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08/26/1982CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 26. 1982 A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on August 26, 1982, at 6:01 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, Deputy City Clerk ABSENT: Myrna Erway, City Clerk The meeting was opened with invocation by Reverend Bryce Pelren, Inland Empire Church of the Nazarene, followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen. ITEMS DELETED FROM AGENDA 8E(1) Kidney Fund Skate-A-Thon. APPROVAL OF MINUTES - AUGUST 12, 1982 CC-82-229 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, to approve the Minutes of August 12, 1982, as presented. CONSENT CALENDAR CC-82-230 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve the following items on the Consent Calendar: A. Check Register No. 082682; B. Authorize execution by the Mayor, and Recordation by the City Clerk of Notice of Completion for Barton Road Waterline by Sims Construction Company (GTC No. 82-19CRA); C. Authorize City Manager to execute Statement of Assurances for Entitlement Period 14 - Revenue Sharing - and authorize increasing Police Line Item 255 (Page 37), from $57,215 to $68,270, and reducing Line Item 255 (Page 36), from $239,766 to $228.711. Page one - 8/26/82 D. Renew lease of Building No. one with Zampese/DeBenedet Construction Company at $625.00 per month for the period of September 1, 1982, through August 31, 1984. COMMISSION & COMMITTEE REPORTS PARKS & RECREATION COMMITTEE Dick Rollins, Chairman, reported on the following: (1) Attended the Gourmayors' Cooking Contest at the San Bernardino County Fair in Victorville last Saturday in which the Mayor and Mayor Pro Tem participated taking first place; displayed pictures he had taken. The City Manager presented Mayor Grant and Mayor Pro Tem Rigley with the first place plaque. Mayor Grant stated that, due to his lack of cuisine expertise, Mayor Pro Tem Rigley was the chef and he was his assistant; requested the plaque be placed in a prominent place in City Hall. (2) Mr. Rollins reported that plans are progressing for the City picnic on September 26 and park dedication ceremony scheduled for 1:00 p.m. that date; representatives from various City clubs and organizations are involved in the planning; (3) Introduced and thanked Thomas Page, 22796 DeBerry Street, for his help in taking care of the park while he was in the hospital. Felt keeping park clean and neat important, and citizens should volunteer to assist. PROCLAMATION OF APPRECIATE - THOMAS PAGE CC-82-231 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to direct Staff to prepare a proclamation in appreciation of Thomas Page, who has exemplified himself in the community as a citizen justified for that proclamation. ALL AROUND ATHLETE COMPETITION - HONORARY TROPHY PRESENTATION The Community Services Director stated the Community Services Department held its 1982 All -Around Athlete Competition finals on August 18, with competitors also from the City of Colton; thanked Dick Rollins, Ray Ramirez, Sandy Kronmiller, Councilwoman Pfennighausen, and Councilman Nix for their assistance and support. On behalf of the Community Services Department and Staff, presented an Honorary All -Around Athlete Trophy to Mayor Grant for his involvement. Mr. Anstine stated that the girl who received the Special Award, now hospitalized, was especially thrilled to be congratulated and kissed by the Mayor. Mayor Grant stated it was a very moving experience and commended that girl for her fantastic fortitude. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Mayor Grant commended the Committee, Mr. Paine, and his crew for the Little Theater Group's first play, feeling they did an excellent job and that it is the start of something good for the community. Page two - 8/R/82 CRIME PREVENTION COMMITTEE Judy Rinderhagen, Chairperson, reported on the following: (1) A conference to be held in Cleveland, Ohio, regarding security lighting for businesses and crime prevention. Requested Council authorize a Committee member to attend; advised there are sufficient funds in their budget and will present total cost at the next Council meeting. Councilman Nix stated that he was informed this type of seminar would not be brought to this area because of the laboratory facilities that are only available in Cleveland. Council indicated support for a Committee member attending this conference, recommending the Committee appoint Ms. Rinderhagen because of her interest in this matter. (3) A Conference is being held in San Francisco for Crime Prevention Officers throughout the State, which will be attended by Officers from the County's Crime Prevention Unit. The Sheriff's Department and the Committee plan to exchange information. CLOSED SESSION The Council recessed to a Closed Session at 6:25 p.m., with the City Manager, the Finance/Administrative Services Officer, the City Attorney, and Sgt. Gary Eisenbeisz, of the County Sheriff's Department, in attendance. Council reconvened at 6:53 p.m., with all members present. Mayor Grant advised that personnel matters were discussed, and no action was taken. ANIMAL CONTROL CONTRACT The City Manager advised that Council had directed Staff to request proposals for Animal Control Services; seven RFP's were sent, and only two proposals received - Riverside Humane Society for the amount of $15,000 plus all income derived from services provided, and San