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01/15/1981V, CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MINUTES - JANUARY 15, 1981 The regular meeting of the City Council of the City of Grand Terrace was called to order at 12354 Mt. Vernon Avenue, First Baptist Church of Grand Terrace, Grand Terrace, California, at 6:18 p.m. on January 15, 1981. PRESENT: Thomas A. Tillinghast, Mayor Tony Petta, Councilman Roy W. Nix, Councilman Jim Ripley, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, Records Manager/Deputy City Clerk ABSENT: Hugh J. Grant, tlayor Pro Tempore Myrna Lindahl, City Clerk The meeting was opened with Invocation by Councilman Roy W. Nix, followed by the Pledge of Allegiance, led by John McDo►.iel 1 . ITEMS ADDED TO AGENDA 3G - Tract No. 10586 - Approve release of Storm Drain Bond - $25,000 (Richard Britton) 3H - Tracts Nos. 9741 & 9919 - Approve release of performance & labor and material bonds on work completed. 5B - ORDINANCE NO. (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA., RESCINDING ORDINANCE NO. 11 AND PROVIDING FOR THE PAYMENT OF CERTAIN CAPITAL IMIPROVEMENT FUND FEES, DEDICATIONS OF LAND FOR PUBLIC RIGHTS -OF -WAY, UTILITIES, PARK PURPOSES, AND INSTAL- LATION OF CERTAIN PUBLIC IMPROVEMENTS. ITEMS DELETED FROM AGENDA 2 - Approval of Minutes (1/8/81) APPROVAL OF MINUTES (11/18/80) CC-81-08 Motion was made by Councilman Nix, seconded by Councilman Petta, and carried unanimously, by all present, to approve the'Minutes of December 18, 1980, as submitted. Page one - 1/15/81 CONSENT CALENDAR CC-81-09 Motion was made by Councilman Petta, seconded by Councilman Rigley, and carried unanimously, by all present, to approve the following items on the Consent Calendar: A. Check Register No. 011581. B. Approval to attend League of California Cities 1981 Planning Commissioners Institute in Sacramento, February 11-13, by Planning Commission Chairman and Planning Director. Estimated Cost: $335.00 per person C. Approve appropriation of additional $2,000.00 to Travel, Con- ferences, and Meetings Budget for Finance Department. Account No. 10-4140-270. D. Approve attendance at California Society of Municipal Finance Officers' 21st Annual Seminar in Santa Clara, February 4-6, by Finance/Administrative Services Officer. Estimated Cost: $420.00 (as amended in Work Session). E. Receive and File Final later/Wastewater Report by L. W. Rowe & Associates and Kicak & Associates. F. Approve Letter and Message to Community regarding Sewer Service Billing. G. Tract No. 10586 - Storm Drain Bond Release (Richard Britton). Approval to release Storm Drain Bond - $25,000.00. H. Tract No. 9741 & Tract No. 9919 (Wayne Steward, Developer) Approval to release Performance & Labor and Material Bonds on work completed: Tract 9741 Tract 9919- Sewer Performance Bond $ 25,000 $13,000 Labor & Material Bond 12,500 6,500 Water Performance Bond $ 38,000 $11,000 Labor & Material Bond 19,000 5,500 Street Performance Bond $106,000 $56,000 Labor & Material Bond 53,000 28,000 Page two - 1/15/81 Said release approved subject to posting the bonds for the remaining work and Maintenance Bonds as follows: Type of Bond Tract 9741 Tract 9919 t Street Performance $32,000 $18,000 Labor & Material 16,000 9,000 Water & Sewer Maintenance $ 6,300 2,400 COMMISSION AND COMMITTEE REPORTS PLANNING COMMISSION Planning Commissioner John McDowell reported on the number of residents in Riverside/Corona, Ontario/Upland, San Bernardino/ Redlands areas, referencing a proposed regional shopping center. PARKS & RECREATION COMMITTEE `Chairman Geoff Dooley reported on the following: (1) Resignation of Dianne Radedka from the Parks & Recreation Committee. CC-81-10 Motion was made by Councilman Nix, seconded by Councilman Petta, and carried unanimously, by all present, to accept, with rearets, the resignation of Dianne Radeka from the Parks & Recreation Committee. (2) The scheduling of school facilities item had been removed from the Agenda of the School Board meeting which was held that evening. Mr. Dooley said the reason given was that Dr. Owen Cook wants to amend the Joint Operating Agreement prior to doing anything further on this matter. (3) Grand Terrace Soccer Team. (4) Temporary fence at Terrace Hills Community Park. ENERGY COMMITTEE Staff advised Council that only one application has been received for a vacancy on the Committee, and the Notice of Vacancy has been posted the legal required time. CC-81-11 Motion was made by Councilman Rigley, seconded by Councilman Nix, and carried unanimously, by all present, to appoint Henry J. Boyter to the Eneray Committee to fill the unexpired term of Doug Erway. Page three - 1/15/81 CRIME PREVENTION COMMITTEE Judy Rinderhagen, Chairperson, reported the following: (1) An appli- cation will be submitted at the next Council meeting for Council's consideration to fill a vacancy on the Committee. (2) The Commit- tee had considered selling "shriek" alarms through their Neigh- borhood Watch Program; however, Sergeant Curry, of the San Bernar- dino Sheriff's Department, advised against this as those alarms create a sense of false security. WATER CONSERVATION Mayor Tillinghast gave a presentation on water conservation, which included a short film. Mayor Tillinghast stated Grand Terrace's