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05/13/1982CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - MAY 13, 1982 A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on May 13, 1982, at 7:16 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Seth Armstead, City Manager Eugene Nazarek, City Attorney Joe Kicak, City Engineer Brian Esgate, Engineering Staff Myrna Erway, City Clerk ABSENT: Barbara Pfennighausen, Councilwoman The meeting was opened with invocation by Bishop Paul Moody, of The Church of Jesus Christ of Latter -Day Saints, followed by the Pledge of Allegiance, led by Ed Clark. ITEMS ADDED TO AGENDA 10C - Parcel Map 7131 - Final Approval 3H - Resolution adopting a Housing Finance Revenue Bond Program in Cooperation with the County of San Bernardino. (Was Agenda Item 9A relocated to the Consent Calendar.) ITEMS DELETED FROM AGENDA 4A - Special Presentation - LAFC - Larry Hendon 8D - Cancellation of Street and Road Maintenance Contract with San Bernardino County. APPROVAL OF MINUTES (4/20/82) (4/22/82) CC-82-88 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, by all present, to approve the Minutes of April 20, 1982, as presented. CC-82-89 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, by all present, to approve the Minutes of April 22, 1982, as presented. Page one - 5/13/82 CONSENT CALENDAR The following items were removed from the Consent Calendar; 3A - Check Register No. 051382. 3F - A Resolution establishing a "No Parking" Zone on DeBerry St. 3G - A Resolution amending the City's Rules & Regulations for the Administration of Personnel Matters. 3H - Resolution adopting a Housing Finance Revenue Bond Program in Cooperation with the County of San Bernardino. CC-82-90 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, by all present, to approve the following items on the Consent Calendar: 3B - Set Public Hearing for May 27, 1982, at 7:30 p.m. for Tentative Tract Map No. 11218. Applicant: Karger Construction Co. Proposal: Create 3 lots on 2.01 acres for condominium units. 3C - Tract 11135 - Accept one year Maintenance Bond No. 2SM 561 700 for $15,700 (Max Morgan). 3D - Tract 11240 - Gemini Development Release the following Bonds, contingent upon receipt of 0 Maintenance Bond for $8,600: Performance Labor & Material Water - #L05-058346 $30,000 $15,000 Sewer - #LO5-058345 11,000 5,500 Road - #L05-058344 45,000 22,500 CHECK REGISTER NO. 051382 Following clarification of item one on page two regarding square CC-82-91 dancing, Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, by all present, to approve Check Register No. 051382. RESOLUTION NO. 82-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A "NO PARKING" ZONE ON DE BERRY STREET PURSUANT TO SECTION 22507 OF THE STATE VEHICLE CODE. Council questioned establishing a "No Parking" zone in only one area, rather than the entire City, and whether or not sufficient parking is provided for the tenants of the apartments. Staff stated sufficient parking is provided; however, the tenants park along the street for convenience, and noted there are plans for 35 additional condominiums to be built across the street from the apartments. Staff further noted there are 25 curb miles in the City; therefore, Page two - 5/13/82 placement of signs every 100-200 feet, pursuant to the law, would be costly, plus the proliferation of signs throughout the City. Feels there would be a negative response from citizens. Council suggested making this a test case; recommended consideration of the placement of temporary signs, rather than permanent. Dick Rollins, 22700 DeBerry, stated he previously furnished the City with a sign from Westminster, which are placed by districts; stated Westminster would make the signs for the City. CC-82-92 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, by all present, to adopt Resolution No. 82-21. RESOLUTION NO. 82- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING ITS RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS PURSUANT TO ARTICLE II, SECTION 1, OF ORDINANCE NO. 12. Thomas A. Tillinghast, 22667 Brentwood, requested that this item be removed from the Consent Calendar; stated the Resolution refers to the fact that the municipal elections are consolidated with the statewide general elections; therefore, felt adoption of the Resolution should be deferred until the ordinance regarding this matter has been adopted. Action on this matter was deferred until the ordinance regarding consolidation of elections has been adopted. RESOLUTION NO. 82-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A HOUSING FINANCE REVENUE BOND PROGRAM IN COOPERATION WITH THE COUNTY OF SAN BERNARDINO AND AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE FOR AND ON BEHALF OF THE CITY OF GRAND TERRACE A