Bernardino County for the amount of $25,306.50, with all income for services to either revert to the City or be applied toward the Contract price. Using projected figures, Staff estimates the total cost at $13,143. Recommended Council approve awarding the Animal Control Services contract to the County of San Bernardino in the amount of $25,306.50 less income derived from the services. Recess was called at 6:59 p.m., and the meeting reconvened at 77D-6—p.m., with all members present. Linda Louden, San Bernardino County Animal Control Department, gave a presentation outlining in-depth the functions of that Department. Councilwoman Pfennighausen cited two situations which she felt posed immediate danger - one concerning an apparent sick, rabid dog and the other a skunk which had entered a Church. In both cases, Animal Control was called after regular business hours; the response was to call back when the office was open. Questioned Animal Page three - 8/26/82 Control's responsibility in these areas. Noted that the Animal Control Officer stated it was our responsibility to handle the skunk problem by going to Animal Control and picking up a trap, and has been told that the Fish & Game Warden is responsible for wild animals. Expressed concern that some City law enforcement officers are not aware the City has Animal Control service. Feels the City is not getting the service for which it contracts. Further Council questions included what Animal Control's responsibility is in the area of cats, whether the after hours services are being provided according to the Contract provisions, the number of hours the City is patrolled, with a suggestion that the City be patrolled during trash pickup hours. Ms. Louden stated the after-hours calls are answered by a County Communications Center; a supervisor is always on call - recommended requesting direct contact from the Duty Officer to facilitate any particular problems; these situations do not always get related to them. Stated it is the responsibility of Animal Control to respond any time an animal is a threat to human life. The State Fish & Game Warden is responsible for a lot of wild animals; however, the State is cutting personnel; when he cannot be located, the burden falls on Animal Control Services. It is especially important that Animal Control respond to calls regarding skunks as they can be rabid. The Federal Government has always considered cats to be wild, predatory animals; therefore, there are no restraints or controls. State legislation is pending which could possibly require some areas to adopt an ordinance requiring cats to be licensed. Mr. Verlin Whitford, 22712 Miriam Way, requested Council not approve the contract with San Bernardino County; stated he is not in agreement with Ms. Louden's statements. Mayor Grant noted Mr. Whitford had given him a petition signed by neighbors, which he gave Council to review. Mr. Whitford cited situations where he had contacted Animal Control regarding animal abuse by a neighbor, and was advised a veterinarian would have to be called. Complained that this neighbor's dogs, penned in a small area, bark all night causing loss of rest for him and his wife; he has been pursuing action, but feels that he is getting the run -a -round between Animal Control and the District Attorney's office. Suggested Animal Control patrol streets for dogs not licensed. Ms. Louden stated legal liabilities do not allow an Animal Control Officer to go onto private property to confiscate animals - a County Veterinarian must examine the animal; felt that should have been done in response to the complaint regarding the neighbor's sick animals - further that if that person is abusing animals, something should be done. The County does not have an ordinance for barking dogs; noted that the City of San Bernardino recently adopted such an ordinance allowing citizens to be cited if their dogs create excessive noise. Felt the Sheriff's Department is becoming more strict in this area. Page four - 8/26/82 Mayor Grant questioned Staff's estimated contract cost, feeling r there is no assurance the revenue for Animal Control Services would be that much, and how extensively the other service had been investigated. Preferred an immediate termination clause to avoid ,_. prolonging problems should they occur. The City Manager stated the estimated fees for service are based on conservative projections. Extensive investigation of the Riverside Humane Society indicated dissatisfaction with that service. Noted that San Bernardino County Board of Supervisors have approved funds for animal shelters, which should provide better service. Councilman Nix stated he feels conditions have improved in the last 12 months - no service would answer all problems. Councilman Petta objected to immediate termination over the 60-day clause, feeling it could work both ways, and it would take that time to contract with another service. Felt that comments this evening will cause the Animal Control Department to become more aware of its service to the City. Council can take action should citizens complain. CC-82-232 Motion by Councilman Petta, Second by Councilman Nix, to approve the Animal Control Services Contract with San Bernardino County in the amount of $25.306.50, with all income to either revert to the City or be applied towards the contract price. Following Councilman Nix stating he concurs with the 60-day termination provision being a protection