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09/23/1982CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 23. 1982 A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on September 23, 1982, at 9:25 p.m. PRESENT: Hugh J. Grant, Mayor Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: Jim Rigley, Mayor Pro Tempore The meeting was opened with invocation by Pastor Jerry Folsom, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance, led by Ivan Hopkins. ITEM ADDED TO AGENDA 8D - Settlement Agreement & Amendment to 1974 "Service Agreement -Sewage Transportation, Treatment & Disposal." APPROVAL OF MINUTES - SEPTEMBER 9, 1982 & SEPTEMBER 13, 1982 CC-82-247 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, by all present, to approve the Minutes of September 9, 1982, as presented. CC-82-248 Motion by Mayor Grant, Second by Councilman Nix, ALL AYES, by all present, to approve the Minutes of September 13, 1982, as presented. CONSENT CALENDAR The following items were removed from the Consent Calendar: 3A - Check Register Nos. 092382 & PP092382; 3B - Calif. Municipal Business Tax Association Annual Conference; 3C - Setting Public Hearing for Zone Ordinance Amendment 82-1; and 3E - Notice of Completion - Electrical Rewire Project, GTC No. 82-5. Page 1 9/23/82 CC-82-249 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to approve the following item on the Consent Calendar, carried 3-1, with Councilwoman Pfennighausen voting NOE: 3D A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A "NO PARKING ZONE" ON BARTON ROAD PURSUANT TO SECTION 22507 OF THE STATE VEHICLE CODE. CHECK REGISTER NOS. 092382 & PP092381 Councilman Nix requested clarification of Warrant NO. 10461 to Colton Joint Unified School District relating to Aerobic Dancing as to how it relates to the City recreational program, since it is a commercial venture; and on Warrant Nos. 10471, 10458, 10467, and 10474. CC-82-250 Following discussion and clarification, Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, by all present, to approve Check Register No. 092382, with deletion of Warrant No. 10471 pending further clarification; and to approve Check Register No. PP-092382, as presented. CALIFORNIA MUNICIPAL BUSINESS TAX ASSOCIATION CONFERENCE Mayor Grant questioned the cost - received clarification that the conference involves three nights. CC-82-251 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, by all present, to approve Account Clerk Peggy Trottier attending the California Municipal Business Tax Association Annual Conference in Santa Cruz, October 27-30, 1982, at an approximate cost of $400.00. ZONE ORDINANCE AMENDMENT 82-1 - SET PUBLIC HEARING No action was taken, following recommendation of the City Clerk to defer this matter until the second reading of the Ordinance. NOTICE OF COMPLETION - ELECTRICAL REWIRE COMMUNITY/SENIOR CITIZEN CENTER - Clarification was requested and given that the original contract amount was approximately $44,000, and included change orders totalling approximately $10,000 for a total cost of approximately $53,000, leaving a fund balance of approximately $7,000. CC-82-252 Motion by Mayor Grant, Second by Councilman Nix, ALL AYES, by all present, to authorize the Mayor to execute and the City Clerk to record the Notice of Completion for the Electrical Rewire Project Contract No. GTC 82-05. PEDESTRIAN SAFETY AWARD Mr. James F. Celano, District Manager for the San Bernardino District Office of the Automobile Club of Southern California, 9/ 3/82 presented a Pedestrian Safety Award on behalf of the Automobile Club of Southern California and AAA to the Mayor and City Council in recognition of no pedestrian fatalities and for pedestrian program activities in the City since its incorporation in 1978. The Mayor stated this plaque belongs to the people of Grand Terrace who drive safely and to the Sheriff's Department and will be hung in an honorary place. Councilman Petta recommended making Mr. Celano an honorary member of the City. PUBLIC PARTICIPATION John Mathews, 11733 Eton Drive, requested action be taken to alleviate a traffic safety hazard in the vicinity of the Barton Road freeway off -ramps. The City Engineer stated that Caltrans will be removing the sidewalk on the southerly side of the bridge to make three wide lanes, with construction to be completed by this time next year; should correct the situation. Councilman Nix expressed concern for the sidewalk removal. A recommendation for double striping in that area will be investigated by the City Engineer, subject to Caltrans approval. COMMISSION & COMMITTEE REPORTS PARKS & RECREATION COMMITTEE Chairman Dick Rollins invited the community's attendance at the Terrace Hills Community Park dedication ceremony and community picnic to be held Sunday, September 26. ENERGY COMMITTEE Tom Coyle reported the following: (1) The Committee is sponsoring an energy conservation information booth at the picnic; (2) Requested Council policy regarding a proposal for the Energy Committee to sponsor the sale of energy conservation items and using the proceeds for energy programs. Council voiced concern that this is a commercial venture, and questioned the City's becoming a distributor. No action was taken on this matter. The Mayor read a letter dated September 20, which was received from Mr. & Mrs. James McCall, commending Dick Rollins on the time and effort spent at the Terrace Hills Community Park; stated he concurs with the letter. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Barbara Mathews, Chairperson, advised that the first City theater venture was not a financial success; the Committee will present another play, with funding sponsored from the Committee's budget. Council concurred and recommended better publicity for the next production. Page 3 9/23/82 CRIME PREVENTION COMMITTEE Chairperson Judy Rinderhagen reported the following: (1) Requested a cash advance to attend the General Electric Security Lighting Seminar in Cleveland, Ohio, September 30 - October 1. CC-82-253 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, to approve a $50.00 cash advance for Judy Rinderhagen to attend the General Electric Security Lighting Seminar in Cleveland, Ohio, on September 30 - October 1. Following clarification that this is an administrative matter not requiring Council approval, Motion No. CC-82-253 carried, ALL AYES, by all present. (2) She and one member were only attendees at last meeting; (3) Received calls voicing concern about the Klu Klux Klan gatherings at the local shopping center; stated she did not feel this could be prevented; felt it is important to have Sheriff's Officers present and to keep it low-keyed, because the organization likes publicity. The Mayor concurred, stating the people are not violating any law. STREET LIGHTING SURVEY The City Engineer presented a proposed questionnaire which would be enclosed in the next utility billing to determine the citizens' desire regarding providing additional street lighting and the formulation of an assessment district pursuant to the Landscape and Lighting Act of 1972. Council agreed with the simplicity of the survey; recommended Question No. 2 state: "I would be willing to pay nW appropriate share of energy cost." Judy Rinderhagen recommended including a question stating: "If street lighting is not on your block, would you be interested in having it on your block," so that the survey responses can be reviewed when street light requests are received. CC-82-254 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, by all present, to approve the street lighting survey to be included in the next utility billing, as amended to reflect: Question No. 2 - "I would be willing to pay my appropriate share of energy cost;" and adding Question No. 3 - "If street lighting is not on your block, would you be interested in having it on your block." ORDINANCE NO. (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RELATING TO EXCAVATIONS IN CITY STREETS AND PUBLIC PLACES. The City Attorney read the title of the Ordinance. The City Manager stated the purpose of this Ordinance is to ensure that street cuts will be repaired by the utility companies, and will Page 4 9/23/82 require posting a bond; has been reviewed by the utility companies; recommended approving first reading of the Ordinance. The Mayor questioned whether or not the $500.00 bond would be sufficient. Voiced objection to Page 3, Para. C, feeling it is not equitable to those coming into the City one time. Voiced preference to hold the entire deposit for a 24-month period; recommended adding to the paragraph on Page 7, Section 30, top of page, "and provided that person shall comply with all the provisions of this Ordinance." The City Engineer stated the utility companies are objecting to posting any bond; the $500.00 is a compromise. Felt the proposed fee structure, to be established by resolution, will be adequate. CC-82-255 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, by all present, to approve the first reading of the Ordinance regarding excavations in City streets and public places, as amended adding to Page 7, Section 30, "and provided that person shall comply with all the provisions of this Ordinance." ORDINANCE NO. (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PROHIBITING PARKING FOR THE PURPOSE OF STREET SWEEPING. The City Attorney read the title of the Ordinance. The Administrative Assistant advised that this Ordinance will allow the City to prohibit parking for the purpose of street sweeping, with proper notification being the posting of signs; estimated 58 signs would be required to post at the entrances of the five sweeping areas and recommended buying reserve signs. Recommended purchase from Traffic Management Systems as a sole source purchase, since this Company has had the low estimate in the previous four price comparisons received, for the signs, posts, and installation at cost of $4,112. The Mayor questioned sole source on this item versus receiving bids. The Administrative Assistant will discuss this with the City Attorney prior to placing the order. CC-82-256 Motion by Councilman Nix, Second by Mayor Grant, to approve the first reading by title only of the Street Sweeping Ordinance, with second reading and public hearing set for October 14, 1982. The Mayor opened the meeting to public participation. Barney Karger, 11668 Bernardo Way, objected to the proliferation of signs which he feels will be ignored; felt the judges would not prosecute violations. Mayor Grant closed the meeting to public participation. Following clarification that this procedure was recommended by Judge Kennedy, from San Bernardino County, Motion No. CC-82-256 carried, ALL AYES, by all present. Page 5 9/23/82 RESOLUTION NO. 40 AN INTERIM RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NOS. 79-41, 80-18, AND 80-37, AND ESTABLISHING FEES PAYABLE FOR ACQUISITION OF SEWER CAPACITY. The Finance/Administrative Services Officer stated the sewer connection fees have been $1,240, with $540 going to the City of Colton. The agreement states that the City is to establish fees pursuant to those established by the City of Colton; therefore, the fees must increase to $1,500, with the City keeping $150, and $1,350 would go to the City of Colton. Felt this sum would be appropriate, based on data indicating the City's ultimate growth to 20,000. Recommended adoption of the Resolution increasing the sewer connection fees from $1,240 to $1,500 and the charge for each additional drainage fixture unit from $50 to $60. Council questioned what accounting, auditing, and control procedures will be established to ensure that the appropriate portion of the $1,350 is going into an account, and the estimate of what that would be. It was clarified that the Grand Terrace Mayor and City Manager have been meeting with the Colton Mayor and City Manager to set up a separate plant expansion trust fund, to be