02/05/1981z
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - FEBRUARY 5, 1981
The regular meeting of the City Council of the City of Grand Terrace was called to
order at 12354 Mt. Vernon, First Baptist Church of Grand Terrace, Grand Terrace,
California at 6:20 p.m. on February 5, 1981
PRESENT: Thomas A. Tillinghast, Mayor
Hugh J. Grant, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Jim Rigley, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Lindahl, City Clerk
ABSENT: None
The meeting was opened with invocation by Reverend William H. Hays, Grand Terrace
Assembly of God Church, followed by the Pledge of Allegiance, led by Ray Robles.
ITEMS DELETED FROM AGENDA
3G - Parcel Map 3973 - McKeever/Sacks
Special Presentation of painting by Nita Stephens
APPROVAL OF MINUTES (1-8-81) (1-15-81)
CC-81-16 Motion to approve the Minutes of January 8, 1981 as presented by
Councilman Petta, Second by Councilman Rigley, carried 4-1, with
Councilman Nix abstaining. Mayor Tillinghast stated additional
illegal signs have been placed since January 15, and have not
been removed, to his knowledge.
CC-81-17 Following correction to Motion No. CC-81-13, Motion to approve,
as amended, the Minutes of January 15, 1981 by Councilman Rigley,
Second by Councilman Petta, carried 4-1, with Councilman Grant
abstaining.
CC-81-18
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CONSENT CALENDAR
The following items were removed: 3A-Check Register; 3J-Amendment
to Personnel Rules & Regulations.
Motion to approve the following Consent Calendar Items by Councilman
Grant, Second by Councilman Rigley, carried, ALL AYES:
(B) RESOLUTION NO. 81-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CA, SUPPORTING THE PASSAGE OF SENATE BILL 33 (PRESLEY), VEHICLE
INSPECTION AND MAINTENANCE.
(C) Approve cancellation of Planning Services Contract No. 79-322
(GTC #79-02), effective March 12, 1981.
(D) Tract 9625 - Approve Release of Performance Bond for $39,000.00
and Labor & Materials Bond for $19,500.00; Accept Maintenance
Bond for $3,900.00.
(E) Tract 10052 - Newport Equities Trust: Approve release of the
following bonds: Road Bonds - $108,000; Sewer Bonds - $35,000;
and Water Bonds - $46,000. Accept the sewer & street for
maintenance & retain $14,300.00 for one year from date of
release, or until Tract construction is complete.
(F) MS E78-0327 - Lowell McKinley: Accept curb & gutter improvements
and release Time Certificate of Deposit for $3,700.00.
(H) Approve Agreement with Clean Community Systems, & authorize
Mayor to execute.
(I) RESOLUTION NO. 81-03
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
ORDERING PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATES,
DIAGRAM, ASSESSMENTS AND REPORT FOR FORMATION OF MAINTENANCE
DISTRICT. (As amended to specify "landscaping & lighting" district.)
(K) Solid Waste Disposal - Accept Staff's recommendation to make no
change in the current service arrangements. (See Motion No.
CC-81-21 for further action on this item)
CHECK REGISTER NO. 020581
CC-81-19 Following clarification, Motion by Councilman Grant, Second by
Councilman Petta, to approve Check Register No. 020581 carried,
ALL AYES.
PERSONNEL RULES & REGULATIONS AMENDMENT
This item was discussed in the Public Workshop Session, with a
staff presentation by Dave Carmany, Administrative Assistant, stating
staff's request to receive compensatory time off, on a straight -time
basis, to be used in six months, for attendance at City meetings.
In Council discussion, Mayor Tillinghast stated his position is that
the current method is adequate. Councilman Grant spoke in favor of
staff's recommendation, feeling management should be provided with
latitude to handle unique employee problems in determining whether
the employee should receive compensatory time off or overtime pay.
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Mayor Tillinghast opened the meeting to public participation. Mr.
Chuck Hartzel, 22558 Cardinal, stated he understood compensatory
time to be illegal. City Attorney Hopkins stated this is no
k problem. Mayor Tillinghast closed public participation.