COOPERATIVE AGREEMENT BETWEEN THE COUNTY OF SAN BERNARDINO AND THE CITY OF GRAND TERRACE. The City Manager advised that previously the Staff had recommended the City not participate in a similar bond issue, since it would have competed with the City's SB 99 Bond Issue; however, since there is no longer a section which prohibits the City from participating in a competing bond issue, recommended adopting the Resolution. Pam Newcomb, Office of Community Development, San Bernardino County, stated participation in this bond issue could assist in meeting a requirement to provide housing for all incomes as a portion of the housing element. Mayor Grant stated that he is concerned the City may be in competition, noting the obstacles faced previously on SB 99; is satisfied with reassurance from the City Manager. Councilman Nix voiced concern that participation in this program could result in Page three - 5/13/82 the type of development that we are not required to have, and may not be in the best interest and welfare of the community; requested additional time for consideration. Ms. Newcomb stated the proposal phase has been initiated for the developers who would be designing the new units. The drawdown schedule is one year, with closing of the loans within one year after issuance, so there would probably be no new developments because of the time frame, and the City's participation probably would be limited to existing homes. The Planning Director stated there are only about 77 acres of uncommitted tracts of land in the City, and most are zoned R-7200 and larger. CC-82-93 Councilman Petta Moved, based on Ms. Newcomb's statements, to adopt Resolution No. 82-22; Second by Mayor Grant, ALL AYES, by all present. Recess was called at 7:52 p.m., and reconvened at 8:07 p.m., with all members present, except Councilwoman Pfennighausen. TENTATIVE PARCEL MAP 6868 The Planning Director advised that the Planning Commission had approved the Tentative Parcel Map and recommended Council approval. The applicant, Steven Fox, 382 East Bonnie View, Rialto, advised Council he is willing to conform to all of the City requirements. Engineering Staff, Brian Esgate, recommended approval of the Tentative Parcel Map. 0 Mayor Grant opened Public Hearing on the matter and, there being no testimony for or against the matter, closed Public Hearing. CC-82-94 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, by all present, to approve the following: (1) Adopt Negative Declaration Issued for TPM 6868; (2) Adopt the findings as shown on Page 2 of the Planning Commission Staff Report dated March 1, 1982, by reference; and (3) Approve Tentative Parcel Map 6868 subject to special conditions as recommended by the Planning Commission pages 1 and 2 of Special Conditions to Staff Report, by reference. REVISED TENTATIVE TRACT MAPS 9772 & 9773 The Planning Director stated two approved subdivisions are being considered for revisions concurrently. The developer, Griffin Development Co., is proposing four lots on the first subdivision, on which custom homes will be placed; the density will remain the same; and each lot has an easement type of access. On Tract 9773, there are three lots proposed for building and a lettered lot that would be part of the open space adjacent to the water tanks and the motocross. Both subdivisions will be constructed in three phases. The Planning Director advised that the subdivisions were originally approved by the County and later approved by the City in 1981. Page four - 5/13/82 [I] Engineering and Planning have revised the conditions for these revisions to comply with the current City requirements, and the Planning Commission has recommended Council approval of the revised Tentative Tract Maps subject to the special conditions and the additions made by the Commission. Mayor Grant opened Public Hearing on the matter. Supporting Testimony Everet Miller, representing Griffin Development Company, 19495 Ventura Blvd., Tarzana, stated the Firm has worked with Staff and the Planning Commission and finds all revisions to be acceptable. Stated that the four lots added to Tract 9772 and the three lots added to Tract 9773 will be larger view lots. Council questioned why density is not changed with the additional lots. The Planning Director stated the lots have been added from property originally approved as open space. Opposing Testimony Denis Kidd, 22874 Pico St., stated he understands the land on which the houses will be built was originally to be part of Blue Mountain Wilderness Park, and questioned whether there would be any negative impact by giving up this land and making the Park smaller. Dick Rollins, 22700 DeBerry, stated that part does not interfere with the wilderness area. The Parks and Recreation Committee will seek additional