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03/12/1981CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - MARCH 12. 1981 The regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on March 12, 1981 at 6:05 p.m. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Jim Rigley, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Lindahl, City Clerk ABSENT: None The meeting was opened with invocation by Reverend Richard Lyddon, Highgrove United Methodist Church, followed by the Pledge of Allegiance, led by Dick Rollins. ITEMS ADDED TO AGENDA 5D - Proposition 1 - 1980 Park Bond Act 9 - Executive Session APPROVAL OF MINUTES - FEBRUARY 19. 1981 CC-81-65 Motion by Councilman Grant, second by Councilman Nix, ALL AYES, to approve the Minutes of February 19, 1981 as presented. CONSENT CALENDAR The following items were removed from the Consent Calendar: 3A- Check Register; 3B-Amending Personnel Rules & Regulations to add Section 2.6.4; 3E-Reject Proposed Nuisance Abatement Ordinance; 3J-FY 1980-81 CETA PSE Program Agreement; 3K-"Authorization to Proceed" for development of a traffic enforcement program grant application; 3L-Membership in Public Risk & Insurance Management Association; 3M-Reject proposed minimum housing standards ordinance; 30-Reject proposed solar ordinance; 3R-Accept Plan from Inland Empire Cultural Foundation; and 3S-Approval of Amended FY 80-81 Budget. CC-81-66 Motion by Councilman Grant, second by Councilman Petta, ALL AYES, f to approve the following items on the Consent Calendar: Page one - 3/12/81 C. RESOLUTION NO. 81-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO. 80-26 IN ITS ENTIRETY & AMENDING PORTIONS OF RESOLUTION NO. 80-21 PERTAINING TO THE ADOPTION OF A CONFLICT OF INTEREST CODE APPLICABLE TO THE DESIGNATED OFFICIALS PURSUANT TO THE POLITICAL REFORM ACT OF 1974. D. RESOLUTION NO. 81-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ESTABLISHING A BOUNDARY FOR PORTIONS OF MT. VERNON AVENUE & GRAND TERRACE ROAD & DEDICATING THE SAME FOR STREET AND HIGHWAY PURPOSES. F. Authorize readvertising the bid request for the Handicap Ramp Project. G. Authorize Mayor to execute, & City Clerk to record, Notice of Completion - Grading at Terrace Hills Community Park - Socal West Constructors, Inc. H. Approve Tract11847 & authorize waiving of filing fee. I. Deny Personal Injury Claim #81-01 (Thomas Gomez, Jr.) N. Approve Agreement with County for Enforcement of Environmental Health & Sanitation Laws & authorize Mayor to execute. 0, P. Approve Lease Agreement with Grand Terrace Lions' Club and authorize Mayor to execute. Q. Approve Joint Use Agreement with Colton Joint Unified School District and authorize Mayor to execute. CHECK REGISTER NO. 031281 Councilman Grant questioned the following items: Repair of flag pole light; Purchase of magnetic signs; Trips to Alexander Grant Corp.; and Differential cost in air fare to Sacramento. Councilman Nix questioned the policy regarding issuance of City business card to employees. CC-81-67 Following clarification of the items in question, Motion by Councilman Grant, second by Mayor Tillinghast, ALL AYES, to approve Check Register No. 031281. PERSONNEL RULES & REGULATIONS AMENDMENT Council discussion was held regarding physical examinations for employees, favoring initial physical examinations for regular Page two - 3/12/81 employees. Objections were raised to CETA personnel receiving physicals, and to administering physicals for staff on an annual basis. Council recommended conducting a survey of other programs to obtain information regarding periodic physical examinations based on age and for key staff members. With concurrence of Council, Mayor Tillinghast referred this matter back to Staff for revisions. NUISANCE ABATEMENT ORDINANCE (Proposed) Council stated that the San Bernardino County Code does not specifically address certain areas sufficiently, referring particularly to conditions which constitute a blighting or deteriorating influence on the neighborhoods, and weed abatement. City Attorney Hopkins expressed concern that some areas of the County Code would be preempted by adoption of this ordinance. With concurrence of Council, Mayor Tillinghast directed the City Attorney to prepare a report for the next or subsequent Council Meeting which will address the specific areas which are covered, and those which are not covered, in the County Code, for Council consideration, prior to a final determination. CETA PSE PROGRAM AGREEMENT Councilman Grant questioned the delay in consideration of the Agreement, and the amount of funds remaining in the CETA Program for FY 1980-81. Staff advised the County of San Bernardino had delayed submitting the Agreement, and that the CETA Program has funds remaining of $13,000.00. A phase -down program is being established, due to the possibility of elimination of the CETA Program. CC-81-68 Motion by Councilman Grant, second by Councilman Petta, ALL AYES, to approve the Agreement for operation of the CETA PSE Program for FY 1980-81 with San Bernardino County, and to authorize