Councilman Nix questioned if the Mayor would consider the amendment
to be acceptable if compensatory time was limited specifically to
meeting attendance. The Mayor stated it was not acceptable in
any event.
CC-81-20 Motion by Councilman Nix, second by Councilman Grant to adopt the
staff recommendation to amend the "Rules and Regulations for the
Administration of Personnel Matters," Section 4.11, to read:
4.11 Overtime -General
Any employee, except those employees specified in the annual compen-
sation plan as working an indefinite work week, who was ordered
because of an emergency or in the interest of efficiency of the
City, to render overtime service, and as a result, his time worked
exceeds the normal work week for his class, shall be paid overtime
or shall receive compensatory time off on a straight -time basis.
(See Section 6.5) A current record shall be kept at each instance
of authorized overtime work stating the reasons therefor and by
whom authorized; and also that date and duration of each instance.
The overtime service must be for work definitely ordered or approved
in advance by the appointing authority, except in emergency conditions.
Motion No. CC-81-20 carried 4-1, with a NOE by Mayor Tillinghast.
SOLID WASTE DISPOSAL
CC-81-21 Motion by Mayor Tillinghast, second by Councilman Grant, ALL AYES,
to reconsider Item 3K on the Consent Calendar, regarding solid
waste disposal.
Mayor Tillinghast stated a staff study had been conducted to
determine the financial affect of assuming the billing function
for refuse disposal in addition to the sewer billing, based on the
assumption a franchise would be established with a collector, and
on mandatory pickup. The Mayor questioned the amount of increase
in the areas of cashiering, telephone inquiry time, and the reserve
for bad debts. He stated his main concern was not generating revenue
for the City, but considered it as an additional service to the City.
Council discussed possibility of further staffing and an ad hoc
committee, with Councilman Grant voicing concern that funds from
the General Fund might be required to support the franchise, and
Councilman Nix voicing objection to the requirement to enact an
ordinance requiring mandatory pickup.
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Mayor Tillinghast opened the meeting to public participation. Ken
Rinderhagen, 12738 Wilmac, spoke against mandatory garbage collection,
an exclusive franchise, preferring free enterprise, and concern the
collection fees would be increased if the City were to assume this.
Mayor Tillinghast closed the meeting to public participation.
CC-81-22 Motion by Councilman Rigley, second by Councilman Nix, to accept
Staff's recommendation to make no change in the current service
arrangements, carried 4-1, with a NOE vote by Mayor Tillinghast.
COMMISSION & COMMITTEE REPORTS
PLANNING COMMISSION
Commissioner John McDowell reported Dave Carmany, Administrative
Assistant, would attend the February 9 Planning Commission Meeting
to brief the Commissioners on the status of proposed ordinances.
PARKS & RECREATION COMMITTEE
John Lotspeich requested Council consider appointing Ken Howard
to the Committee, and to consider the Committee's request to
include all future park development and Little League lights in
the assessment district.
CC-81-23 Motion by Councilman Rigley, second by Mayor Tillinghast, to
appoint Ken Howard to the Parks & Recreation Committee for a
term to expire June 30, 1982, carried, ALL AYES. 0
Council took no action, pending further review, on the matter of
including all future park development and Little League lights in
the assessment district. City Attorney Hopkins stated future park
development could be included, but questioned any lighting other
than street lighting. Councilman Nix recommended deleting any
reference to "Little League" in the future, and referring to
any ball parks as City or Community ball parks.
VOLUNTEER SERVICES COMMITTEE
Chairman Bob Yeates reported the Committee recommendations on the
Goals & Priorities will be available at a later date, and will
brief Council later on a proposed April project with the Solid
Waste State Board.
CRIME PREVENTION COMMITTEE
Secretary Jim Hodder reported the following: (1) Community Services
Director Randy Anstine attended last meeting; (2) Increase in
Neighborhood Watch Program activity; (3) Based on the concern that
citizens have firearms, with no safety training, the Committee is
investigating organizing fire and safety programs; and (4)
Introduced Boy Scout Tony Luers, who is working on his merit badge
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for citizenship in the community.