land. There being no further testimony on this matter, Mayor Grant closed Public Hearing. Councilman Petta noted that the City initially intended to acquire the 25 acres for a wilderness park. With the removal of these four acres, the City will acquire the remaining 21-1/2 acres at no cost. Stated the proposed development appears to be very compatible with the area and an asset to the City. CC-82-95 Motion by Councilman Petta, Second by Councilman Rigley, to approve the following: (1) Adopt Negative Declaration issued for Tentative Tract Maps 9772 and 9773; (2) Adopt the Findings as shown on Page 2 of Planning Commission Staff Report dated March 29, 1982, by reference; and (3) Approve Revised Tentative Tract Maps 9772 and 9773 subject to special conditions as recommended by the Planning Commission, pages 1 through 7 of Special Conditions attached to Staff Report, by reference. Page five - 5/13/82 ORDINANCE NO. 59 (Second Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, GRANTING A NON-EXCLUSIVE FRANCHISE TO GROUP W CABLE, INC., TO CONSTRUCT, OPERATE, AND MAINTAIN A CABLE TELEVISION SYSTEM IN THE CITY OF GRAND TERRACE AND SETTING FORTH CONDITIONS ACCOMPANYING THE GRANTING OF THE FRANCHISE. Administrative Assistant Tom Coyle advised Council that Teleprompter has undergone a name change, and Attorney Nazarek advised this is not a substantive change which would necessitate another first reading of the Ordinance. Attorney Nazarek read the title of the Ordinance as amended. Mayor Grant opened Public Hearing on this matter. Supporting Testimony None. Opposing Testimony Dick Rollins, 22700 DeBerry, stated extensive articles in the Wall Street Journal indicate this Firm has been negligent in many cities and feels there should be an investigation and a clear understanding of this Firm's services. Mr. Coyle stated Staff has researched this matter since September, and the investigation found the older system's track record demonstrated problems; however, since the change of ownership to Westinghouse three years ago, the track record for this Firm's new system in Orange County and throughout Southern California is shown to be as good or better than its competitors. There being no further testimony, Mayor Grant closed Public Hearing on this matter. CC-82-96 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, by all present, to adopt Ordinance No. 59 by title only. SPECIAL PRESENTATIONS BUSINESS & COMMUNITY SERVICES DIRECTORY Judy Rinderhagen, representing Larry Halstead, thanked the Council for its support and stated there has been favorable response to the directory. Copies are available at businesses throughout the community. GSA PRESENTATION Randy Anstine, Community Services Director, acting on behalf of Councilwoman Pfennighausen, presented to Mayor Grant a plaque to the City from the San Gorgonio Girl Scouts Association in appreciation of support for the Girl Scouting Program. Mayor Grant stated that, Page six - 5/13/82 having a daughter involved in the Girl Scouts, he appreciates this award, and will thank Councilwoman Pfennighausen on behalf of the city. PROCLAMATIONS Mayor Grant read a Proclamation designating the month of May as "Deaf Awareness Month," and a Proclamation designating the week of May 17-24, 1982, as "Child Passenger Safety Week". PUBLIC PARTICIPATION The following individuals addressed Council: Dick Rollins, 22700 DeBerry, and John McDowell, 22690 Cardinal. COMMISSION & COMMITTEE REPORTS PLANNING COMMISSION Commissioner John McDowell stated that the new interim Chairman of the Planning Commission is Doug Erway, and the Vice -Chairman is Sanford Collins. Council questioned the Planning Commission's position on the number of members for the Planning Commission. Commissioner McDowell stated the Planning Commission had voted in favor of seven Commissioners. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Mr. John Mathews, representing Chairperson Barbara Mathews, stated the Arts & Crafts Faire was successful, and there were 60 entries. CC-82-97 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, by all present, to appoint Koleta Green, Irene Mason, and Art Thiede as regular members of the Historical & Cultural Activities Committee, with terms to expire June 30, 1986. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) The CCS Grand Terrace Clean -Up Day was successful, with 100 youngsters being involved and the Mayor in attendance; (2) Some members of the Committee have been critical of the fact that the Committee was not involved in the coordination of planning the new restroom facilities and, as Chairman of the Committee, takes full responsibility for the lack of coordination; (3) Requested that the Mayor, one Council Member, the City Manager, a member of Engineering Staff, the Community Services Director, and Len Kramer meet with him at the Park on Friday to view the park site in preparation for opening day ceremonies. Council questioned the status of the ballfield lights. The Community Services Director stated the School Board would officially adopt the matter following a two -week posting. 