephone
Directory which will show the City's name.
The Mayor expressed appreciation to the Telephone Company for its
cooperation in this matter.
COMMISSION & COMMITTEE REPORTS
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported the following: (1) The California
Conservation Corps is presently working at the park site; (2) The
playground equipment is being modified to decrease noise; (3) The
Committee will be working with the Chamber of Commerce on a 10K Run;
(4) The Grand Terrace Christian Soccer Club has completed its season
and held an Awards Day. It is estimated there will be 20 soccer
teams next year, and sponsors are needed; (5) Will be attending the
California Parks & Recreation Society meeting next weekend;
(6) Corrected price quotation from Len Kramer for trees at the park
site to approximately $300 per 36" inch box tree.
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CRIME PREVENTION COMMITTEE
Chairperson Judy Rinderhagen reported she attended two meetings
recently, one of which was an exposition in Los Angeles about lock
and safety systems; a slide presentation will be given at the next
Committee meeting on March 8.
Recess was called at 6:45 p.m., and the meeting reconvened at 6:55
p.m., with all members present.
FIRE STATION SITE/CAPITAL IMPROVEMENT PROGRAM/CIVIC CENTER/
RELOCATABLE FACILITY
The City Manager submitted the following written reports for Council
consideration: (1) Capital Improvement Program - Five Year
Projection; a Revenue Summary; a Project Description Summary; and a
Fire Station Location Site Evaluation.
Fire Station Site - The staff and San Bernardino County Forestry and
Fire Warden Department conducted an indepth evaluation of 13
possible sites for location of a Fire Station, and recommended
location number two as the Fire Station site.
Tim Shay, San Bernardino County Forestry and Fire Warden Department,
summarized the Department's Fire Station Location Site Evaluation,
which included the criteria for the evaluation, and stated that site
number two received the highest rating. Mr. Shay stated sites one,
two, three, and nine would not require an additional Fire Station in
the future, with site number nine being marginal due to the safety
factor. Other sites which are marginal regarding the possibility of
requiring another Fire Station in the future are sites five, six,
seven, eleven, and twelve.
The City Engineer reviewed the improvements which would be required
for each site and the cost factor for the improvements, and the
Administrative Assistant summarized the site availability and cost
of the various sites.
Questions and concerns voiced by Council regarding the Site
Evaluation Report were the potential risk of gasoline storage tanks
and fuel dispensing devices in proximity of other public buildings;
the manner in which the property owners were contacted regarding the
property for sale and the approach and method by which staff
eliminated the sites; why the safety of school children was not
considered as a factor; the accessibility criteria; if site number
one was downgraded due to the size of the lot; and why the present
Fire Station site was not evaluated.
The Mayor opened the meeting to public participation, with the
following individuals voicing objection to the recommended location
for reasons of noise level, safety of school children, and
incompatibility with the area. Preferred the location of the
present Fire Station site if the site must be on Mt. Vernon:
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Irene Mason, 22530 La Paix; Darlene Storms, 12218 Warbler Avenue;
Marjorie Sittel, 22560 La Paix; Mae Dorsey, 12208 Warbler. The
Mayor closed public participation.
Capital Improvement Program - In discussion of the project priority
list, the location of a signal light was clarified as the
intersection of Mt. Vernon and DeBerry; and clarification was given
that some of the projects on the list are presently in the
FY 1981-82 Budget. Concern was voiced that the priority list was
furnished to the press prior to Council action.
Recess was called at 8:15 p.m., and the meeting reconvened at
8:28 p.m., with all members present.
Relocatable Facility - Council discussed the possibility of
establishing a temporary facility on the presently owned City
property, which would house the City Council Chambers and the office
facilities presently located in Building No. 1, with the facility to
be used as a Community Center when the Civic Center is constructed.
Noted another alternative as the proposal to purchase the Travelers
Insurance Building. Stated staff was to have prepared an RFP with a
master plan for the present City property to include a Civic Center
Complex and Fire Station that would be in stage construction, and
debated the advisability of requesting such a proposal prior to
establishment of the location of the facilities.
Council considered Councilman Nix's recommendation to consider site
number one as a possible location for a total Civic Center Complex.
