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04/23/1981CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - APRIL 23, 1981 The regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on April 23, 1981, at 6:16 p.m. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Jim Rigley, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Lindahl, City Clerk ABSENT: None The meeting was opened with invocation by Pastor Jungsik Yoo, Loma Linda Korean Church of Seventh Day Adventist, followed by the Pledge of Allegiance, led by Councilwoman Weissman of the City of Loma Linda. ITEMS ADDED TO AGENDA 7E(1) - Sewer Service Letter to Residents 7E(2) - Resolution No. 81-26 7E(3) - Resolution No. 81-27 9 - Executive Session Regarding Litigation ITEMS DELETED FROM AGENDA 3D - Claim No. GTLC-81-02 for $151.16 against Contract No. GTC-81-02 2 - Approval of Minutes of 3/19/81 CONSENT CALENDAR The following items were removed from the Consent Calendar: 3A- Check Register No. 042381 and 3F-Tuition Reimbursement Policy. CC-81-118 Motion by Councilman Grant, second by Councilman Petta, ALL AYES, to approve the following items on the Consent Calendar: B. RESOLUTION NO. 81-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING RATIFICATION OF THE PERIPHERAL CANAL REFERENDUM. Page one - 4/23/81 C. Approve City Manager & Finance Officer attending 1981 Legis- lative Seminar on Local Government Finance" in Sacramento 5/27/81. Total Cost: Approx. $314.00. E. Approve Parcel Map 3892, execution by Mayor, and recordation by City Clerk. (Developer: Ron Winters) G. Approve pre -application for HUD 701 Comprehensive Planning Assistance Grant, to update Housing Element. H. Accept Grant Deed for Storm Drain Easement from Wilden Pump and Engineering Company, and authorize recordation by City Clerk. CHECK REGISTER NO. 042381 CC-81-119 Following discussion and clarification, Motion by Councilman Grant, second by Mayor Tillinghast, ALL AYES, to approve Check Register No. 042381. TUITION REIMBURSEMENT POLICY Council discussed and questioned the proposed cost of this program, the policy followed by other cities regarding the disposition of text books purchased by the city, possible limitations on the colleges accepted for attendance, and whether approval for attendance should be at the discretion of the City Manager or be by a policy established by the City Council. City Attorney Hopkins recommended establishing a limit on the reim- bursement to be paid for each course, specifying that if an employee receives financial aid, the employee would not be eligible for reim- bursement, and recommended establishing a specific amount for each fiscal -year budget. Councilman Nix recommended amending the Policy to state the City Manager's approval would be based upon fulfillment of requirements of the Policy and availability of funds. This matter was referred back to Staff for further clarification and amendments. Mayor Tillinghast left the Council Chambers at 6:40 p.m. Mayor Pro Tempore Grant conducted the proceedings of the City Council at that time. COMMISSION AND COMMITTEE REPORTS PLANNING COMMISSION Commissioner John McDowell stated the Planning Commission has prepared an ordinance to allow the placement of mobile homes on certain lots within the City. Page two - 4/23/81 PARKS & RECREATION COMMITTEE Chairman Geoff Dooley reported the following: (1) Recommended appointing Len Kramer to the Committee for a term to expire June 30, 1984; (2) Motocross - plans were submitted to SCE two weeks ago - awaiting reply regarding requirements; (3) will be meeting with SCE regarding security lighting; (4) plans to negotiate with SCE regarding property; (5) contract was let for landscaping and irrigation of the Terrace Hills Community Park - work has not begun as of this date. City Engineer Kicak stated a contractor is given a period of time for preparation following contract award. CC-81-120 Motion by Councilman Nix, second by Councilman Rigley, AYES by all present, to appoint Len Kramer to the Parks and Recreation Committee for a term to expire June 30, 1984. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Chairperson Barbara Mathews requested removal of Sarah Jay from the Committee due to non-attendance and her indication that she no longer desires to serve on the Committee. The Committee has only four members, and is in need of new active members. CC-a9 -121 Motion by Councilman Petta, second by Councilman Nix, AYES by all present, to accept the resignation of Sarah Jay from the Committee due to non-attendance and a stated desire not to continue on the Committee. BID AWARD - TERRACE HILLS COMMUNITY PARK BALLFIELD LIGHTS City Manager Armstead stated three bids were received ranging from $49,293.00 to $62,000.00; and of the three bids, only one was in conformance with the specifications. Mr. Armstead, therefore, recommended awardine the bid to Federal Electric and Engineering Company, of Cerritos, the Company who submitted a