5MAven - CRIME PREVENTION COMMITTEE Chairperson Judy Rinderhagen reported the following: (1) There will be no Minutes for this month, since there were only two present at the last meeting; (2) The program entitled "Its Us or Them" has been postponed to May 20. TRAFFIC STUDY Engineering Staff Brian Esgate advised Council that, as requested, the Traffic Engineer for San Bernardino County performed a study of a "No Parking" zone on the east side of Mt. Vernon south of Brentwood and the possibility of placing a stop sign on Arliss Drive and Holly Street. The Traffic Engineer sent a letter recommending no change in the existing "No Parking" zone or in the placement of a stop sign at that intersection. CC-82-98 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, by all present, to accept and approve the results of the Traffic Study conducted by the San Bernardino County Traffic Engineer. GAGE CANAL BIKEWAY SURVEY The City Manager advised Council that a survey was conducted by the Engineering Staff, with the results being provided to Council in a Staff Report. Stated the results show that those speaking in opposition to the Gage Canal bikeway were those bordering on the Gage Canal, and those in favor of the bikeway were citizens who were not on the Gage Canal. Further stated that Staff recommends withdrawing the application for funds to construct the bikeway on the Gage Canal property. In discussion, Council concurred that construction of the bikeway in that location could be a detriment to the adjacent homeowners and felt there are other alternatives. Councilman Petta recommended investigation of the possibility of locating a bikeway in a nearby flood control area owned by the County, similar to one located in the Victorville area. CC-82-99 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, by all present, to direct the City Engineer's office to contact Caltrans withdrawing the application for funds to construct the bikeway on the Gage Canal property. Recess was called at 9:20 p.m., and reconvened at 9:30 p.m., with all members present, except Councilwoman Pfennighausen. BID AWARD - ANNUAL STREET AND STORM DRAIN MAINTENANCE CONTRACT Engineering Staff Brian Esgate advised Council that the bids were opened for this project on May 4, and four bids were received ranging in price from $34,969 to $90,162. Recommended awarding a contract in the amount of $34,969 to James L. Harber Company of Grand Terrace, the low bidder. Page eight - 5/g3/82 In discussion, Council spoke favorably of the proposed contract, since the estimated expenditures for the current fiscal year are in excess of $47,000; feels this supports the process of getting competitive bids versus contracting with the County. Council questioned the wide spread between the low and high bidders. Mr. Esgate stated he feels this was due to the uncertain quantities of work which will be performed and the fact that the low bidder is local and, therefore, more familiar with the area. CC-82-100 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, by all present, to award the contract for the Annual Street and Storm Drain Maintenance for Fiscal Year 1982-83 to James L. Harber Company, the low bidder, in the amount of $34,969.00, with the effective date of the Contract to be July 1, 1982. POLICY FOR UTILITY STREET CUTS & PAVEMENT REPAIRS The City Manager stated that many problems have been encountered with street failures and cuts due to the street cuts which the utility companies are required to make in providing service, recommended establishment of a policy regarding this matter, and referred to a memorandum written by the City Engineer outlining the problem and possible solution. CC-82-101 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, by all present, to approve Staff recommendations A, B, and C as outlined in the Staff Report dated May 5, 1982, entitled Utility Street Cuts and Pavement Repairs. RESOLUTION NO. 82-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CHANGING AND RENAMING VIVIENDA COURT TO THOMAS COURT Engineering Staff Jim McLean advised Council that, due to the confusion caused by having several Viviendas within the City, the Post Office and Fire Department have requested a name change. CC-82-102 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, by all present, to adopt Resolution No. 82-23. PICO STREET WIDENING Engineering Staff Brian Esgate advised Council that the Engineering Department had been authorized to