execution by the Mayor. TRAFFIC ENFORCEMENT Council objected to Staff's request for approval to proceed with the development of a traffic enforcement program grant application, since a need for increased traffic enforcement has not been established. Sergeant Bailey, San Bernardino Sheriff's Office, Central Patrol, was questioned as to the opinion of the Sheriff's Office on this matter. He stated he had no knowledge of the subject, but stated Lt. MacDonald has records of traffic control for the City. Mayor Tillinghast referred this matter back to Staff and directed Staff to obtain information from Lt. MacDonald on a traffic study. Page three - 3/12/81 INSURANCE Councilman Nix questioned the need for the City to establish membership in the Public Risk & Insurance Management Association, feeling it might be more suitable for a larger city. City Manager Armstead recommended membership for one year, since it could be of assistance in reducing insurance costs. CC-81-69 Motion by Councilman Grant, second by Councilman Petta, to approve membership in the Public Risk & Insurance Management Association for one year, carried 4-1, with Councilman Nix voting NOE. MINIMUM HOUSING STANDARDS - (Proposed Ordinance) Councilman Grant objected to Staff's recommendation to reject the proposed ordinance, stating it is more specific that the County Code, and should not be more difficult to enforce. Mayor Tillinghast requested input from the Planning Commission. Commissioner John McDowell voiced objection to the County Code, stating a preference for the establishment of a City Code. CC-81-70 Motion by Councilman Grant, second by Mayor Tillinghast, to approve introduction of the Minimum Housing Standards Ordinance. CC-81-71 Page four - 3/12/81 City Attorney Hopkins stated adoption of this ordinance could preempt certain areas of the County Code, and could be contradictory and confusing. Council discussed the possibility of establishing a municipal code. Motion No. CC-81-70 failed, 4-1, with Councilman Grant casting the only AYE vote. The proposed ordinance was referred back to staff, with the direction to prepare a report on the feasibility of establishing a municipal code, to include cost, staff time involved, and the advantages and disadvantages. SOLAR ORDINANCE (Proposed Council questioned if the Energy Committee had provided input on this proposed ordinance, and voiced concern that it is too general in nature, and not enforceable. Motion by Councilman Grant, second by Mayor Tillinghast, to delay action on the proposed solar ordinance, until input is received from the Energy Committee. City Engineer Kicak was questioned on making the ordinance more specific. Mr. Kicak stated it is covered in the County Code. Motion No. CC-81-71 carried, ALL AYES. 0 INLAND EMPIRE CULTURAL FOUNDATION CC-81-72 Following clarification that acceptance of the Plan would not involve any cost to the City, Motion by Councilman Grant, second by Councilman Petta, ALL AYES, to accept the Inland Empire Cultural Foundation Plan as presented. AMENDED FY 1980-81 BUDGET CC-81-73 With clarification made that this action does not include approval for any specific capital improvement expenditures for a Civic Center, Fire Station & Community Services Center, or Sewer Plant Expansion, Motion by Mayor Tillinghast, second by Councilman Nix, ALL AYES, to approve the amended budget for FY 1980-81 COMMISSION & COMMITTEE REPORTS PLANNING COMMISSION Commissioner John McDowell advised Council he had attended a meeting regarding SB 1960, which would allow placement of mobile - homes on residential lots, without discrimination. The cities and the League of California Cities are opposed to this Bill. Since this Bill is to become effective July 1, it will be ` necessary for the City to adopt an architectural ordinance which will become effective prior to that date, in order to maintain control of the placement of mobilehomes. Chairman Frank Tetley stated he and Lewis Sullivan, Planning Director, attended a Planning Conference in Sacramento. This matter was addressed at that time, with creative ideas given.to deal with the situation. The Planning Commission sent a letter of appreciation to the First Baptist Church of Grand Terrace, for the use of the Church's facilities. Mr. Tetley also advised Council the Planning Commission will begin the practice of holding one Planning Commission Meeting per month, if there are no objections from Council. Council indicated approval of holding one meeting per month. PARKS & RECREATION COMMITTEE Chairman Geoff Dooley reported the following: (1) Recommended appointment of Raymond B. Ramirez as alternate to the Committee; (2) Thanked John Lotspeich for assistance and presentation made to the School Board regarding the Joint Operating Agreement and the scheduling of recreational facilities, which the Board approved; (3) Award ceremony for the Grand Terrace Christian Soccer Club to be held March 14; and (4) "Train Don't Strain" Run will be held May 10. CC-81-74 Motion by Councilman Nix, second by Councilman Grant, ALL