water usage is one-third greater than the average; and, while water is relatively inexpensive, this greater use has a serious impact on the City's sewage capacity. STREET SWEEPING - BID AWARD Dave Carmany, Administrative Assistant, briefed Council stating the City received three proposals for street sweeping; that Staff recommends Council give consideration to only the proposals of Carey Professional Sweeping and May Power Sweeping, because of the high cost proposed by Fontana Sweeping Service. Staff recommends Council award the Contract to Carey Professional Sweeping effective February 15, 1981, at an hourly rate of $36.00, because their equipment is newer and has a greater capacity. Council questioned the number of trips that would be required in an eight -hour day for the dumping operation. Both Mr. Carey, of Carey Professionsl Sweeping, and Mr. May, of May Power Sweeping, stated one trip was all that would be required. Mr. May, however, said it would initially require two dumps per day until the streets are clean. Mayor Tillinghast questioned Staff's recommendation to award the Contract on an hourly rate basis, since the two frims with the lowest bids both estimate they can do either the curb -mile rate basis or the hourly rate basis for approximately the same amount. Mr. Carmany said that, assuming the sweeper is capable of complet- ing the assigned run in less than eight hours, the sweeper could be utilized to sweep additional area. Also, Council had expressed interest in having the streets swept clean; and, on a curb -mile basis, Staff questions whether the sweeper would make enough passes to sweep the streets clean. Mayor Tillinghast voiced objection to the hourly rate basis on the basis that, when conditions create a lot of debris, on a curb -mile basis, the City would have a fixed rate; that a curb -mile basis means a "clean" curb mile, regardless of the number of passes required. Page four - 1/15/81 Mr. Carey said the County of Riverside is the only contract he holds that is on a curb -mile rate, and that Contract establishes what is "unsweepable." Mr. Carey added that a contractor should not be expected to sweep what is determined "unsweepable" when contracted on a curb -mile rate; also, debris in the middle of a street would have to be considered additional curb -miles. CC-81-12 Motion was made by Councilman Nix and seconded by Councilman Petta to accept Staff's recommendation to award the Street Sweeping Contract to Carey Professional Sweeping effective February 15, 1981, at an hourly rate of $36.00, based on the advantages and potential savings for less dumping time by having larger storage hopper and newer equipment. The Motion carried on AYE votes of Councilmen Petta, Nix, and Rigley. Mayor Tillinghast voted NOE. ORDINANCE NO. (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA., RESCINDING ORDINANCE NO. 11 AND PROVIDING FOR PAYMENT OF CERTAIN CAPITAL IMPROVEMENT FUND FEES, DEDICATIONS OF LAND FOR PUBLIC RIGHTS -OF -WAY, UTILITIES, PARK PURPOSES, AND INSTALLATION OF CERTAIN PUBLIC IMPROVEMENTS. r CC-81-13 Motion was made by Councilman Petta, seconded by Councilman Nix and carried unanimously to approve introduction of Ordinance No. 44 by title only. City Manager Seth Armstead stated this Ordinance has been under consideration for a long time, and a lot of citizens are awaiting its adoption, as it would allow residential additions over 650 square feet without payment of a Capital Improvement fee. Mr. Armstead said the Ordinance had been reviewed in Public Work Session and obvious corrections made. Councilman Petta said the original intent of Ordinance No. 11 was that Capital Improvement fees not be charged on residential addi- tions, and this Ordinance would eliminate the requirement for that fee. Mayor Tillinghast voiced objection to amending Ordinance No. 11, since Ordinance No. 11 is written as he intended it when he voted for its adoption. CC-81-14 Motion was made by Councilman Petta and seconded by Councilman Nix to adopt the first reading of Ordinance No. 44, as corrected. The Motion carried on AYE votes of Councilmen Petta, Nix, and Rigley. Mayor Tillinghast voted NOE. A Public Hearing is established for the Council meeting of February 5, 1981. Page five - 1/15/81 RECESS Mayor Tillinghast called a Recess at 7:01 p.m. The Council re- convened at 7:13 p.m. with all members present, except Councilman Grant. WATER/WASTEWATER REPORT - L. W. ROWE & ASSOC. AND KICAK & ASSOC. The approval to receive and file the Water/Wastewater Report was made by Council earlier in the meeting under the Consent Calendar portion. Mr. Larry Rowe, of L. W. Rowe & Associates, gave a presentation outlining the Report. In summarizing his presentation, Mr. Rowe stated the City of Grand Terrace has sufficient water and waste/ water resources available if conservation is achieved and if the wastewater plant in the City of Colton is expanded and additional capacity can be acquired. Mr. Rowe said that if there was one recommendation he could implement now, it would be the preparation of an Engineered Master Plan for Riverside Highland Water Company. STREET LIGHTING & LANDSCAPING DISTRICTS City Engineer Joe Kicak briefed Council stating Staff had been requested to bring to Council an outline of what