CC-81-24 Motion by Councilman Nix, second by Councilman Petta, to appoint
JoAnne Coffeen to the Crime Prevention Committee, for a term to
expire June 30, 1984, carried, ALL AYES.
RECESS was called at 7:00 p.m., and reconvened at 7:15 p.m., with
all members present.
ORDINANCE NO. 44 (2nd Reading)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
RESCINDING ORDINANCE NO. 11 & PROVIDING FOR THE PAYMENT OF CERTAIN
CAPITAL IMPROVEMENT FUND FEES, DEDICATIONS OF LAND FOR PUBLIC
RIGHTS -OF -WAY, UTILITIES, PARK PURPOSES, & INSTALLATION OF CERTAIN
PUBLIC IMPROVEMENTS.
Following reading of the Title by City Attorney Hopkins, Mayor
Tillinghast stated this ordinance addresses the equity of charges
for remodeling vs new construction. Councilman Petta stated it
should be clarified the major change in the new ordinance is
to eliminate charges for capital improvements for residential
additions, with the intent to charge fees for new development.
Mayor Tillinghast opened Public Hearing on the matter.
SUPPORTING TESTIMONY
Ken Rinderhagen, 12738 Wilmac, spoke in favor of the new ordinance.
OPPOSING TESTIMONY - None. Mayor Tillinghast closed Public Hearing.
Mayor Tillinghast voiced opposition to eliminating fees for -
residential additions, stating Ordinance 11 adequately states the
intent. Councilman Petta stated citizens should be encouraged to
improve their property, and the new ordinance will accomplish this.
CC-81-25 Motion by Councilman Petta, second by Councilman Nix to take
action on Ordinance No. 44, by Title only, carried, ALL AYES.
CC-81-26 Motion by Councilman Nix, second by Councilman Grant, to adopt
Ordinance No. 44, carried 4-1, with NOE vote by Mayor Tillinghast.
VEHICLE ABATEMENT ORDINANCE
Councilman Rigley voiced opposition to approving first reading of
this ordinance prior to a public hearing.
CC-81-27 Motion by Councilman Rigley, second by Councilman Petta, to post
a Public Hearing Notice for the proposed Vehicle Abatement Ordinance,
and place on the agenda at a later date for first reading, carried
4-1, with NOE vote by Mayor Tillinghast.
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RESOLUTION NO. 81-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
RESCINDING RESOLUTION NO. 80-50 AND FIXING AND ESTABLISHING CHARGES
FOR SEWER SERVICE WITHIN THE CITY OF GRAND TERRACE.
Mayor Tillinghast stated the purpose of the Resolution is to
establish the specific payment of $7.00 per month, to be billed at
$14.00 per month on a bi-monthly basis, and opened Public Hearing
on the matter.
SUPPORTING TESTIMONY - None
OPPOSING TESTIMONY
Bob Yeates, 12888 Fremontia, voiced objection to the fee increase,
questioned why higher than Colton, and why the negotiations of the
litigation had not been made public. He recommended lowering the
monthly fee to $6.00 per month; Ken Rinderhagen, 12738 Wilmac, voiced
objection to the fee increase, and questioned certain data justifying
the increase; Ed O'Neal, 22608 Minona Drive, questioned what had
become of the surplus sewer funds, questioned the maintenance fees,
requested an audit of the system, and recommended the press do an
investigative report. Mayor Tillinghast stated an audit is forth-
coming, and the surplus sewer funds are under the control of
Riverside Superior Court. Chester Easter, 21963 Tanager, questioned
if the funds are required to be paid to Colton in advance, and
the resulting affect on the billing dates. The Mayor closed Public
Hearing.
Council discussion included system maintenance costs, fees required
to be paid to Colton, and questions and clarification on certain
items listed on the justification for increased fees. Councilman
Rigley pointed out that the only apparent items which could be
deleted would only result in a 39� decrease from the $7.00 fee.
