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07/12/1982CITY OF GRAND TERRACE MINUTES - JOINT CITY COUNCIL & PLANNING COMMISSION ADJOURNED REGULAR MEETING - JULY 12. 1982 A Joint Meeting of the City Council and the Planning Commission of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on July 12, 1982, at 8:02 p.m. PRESENT: Council Planning Commission ul_g _U_. Grant, Mayor Uoug Erway, Chairman Jim Rigley, Mayor Pro Tempore John McDowell, Commissioner Tony Petta, Councilman Vern Andress, Commissioner Roy W. Nix, Councilman Lillian Smith, Commissioner Barbara Pfennighausen, Councilwoman Gerald Cole, Commissioner Seth Armstead, City Manager Joe Kicak, City Engineer Virginia Farmer, Planning Director Myrna Erway, City Clerk ABSENT: None. Sanford Collins, Vice -Chairman Bill DeBenedet, Commissioner Winifred Bartel, Commissioner 0 The meeting was opened with the Pledge of Allegiance, led by Mayor Grant. Mayor Grant stated that the purpose of this meeting, to be chaired by him and Chairman Erway, is to discuss policies whereby both bodies will be more consistent in the interpretation of the Zoning Ordinance and other matters of mutual concern. Chairman Erway stated that the Planning Commission serves as a volunteer body to the City, and desires to share ideas with Council to obtain guidance to better perform as a Commission. ROOFING MATERIALS Mayor Grant stated that the City Council recently made a decision which was not in conformance with what the Planning Commission felt was appropriate; stated the two areas to be studied are a policy regarding the use of two materials and consideration of establishing an ordinance for roof replacement materials. The Planning Director stated that the Planning Commission had appointed a committee to investigate roofing materials in depth and to report back to the Commission for consideration of types of material that the Commission would start recommending, either as a policy or by ordinance. Chairman Erway stated the Planning Commission appointed Commissioners Smith and McDowell to study roofing materials; requested Council approval to conduct an in-depth study in order to recommend a policy to Council to enhance the safety and appearance of our community. Page one - 7/12/82 Council concurred with Planning Commission's request; felt aesthetics and fire safety must be considered. Commissioner Smith stated she and Commissioner McDowell are also studying aspects such as durability, structural requirements, and composition materials; invited Council to attend Planning Commission August meeting when representatives will address the Planning Commission. Councilman Rigley recommended a policy prohibiting shake and shingle roofs as soon as possible; objected to restricting the builders and citizens by a strict list of the kinds of roofs they can have; felt an ordinance regarding roofing materials is needed. Mr. Robert Minton, 764 North Miriam Drive, San Bernardino, formerly a building official for San Bernardino County, now representing the wood shake and shingle industry from Red Cedar Shingle Bureau; stated he took this job because he felt the need to explain the role of wood roofing in California. Would like to meet with the Sub -Committee, and provide facts and information prior to decisions being made for the community. Stated statistics reflect that wood materials are not bad; familiar with the San Bernardino fire, and it did take a number of houses, some which did not have wood roofs; Class "A" roofed buildings at Cal State also caught fire. Hesperia had a fire in 1978 with fire retardant roofs; statistically, all fires are brush -related. Recommended considering Class "C" treatment of wood shingles and shakes. Shows the treatment of fire retardant wood lasts the life of the shingle. Life safety versus property safety should be considered. Statistics shows 89% of all fires start inside, not outside, the building. There have been no deaths from interior fires on wood -roof homes. Occupants are much safer with wood roofs because toxic fumes excape. Asphalt shingles have a tendency to hold gases in. Feels both sides should be studied prior to making a decision. Can provide facts. Has literature and films to verify this information. TOWN CENTER OVERLAY (ZONE CHANGE) The Planning Director stated commercial property has been studied by the Economic Development Committee, as directed by Council. The purpose of this proposed overlay is to provide an area for phased commercial development similar to the Irvine area. The City Attorney has stated this zone change would not require a general plan amendment. The zone change would place an overlay on the C-2 Zone, which would provide flexibility for phased development of the commercial property. The ability to plan an overall design is needed in order to promote development that would enhance the City, the community, and the CRA in terms of increment. The success of the project will be determined by the design. The present building moratorium on that land expires in September; after that, site plans will have to be considered as presented, and development will take place in any manner. There are several ownerships and the individuals will probably not get together for a cooperative overall plan unless there is reason to do so, which will result in individual planning and which may not be in the best interests of continuity. Under planned development, a private developer would get a concept from the owners, then would come to the Commission and the Council for approval of development plans. The overall development plan can be accomplished in phases. Chairman Erway stated this would allow the Commission and the Council to have control over the design and development of the overall area. Page two - 7/12/82 The Planning Director stated this allows the owners to develop the property; the developers would present plans to the Planning Commission and the Council for approval and coordination of development. An overall plan can be established to set a street pattern; otherwise, individual developers would establish streets, disregarding the rest of the City; this would allow conformance with the overall `- plan; if there was no