begin preparations of plans and specifications for the installation of curbs and gutters along the north side of Pico, westerly of Mt. Vernon; and stated that Engineering had pursued the project and presently have plans approximately 70% complete, including the basic design concept, the plan drafting, and the field survey work. Stated that a letter and petition signed by 10 of the 12 property owners adjacent to the area under design was received on April 28 opposing installation of sidewalks, curbs, and gutters, stating that the residents are willing to withstand the high water during the heavy rainwater Page nine - 5/13/82 runoff. Mr. Esgate further stated that, as part of the proposed project, Engineering had designed an improvement to the outlet structure on the south side of Pico between Mt. Vernon and Darwin Avenue in order to prevent the water from overtopping Pico Street and adding to the heavy flows on the north side of Pico. Mr. Esgate estimated the cost to extend the box and redirect the water to be approximately $1,800. In discussion, Council concurred that the desires of the residents should be respected; that, since 10 of the 12 residents are opposed to this project, the matter should be deferred until it is desired by a majority of the residents. Councilman Petta questioned the status of the corner of Palm and Barton Road, and requested that the Minutes showing approval of the placement of curbs and gutter in the area of the Valley Bank construction be provided. CC-82-103 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, by all present, to remove from the Capital Improvement Program the proposed project to install curbs and gutters, driveway approaches, and matchup paving on the north side of Pico, westerly of Mt. Vernon, and to authorize the City Engineer to obtain informal bids for the reconstruction of the outlet box to prevent flows from overtopping the center of Pico street during heavy rainfall, at an approximate cost of $1,800.00. ORDINANCE NO. (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REGARDING CONSOLIDATION OF THE GENERAL MUNICIPAL ELECTIONS WITH THE STATEWIDE NOVEMBER GENERAL ELECTION IN EVEN -NUMBERED YEARS. Attorney Nazarek read the title of the Ordinance. Councilman Nix stated he does not concur with consolidating the elections with the Statewide general elections; felt the wording of the Advisory Measure relating to the extension of terms by 19 months to consolidate with the School District elections was influential in the final results. Further stated that, although Council is not bound to act in accordance with the majority of the votes, feels Council must accept the results of the majority. CC-82-104 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, by all present, to adopt the first reading of the Ordinance by title only and to set Public Hearing for the May 27 meeting. Mayor Grant stated the Resolution amending the Rules and Regulations for the Administration of Personnel Matters is to be placed on the Agenda for Council action subsequent to the second reading of this Ordinance. 0 ��yS/gyp - ria Pi CODIFICATION The City Clerk advised Council that proposals were received from three firms ranging from $4,000 to $9,500 for codification and publication of the Municipal Code - this would include incorporating those portions of the San Bernardino County Code, which are required to be incorporated in the Municipal Code; stated that the City Attorney and the Planning Director had voiced a preference for contracting with Book Publishing Company. Recommended awarding a Contract to the low bidder, Book Publishing Company, for codification and publication of the Municipal Code. CC-82-105 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, by all present, to authorize the Mayor to execute a Contract with Book Publishing Company for codification of the City ordinances and the San Bernardino County Code at a cost of $16.00 per page and the supplementary service, and authorize the initial payment of $1,000 to be funded from Account Code No. 10-4125-601. GOVERNMENT ORGANIZATION REPRESENTATIVES CC-82-106 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, by all present, to appoint the following representatives to outside governmental organizations. SANBAG, Omnitrans Representative: Hugh J. Grant Alternate: Roy W. Nix SANBAG T-TAC Representative: City Engineer Alternate: Tom Coyle Page eleven 5/13/82 SCAG Representative: Jim Rigley Alternative: Tony Petta California Contract Representative: Barbara Pfennighausen Cities: Alternate: Seth Armstead League of California Representative: Hugh J. Grant Cities Alternate: Tony Petta Community Redevelopment Representative: Roy W. Nix Administrators Alternative: Seth Armstead Southern California Joint Representative: Jim Rigley