AYES, to appoint Raymond B. Ramirez as an alternate on the Parks & Recreation Committee. Page five - 3/12/81 ENERGY COMMITTEE City Manager Armstead reported the Committee is presently conducting an outreach program. VOLUNTEER SERVICES COMMITTEE Chairman Bob Yeates reported the meeting dates for the Committee are now the second Thursday of each month. CRIME PREVENTION COMMITTEE Chairperson Judy Rinderhagen reported a meeting held with the Parks & Recreation Committee resulted in an upcoming request for Council to approve $544.00 from the Crime Prevention Committee's budget to establish security lighting at the Terrace Hills Community Park, since the Parks & Recreation Committee did not have this item budgeted. WAYS & MEANS COMMITTEE Chairman Brett DeWitt advised Council he was present to clarify any questions regarding the Committee's Memorandum, dated March 4, 1981 regarding the amended FY 1980-81 Budget. The Committee expressed concern about funding a civic center, and recommended a public hearing prior to preparation of plans and specifications. Mr. DeWitt stated the Committee has no objections if the public is not opposed to a civic center; however, it is felt the funds are needed for street lights, curbing, flood control, park facilities, additional law enforcement and a library. He stated he was addressing Council on these matters, since he understood no action had been taken. Councilman Nix stated Council had taken action, at the February 26 Meeting, to approve priority items for the amended FY 1980-81 Budget, and had clarified at that time that the items did not include plans for a civic center. Councilman Grant stated the civic center had been discussed in relation to a five year budget plan. All of the items mentioned by Mr. DeWitt are items that Council is aware of, are very valuable, and none are going to be ignored. He further stated, speaking for himself, that it is one of the things we are going to have to think of now, or later it will cost more. It is a fact we have to have some kind of permanent facilities in this community, to demonstrate we are here to stay. He stated he is not certain the people who follow us in the years to come are prepared to live in a rather nomadic standard - community center, to church, to junior high, and who knows where next. Lots of facilities will go in a civic center, that in no way will be designed to grandiose anybody on this Council. He guaranteed that, if he is still around, anything we have will be functional Page six - 3/12/81 and he would not vote for anything ostentacious or unnecessary. This is part of an overall five year plan, and we have to start somewhere. Council has not circumvented the people of the community on any matters, and public input will be requested. Mayor Tillinghast stated Council has always had an agenda item entitled "Public Participation" and has always encouraged public input through the news media. Informal discussion has been held regarding including a library and branch post office in the civic center complex. Public hearings will be held, and input will be requested in order to meet the greatest needs of the community. Councilman Petta stated Council's primary concern has always been to establish facilities for the youth of the community. He further stated a civic center will be needed sooner or later, and will be more expensive later. Funds are being generated through the CRA for projects to benefit the entire City, of which the civic center is one. Mayor Tillinghast further clarified that funds generated by the CRA can be used for nine specific projects only, which were approved at the time of for- mation of the CRA. A civic center is one of those nine projects. Mayor Tillinghast opened the meeting to public participation. Dolores Kossman, 22735 Desoto, questioned why Council was being defensive about this matter, since they agree with the Ways & Means Committee that public input is desired. The Mayor stated Council was not being defensive, but was clarifying the matter to ensure the community received the proper information. Barbara Pfennighausen, 12364 Pascal, speaking as a member of the Project Area Committee for the CRA, invited the community to attend their meetings, particularly the public meeting scheduled for April 2, at the Community Center. Meeting was closed to Public Participation. RECESS was called at 7:30 p.m., and reconvened at 7:42 p.m., with all members present, except Councilman Petta, who returned at 7:43 p.m. PRESENTATION OF PAINTING Nita Stephens, a renowned artist, and 20-year resident of the City, presented one of her original oil paintings to the City. Mayor Tillinghast expressed appreciation and stated the painting would be located in a place of honor in the City Hall complex. ORDINANCE NO. (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ESTABLISHING A PROCEDURE FOR THE GRANTING OF FRANCHISES FOR BROAD- BAND AND TWO-WAY COMMUNICATION SYSTEMS. Page seven - 3/12/81 CC-81-75 Following reading of the Title by City Attorney Hopkins, Motion by Councilman Rigley, second by