complete bid package, for the amount of $53,989.00. CC-81-122 Motion by Councilman Petta, second by Councilman Rigley, to award the bid for installation of the Terrace Hills Community Park Ball - field Liahts to Federal Electric and Engineering Company for $53,989.00, contingent upon the approval of the City Manager, the City Engineer, and Southern California Edison Company. Council questioned Staff's knowledge of Federal Electric and Engineer- ing Company, and further questioned City Engineer Kicak regarding the Plans and Specifications and his knowledge of the Company. City Engineer Kicak indicated he had not reviewed the Plans and Specifi- cations and was not familiar with the Company. Parks and Recreation Chairman Geoff Dooley stated he was present at the bid opening and that Randy Anstine, Community Services Director, had stated Federal Engineering Electric and Engineering Company had experience installing ballfield lights in other areas of California. Page three - 4/23/81 CC-81-123 Page four - 4/23/81 Following further Council discussion and questions regarding why two of the three bidders failed to comply with the bid specifica- tions, the Motion carried with AYE votes of all present. ORDINANCE NO._ , First Readi AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RELATING TO SOLAR WATER HEATING SYSTEMS FOR RESI- DENCES AND SWIMMING POOLS. City Manager Armstead stated this Ordinance had been reviewed by the Energy Committee, with input given, and recommended introduction of the Ordinance. Council requested clarification of the specific requirements as required in this Ordinance. City Engineer Kicak stated the Ordinance makes provisions for plumbing to allow for future installation of solar units at a minor cost. Further discussion was held reaarding amending Section IA of the Ordinance to reflect this requirement is not mandatory at this time. That Section was amended to state "...includes the provision for installation of solar energy systems as a means of heating water." Motion by Councilman Nix, second by Councilman Petta, AYES by all present, to approve introduction of the Solar Ordinance, as amended, by title only. FIRE STATION/COMMUNITY SERVICE/CIVIC CENTER ADVISORY COMMITTEE Mayor Tillinghast returned to the Council Session at 7:10 p.m. Councilman Rigley recommended this Committee include a member of Staff, such as the Planning Director, to assist; and that the Committee study all aspects and present recommendations to Council. Council debated the issue of whether or not to include a Staff member as a voting member on the Committee. The result was the consensus of Council, except Councilman Rigley, to assign a member of Staff to be a part of the Committee for support and coordination only. Mayor Tillinghast suggested requesting a recommendation from the Advisory Committee and a recommendation from Staff following a study of the matter. Further discussion was held regarding the objectives to be met by the Committee, such as property required, proposed size of the facilities, and the approximate cost. Council established the Advisory Committee would consist of five (5) voting members from the community, with each Councilman appointing a member; and one Staff representative to be assigned to provide assistance, with all Committee requests coordinated through the City Manager. Nominations were made as follows: Councilman Nix nominated Ed O'Neal; Councilman Grant nominated Joan Montgomery; Councilman Rigley nominated John McDowell; Councilman Petta nominated Doug Erway; and Mayor Tillinghast nominated John Marvin. Mayor Tillinghast stated when he had previously discussed Mr. Marvin's serving on this Committee, it was based on the original under- standing the Committee specifically regarded a Fire Station facility and a Community Service Center only; a Civic Center was not included. CC-81-124 Motion by Councilman Grant, second by Councilman Petta, ALL AYES, to appoint the following individuals to the Fire Station/Community Service/Civic Center Advisory Committee: Ed O'Neal; Joan Montgomery; John McDowell; Doug Erway; and John Marvin. Council established this Committee should submit a recommendation to Council within thirty (30) days. ALTERNATIVE MEETING FACILITIES Mayor Tillinghast stated there had been previous discussion regarding the City Council and the Planning Commission using the Community Center for meetings; stated Council has received a report outlining ineligible activities for the Community Center if HUD Grant funds are used. Council was also furnished information regarding the cost involved for the use of the present facilities and information for a possible alternative of placing a modular facility on City property. Council further debated the possibility of the Fire Station/Community Service/Civic Center Advisory Committee studying and submitting to Council within thirty (30) days their recommendations for alternative meeting facilities, with Councilmen