Powers Insurance Authority Alternative: Seth Armstead and (Board of Directors) Tom Coyle Clean Community Systems Representatives: Barbara Pfennighausen (Keep America Beautiful) Bob Yeates Ken Rinderhagen FISCAL YEAR 1982-83 BUDGET The City Manager recommended conducting Public Workshop Sessions to review the proposed budget from 7:00 a.m. - 9:00 p.m. each morning beginning May 17th. Council commended the improved design of this year's Preliminary Budget. CITY ENGINEER REPORT PARCEL MAP 7131 Engineering Staff Brian Esgate advised Council that Parcel Map 7131, which is located at the end of Blue Mountain Court, has been completed to the satisfaction of the City Engineer. A subdivision guarantee from the title company has been received, as well as access easements over Blue Mountain Court, which is a private street, and the original Parcel Map. Recommended approval of Parcel Map 7131. CC-82-107 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, by all present, to approve Parcel Map 7131 and to authorize execution by the Mayor and the City Clerk to facilitate recordation of the map by the developer's representative. CITY MANAGER REPORT The Administrative Assistant advised Council that Staff had investigated possible penalties to help control the incidences of vandalism and graffiti, as requested by Council. Stated information had been reviewed from the League of California Cities, and Staff feels the present laws contained in the State Statutes are sufficient; that the State Codes provide greater leverage for the use of the County District Attorney's Office and jail facilities in combating vandalism. Recommended continuing to support the Neighborhood Watch programs and adopting no additional ordinances. CC-82-108 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, by all present, to accept Staff's recommendation to continue support of the Neighborhood Watch programs without adopting any additional ordinances. The City Manager stated that the City's population is now listed as 9,006. CITY COUNCIL REPORTS Councilman Nix stated that he felt the philosophy of Staff and Counci sou be to discuss only those items legally necessary in Closed Session. 5/g3/82elve - I Councilman Petta stated, as representative of the City Council, he attended the City Selection Committee meeting held Friday, April 23, at which time Mayor Grant was elected as the Alternate Member to serve on the Local Agency Formation Commission. Mayor Grant commended Councilman Petta on his excellent presentation at that meeting. Mayor Grant reported the following: (1) Requested Council approval to send a letter to the Assembly Committee and the legislators opposing the State's assumption of the small cities Community Development Block Grant Program, due to the cost which would be incurred for the State to administer the Program. Council concurred in the letter being sent to the appropriate individuals with recommended amendments; (2) Noted that correspondence was received from Congressman Lewis indicating that Congress had communicated with the Postmaster General regarding a zip code for the City; stated that Robert Shook, Field Representative for Assemblyman Leonard, met with the City Manager and indicated he would work with Assemblyman Leonard, Senator Ayala, and other senators to obtain a zip code and post office for Grand Terrace. Council concurred with taking immediate action on this matter; indicated there is a surplus at this time, with eight zip codes open in the 923 series; (3) Questioned the status of the EOC Committee. The Administrative Assistant stated he met with the Director of Riverside Red Cross, who suggested conducting a one -hour training program by the Red Cross with interested individuals prior to proceeding with the organization of the Committee. (4) Received correspondence from the Mayor of Rialto requesting the City's support of a resolution regarding electrical rates for some of the employers in the County; (5) Was appointed as Chairman of the East Valley Transit Service Authority, which is an advisory group to Omnitrans. This organization meets once every six months; (6) Attended an Omnitrans meeting on May 5, at which time a matter was discussed regarding changing the method of assessing the costs for Dial -A -Lift service for the cities. This matter will be considered again in June; (7) Stated was unable to attend the most recent East Valley Transit Authority meeting, since it was the same evening of the Council meeting of April 20; (8) Received correspondence from the City of Rancho Cucamonga requesting support for SB 1785 (Foran); (9) Correspondence was received from Riverside County Citizens for Water, requesting support of the Peripheral Canal. The City has already adopted a resolution in support of this