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08/12/1982CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 12, 1982 A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on August 12, 1982, at 7:14 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Ed Clark, Acting City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: Seth Armstead, City Manager The meeting was opened with invocation by Reverend Dale Goddard, Inland Christian Center, followed by the Pledge of Allegiance, led by Councilman Nix. APPROVAL OF MINUTES (7/12/82) (7/22/82) CC-82-217 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL AYES, to approve the Minutes of July 12, 1982, as presented. CC-82-218 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to approve the Minutes of July 22, 1982, as presented. CONSENT CALENDAR The following items were removed from the Consent Calendar: 3A - Check Register No. 081282; 3D - Authorization to upgrade electrical service at City Hall for $1,860; 3F - A resolution opposing the construction of a prison anywhere within San Bernardino County. CC-82-219 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES, to approve the following items on the Consent Calendar: 3B - City Clerk attending Santa Cruz CEPO in Santa Cruz August 22-28, 1982; Page one - 8/12/82 3C - Budget Appropriation of $440.00 to Line Item No. 10-4125-210; 3E - RESOLUTION NO. 82-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING THE PERCY-KRAMER-WINN PROPOSAL TO SELL SURPLUS FEDERAL PROPERTY; 3G - RESOLUTION NO. 82-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, OPPOSING ASSEMBLY BILL 3011 (TORRES) REGARDING THE PRESUMPTION THAT CANCER IS JOB -RELATED FOR FIREFIGHTERS; 3H - RESOLUTION NO. 82-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, OPPOSING ASSEMBLY BILL 3810 (TORRES) REGARDING A PROPOSED TAX ON INDUSTRIAL FIRE INSURANCE PREMIUMS. CHECK REGISTER NO. 081282 Councilman Petta requested that Staff coordinate the City's purchasing procedures with the Grand Terrace Theater Group and the Historical & Cultural Activities Committee to ensure timely payment and eliminate confusion. CC-82-220 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to approve Check Register No. 081282. BUDGET ALLOCATION - MAINTENANCE BUILDING & GROUNDS NO. 4180 Following clarification of the need for electrical service to CC-82-221 upgrade City Hall, Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to approve electrical service by Dean Carter for $1,860 to upgrade City Hall to meet the uniform building codes, and to authorize increasing Department 4180, Line Item titled Maintenance Building & Grounds, by $1,860.00, with the funds to come from reducing the balance forward in June 30, 1983. RESOLUTION NO. 82-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, OPPOSING THE CONSTRUCTION OF A PRISON ANYWHERE WITHIN SAN BERNARDINO COUNTY. City Attorney Hopkins declared a possible conflict of interest on this matter. Councilman Nix voiced opposition to the portion of the Resolution relating to opposing prisons anywhere in San Bernardino County. Mayor Grant stated that Los Angeles County has no maximum prison, yet most of the individuals housed in the San Bernardino County Page two - 8/12/82 prisons come from Los Angeles County; feels having another prison in this County affects Grand Terrace. Judy Rinderhagen, Chairperson, Crime Prevention Committee, stated the Crime Prevention Committee discussed this matter; one of the members is a probation officer with the County of San Bernardino; concurs in opposing, due to the drain on the Court system and County taxes that go into the Court system; all Departments, are already over -booked and being drained with the present four prison systems; prison escapes have also increased. The Committee favors adopting the Resolution. CC-82-222 Motion by Mayor Grant, Second by Councilman Petta, to adopt Resolution No. 82-35. Councilman Nix recommended amending the Resolution to indicate opposition until a system has been established to alleviate the negative factors which have been stated. Following discussion, Motion No. 82-222 carried, 3-2, on AYE votes by Councilman Petta, Councilman Rigley, and Mayor Grant and NOE votes by Councilwoman Pfennighausen and Councilman Nix. GRAND TERRACE THEATER GROUP Staff outlined the procedures being followed to ensure that the $1,400 in funds appropriated to the Historical & Cultural Activities Committee for the Grand Terrace Theater Group are being administered properly. The Historical & Cultural Activities Committee members are the custodians of the ticket sales activities. A revenue account will be established and the Committee members will submit all funds to the City Finance Department for deposit into that account. The policy, as outlined, is to be furnished to all members of the Historical & Cultural Activities Committee and to the Grand Terrace Theater Group. COMMISSION & COMMITTEE REPORTS PLANNING COMMISSION The Planning Director advised that the Planning Commission will conduct a study session Monday, September 16, at 7:00 p.m. in the City Hall Conference Room regarding a City Master Beautification Program. The next regular meeting will be held Monday, September 13, since September 6 is a holiday. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) The Committee's recommendation for landscaping of the triangular island on Barton Road will be submitted to the Planning Commission; (2) Scheduling of the Park facilities for soccer and football has been resolved to the Page three - 8/g2/82 satisfaction of all concerned; (3) September 26 has been scheduled for dedication ceremonies and the City picnic; (4) Recommended placing concrete slabs under the bleachers at the Park site to eliminate debris and weed problems; (5) Related certain incidents occuring at the Park during the late -night hours of consuming alcoholic beverages and disturbing the peace; the Sheriff's Office has stated closure of the Park cannot be enforced without an ordinance; requested corrective action. Mayor Grant requested the City Manager, the Finance/Administrative Services Officer, and the City Attorney to research requirements to enforce the closing of the Park for presentation at the meeting of August 26. CRIME PREVENTION COMMITTEE Chairperson Judy Rinderhagen reported the following: (1) The Chamber of Commerce September 9 luncheon program will be a presentation from the Sheriff's Department on check fraud; (2) The Committee is working with financial institutions in Grand Terrace, Loma Linda, and surrounding areas, with a program planned for September or October regarding robberies; (3) The Committee will give $100 from its budget as the City's contribution to We -Tip; (4) Additional Neighborhood Watch signs have been ordered; (5) Stated that an Ordinance would be required in order for the Sheriff's Department to enforce closure of the Park site. FREEWAY LANDSCAPING/SIGNS The City Engineer advised that Caltrans disagrees with establishing signs for Grand Terrace in the vicinity of the Washington Street off -ramp, since the City's business district is on Barton Road, and will be expending considerable funds to improve the off -ramps at Barton Road. Recommended no further action be taken on this matter at this time. Regarding freeway landscaping, Caltrans has advised that they have no funds at this time for capital expenditures and a very limited budget for maintenance of landscaping on the existing routes; would consider the same program they had outlined for the City approximately a year and a half ago, which is for the City to determine what it wants along the freeway, prepare plans, and submit them to Caltrans for consideration and approval; Caltrans may participate in the capital improvement along the freeway for beautification, and might assume full or partial maintenance, depending on cost, except the area northerly of Barton Road. Recommended that the Planning Commission consider the landscaping plans for the freeways and submit recommendations to Council. Mayor Grant noted that, in the vicinity of Ontario, iceplant is located on almost vertical embankments; directed the Planning Commission to consider landscaping plans for beautification of the freeway areas; directed Staff to place the matter of freeway signs on a City Council Agenda subsequent to the November election. 0 8/92/82ur - CONTRACT AWARD - TERRACE HILLS COMMUNITY PARK ANNUAL MAINTENANCE The Community Services Director advised that three bids were received, as follows: ACER Landscape, $20,000; American West Landscaping, $19,800; and Daniel's Landscaping Service, $16,800; recommended awarding the contract for annual maintenance to Daniel's Landscaping Service, contingent upon favorable response from references. CC-82-223 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to award the contract for Annual Maintenance of Terrace Hills Community Park to Daniel's Landscaping Service in the amount of $16,800, contingent upon favorable response from references. RESOLUTION NO. 82-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DIRECTING THE PLANNING COMMISSION TO AMEND THE DESIGNATION "TOWN CENTER" IN CHAPTER 9 OF ORDINANCE NO. 57 TO "COMMERCIAL PLANNED DEVELOPMENT." Following discussion and concurrence on a suitable designation, CC-82-224 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to adopt Resolution No. 82-38. ACQUISITION OF UHF/VHF RADIOS The Community Services Director advised that $8,000 had been approved in the budget for acquisition of radios; Staff solicited proposals and received three responses as follows: Business Radio Systems, Hawthorne, California - $4,475.32; General Electric, Bloomington, California - $6,308.06; Motorola, San Bernardino - $4,913.85; recommended acquiring the equipment from Motorola. In discussion, Council indicated agreement with purchasing a service contract for the hand-held portable radios only, and did not feel there is a need for a service contract on the remainder of the equipment, particularly during the first year, since the parts are guaranteed one year and service is guaranteed for 90 days. Councilman Nix recommended no service contract for any of the equipment during the first year. CC-82-225 Following discussion, Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve purchase of a base station, one antenna and cable, four hand-held portable radios, and four chargers from Motorola Company for $4,913.85. CC-82-226 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to authorize Staff to execute an annual maintenance service agreement in the amount of $480 for four hand-held portable radios to take effect when the equipment warranty expires, and to approve the transfer of $480 from Budget Line Item 401 - Maintenance to Budget Line Item 246 - Maintenance & Operations of Equipment. Page five - 8/12/82 CC-82-227 CONTRACT TERMINATION - ROAD MAINTENANCE. Acting City Manager Ed Clark recommended terminating the Road Maintenance contract with San Bernardino County, since they are unwilling to consider a contract on an as -needed basis, and the City has contracted with Harber Company. Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to direct Staff to prepare a letter for the Mayor's signature notifying San Bernardino County of the City's desire to terminate the Road Maintenance Contract. SENATE BILLS 1750 & 1751 (SIEROTY) The Acting City Manager referenced correspondence from Mr. Driskill, Principal, Grand Terrace Elementary School, requesting the City's support of SB 1750 and SB 1751 (Sieroty); recommended non-support, based on discussion with the League of California Cities, and in view of actions being taken by the State in reducing city revenues and increasing counties, special districts, and school revenues. Councilman Nix stated that when the City's Redevelopment Project was being negotiated and approved for tax increment funding, it was noted that the School's funding would not be affected;. However, the plight of the State has not made that an ironclad situation. If the City is not going to support, recommended including an explanation. CC-82-228 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to direct Staff to prepare a letter for the Mayor's signature to Robert Driskill, Principal, Grand Terrace Elementary School, stating that Council cannot support SB 1750 and SB 1751 (Sieroty) at this time due to the fact we are unable to determine what impact this legislation might have on the City's financing from the State. CITY ENGINEER REPORT The City Engineer advised that, in response to concern expressed regarding the various street cuts and the maintenance of the cuts after the utilities have completed their work, a proposed ordinance has been prepared which, if adopted by the City, would give the Staff ability to respond to the need of repairs in an expeditious manner. Since this ordinance will affect the contractors, public utilities, and their contractors, as well as Riverside Highland Water Company, this proposed ordinance will be coordinated with those individuals. Recommended Council review the proposed ordinance and present input to Staff prior to first reading of the ordinance. CITY MANAGER REPORT Acting City Manager Ed Clark recommended authorizing the Mayor to sign a letter in opposition to AB 684 (Young) which contains major Page six - 8/12/82 I Workers' Compensation benefit increases and weak questionable reforms which are felt to be detrimental to local government. Council concurred with Staff's recommendation. CITY COUNCIL REPORTS Councilman Rigley expressed concern, feeling that negotiations are not conducted thoroughly in the best interests of the City. Council will appoint a member of Council to attend future City negotiation meetings. Councilman Nix questioned the status and proposed schedule for salary adjustments for Staff members this year. In response to Acting City Manager's stating salary surveys are being conducted, Councilman Rigley, with Councilman Nix concurring, questioned conducting salary surveys of other cities. Recommended establishing a schedule for salary adjustment consideration. Councilman Nix recommended a Closed Session for August 26 to consider the City Manager's evaluation and salary adjustment. Councilman Petta reported the following: (1) Noted that a portion of the triplex adjacent to the Valley Bank has been removed and questioned the status of the remaining units. The City Engineer stated the bank does not own, but has an easement across the property. The other two units are scheduled to be moved some time next week. There is an agreement between the owners for access and mutual use of the parking facilities; (2) Requested that the street sweeper be notified that material is being dropped occasionally, possibly due to not dumping often enough; (3) Continues to receive complaints about dogs running loose and questioned action being taken. The Administrative Assistant stated there had been few complaints received at City Hall regarding dogs; has been reviewing alternative proposals for animal control, and will be on the August 26 Agenda; (4) Questioned if the water and power has been connected to the triangular island on Barton Road. The City Engineer stated the waterline will be connected next week and that the electrical conduit will soon be installed. The reservoir fee will be $1,240. Mayor Grant reported the following: (1) Requested Councilman Rigley atten t e Small Cities General Plan Workshop to be held August 13 in Ontario, since he is unable to attend; (2) Read a letter from the Mayor of Victorville regarding the Annual Gour-Mayor's cooking contest - Councilman Rigley will participate; (3) Attended the PUC Hearing in Los Angeles on August 9, with results forthcoming in approximately 60 days. Felt it was a successful Hearing and was pleased with the attendance of the citizens. Commended Attorney Harper; (4) Received a letter, to be made available to Council, from Dennis Cardoza indicating enthusiasm in favor of the CRA efforts in the western portion of the City - anxious to see the city move; (5) Requested action on letter from Dr. Dwyer complaining about the ballfield lights being on too late at night; (6) Met with Stater Brothers' President regarding the cleanliness problem at Johnstown Properties, agrees with the importance, will investigate the matter and inform us of the results. The Administrative Assistant Page seven - 8/g2/82 announced that a meeting has been established with Mr. Shimer of Johnstown Properties for September 8 at 11:00 a.m.; (7) Attended the SANBAG, County Transportation, and Omnitrans meetings; (8) Attended LAFC meeting and acted in the capacity of a voting member. ADJOURN The meeting adjourned at 9:40 p.m. The next regular meeting will be August 26, 1982, at 5:30 p.m. Respectfully submitted, i ty C 1 c APPROVED: Page eight - 8/12/82