Grant, Petta, and Rigley voicing approval and Councilman Nix voicing objection. Councilman Nix stated he took exception to communications received from Tom Laurin and Don Newcome, of the Office of Community Develop- ment, which specifically made reference to the Community Service Center as "Senior Citizen Center," and stated previous discussions with Mr. Newcome regarding this matter had resulted in establishing the facility would be called a Senior Citizen/Multi-Purpose Center. Councilman Nix further stated he felt the guidelines for usage of the Center are too restrictive, and would therefore be opposed to accepting grant funds to be used on the Community Center. The letters from the Office of Community Development stated religious activities, which are presently being held at the Community Center, would not be allowed, as well as service club meetings. This would Page five - 4/23/81 be in direct violation of the intent of the Agreement the City presently has with Colton Joint Unified School District, since it was established that the Lions Club manage the use of the facility, and the Center was not to be restricted to senior citizen use only. Councilman Nix then made the following recommendations: (1) Attempt to gain approval to shift the Community Block Grant Funds to another project; (2) do not proceed with applications for any Community Block Grant Funds for the Community Center; (3) notify the Colton Joint Unified School District Board of Directors of the develop- ments, and attempt to reach an understanding to the mutual satisfac- tion of all parties regarding the appropriate use of the building; (4) see if arrangements can be made without interferring with other scheduled functions to proceed to utilize the Community Center and schedule it for interim City Council and Planning Commission meetings, and use the $600 a month now being used for the present meeting facilities for improvements of the Community Center. Council discussed the recommendations given by Councilman Nix, and requested Staff consider the recommendations and submit to Council a recommendation and opinion specifically addressing the matter of how these recommendations could affect the lease of the Community Center with the School District. Mayor Tillinghast opened the meeting to public participation. Ron Martin, 12471 Reed St. - President of the Grand Terrace Lions Club, stated the Community Center possibly would not be available for use due to the heavy schedule of bookings, and felt the public might object to Council and Planning Commission meetings being held in the Center. Councilman Nix stated he was aware the matter would require coordina- tion and recommended placing the equipment in one room in the Center which would be shared by other adult groups when not in use by the Council or Planning Commission. Mr. Martin voiced concern for limiting a room for adults only, since the large majority of functions scheduled at the Community Center are for youth groups. Bob Yeates, 12888 Fremontia, stated, as a frequent user of the Community Center and as a citizen of the community, he fully supported Councilman Nix's recommendations. John McDowell , 22690 Cardinal, and Dolores Kossman, 22735 DeSoto, also supported Councilman Nix's recommendations. Ms. Kossman also stated no senior citizen activities have been initiated by the City's Community Services Director. Mayor Tillinghast closed the meeting to public participation. Council discussed Councilman Nix's recommendation No. 1, including other possible uses of the Grant funds other than for the Community Center. Recess was called at 8:00 p.m., and reconvened at 8:10 p.m., with all members present. Page six - 4/23/81 CC-81-125_ CC-81-126 CC-81-127 Page seven - 4/23/81 Council discussed Councilman Nix's recommendation No. 2, and requested clarification regarding the accurate usage of HCD funds prior to application of the funds. In discussing recommendations Nos. 3 & 4, Council questioned the possibility of using the Community Center for Council and Planning Commission meetings. Council referred the matter back to Staff requesting more specific information from HUD, rather than OCD, and more specific informa- tion clarifying the specific use of the funds. Requested 30 days be allowed for the Fire Station/Community Service/Civic Center Advisory Committee to make their recommendations to Council for alternative facilities, as well as time to contact the School Board relative to the use of the Community Center as a meeting place, and time to consider other possibilities. Councilman Nix objected to waiting 30 days to make a decision; stated no members of Council had indicated a desire to remain in the present facilities. ORDINANCE NO. (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING REGULATIONS FOR THE PLACEMENT OF MANU- FACTURED HOUSES ON SINGLE FAMILY LOTS WITHIN CERTAIN RESIDENTIAL DISTRICTS. Following amendment to Section 4M, Motion by Mayor Tillinghast, second