matter; (10) The City of Richmond has requested a City resolution supporting a matter regarding commercial trucks; will bring this matter back later; (11) Attended San Bernardino County ground breaking ceremony and dinner with Councilman Rigley and Ed Clark; (12) The Grand Terrace Canvalescent Hospital gave commendations expressing appreciation to some individuals, and requested the Mayor's signature; (13) The San Bernardino County Board of Supervisors will be conducting a tour of the Third District on June 10, with the tour of Grand Terrace scheduled between 3:30 and 4:30 p.m. That evening there will be a dinner for mayors and council members at the Hilton. Recommended that all Members of Council attend, and recommended changing the date of the Council meeting, since there is a conflict. Council concurred in changing the Council meeting to Wednesday, June 9. Page thirteen - 5/13/82 Council discussed the possibility of changing the Council meeting dates to the first and third Tuesday of each month at 5:30 p.m. and discontinuing the work sessions. Requested this matter be placed on the next Agenda. CLOSED SESSION Council adjourned to a Closed Session at 11:09 p.m., with the City Manager, the Finance/Administrative Services Officer, the Community Services Director, Attorney Nazarek, Joe Kicak, and the Planning Director in attendance. Council reconvened at 12:15 p.m., with all members present, except Councilwoman Pfennighausen. Mayor Grant stated the Council met in Closed Session to discuss items of possible litigation and personnel matters. LAW ENFORCEMENT CONTRACT - FISCAL YEAR 1981-82 Mayor Grant stated this subject was discussed in Closed Session and opened discussion on the matter. Motion by Councilman Nix, Second by Councilman Petta, to authorize execution of the Fiscal Year 1981-82 Law Enforcement Contract and to serve notice that the City will file a suit with San Bernardino County regarding the overhead charges. In discussion, Council noted that this matter is dependent upon the results of the Board of Supervisors' meeting to be held on Monday, May 17, and concurred that a presentation should be made before the Board of Supervisors on Monday, May 17; should the Board of Supervisors rule against the City, the Council could consider further action at its Adjourned Regular meeting of May 20. Councilmen Nix and Petta then withdrew the Motion, pending action of the Board of Supervisors on Monday, May 17. Staff was directed to proceed to initiate discussions with the County of Riverside and other law enforcement agencies regarding providing police protection to the City, and to investigate the possibility of joining with other contract cities for law enforcement services. Council stated the County should be notified that the City is not unhappy with the services of the San Bernardino County Sheriff's Department. Recommended that Staff request representation from other cities in support of the City on this matter at the Board of Supervisors' meeting. Council discussed the need to have legal counsel at the Board of Supervisors' meeting on May 17. Attorney Nazarek recommended having Attorney Hopkins attend, since there is a possibility the City will take legal action; recommended the City's approach to the Board of Supervisors be that it is the intention of the City to reluctantly enter into a Contract with the County of San Bernardino. However, the County should be advised that: (1) The City must necessarily Page fourteen - 5/13/82 seriously consider seeking alternatives for service in the upcoming year at a cost more favorable to the community; and (2) The City must seek a determination, both in the interest of the City and the County, to the extent that overhead charges are appropriate. Mayor Grant stated that the second issue discussed in Closed Session was the problem of the delinquent sewer service charges and business license taxes. This was an informational item from Staff, and stated that Staff will follow the procedures previously established. Other subjects discussed were Land Assembly, the position of the telephone company relative to the role of the PUC, and unemployment claim of a former employee. ADJOURN CC-82-109 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, by all present, to adjourn the meeting at 12:35 a.m. to Public Workshop Sessions to be conducted from 7:00 a.m. - 9:00 a.m. beginning Monday, May 17, in the Conference Room of Building No. 3, at City Hall, 22795 Barton Road, to discuss the Fiscal Year 1982-83 City Budget, to continue daily until the Budget is completed, and to a Regular Adjourned meeting to be held Thursday, May 20, 1982, at 5:00 p.m., at the Terrace View Elementary School, 22731 Grand Terrace Road. 0 Respectfully submitted, [I] Page fifteen - 5/13/82 ty C APPROVED: ayor