it would take to form a Street Lighting and Landscape Maintenance District within the City of Grand Terrace. The main purpose of such a district is to provide for payment of costs for street lighting and land- scape maintenance by the property owners benefiting from such lighting and landscaping. Mr. Kicak outlined the three alternatives which were presented in the Staff Report; said Staff recommended Alternative No. 3, in the event Council decides they wish to form the districts. Council questioned Staff's not recommending Alternative No. 1, which would include all the land withing the City, and what benefit would be achieved by including vacant land on which a tentative map has been filed, which was included in Alternative No. 3. Ivan Hopkins, City Attorney, offered some clarification for the purpose of the districts saying that, as a matter of policy, City Councils establish the standard of street lighting that cities will have in given areas. The Edison Company will implement the policy, and any deviations will be paid for by the property owners individually. Should a group of property owners decide it does not want mid -block street lights, it petitions the Council to delete them. However, they still pay the assessment. Intersection street lights are generally not optional in most jurisdictions. Mr. Hopkins stated that the Council, at some stage, will have to set the policy for the degree of street lighting. Mayor Tillinghast opened the meeting to public comment. Mr. Dick Rollins, 22700 DeBerry, asked for an explanation of landscape maintenance and whether the maintenance would be contracted. Mayor Tillinghast then closed the meeting to the public. Page six - 1/15/81 CC-81-15 Motion was made by Councilman Rigley, seconded by Mayor Tillinghast, and carried unanimously, by all present, to approve Alternative No. 3 of the Staff Report, and to include Landscape Maintenance. (A copy of the Staff Report is on file in the City Clerk's office.) POLICE CHIEF REPORT City Manager Seth Armstead addressed Lieutenant Tellis, of the San Bernardino Sheriff's Department, and commended the Department for their prompt response to a recent vandalism incident and for their efforts in issuing citations for parking and traffic violations. FIRE CHIEF REPORT Mayor Tillinghast reported on the Monthly Activity Report and commended the Grand Terrace Fire Station for their prompt response to an accident which he had personally observed. CITY MANAGER REPORT City Manager Seth Armstead reported on the following: (1) Senate Bill 200 (Ayala) - he is awaiting additional information and will have a report at a subsequent meeting. (2) Senate Bill 1960 (Rains) - there is a Planning Directors all -day -session scheduled, March 12 in Sacramento, at which the author of the Bill will be present. Mr. Armstead asked whether any Council Members wished to + attend. (3) Sign Violations - reported on a list of violations. Mayor Tillinghast questioned the remailing of one of the violations which had been returned, not accepted. UNDERGROUND UTILITIES Mayor Tillinghast said this item had been discussed in the Work Session and regarded how the City can get some of the unsightly utility lines underground. Public utility companies have funds which are made available for the underground utility facilities, but the amounts are far less than the amount needed to accomplish very much in the near future. Mayor Tillinghast opened the meeting to public comment, and Barbara Pfennighausen, 12364 Pascal Avenue, questioned whether the utility companies would do the work at the same time, if and when we have the money. City Engineer Joe Kicak replied than an ordinance would be adopted and all work would be done at the same time. Judy Rinderhagen, 12738 Wilmac, questioned when a decision would be made. Council responded it was not a question of when, but how. Mayor Tillinghast closed the meeting to the public. Councilman Petta asked Ms. Virginia Latham, of Pacific Telephone Company, whether her Company would cooperate with the City and Developers in putting the utility lines underground which are in an area of the City where the poles have to be moved in the near future. Page seven - 1/15/81 COUNCIL REPORTS Mayor Tillinghast requested Council Members review a letter from the Southern California Associated Governments (SCAG) regarding openings for representatives to the South Coast Water Quality Advisory Committee (SCWQAC); asked whether a Council Member would consider volunteering to serve as a rep- resentative. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, invited Staff and Council to attend a meeting the next morning with representatives of the Bureau of Land Management. The meeting regarded the park site. Geoff Dooley, 22432 Franklin Street, said he was pleased to see the results of sign enforcement; and inquired about the abandoned house scheduled for demolition. Barbara Pfennighausen, 12364 Pascal Avenue, questioned when enforce- ment of towing away vehicles obstructing the City's slurry seal operation would be carried out. ADJOURN The regular meeting of the City Council adjourned at 8:09 p.m. The next regular meeting will be held February 5, 1981. 0 Respectfully submitted, Records Manager/De p y CIty Clerk APPROVED: Page eight - 1/15/81