Mayor Tillinghast reopened Public Hearing. Ken Rinderhagen, 12738
Wilmac, felt the purpose of the public hearing was accomplished by
discussing the costs openly; Ed O'Neal, 22608 Minona Drive, objected
to the growth of City staff, and questioned that the fees collected
will be sufficient to cover the cost of sewer maintenance; John
McDowell, 22690 Cardinal, objected to the amount of discussion time
for this item. Mayor Tillinghast closed Public Hearing.
CC-81-28 Motion by Councilman Nix, second by Councilman Rigley, to adopt
Resolution No. 81-04, carried, ALL AYES.
PUBLIC EVENT - Carnival - Grand Terrace Swim Club
Bruce Schaefer, representing the Grand Terrace Swim Club, outlined
the Club's plans to sponsor a carnival, as a fundraiser, April 23
thru April 26, 1981. He reviewed the agreement with the City, the
agreement with the owners of the land where the carnival is to be
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held, and stated two reserve sheriff's officers have been retained
for each night of the event. A $500.00 cash cleanup bond will be
posted with the City, to be released Monday morning following the
event. Mr. Schaefer requested Council approval on the following
requests: (1) waiving all permit & business license fees;
(2) closing Industry Street; and (3) placing a banner across
Barton Road at Mt. Vernon and/or Michigan.
Mayor Tillinghast opened the meeting to public participation. Ken
Rinderhagen, 12738 Wilmac, stated So. California Edison Company
won't allow hanging banners. The Mayor closed public participation.
CC-81-29 Motion by Councilman Petta, second by Councilman Rigley,.to approve
the following items requested by the Grand Terrace Swim Club for
the carnival to be held April 23-26, 1981 carried, ALL AYES:
(1) Waiving all permit and business license fees.
(2) Closing Industry Street, providing it is barricaded and
appropriately manned.
(3) Placing a banner across Barton Road at Mt. Vernon and/or
Michigan, with the provision that it be coordinated with
Southern California Edison Company.
RESOLUTION NO. 81-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, SAN
BERNARDINO COUNTY, CA, ESTABLISHING A PROJECT AREA COMMITTEE FOR
THE REVISED GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT.
CC-81-30 Motion by Councilman Nix, second by Councilman Grant, to adopt
Resolution No. 81-05, carried, ALL AYES.
Appointment of Project Area Committee Members - Councilman Nix
nominated Elmer Gloer and Ken Rinderhagen; Councilman Grant nominated
Dr. Jack Booker and Jack Allen; Mayor Tillinghast nominated Bruce
Halstead and Rod Lambert; Councilman Rigley nominated Barbara
Pfennighausen and Lillian Smith; and Councilman Petta nominated
LaVail Trousdale and Jerry Hawkinson. Mayor Tillinghast, with
concurrence of Council, declared the ten nominees to be the
members of the Project Area Committee, and directed the City
Manager to proceed with the necessary correspondence.
ORDINANCE NO. 45
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CA, RESCINDING ORDINANCES NOS. 21 & 2, AND ESTABLISHING THE PLACE
FOR INTERIM MEETINGS OF THE CITY COUNCIL.
City Attorney Hopkins read the Title of Ordinance No. 45, and
requested a clerical correction on Section 3.
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CC-81-31 Motion by Councilman Grant, second by Councilman Nix to adopt
Ordinance No. 45, as amended, as an Urgency Ordinance, by Title Only,
carried, ALL AYES.
RESOLUTION NO. 81-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CA, RESCINDING RESOLUTION NOS. 78-3 & 79-46, AND ESTABLISHING
THE DAY & TIME OF CITY COUNCIL MEETINGS.
City Attorney Hopkins read the entire Resolution. The Resolution
was amended to reflect March 12 as the effective date.
CC-81-32 Motion by Councilman Petta, second by Councilman Rigley, to
adopt Resolution No. 81-06, as amended, carried, ALL AYES.
POLICE CHIEF REPORT
Captain Schuyler, representing the San Bernardino County Sheriff's
Office, reported a computerized system which will provide specific
information regarding crime is nearing completion, with the
possibility of a computerized patch system being established. He
reported good progress being made in the City regarding crime.