overlay, development plans would have to be considered without regard to coordination of streets, improvements, connecting streets, or utilities. A flexible plan would be needed for the developers, the Planning Commission, and the Council. Action on this matter will be considered in the near future. It was clarified that presently a building moratorium exists, not a selling moratorium. The proposed development plan would be a matter of the owners consenting to coordinate establishment of streets and other requirements as specified by the Planning Commission and the Council. Action will be taken to amend the Zoning Ordinance to change "Town Center" to another designation. GENERAL PLAN AMENDMENT & ZONE CHANGE STUDY - AREA BETWEEN LA CADENA The Planning Director stated stated Mr. Ferris has met with the Planning Commission, the City Manager, and the Mayor regarding a desire to establish a meat processing plant - he is requesting the City consider doing the required focused EIR, which costs approximately $15,000. Council indicated an unwillingness to do the focused EIR for Mr. Ferris. Councilman Nix stated he felt the entire area should be addressed as to whether or not a general plan amendment and zone change is needed for that area, rather than just the individual property. CITY BEAUTIFICATION Chairman Erway stated that the Commission has undertaken a study of City Beautification. In this study, it will consider the entire City, including the medians on Barton Road and portions of Michigan, and will consider policies regarding turn pockets, design, materials, maintenance, and the effect on businesses. Will consider possibilities to improve the appearance of the walls on Mt. Vernon. No testimony has been received from the public, with the exception of two citizens who objected to medians on Barton Road. Requested specific direction from Council as to areas which should not be addressed or whether beautification of the entire City should be considered. Council concurred that the study should address beautification of the entire City. INTERCHANGE AT DE BERRY The City Engineer stated an interchange would be beneficial to expedite the traffic flow through the City. Met with representatives of Caltrans and SANBAG representatives regarding the possibility of an additional interchange at De Berry and received information that the City would be responsible for the initial feasibility study, which should be done by someone who is very familiar with the design of Caltrans facilities, and should be structured in such a way that, at any point in time, the study could be terminated if it is determined that any further + study would not be beneficial to the City or to Caltrans. The cost participation Page three - 7/12/82 would be based on two things: If the benefit of the interchange is primarily for the operation of the existing facilities, the cost to Grand Terrace would be minimal; if it can be shown to be of benefit to both agencies, they would want the City and Caltrans to participate in that facility. They would not prevent the City from pursuing the interchange. If it was shown it is beneficial to their system, they would undertake a study of their own to pursue the possibility of constructing that interchange instead of having the City as the lead agency. This project would take five - six years, even if placed on a high -priority list. Chairman Erway questioned what action would have to be taken by the Planning Commission if the project were to be pursued. Mr. Kicak suggested the Planning Commission support the concept of the interchange at De Berry; then the action by Council would be to request proposals for the study and to identifiy various tasks. In discussion, the Planning Commission and the Council concurred the matter should be pursued - questioned the location of the interchange at De Berry being too close to the Barton Road interchange - would object to closing the Barton Road interchange. Commissioner McDowell stated the original plan was to consider an exit at Iowa - felt this would be more beneficial and would not compete with the Barton Road exit. Recess was called at 9:45 p.m. and reconvened at 9:56 p.m., with all members present except Commissioners Collins, DeBenedet, and Bartel. Mayor Grant expressed appreciation to the input received from the Planning Commission. ADJOURN PLANNING COMMISSION Chairman Erway adjourned the Planning Commission at 10:05 p.m. CONTINUATION OF COUNCIL MEETING EMERGENCY OPERATIONS CENTER The Administrative Assistant stated several volunteers wish to join the Emergency Operations Committee, and have expressed the desire to delay formation until later this summer. Staff is proceeding with budget requests and is formulating an equipment list which the State and County recommend to maintain adequate communication links in case of disaster. Mr. Pfennighausen is organizing the Ham Radio Operators, and is serving as a consultant as a member of the Emergency Reaction Communications Network. San Bernardino County has been contacted regarding acquiring a surplus generator. Councilwoman Pfennighausen recommended establishing an emergency disaster facility under the proposed City Hall. BALLFIELD LIGHTING The City Manager read a memorandum from the Community Services Director dated July 12, 1982, advising Council he had met that date with Mr. Jim Moore, Lighting Contractor, regarding the status of the ballfield lights; was informed that the lighting supplier is meeting with their engineers to re -aim the lights - the Page four - 7/12/82 supplier is also determining whether utilization of lighting shields would correct the problem, and if so, the supplier will pay all costs associated with the change. Final tests should be accomplished in about two weeks. Council indicated satisfaction with the progress of this matter, based on the report received and the fact that the Little League conducted a test and found the lighting exceeded their standards considerably. ADJOURN The City Council meeting adjourned at 10:16 p.m. The next Regular Meeting will be held July 22, 1982, at 5:30 p.m. Respectively submitted, iG ty C bork APPROVED: APPROVED: q�-' ---,> ann ifission airman Page five - 7/12/82