by Councilman Petta, ALL AYES, to approve introduction of the Ordinance, as amended. CITY MANAGER REPORT RESOLUTION NO. 81-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE PRIORITY PLAN FOR EXPENDITURES OF THE COUNTY OF SAN BERNARDINO UNDER THE PROVISIONS OF THE CALIFORNIA PARKLANDS ACT OF 1980 ON A COMPROMISED PER CAPITA BASIS. Motion by Councilman Nix, second by Councilman Rigley, ALL AYES, to adopt Resolution No. 81-27. RESOLUTION NO. 81-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 81-11 AND APPROVING THE APPLICATION FOR 1980 STATE GRANT MONIES UNDER THE PROVISIONS OF THE CALIFORNIA PARKLANDS ACT OF 1980. Motion by Mayor Tillinghast, second by Councilman Petta, ALL AYES, to adopt Resolution No. 81-26. City Manager Armstead: (1) Requested and received concurrence for a proposed letter to the residents regarding sewer billing; (2) presented a report to Council regarding sewer service billing charges for Commercial/Industrial firms; (3) requested approval of Sewer Funding Expenditures for billing forms, return envelopes, and a postage meter. CC-81-128 Motion by Councilman Nix, second by Councilman Rigley, ALL AYES, to (1) approve expenditure of $2,600.00 of Sewer Funds for printing new billing forms and envelopes for the sewer billing; (2) author- ize expenditure of $2,500.00 of Sewer Funds to purchase a Pitney Bowes, Model 5600, Postage Meter. COUNCIL REPORTS Councilman Grant reported the following: (1) Attended a meeting of the East Valley Transit Service Authority in Rialto on April 15; (2) questioned status of the possibility of a Post Office in the City. Mayor Tillinghast stated contact had been made with the local Postmaster and his Supervisor in the San Bernardino Post Office regarding a separate Zip Code, and they were not encouraging; he has since been in contact with Congressman Brown's Office. Councilman Grant encouraged pursuing this matter; (3) questioned the status of the request to GTI Market property owner to landscape the property on Barton Road; (4) stated California Skate has not provided landscaping on Commercial Drive and recommended Staff pursue this matter; (5) stated the sidewalks at the shopping center still are not clean; (6) voiced concern for the graffiti on the block wall on Mt. Vernon and use of aerosal spray paint. Councilman Petta requested Staff take action to see that the trash containers behind the shopping center are enclosed. Mayor Tillinghast read the following Proclamations: (1) Support for CitrusCircus" the 66th National Orange Show; (2) Proclaim May, 1981, High Blood Pressure Month in the City of Grand Terrace; (3) Proclaim May, 1981, Senior Citizens Month in the City of Grand Terrace; (4) Proclaim week of May 10-16 Municipal Clerk's Week in the City of Grand Terrace. Mayor Tillinghast questioned the policy allowing City employees to bid on surplus City property. Councilman Grant and City Attorney Hopkins both stated San Bernardino County allows this policy. PUBLIC PARTICIPATION The following individuals addressed Council: Dolores Kossman, 22735 DeSoto, requested Council approve a goodwill contribution of $50.00 to sponsor a Los Padrinos candidate for National Orange Show Queen. Council questioned the legality of donating money for this purpose. City Attorney Hopkins stated the City is not allowed to make a gift of public funds unless it is for the promotion of the City, and does not consider this to be a proper expenditure; Page eight - 4/23/81 Richard French, 12566 Warbler St., voiced concern for the disrepair of certain City sidewalks, and specifically in front of his residence requested prompt action on this matter. City Manager Armstead stated the bid for the repair of the sidewalks is expected to be awarded at the May 14 Council meeting; Bob Yeates, 12888 Fremontia, stated Council received a letter last September regarding the sidewalk in need of repair in front of his property, with an estimate for the cost of the repair; that the repair has not been completed to this date. Voiced objection to the length of time it has taken; Dick Rollins, 22700 DeBerry, stated he sent a letter to the Editor of the Sun -Telegram regarding the problems of communication and subscriptions of the citizens of our community; EXECUTIVE SESSION Council adjourned to an Executive Session at 9:25 p.m., with City Manager Armstead, Finance/Administrative Services Officer Clark, City Attorney Hopkins, and City Engineer Kicak in attendance. RECONVENE Council reconvened the reoular meeting at 9:35 p.m., with all members present. Mayor Tillinghast stated the purpose of the Executive Session was to discuss litigation, with no action being taken. ADJOURN CC-81-129 Motion by Councilman Petta, second by Councilman Ridley, ALL AYES, to adjourn the meeting at 9:35 p.m. to an Adjourned Workshop Session at 6:00 p.m., May 7, 1981, at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California. Respectfully submitted, City CYrk APPROVED: Page nine - 4/23/81