Councilman Nix, ALL AYES, to approve introduction of the Ordinance by title only. SCE VISTA SUBSTATION CC-81-76 Motion by Councilman Nix, second by Councilman Grant, ALL AYES, to approve installation of a 1600 square foot addition to the SCE facilities, pursuant to the conditions stated in the Staff Report dated March 2, 1981, written by the City Engineer on the subject. CLEAN COMMUNITY SYSTEMS Mr. Bob Yeates gave a film presentation on the Clean Community System Program, and advised Council this System has reduced the amount of litter in the City 75% in one year of operation. Mr. Yeates then gave a film presentation regarding a California Resource Rally, in which the City will participate, to be held April 20-26. April 25 will be the eleventh annual "Keep America Beautiful" Day. Loma Linda Disposal Company will provide a large container for the use of the citizens on April 25 and 26, and a container will also be available for newspapers and aluminum cans. Mr. Yeates encouraged the community to join the California Resource Rally. RESOLUTION NO. 81-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ENDORSING & SUPPORTING THE OBJECTIVES & GOALS OF THE CALIFORNIA RESOURCE RALLY. CC-81-77 Following the reading of the Resolution by City Attorney Hopkins, Motion by Councilman Grant, second by Councilman Rigley, ALL AYES, to adopt Resolution No. 81-12. PROPOSITION 1 - 1980 PARKLANDS ACT Councilman Nix questioned submitting a grant application for the Terrace Hills Ballfield Lighting Project, since this item had been approved and included in the budget. He objected to delaying installation of the lighting, and recommended further staffing to find a way to proceed with the project, to ensure no delay. RESOLUTION NO. 81-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, APPROVING THE APPLICATION FOR 1980 STATE GRANT MONIES UNDER THE PROVISIONS OF THE CALIFORNIA PARKLANDS ACT OF 1980. CC-81-78 Motion by Councilman Grant, second by Mayor Tillinghast, ALL AYES, to adopt Resolution No. 81-11. Page eight - 3/12/81 FIRE CHIEF REPORT Mr. Visconti, from the Highgrove Volunteer Fire Department, stated the Highgrove and Grand Terrace Fire Departments will be holding a Pancake Breakfast in Highgrove March 29, and demonstrations and tours will be conducted. This is planned as an annual event, with next year's Pancake Breakfast to be held in Grand Terrace. CITY COUNCIL REPORTS Councilman Petta read a letter from Mr. Paul Popenoe, of the Public Utilities Commission, dated March 6, 1981 in which he stated Pacific Telephone Company is unwilling to conduct a survey, as requested by the Commission staff, does not feel that a transfer of Grand Terrace telephones from the Riverside to the Colton exchange is a feasible plan, and would incur cost penalties and a decrease in revenues of $225,000 annually. He further stated he would be unable to carry the City's request any further on an informal basis. Councilman Petta recommended making a formal request through the PUC, since the City's previous requests were considered to be informal. Mayor Tillinghast requested advice from City Attorney Hopkins. Mr. Hopkins stated the City should formally petition the PUC to act upon this request, with a formal petition. CC-81-79 Motion by Councilman Petta, second by Councilman Grant, ALL AYES, to direct Staff to prepare a formal petition to the Public Utilities Commission requesting the transfer of Grand Terrace telephones from the Riverside exchange to the Colton exchange. Mayor Tillinghast opened the meeting to public participation. Geoff Dooley, speaking for the Chamber of Commerce, commended Council on u the action taken, since the Chamber has also been working on this matter, and had obtained signed petitions from the citizens. The Mayor closed Public Participation. Councilman Rigley recommended Staff prepare a briefing for presenta- tion to Council and the citizens to review the Community Redevelopment Agency. Specific items to be addressed are to be: (1) How revenue is generated by tax increment, and an estimated amount of revenue anticipated per quarter, and semiannually; (2) Explanation of establi- shing debt, as a mandatory item, to enable the City to take advantage of the revenue; and (3) State the nine projects for which CRA funds can be used, and state Staff's priorities of the nine projects. This CRA Briefing is to include visual aids, and is to be presented in a manner which can be understood by a high school freshman. Councilman Rigley stated he wants this CRA Briefing to be a public hearing, to be highly publicized, to get more public participation. CC-81-80 Motion by Councilman Rigley, second by Councilman Grant, that Staff prepare a CRA Briefing, for Council and the Citizens, to be presented two weeks from this date. Page nine - 3/12/81 Council discussed the appropriate time to hold the briefing, with Councilman discussions Grant recommending combining on the five year budget plan. the briefing with the Following discussion, Motion No. CC-81-80 was clarified as to intent by Councilmen Rigley and