audited monthly. The City Attorney advised that Para. 6.3 of the agreement states funds from connection charges can be used for capital improvements, repairs, and other matters. Councilman Nix stated it was his understanding that, of the present $500 fee, there was no appreciable portion of that for plant expansion; questioned accepting the higher fee without getting credit in that account, and what portion of the $1,350 is actually going for plant expansion. The City Attorney recommended adoption of the Resolution increasing the fees, since the City is obligated under the agreement to do so, and directing Staff not to disburse those funds to Colton until satisfactory arrangements have been made. Councilman Nix requested tabulated data indicating the present population, funds presently in the development account, and a conservative estimate of the number of connections expected, relative to the build -out population, to determine if the $1,500 is appropriate; stated the City could possibly go back to Court stating the $1,500 is unreasonable and request relief. Before funds are transmitted under this agreement, fully acceptable reporting and auditing procedures must be established. Opposed purchasing more capacity than needed. 9/gPae6 3/82 The City Engineer stated three variables determine the need and cost: (1) Population - the present General Plan, based on density, appears to be 17 - 18 thousand; (2) Water consumption per capita - feels water consumption would decrease as population increases; and (3) Per gallon cost for treatment - at the present, estimated the cost to be $5.00 in two years when construction is to begin. Critical issue is the control of the funds that leave the City to ensure they are used for the expansion of the facility and the ability to identify where the funds are going. The City Attorney recommended adopting this Interim Resolution; adoption of the final resolution on this increase is scheduled for October 14. Stated over -charges can be refunded, but it would be very difficult to collect additional fees if they are inadequate, and would cost the City money. CC-82-257 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, by all present, to adopt Resolution No. 40 with the stipulation that no more than $540 is to be transferred to the City of Colton until the matter has been resolved and an adequate agreement has been established. The City Manager advised that the stipulated agreement allows 440 additional connections for the City of Colton, 220 for Grand Terrace, and five for the County of San Bernardino. CITY MANAGER REPORT The City Manager recommended that Council consider alternative Council meeting dates for the months of November and December, since the majority of the Council meeting dates fall on holidays for those two months. Council recommended the Council meeting dates be set for the first and third Thursdays for the months of November and December. CITY COUNCIL REPORTS Councilwoman Pfennighausen recommended amending Resolution No. 82-41 to allow or a passenger loading zone on Barton Road in the vicinity of the crosswalk at the intersection of Barton Road and Michigan, to allow parents to load and unload children coming to and from school. The City Engineer recommended that Council consider the alternative of requesting an additional 15 feet of right-of-way from the Colton Joint Unified School District in order to widen a portion of Vivienda to allow for a passenger loading zone, feeling one on Barton Road would be hazardous. Councilman Petta recommended making the Community Center parking area a loading zone during school hours, with regular parking allowed during non -school hours. Councilwoman Pfennighausen questioned if the turn lane at the intersection of Barton Road and Michigan will be adjusted; the City Engineer will take action. Page 7 9/23/82 Councilman Nix recommended more organized procedures for Council meetings an public participation, and structuring time limits, so that the agenda meetings will not be completely disrupted by public input. Stated, if rules are established and followed, there would be more opportunity for input and would result in better public attendance and participation. Mayor Grant disagreed, with Councilwoman Pfennighausen concurring, stating that positive comments were made during recess relative to allowing the public to speak. Councilman Nix questioned the progress of Cable TV - received clarification that a presentation will be made by the Cable TV representatives at the meeting of October 14. Councilman Petta stated that at the previous meeting Council had authorized selling the barbeques and picnic table tops to the Eagles Club for $1,250. Contacted the donors, as recommended, and was informed they wanted them to go to a public agency, and did not agree with the City making a profit from them. The City paid $350 to have these items delivered from Palm Springs. CC-82-258A Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to delete Motion No. CC-82-246 and to charge the Eagles Club $350 for the 10 barbeques and table tops. CC-82-258B Motion by Councilman Nix, Second by Councilwoman Pfennighausen, to amend Motion No. CC-82-258A to rescind Motion No. CC-82-246 and to take no action at this time for the disposition of the barbeques and table tops. The amendment Motion No. CC-82258 B carried, ALL AYES, by all present, and the amended Motion No. CC-$2-258A carried, ALL AYES, by all present. Mayor Grant read a letter dated September 22 from Mr. Robert ris i rincipal of Grand Terrace Elementary School, commending the City for the extraordinary concern shown and action taken to guard the safety and welfare of the school children. Attended an LAFC conference in Monterey, at no expense to the City - felt it was very beneficial. ADJOURN The regular meeting adjourned at 11:15 p.m. The next regular meeting will be held at 5:30 p.m. on October 14, 1982. APPROVED: 9/ 3/82 Respectfully submitted, �7 LI 11