Council's concerns relating to this site were the facilities would
be located behind the Church, the proximity to both the Church and
the Convalescent Home, and how many of the three accesses are
public. Tim Shay stated the assumption was that two of the accesses
would be available; the site was downgraded for accessibility
regarding safety, feeling there is a problem of traffic and
visibility on that Mt. Vernon location; feels the location to be
incompatible due to the proximity of the Convalescent Home.
Councilman Grant stated he sees nothing wrong with site numbers one,
two, and three and is hesitant on number nine due to the location.
Is still concerned about the response time, as the Fire Department
officials are, and is still concerned about the issue of the
combustibility of gasoline, which apparently concerns no one else.
Feels that site number one may be okay, since it is larger than the
others.
Capital Improvement Program - Council concurred approximately
700,000 could be prioritized for the current fiscal year.
CC-82-48 Motion by Councilman Nix, Second by Councilman Grant, ALL AYES, to
recommend that the CRA, at the next meeting, budget appropriate
funds necessary to accomplish the preparation of an Economic Element
to the General Plan at an approximate cost of $20,000 and the
preparation of a Housing Assistance Plan for approximately $5,000.
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CC-82-49 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
recommend to the CRA that marketing and appraisal economic
development projects be approved in a timely manner.
CC-82-50 Motion by Councilman Rigley, Second by Councilman Grant, based on
the assumption that the traffic on Mt. Vernon will not increase
downstream to the point that the current location then would become
unlivable, to establish a Sub -Committee or an Ad Hoc Committee to
include two members of the Council and two wembers of staff, the two
members of staff being the City Engineer and the City Manager, to
approach the owners of the current location of the Fire Station for
the purpose of negotiating to obtain the existing land which is site
number one; that being the proposed site for the Fire Station.
Following clarification that the purpose of the Motion is to
negotiate and/or discuss to see if the City can purchase the land
where the existing Fire Station is located, and that this would be
adding a 14th location, the Motion carried, ALL AYES.
Councilman Rigley and Councilman Nix were appointed by the Mayor to
serve on the Sub -Committee. Councilman Nix proposed that the Sub -
Committee also study the feasibility of site number one as a
potential total Civic Center site, and bring to Council data at the
next meeting.
Council debated Councilman Rigley's statement that Motion No.
CC-82-50 stated specifically that the location of the present Fire
Station would be the number one choice for the location of the Fire
Station; debated whether or not to include further investigation of
other sites by the Sub -Committee.
Motion by Mayor Tillinghast for reconsideration of Motion No.
CC-82-50. Councilman Nix called for point of order. The Motion
died for lack of a Second.
CC-82-51 Motion by Councilman Petta, Second by Councilman Grant, that staff
proceed with a relocatable facility.
It was clarified that the Motion was intended that the relocatable
facility be designed and utilized as a Community Center.
Mayor Tillinghast stated that a proposal was received from Keeney &
Son concerning the Travelers Insurance Building and has never been
discussed by Council; feels the Motion indicates that the proposal
from Keeney & Son is being rejected without consideration.
Recess was called at 9:50 p.m., and the meeting reconvened at 10:05
p.m., with all members present.
Mayor
Tillinghast
stated that a Motion is on the floor to direct
staff
to proceed
with a relocatable facility, with clarification
needed
regarding
RFP's prior to action on this Motion.
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Staff, by direction of Council, was to prepare RFP's for a master
plan for the entire Civic Center Complex being located on the
existing City land. The Mayor stated his intention was to submit an
RFP, then should we decide not to locate the fire facility on the
Civic Center site, that then an addendum could be sent out to direct
the people who receive the RFP's to delete the Fire Station
portion. The Mayor questioned whether the intent of the Motion is
for the relocatable facility to be placed at the currently owned
City property and nowhere else. Councilman Petta stated it is.
Councilman Grant stated that when he Seconded the Motion, it was on
the assumption that it would be a building that could be placed on
any site.
Councilman Petta restated Motion No. CC-82-51 as follows:
"to direct staff to proceed with a relocatable Civic Center to
include approximately 2,000 square feet to be used for Council
chambers, for Civic Center activities, mainly City Manager and City
Clerk offices, with the site to be considered as the present City
owned site." Councilman Grant requested the last statement be
deleted from the Motion to concur on Seconding the Motion.