Grant to hold the briefing, as a Public Hearing, within an adequate time. Councilman Grant attended the Omnitrans Executive Board Meeting February 20, and an Omnitrans Workshop February 24, in which items discussed were reduction of service, and a comprehensive operational analysis. Councilman Nix objected to receiving grant applications on a "rush" basis, and recommended preparation on a timely basis, particularly since we have a hired a firm to assist the City in these matters. Councilman Nix also recommended using Pacific Telephone's financial analysis as the basis for the City's appeal to the PUC. Mayor Tillinghast reported the following: (1) Received a letter of appreciation from Senator Presley for the City's support of SB 33, the Motor Vehicle Inspection Bill; (2) Recommended a representative attend a hearing in Los Angeles April 3 regarding reapportionment - Councilman Grant was authorized to represent the City at the hearing, with concurrence of Council; and (3) Several letters were received from the City of Bellflower regarding the position of Treasurer for the California Contract Cities Association - following discussion, Councilman Grant stated he, as the Representative, will plan to attend, or the alternate will attend, to vote for Mayor Pro Tem Henry Kruid as Treasurer. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, stated he has visited several cities, and received information on the CRA Programs, establishing a civic center authority, and a street sweeping program; Ron Hoover, 12512 Pascal, advised Council of problems encountered in his attempt to protest a parking ticket, the City's lack of a procedure to handle this matter, and requested Council void the ticket. CC-81-81 Following advice from City Attorney Hopkins, Motion by Councilman Petta, second by Mayor Tillinghast to waive the parking ticket for Mr. Hoover. Following clarification by Councilman Petta that this is an unusual situation, and will not be expected to happen again, the Motion carried unanimously. Barbara Pfennighausen, 12364 Pascal, questioned holding a CRA Briefing, and recommended the citizens attend the CRA Project Area Committee meetings to receive information; commented Council has shown a great interest in the youth of the community; and questioned the requirement for steel poles vs wood poles for lighting ballfields. Page ten - 3/12/81 Ed O'Neal, 22608 Minona, voiced objection to Staff's handling of requests for a political sign and a permit, and recommended building a community center as soon as possible; Geoff Dooley, 22432 Franklin, objected to illegal signs in the City, and recommended advising the public to ascertain City sign requirements prior to purchasing and placing signs; requested the removal of a car in the vicinity of Mt. Vernon and Grand Terrace Road. RECESS was called at 9:20 p.m., and reconvened at 9:40 p.m., with all members present. EXECUTIVE SESSION Council adjourned to an Executive Session at 9:40 p.m., with City Manager Armstead, Finance/Administrative Services Officer Clark, City Attorney Hopkins and City Engineer Kicak in attendance. RECONVENE Council reconvened the regular meeting at 10:15 p.m., with all members present. Mayor Tillinghast stated the purpose of the Executive Session was to discuss personnel and litigation, with no action being taken. RESOLUTION NO. 81-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, f RESCINDING RESOLUTION NO. 81-04 AND FIXING & ESTABLISHING CHARGES FOR SEWER SERVICE WITHIN THE CITY OF GRAND TERRACE. CC-81-82 Following reading of the Title, and Section 2 by City Attorney Hopkins, Motion by Councilman Petta, second by Councilman Rigley, ALL AYES, to adopt Resolution No. 81-13. WASTEWATER CC-81-83 Motion by Councilman Nix, second by Councilman Petta, ALL AYES, to approve the firm of Crabtree, Karlen & Arzoo for negotiating with the City of Colton for an auditor, per Paragraph 8.1 of the Service Agreement for sewage transportation, treatment & disposal. CC-81-84 Motion by Councilman Petta, second by Councilman Grant, ALL AYES, to approve appointment of Donald G. Wells as Referee per the Settlement Agreement by the Cities of Colton and Grand Terrace dated September 26, 1980 and to direct Staff to initiate a proposed contract for engaging the services of Donald G. Wells, Professor of Civil Engineering at California State Polytechnic University at Pomona, and to coordinate with the City of Colton. Page eleven - 3/12/81 CC-81-85 Motion by Councilman Petta, second by Councilman Rigley, ALL AYES, to approve a trip to Sacramento by Ed Clark, to attend a Legislative Committee Meeting of the California Society of Municipal Finance Officers on March 20. ADJOURN CC-81-86 Motion by Councilman Petta, second by Councilman Rigley, ALL AYES, to adjourn the regular council meeting at 10:20 p.m. to an adjourned regular meeting to be held at the Terrace View Elementary School, 22731 Grand Terrace Road, at 6:00 p.m. on March 19, 1981 to review the five year goals and priorities. Respectfully submitted, City C&rk APPROVED: Page twelve - 3/12/81