CITY ENGINEER REPORT
Terrace Hills Community Park Expenditures - City Engineer Kicak
reviewed a Memorandum and Staff Report, dated January 30, 1981,
on this subject, stating the following: $102,844.48 has been
expended, which exceeds funding made available through the grant
program; an additional $34,000.00 will be necessary to complete
the project, which will include contracting for completion of
the irrigation system and hydroseeding; expenditures of $6,660.00
have accrued for the irrigation system, without benefit of a
contract, on a purchase order which was not to have exceeded
$2,500.00. This matter is to be addressed by Council and the
City Attorney.
Council discussed the additional funding request, with City
Manager Armstead stating additional property tax monies are
anticipated; therefore, unappropriated general fund monies are
available. The General Fund has previously loaned the Park
Fund approximately $100,000.00 for land purchases.
Discussion was held on the invoice from J.& L. Landscaping for
$6,660.00 and Purchase Order No. 6764, authorizing expenditure
not to exceed $2,500.00, and Mr. Kramer's supervision of BLM
personnel, due to their inexperience, without apparent staff
authorization.
City Attorney Hopkins recommended establishing two invoices,
with one for the equipment rental, and the other for work
supervision, stating this could be justified legally.
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Council debated opening the meeting to public participation, as
recommended by Councilmen Petta and Grant, with Mayor Tillinghast
objecting, due to the absence of Mr. Kramer, J.& L. Landscaping.
CC-81-33 Motion by Councilman Petta, second by Councilman Grant to open
the meeting to public participation to obtain further information
on this subject, carried 4-1, with the Mayor abstaining.
Mayor Tillinghast opened the meeting to public participation.
Dick Rollins, 22700 DeBerry, stated he had been authorized by Mr.
Kramer to speak on his behalf. He advised Council that Mr. Kramer
had been questioned as to expenditure authorization at a meeting
at the parksite on January 26, and was shown the purchase order
on January 27, with 60% of the work being accomplished prior to
being advised of the expenditure overrun. Mr. Kramer stated he
was working with an inaccurate plan while trenching; therefore,
due to lack of supervision, had damaged 70 feet of pipe, which he
will replace at no charge. One-third of the trenches remain to be
cut, which Mr. Kramer states he can complete for $20,000.00. Mr.
Kramer is requesting to be paid $4,999.00 towards his invoice of
$6,660.00, with the remaining $1,600.00 to be included in his
bid for the remainder of the work. Mr. Rollins also stated he
and Mr. Kramer had spent one weekend inventorying the irrigation
supplies. Mayor Tillinghast closed the public participation.
Councilman Grant questioned the apparent lack of communication
with Mr. Kramer regarding the purchase order. Following question
by Councilman Petta, Mr. Kicak confirmed the work accomplished
to be worth a minimum of $6,660.00. Councilman Petta stated he
felt the City was morally obligated to pay the invoice and to
complete the park project, since this involved volunteers doing
work in good faith.
CC-81-34 Motion by Councilman Petta, second by Councilman Nix that the City
pay $6,660.00 to J.& L. Landscaping for work completed on the
Terrace Hills Community Park, and to request bids for the remainder
of work required to complete the park installation.
Councilman Nix requested that Mr. Kramer be requested to establish
two separate invoices defining the work completed for supervision
and equipment rental, prior to payment.
CC-81-34A Motion amended by Mayor Tillinghast, seconded by Councilman Nix to
include authorization of a $34,000.00 loan from the General Fund to
the Park Fund, for completion of the park. Following verification
by City Manager Armstead of the availability of funds, the Motion
to Amend carried, ALL AYES.
Motion No. CC-81-34, as amended, carried, ALL AYES.
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CITY MANAGER REPORT
City Manager Armstead reported the following: (1) Landscaping at
California Skate is to be completed by February 13; (2) Senator
Ayala requested office space be provided at City Hall the third
Wednesday of each month from 1:30 p.m. to 4:30 p.m., to allow
citizens the opportunity of meeting with him or his staff.
Council indicated approval, and recommended being prepared to
respond to similar requests at the State or Federal level.
CC-81-35 Motion by Mayor Tillinghast, second by Councilman Nix, to authorize
space and facilities at City Hall for use by Senator Ayala's office
the third Wednesday of each month from 1:30 p.m. to 4:30 p.m.
carried, ALL AYES.