for the City as well as the County, Motion No. CC-82-232 carried 4-1, with Mayor Grant voting NOE. Councilman Rigley stated, inasmuch as Council approved this Contract in view of a citizen's protest, wants all citizens to be encouraged to notify the City Manager of any complaints so they can get service paid for. LAW ENFORCEMENT SERVICES - RFP'S The City Manager stated Staff has prepared a standardized RFP for law enforcement services and requested comments and suggestions. In discussion it was recommended that the RFP emphasize we are not planning to make a change, but will continually evaluate alternatives and services in general. CC-82-233 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, to approve the Law Enforcement Services RFP, modified to include the following: "Currently Grand Terrace is primarily a Contract Service City, and in the interest of providing maximum service for the dollar invested, we want to continually evaluate our alternative." Mayor Grant introduced and welcomed Chief Ray Farmer of the Rialto Police Department. Page five - 8/26/82 FIRE CHIEF REPORT The City Manager reported that the Blue Mountain fire, which started the day before, had flared up again that day, but is now out. CITY COUNCIL REPORTS VOTING DELEGATE - ANNUAL LEAGUE OF CALIF. CITIES CONFERENCE - BER 17-20, Following discussion, with concensus of Council, Mayor Grant was appointed the voting delegate and Mayor Pro Tem Rigley appointed as his alternate for the Annual League of Calif. Cities Conference, October 17-20, 1982. Councilman Nix reported the following: (1) Pleased to see re ectors installed at the island at Palm Avenue and Barton Rd.; recommended reflectors also be placed to be viewed coming up Barton Rd.; (2) Recommended Council communication opposing Senate Bill 1325 (Alquist). Councilman Petta reported the following: (1) Commended the Fire Department for its prompt response to the Blue Mountain Fire and recommended, with concurrence of Mayor Grant, that a letter of appreciation be sent; (2) Suggested Mayor Grant's and Mayor Pro Tem Rigley's names be placed on the Gourmayor's plaque, and it be hung at City Hall in perpetuity. Councilwoman Pfennighausen reported the following: (1) Questioned what can be done to remedy the nuisance of dirt and dust caused by dune buggies and motorcycles in the Gage Canal area north of Van Buren - one of only two areas she is aware of not fenced. Has background information from residents which includes pictures and a letter and petition sent over a year ago requesting that area be fenced. The Administrative Assistant had advised her he was assured the area would be fenced before the end of summer. Councilwoman Pfennighausen voiced concern that the area is not going to be fenced as they had indicated; (2) Concerned that a barn located behind Van Buren, east of Gage Canal, poses a potential fire hazard; recommended the Fire Department investigate. Councilman Rigley requested Staff research the practibility of enforcing the Tree Maintenance Ordinance, feeling that trimming 10 feet from line of curb is too high, not necessary, and impossible to achieve in most cases. Mayor Grant reported the following: (1) A Luau is being sponsored y t e Fire Department the following Sunday from 4:00 p.m. to 11:00 D.M. for the purpose of raising funds to recondition the paramedic unit. Councilman Petta, feeling the unit is very important to the City, requested the City Manager investigate the situation and report the the amount of funds needed to Council for its consideration; (2) Attended an IMA meeting on August 20; (3) Received a complaint from the manager of California Skate Page six - 8/26/82 concerning vandalism and drinking as well as response time of the Sheriff Deputy; (3) Concerned about increase of litter in the City; feels it is the Citys responsibility to keep the City clean. Council questioned whether litter control is being enforced and possible benefits of placing trash cans throughout the community. Council directed that Clean Community Systems be requested to submit recommendations. Mr. Verlin Whitford, 22712 Miriam Way, reported unsightly commercial equipment is parked along Miriam Way and adjacent streets to that area. CLOSED SESSION Council recessed at 8:41 p.m. to Closed Session, with Finance/Ad- ministrative Services Officer Ed Clark in attendance. Council reconvened at 9:28 p.m., with all members in attendance. Mayor Grant announced the Closed Session dealt with personnel matters, specifically the consideration for the City Manager's salary adjustment. CITY MANAGER SALARY ADJUSTMENT CC-82-235 Motion by Mayor Grant, Second by Councilman Petta, to increase the City Manager's annual salary to $39,600.00 retroactive to July 1, 1982. Councilman Nix noted that Council considered the time since the last appraisal, the cost of living, and the fact there are no automatic steps for that position, noting the adjustment represents a 10% increase for cost of living and merit; however, feels the increase should be effective with the next pay period. Mayor Grant, with concurrence of Councilman Petta, felt retroactive to July 1 not out -of -line, since Council did not increase the salary to what it could have under the options set forth by Council. Motion CC-82-235 carried, ALL AYES. The meeting adjourned at 9:32 p.m. The next regular meeting will be held Thursday, September 9, 1982. Respectfully submitted, i 7' APPROVED: Page seven - 8/26/82