Councilman Nix stated the proposal from Keeney & Son has not been
dealt with properly; has no objection to an RFP if it is simply to
obtain additional data and everyone agrees that there are still
options available.
Mayor Tillinghast stated that a relocatable facility automatically
states we cannot have a Civic Center at this time; feels the Motion
for a relocatable facility is premature.
Following discussion, the Motion carried 3-2, with Mayor Tillinghast
and Councilman Nix voting NOE.
CITY DIRECTORY
Larry Halstead, Golden Quill Publisher, Inc., reviewed a proposal
which had been presented to Council for a 16 page City Directory,
which would include all the businesses of the City and pertinent
City information for a total cost of $5,021, and requested $2,000
from the City to assist in its publication.
Jim Hughes, President of the Grand Terrace Chamber of Commerce,
stated the Chamber fully supports this project, feeling it is needed
for the community.
CC-82-52 Motion by Councilman Nix, Second by Councilman Grant, to recommend,
as a CRA project the financing, as City support, of up to $3,000 for
printing a City Directory.
It was clarified this is a recommendation, so to be official it will
require action by the CRA at the next meeting.
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Following discussion, the Motion carried, ALL AYES.
Mr. Halstead requested confirmation that the City would take the
responsibility of placing the Directories in a sewer billing
mailing, and also requested permission to use the City Seal on its
cover.
City Attorney Hopkins stated the City Seal could not be used on the
Directory cover. He further stated consideration should be given to
making this a City project, rather than a CRA project, if the
Directories will be mailed with the sewer billings. Staff was
directed to investigate this matter.
CITY COUNCIL REPORTS
Councilman Petta requested staff be directed to contact the
Postal Department regarding its denial of delivering mail to a
citizen's door. The Mayor, with concurrence of Council, directed
staff to take the necessary action with the Postal Department.
Councilman Rigley requested staff contact General Telephone Company
regarding the citizens having Grand Terrace as their address in the
telephone directory, rather than Colton. Recommended the bus
schedules be provided to citizens in a sewer billing.
Councilman Nix requested that when information is given to the news
media, it be made clear when items presented are staff
recommendations; that information released be given to all news
media. 0
Councilman Grant reported the following: (1) Feels the Animal
Control Department is not responding to calls in a timely manner;
(2) Requested staff obtain and evaluate a transportation proposal
from Art Parliss and present it to Council for consideration;
(3) Attended a meeting of the East Valley Transportation Authority
regarding needs assessment.
Mayor Tillinghast reported the following: (1) Attended the planning
session for the next League of California Cities Annual Conference -
speakers are needed for the next Annual Meeting in San Diego and
requested Council submit recommendations to him. (2) On March 17
the Legislators throughout California will be meeting with the State
Legislators to discuss financial matters; has tentatively scheduled
appointments with Senator Ayala and Assemblyman Leonard; requested
authorization to attend the meetings in Sacramento.
CC-82-53 Motion by Councilman Grant, Second by Councilman Nix, ALL AYES, to
authorize Mayor Tillinghast to go to Sacramento on March 17 to meet
with the State Legislators and to attend a planning meeting of the
League of California Cities.
(3) Mayor Tillinghast acknowleged the receipt of a thank you note
from Mr. & Mrs. Coonis for establishing January 31, 1982, as "Emmet
and Bertha Coonis Day" in the City, and read a short poem. 0
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PUBLIC PARTICIPATION
Barbara Pfennighausen, 12364 Pascal Avenue, requested enforcement of
the leash law.
Ken Rinderhagen, 12738 Wilmac, objected to the service provided by
the County Animal Control Department. Stated CCS is opposed to a
mandatory refuse collection ordinance and to a refuse franchise.
John Lotspeich stated some citizens have complained that they are
not given sufficient opportunity to address Council.
With concurrence of Council, the Mayor directed staff to place the
Public Participation on future Agendas prior to public hearing
matters.
ADJOURN
The Mayor adjourned the regular meeting at 11:36 p.m. to a regular
adjourned meeting to be held on Thursday, March 4, 1982, at
6:00 p.m., at the Terrace View Elementary School.
Respectfully submitted,
City C1 k
APPROVED:
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