COUNCIL REPORTS
Councilman Petta requested action to be taken to place utility
lines underground when construction requires them to be moved.
He referred specifically to the area south of Barton Road on
Mt. Vernon, between Barton Road and DeBerry, stating construction
there will require the telephone posts to be moved, and recommended
taking action to require the telephone company to place them
underground at this time.
City Attorney Hopkins questioned the legality of requiring the
telephone company to place the utilities underground, unless the
City is prepared to provide the money. City Manager Armstead
recommended allowing staff time to research the possibility of
establishing a utility district to underground utilities.
Staff was directed to write a letter to Southern California Edison
Company and to Pacific Telephone, indicating the City's desire to
have all utilities placed underground anytime telephone poles are
required to be relocated, at no cost to the City. Staff was also
directed to contact San Bernardino County regarding acquiring funds
which have been accruing, as indicated by Joe Falkner, of Southern
California Edison Company.
Councilman Nix reported he attended, as alternate, the East Valley
Transit Authority Meeting, with the following action being taken:
(1) Approved increasing fares, with no action taken to reduce
service; and (2) Changed meeting schedules.
Councilman Grant reported the following: (1) Met with Riverside
County Supervisor Younglove regarding a four-way stop at Main &
Michigan, with no apparent action being taken thus far; (2) Questioned
if response had been received from Johnstown Properties regarding
sidewalk upkeep at the shopping center; (3) Request from Senior
Citizens at mobilehome park on Newport Avenue for increased bus
service - this will be addressed during FY 1981-82 budget hearings;
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J�
(4) Was unable to meet with Legislators in Sacramento, due to illness;
(5) Omnitrans Executive Board, January 7, were advised the City of
San Bernardino is ready to commence regular bus service with Omnitrans
April 1, and were to advise that City regarding financial responsibility;
(6) Art Parlis, Dial -A -Ride, may be contacting our City regarding
providing service; (7) Reviewed the fare increases; (8) Omnitrans
Board approved payment for 15 bus shelters, some of which will be
placed in the City; (9) Attended Inland Manpower Association Meeting
January 23; (10) SANBAG, at meeting of January 7, disapproved funding
for a rest stop on freeway between San Bernardino & Barstow; and
0 1) Attended SANBAG Meeting February 4.
Mayor Tillinghast reported the following: (1) Attended the Citrus
Belt Division Meeting of the League of California Cities, at which
time information was presented on the proposed reduction of bailout
funds for cities in the Governor's proposed 1981-82 Budget. The
League of California Cities recommended that the cities brief their
legislative representatives on the impact this reduction will have
on the cities.
CC-81-36 Motion by Mayor Tillinghast, second by Councilman Grant, to
authorize Staff and/or Council to attend meetings in Sacramento,
if necessary, concerning bailout funds, carried, ALL AYES.
(2) Requested City representatives to attend LAFC Workshop Session
on February 11 regarding a status report on the Colton -Loma Linda -
Grand Terrace boundaries.
(3) Proclamations - Read a Proclamation proclaiming the Month of
February as "American Heart Month" and a Proclamation proclaiming
the first week in April as "Sales to Stop Arthritis Week."
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, stated the Parks & Recreation Committee
is willing to assist the Grand Terrace Swim Club in its carnival;
Ken Rinderhagen, 12738 Wilmac, voiced approval of various Council
actions during the Meeting, and apologized for inappropriate remark
made earlier; Bruce Schaefer, 430 Glenhill Road, Riverside, thanked
the following staff and Council members for assistance in preparation
for the carnival: Seth Armstead; Myrna Lindahl; Randy Anstine; and
Councilmen Petta and Grant.
ADJOURN
CC-81-37 Motion to adjourn to a Public Workshop Session February 12, 1981 at
4:00 p.m. at 12354 Mt. Vernon, for a budget workshop, by Councilman
Grant, seconded by Councilman Rigley, carried, ALL AYES. The
regular meeting adjourned at 10:25 p.m.
Respectfully
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